19AS2027Q0003 U.S. Embassy Canberra Fuel Cards.pdf

Dear Prospective Quoter:

Subject: Request for Quotations 19AS2027Q0003

U.S. Embassy Canberra Date: November 4th, 2026

Enclosed is a Request for Quotations (RFQ) for the provision of Fuel Cards for the U.S. Embassy Canberra. If you would like to submit a proposal/quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price and meets the technical requirements describe herein.

We intend to award a contract based on initial quotations, although we may communicate with competitors and request revised quotes if there is a need to do so.

The Embassy intends to conduct an online pre-quotation conference on teams. The pre-proposal conference will be held at 10:00am AEST November 16th, 2026 (local time). Prospective offerors/quoters should contact Vicki Page cnbgsoprocurement@state.gov by 5:00pm AEST November 12th, 2026, for additional information.

Quotations are due by 3pm AEST December 3rd, 2026 . No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to cnbgsoprocurement@state.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS- Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

For a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section 1, Pricing

3. Additional information as required in Section 3

4. Section 5 – Representations and Certifications

5. Unique Entity Identification Number (UEI) obtained from SAM.gov at https://www.sam.gov/

Sincerely, Malene G. Carr Contracting Officer

Enclosure:

mailto:cnbgsoprocurement@state.gov mailto:cnbgsoprocurement@state.gov https://www.sam.gov/

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR 16345825

PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

19AS2027Q0003

6. SOLICITATION ISSUE DATE

4th November 2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Vicki Page – cnbgsoprocurement@state.gov

b. TELEPHONE NUMBER(No collect calls)

0403341460

8. OFFER DUE DATE/ LOCAL

TIME

3rd December 2026 at 3pm AEST

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

U.S. Embassy Canberra, General Services Office Moonah Place, Yarralumla ACT 2600

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

U.S. Embassy Canberra, Financial Management Office, 21 Moonah Place, Yarralumla ACT 2600 cnbcustservice@state.gov

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

1.

The Contractor shall supply: Multi-fuel cards for purchase of diesel, unleaded petrol, oil and car wash at fueling stations nationwide Please see Scope of Work for further details.

The contract will be for a one-year period from the date of contract award with one option year.

ALL

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) Malene G. Carr

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212 mailto:cnbcustservice@state.gov

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO. 39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19AS2027Q0003, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19AS2027Q0003 , Schedule Of

Supplies/Services, Block 20 Description/Specifications/Work Statement

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications, as applicable

• Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19AS2027Q0003

PRICES, BLOCK 23

1. SCOPE OF SERVICES

The Contractor to supply 60 fuel cards to be used throughout Australia to the Embassy of the United States of America in Canberra. The prices listed below shall include all labor, materials, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. The Government will pay the Contractor on a monthly basis for Standard Services that have been satisfactorily performed.

2. TYPE OF CONTRACT

This is an indefinite-delivery, indefinite-quantity type contract for Fuel cards for the American Embassy, Canberra. The Contractor shall furnish services according to task orders issued by the Contracting Officer.

Oral task orders may be necessary for emergencies; however, they shall be issued in writing within three days after the issuance of the oral instructions. The price listed below shall include all labor, materials, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit.in accordance with the Scope of Work

(SOW).

3. PERIOD OF PERFORMANCE

The contract will be for a one-year period from the date of the contract award starting from 1st January 2027 to 31st December 2027, with one (1) option year to renew if exercised by the government.

4. MINIMUM AND MAXIMUM AMOUNTS

During this contract period, the Government shall place orders totaling a minimum of $5000.00AUD.

This reflects the contract minimum for this period of performance. The amount of all orders shall not exceed $400,000.00AUD. This reflects the contract maximum for this period of performance.

5. PRICING

All foreign firms shall submit their prices and receive payment in Australian dollars (AUD) except for U.S. Firms:

U.S. firms are eligible to submit their offers and be paid in U.S. dollars. U.S. firms desiring to be paid in U.S. dollars should submit their offers in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States.

Foreign Firms. Any firm, which is not a U.S. firm, is a foreign firm. Any firm that does not meet the above definition of U.S. firm shall submit its prices and receive payment in local currency.

6. GOODS AND SERVICES TAX

GOODS AND SERVICES TAX (GST). GST is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. The amount of GST to be charged is 10%. Local law dictates the portion of the contract price that is subject to GST; this percentage is multiplied only against that portion. It is included in each performance period. The portions of the solicitation subject to GST are: All CLIN Items.

7. PRICING GRID, BLOCK 23

7.1 BASE YEAR Pricing Grid

Base Period – January 1st, 2027, through December 31st, 2027. All pricing is in local Australian Dollars or U.S. Dollars

Standard Services Base Year Pricing

Estimated Quantity

Unit of Measure

Unit Price

Total Monthly Price

Currency

AUD/USD

Card management/Admin fee (Per Card, Monthly fee)

Monthly Service

Surcharges (Credit Card, etc.) Service Other charges (if any) Service

Please indicate below either the Discount or Rebate offered through your company card program. Please indicate how the discount or volume rebate is applied. If you offer a different pricing structure describe in detail in other.

Discount Offer Estimated Quantity

Unit of Measure

Unit Discount

Currency

AUD/USD

Discounts (cents per liter off pump price, based on 6,500 liters/month) 6500 Liters Rebate:

Other:

7.2 Option Year 1 Pricing Grid

Option Year One (1) Period – January 1st, 2028, through December 31st, 2028. All pricing is in either Australian Dollars or U.S. Dollars.

Standard Services Option Year One Pricing

Estimated Quantity

Unit of Measure

Unit Price Total Monthly

Price

Currency

AUD/USD

Card management/Admin fee (Per Card, Monthly fee)

60 Monthly Service

Surcharges (Credit Card, etc.) Service

Other charges (if any) Service

Please indicate below either the Discount or Rebate offered through your company card program. Please indicate how the discount or volume rebate is applied. If you offer a different pricing structure describe in detail in other.

Discount Offer

Estimated Quantity

Unit of Measure

Unit Discount

Currency AUD/USD

Discounts (cents per liter off pump price, based on 6,500 liters/month)

6500 Liters

Rebate:

Other:

7.3 Grand Total for All Services

Grand Total for All Services Price (ex GST) GST (10%)

Grand Total (Price + GST)

Base Year Grand Total Option Year 1 Grand Total Grand Total for Base + Option Year

CONTINUATION TO SF-1449,

RFQ NUMBER 19AS2027Q0003

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

WORK STATEMENT

1. PERFORMANCE WORK STATEMENT

The Contractor shall provide to the U.S. Embassy Canberra, Australia 60 cards, with capability to be accepted and used at 1200+ fueling stations and available in all metropolitan areas of Australia for the purchase of diesel, unleaded petrol, oil, AdBlue and car wash, as described in this solicitation.

It is preferred that any provider shall be experienced in providing this capability and has functioning processes already in existence and currently in use.

All prices listed in the pricing schedule shall include all labor, materials, insurance (see FAR 52.228-3 and 52.228- 5), overhead, profit, and transportation necessary to supply and deliver the service to the American Embassy.

2. SECURE WEBSITE:

The provider shall allow the U.S. Government to participate in managing card issuances, card delivery, cancellations or replacements, through a secured website. The provider’s website must require user ID’s, be password protected, and contain industry standard security measures to prevent access by non-authorized individuals.

All pricing will be in local currency (Australian Dollars or U.S. Dollars)

3. BILLING/INVOICING

3.1 BILLING

Any provider shall provide a monthly statement that summarizes all transactions for the specified billing period.

Monthly invoices shall be billed to 14 separate cost centers. Additional cost centers may be added in the future.

Invoices shall include detailed expenditure per cost center, per card. The details must include: the cost center, the card number, registration number of the vehicle associated with the card, location and date of expenditure, product or service purchased, individual price per transaction. The transaction fee per card must also be included as a separate line item per card. The price, including all expenses and materials required to complete the work and the GST component will be shown as a separate line item.

3.2 INVOICING

The Contractor shall submit monthly invoices to the Financial Management Office email address cnbcustservice@state.gov.

A proper invoice must include the following information:

• Contractor's name and bank account information for payments by wire transfers

• Invoice Date

• Contract Number

• Prompt payment discount if any

• Name, title, phone number, and address of person to contact in case of defective invoice

If an invoice does not contain the above information, the Government reserves the right to reject the invoice as improper and return it to the Contractor within 7 calendars days.

The Contractor must then submit a proper invoice.

The Contractor will send all invoices to the U.S. Embassy Canberra, Financial Management Office:

Email address: cnbcustservice@state.gov

Payment shall be made in the currency of the contract by Electronic Funds Transfer (EFT) within 30 days after receipt of the proper invoice.

4. KEY PERSONNEL

The Account Manager must be able to converse in English. The Contractor shall assign to this contract the following key person:

POSITION/FUNCTION NAME

During the first 90 days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is required due to illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required below to the Contracting Officer at least 15 days before making any permanent substitutions.

After the first 90 days of performance, the Contractor may substitute a key person if the Contractor determines that it is necessary. The Contractor shall notify the Contracting Officer of the proposed action immediately. Prior to making the substitution, the Contractor will provide the information required below to the Contracting Officer.

The Contractor shall provide a detailed explanation of the circumstances requiring the proposed substitution, a complete resume for the proposed substitute. The proposed substitute shall possess qualifications comparable to the original key person. The Contracting Officer will notify the Contractor of its approval or disapproval of the substitution within 15 calendar days after receiving the required information. The Government will modify the contract to reflect any changes in key personnel.

DISCLOSURE OF INFORMATION

Any information made available to the Contractor by the Government shall be used only for the purpose of carrying out the provisions of this contract and shall not be divulged or made known in any manner to any person except as may be necessary in the performance of the contract.

5. CUSTOMER SERVICE CENTERS

The Contractor is to provide a telephone number for the purpose of reporting billing inquiries, and customer question regarding accounts and services.

6. SURVIVABILITY AND RECOVERY

The Contractor shall have a working system of network survivability in case of emergencies and serious disasters when all networks may be jammed or when parts of the network are destroyed.

The Contractor shall have a recovery plan in place that shall deal with such occurrences.

7. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan outlines the Government’s approach for monitoring contractor performance to ensure the required standards are met. It provides the Contracting Officer’s Representative (COR) with clear procedures to observe performance, document deficiencies, inform the contractor of unacceptable work, and elevate recurring issues to the Contracting Officer when necessary. While the Government conducts oversight to verify compliance with contract requirements, the contractor remains fully responsible for managing performance and implementing quality control measures to meet all contractual obligations.

Performance Objective Scope of Work Para Performance Threshold

Services.

To provide fuel cards for the U.S.

Embassy Canberra set forth in the scope of work.

7. thru 8.

All required services are performed and no more than three (3) customer complaint is received per month.

SURVEILLANCE. The COR will document all service-related complaints received from Government personnel and, when appropriate, forward those complaints to the contractor for corrective action.

STANDARD. The performance standard is that the Government receives no more than one

(1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212.4, Contract Terms and Conditions - Commercial Products and Commercial Services (NOV 2023), if any of the services exceed the standard.

PROCEDURES.

If Government personnel observe unacceptable services such as incomplete work or required services not being performed, they shall immediately notify the COR.

The COR will document the complaint using the appropriate reporting method.

If the COR determines the complaint is invalid, the COR will inform the complainant and retain the annotated documentation for the file.

If the COR determines the complaint is valid, the COR will notify the Contractor and, when feasible, allow additional time for corrective action. The COR will determine what constitutes a reasonable amount of time.

At a minimum, the COR shall provide oral notification to the Contractor of any valid complaint.

If the Contractor disagrees with the complaint after reviewing site conditions, the Contractor shall notify the COR. The COR will reassess the matter and make a determination on the validity of the complaint.

Unless the complainant advises otherwise, the COR will consider the complaint resolved once corrective action is completed.

Repeat complaints for the same deficiency are unacceptable. If a repeat complaint occurs during the performance period, the COR shall notify the Contracting Officer for appropriate action under the Inspection clause.

https://www.acquisition.gov/far/52.212-4

SECTION 2 - CONTRACT CLAUSES 2.252-2

CLAUSES INCORPORATED BY EFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at Acquisition.GOV.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Bing or Yahoo) to obtain the latest location of the most current FAR and the Revolutionary FAR Overhaul clauses denoted herein as

“DEVIATIONS”.

52.203-6 Restrictions on Subcontractor Sales to the Government (JUN 2020)

52.203-6 Restrictions on Subcontractor Sales to the Government with ALT 1 (NOV 2021)

52.203-17 Contractor Employee Whistleblower Rights (NOV 2023)

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017)

52.204-90 Security Prohibitions and Exclusions Representations and Certifications (Deviation JAN 2026)

52.204-91 Contractor Identification (Deviation NOV 2025)

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Deviation JAN 2026)

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Deviation JAN 2026)

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (Deviation JAN 2026)

52.222-50 Combating Trafficking in Persons (Deviation JAN 2026)

52.224-3 Privacy Training (JAN 2017)

52.226-8 Encouraging Contractor Policies To Ban Text Messaging While Driving (MAY 2024)

52.232-34 Payment by Electronic Funds Transfer-Other than System for Award Management

(JUL 2013)

52.233-3 Protest After Award (Deviation JAN 2026)

52.233-4 Applicable Law for Breach of Contract Claim (Deviation JAN 2026)

52.240-91 Security Prohibitions and Exclusions (Deviation JAN 2026) https://www.acquisition.gov/ https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

ADDENDUM TO CONTRACT CLAUSES

CLAUSE TITLE AND DATE

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION OF

CONTRACT (FEB 2000)

52.228-3 WORKERS’ COMPENSATION INSURANCE (DEFENSE BASE ACT)

(JUL 2014)

52.228-4 WORKER’S COMPENSATION AND WAR-HAZARD INSURANCE OVERSEAS (APRIL

1984)

52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUNE 2013)

THE FOLLOWING FAR CLAUSES ARE PROVIDED IN FULL TEXT:

52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule.

Such orders may be issued from 1st January 2027, through 31st December 2027.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered “issued” when –

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the

Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either –

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of clause)

52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $5000.00AUD, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor--

(1) Any order for a single item in excess of than $1.00AUD

(2) Any order for a combination of items in excess of than $200,000.00; or

(3) A series of orders from the same ordering office within than 5 days that together call for quantities exceeding the limitation in subparagraph (1) or (2) above.

(c) If this is a requirements contract (i.e., includes the Requirement clause at subsection

52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) above.

(d) Notwithstanding paragraphs (b) and (c) above, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within than 5 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

52.216-22 INDEFINITE QUANTITY (DEVIATION FEB 2026)

This is an indefinite-quantity contract for the supplies or services specified and effective for the period stated in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the “maximum.” The Government shall order at least the quantity of supplies or services designated in the Schedule as the “minimum.”

Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after one year beyond the contract’s effective period.

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract as shown in Section 1 – Prices. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within the current performance period of the contract.

52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond September 30 of the current calendar year. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 30 of the current calendar year, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

52.252-6 Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Department of State Acquisition Regulation (DOSAR) (48 CFR 600 - 699) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

THE FOLLOWING DOSAR CLAUSES ARE PROVIDED IN FULL TEXT:

CONTRACTOR IDENTIFICATION (JULY 2008)

Contract performance may require contractor personnel to attend meetings with government personnel and the public, work within government offices, and/or utilize government email.

Contractor personnel must take the following actions to identify themselves as non-federal employees:

1) Use an email signature block that shows name, the office being supported and company affiliation (e.g. “John Smith, Office of Human Resources, ACME Corporation Support Contractor”);

2) Clearly identify themselves and their contractor affiliation in meetings;

3) Identify their contractor affiliation in Departmental e-mail and phone listings whenever contractor personnel are included in those listings; and

4) Contractor personnel may not utilize Department of State logos or indicia on business cards.

652.216-70 ORDERING - INDEFINITE-DELIVERY CONTRACT (APR 2004)

The Government shall use one of the following forms to issue orders under this contract:

(a) The Optional Form 347, Order for Supplies or Services, and Optional Form 348, Order for Supplies or Services Schedule - Continuation; or,

(b) The DS-2076, Purchase Order, Receiving Report and Voucher, and DS-2077, Continuation Sheet.

652.229-70 EXCISE TAX EXEMPTION STATEMENT FOR CONTRACTORS WITHIN THE UNITED

STATES (JUL 1988)

This is to certify that the item(s) covered by this contract is/are for export solely for the use of the U.S. Foreign Service Post identified in the contract schedule.

The Contractor shall use a photocopy of this contract as evidence of intent to export. Final proof of exportation may be obtained from the agent handling the shipment. Such proof shall be accepted in lieu of payment of excise tax.

652.232-70PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-PRICE) (AUG 1999)

(a) General. The Government shall pay the Contractor as full compensation for all work required, performed, and accepted under this contract the firm fixed-price stated in this contract.

(b) Invoice Submission. The Contractor shall submit invoices in an original and 1 copies to the office identified in Block 18b of the SF-1449. To constitute a proper invoice, the invoice shall include all the items required by FAR 32.905(e).

The Contractor shall show Goods and Services Tax (GST) as a separate item on invoices submitted for payment.

(c) Contractor Remittance Address. The Government will make payment to the contractor’s address stated on the cover page of this contract, unless a separate remittance address is shown below:

cnbcustservice@state.gov

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (FEB

2015)

(a) The Department of State observes the following days as holidays:

U.S. Holidays Australia Holidays New Year’s Day New Years Day Martin Luther King’s Birthday Australia Day Washington’s Birthday Good Friday Memorial Day Easter Monday Juneteenth ANZAC Day Independence Day Reconciliation Day Labor Day Kings Birthday Columbus Day Labour Day Veterans Day Christmas Day Thanksgiving Day Boxing Day Christmas Day

Any other day designated by Federal law, Executive Order, or Presidential Proclamation.

When New Year’s Day, Independence Day, Veterans Day or Christmas Day falls on a Sunday, the following Monday is observed; if it falls on Saturday the preceding Friday is observed. Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the contractor’s personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

When the Department of State grants administrative leave to its Government employees, assigned contractor personnel in Government facilities shall also be dismissed. However, the contractor agrees to continue to provide sufficient personnel to perform round-the-clock requirements of critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the contracting officer or his/her duly authorized representative.

For fixed-price contracts, if services are not required or provided because the building is closed due to inclement weather, unanticipated holidays declared by the President, failure of Congress to appropriate funds, or similar reasons, deductions will be computed as follows:

(1) The deduction rate in dollars per day will be equal to the per month contract price divided by 21 days per month.

(2) The deduction rate in dollars per day will be multiplied by the number of days services are not required or provided.

If services are provided for portions of days, appropriate adjustment will be made by the contracting officer to ensure that the contractor is compensated for services provided.

(b) If administrative leave is granted to contractor personnel as a result of conditions stipulated in any “Excusable Delays” clause of this contract, it will be without loss to the contractor. The cost of salaries and wages to the contractor for the period of any such excused absence shall be a reimbursable item of direct cost hereunder for employees whose regular time is normally charged, and a reimbursable item of indirect cost for employees whose time is normally charged indirectly in accordance with the contractors accounting policy.

(End of clause)

DOSAR 652.239-801 DISCLOSURE OF AI USE CLAUSE (DEVIATION SEP 2025)

(a) Definitions. As used in this clause- Artificial Intelligence (AI): The term "artificial intelligence" has the meaning provided in Section 238(g) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019.

i. This definition of AI encompasses, but is not limited to, the AI technical subfields of machine learning (including deep learning as well as supervised, unsupervised, and semi-supervised approaches), reinforcement learning, transfer learning, and generative AI.

ii. This definition of AI does not include robotic process automation or other systems whose behavior is defined only by human-defined rules or that learn solely by repeating an observed practice exactly as it was conducted.

iii. For this definition, no system should be considered too simple to qualify as covered AI due to a lack of technical complexity (e.g., the smaller number of parameters in a model, the type of model, or the amount of data used for training purposes).

iv. This definition includes systems that are fully autonomous, partially autonomous, and not autonomous, and it includes systems that operate both with and without human oversight.

(b) Disclosure of AI Use in Contract Performance. When the Contractor or any of its subcontractors, vendors, or agents intends to incorporate AI into the performance of the contract, the Contractor shall provide the following disclosures in its offer:

Disclose the intended use of AI and provide a description of the AI system or capability and its purpose within the contract scope; specify whether the system was developed internally, acquired from a third party, or is publicly/commercially available;

indicate if the AI system will process PII or be used in ways that may affect privacy, civil rights, safety, or public interaction; detail the governance, oversight, and human-in-the-loop mechanisms to be applied; and describe any applicable testing, evaluation, risk management, or bias mitigation measures that have been or will be implemented.

These disclosures must be updated promptly to the Contracting Officer during the period of performance upon any new use of AI or significant material change to the existing AI capability, its functionality, its use case, or its data inputs/outputs during the life of the contract.

The Government reserves the right to review the proposed AI use, request additional safeguards or controls, and/or disallow its use if it is deemed inconsistent with agency policy, legal requirements, or federal AI governance standards.

(End of Clause)

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is GSO Clerk

(End of clause)

652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

(a) The Contractor warrants the following:

(1) That is has obtained authorization to operate and do business in the country or countries in which this contract will be performed;

(2) That is has obtained all necessary licenses and permits required to perform this contract; and,

(3) That it shall comply fully with all laws, decrees, labor standards, and regulations of said country or countries during the performance of this contract.

(b) If the party actually performing the work will be a subcontractor or joint venture partner, then such subcontractor or joint venture partner agrees to the requirements of paragraph (a) of this clause.

652.243-70 NOTICES (AUG 1999)

Any notice or request relating to this contract given by either party to the other shall be in writing. Said notice or request shall be mailed or delivered by hand to the other party at the address provided in the schedule of the contract. All modifications to the contract must be made in writing by the Contracting Officer.

652.222-800 - Department of State Acquisition Manual LOCAL CLAUSE – Recruitment of Third Country Nationals for Performance on Department of State Contracts (May 2023)

SECTION 3 - SOLICITATION PROVISIONS

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Acquisition.gov.

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2024)

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements -Representation (JAN 2017)

52.204-90 Offeror Identification ( DEVIATION NOV 2025)

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation

(APR 2026)

52.209-5 Certification Regarding Responsibility Matters (APR 2026)

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (APR 2026)

52.209-12 Certification Regarding Tax Matters (OCT 2025)

52.222-56 Certification Regarding Trafficking in Persons Compliance Plan (Deviation JAN 2026) 52.223-4 Recovered Material Certification (MAY 2008)

52.240-90 Security Prohibitions and Exclusions Representations and Certifications https://acquisition.gov/browse/index/far

SECTION 3 -SOLICITATION PROVISION

52.212-1 INSTRUCTIONS TO OFFERORS -- COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (Deviation JAN 2026) IS INCORPORATED BY

REFERENCE (SEE SF-1449, BLOCK 27A)

A. Summary of Instructions. Each offer must consist of the following:

A completed solicitation, in which the SF-1449 cover page (blocks 12, 17, 19-24, and 30 as appropriate), and Section 1 has been filled out.

A.2. Information demonstrating the offeror’s/quoter’s ability to perform, including:

(1) Name of a Account Manager (or other liaison to the U.S. Embassy) who understands written and spoken English;

(2) Evidence that the offeror/quoter operates an established business with a permanent address and telephone listing at time of proposal submission

(3) Provide fuel cards that 1,200 or more fueling stations across Australia accept for purchases of diesel, unleaded petrol, oil, AdBlue, and car washes.

(4) The offeror shall provide their SAM Unique Entity Identifier (UEI). If SAM registration is not required to be eligible for award consideration, a SAM UEI is still required in accordance with FAR 52.204-90 (b)(2)

A.3. List of clients over the past 3 years, demonstrating prior experience with relevant past performance information and references (provide dates of contracts, places of performance, value of contracts, point of contact names, telephone and fax numbers (if applicable) and email addresses). If the offeror has not performed comparable services in Canberra, Australia then the offeror shall provide its international experience. Offerors are advised that the past performance information requested above may be discussed with the client’s contact person. In addition, the client’s contact person may be asked to comment on the offeror’s:

• Quality of services provided under the contract;

• Compliance with contract terms and conditions;

• Effectiveness of management;

• Willingness to cooperate with and assist the customer in routine matters, and when confronted by unexpected difficulties; and

• Business integrity / business conduct.

The Government will use past performance information primarily to assess an offeror’s capability to meet the solicitation performance requirements, including the relevance and successful performance of the offeror’s work experience. The Government may also use this data to evaluate the credibility of the offeror’s proposal. In addition, the Contracting Officer may use past performance information in making a determination of responsibility.

A.4. Evidence that the offeror/quoter can provide the necessary personnel, equipment, and financial resources needed to perform the work;

A.5. The offeror shall address its plan to obtain all licenses and permits required by local law (see In accordance with DOSAR 652.242-73 in Section 2, provide a copy of all locally required licenses and permits. If offeror already possesses the locally required licenses and permits, a copy shall be provided.

A.6. The offeror’s strategic plan for U.S. Embassy Canberra Fuel Card services to include but not limited to:

(a) A work plan taking into account all work elements in Section 1, Performance Work Statement.

(b) Identify types and quantities of equipment, supplies and materials required for performance of services under this contract. Identify if the offeror already possesses the listed items and their condition for suitability and if not already possessed or inadequate for use how and when the items will be obtained;

(c) Plan of ensuring quality of services including but not limited to contract administration and oversight; and

(d) (1) If insurance is required by the solicitation, a copy of the Certificate of Insurance(s), or (2) a statement that the contractor will get the required insurance, and the name of the insurance provider to be used.

ADDENDUM TO SOLICITATION PROVISIONS

FAR AND DOSAR PROVISIONS NOT PRESCRIBED IN PART 12

THE FOLLOWING FEDERAL ACQUISITION REGULATION SOLICITATION

PROVISIONS ARE INCORPORATED BY REFERENCE

PROVISION TITLE AND DATE

52.204-90 Offeror Identification

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters

(DEVIATION APR 2026)

52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE (APR 1991)

52.237-1 SITE VISIT (APR 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

An online viewing pre quotation conference will be held on 16th November 2026 at 10:00am AEST. Prospective offerors/quoters should contact cnbgsoprocurement@state.gov for additional online viewing information.

THE FOLLOWING DOSAR PROVISION(S) IS/ARE PROVIDED IN FULL TEXT:

652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

(a) The Department of State’s Advocate for Competition is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged first to contact the contracting office for the solicitation. If concerns remain unresolved, contact:

(1) For solicitations issued by the Office of Acquisition Management (GA/AM) or a Regional Procurement Support Office, the GA/AM Advocate for Competition, at AQMCompetitionAdvocate@state.gov.

(2) For all others, the Department of State Advocate for Competition at cat@state.gov.

(b) The Department of State’s Acquisition Ombudsman has been appointed to hear concerns from potential offerors and contractors during the pre-award and post-award phases of this acquisition. The role of the ombudsman is not to diminish the authority of the contracting officer, the Technical Evaluation Panel or Source Evaluation Board, or the selection official. The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and recommendations of interested parties to the appropriate Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern. The ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the contracting activity ombudsman N/A

For an American Embassy or overseas post, refer to the numbers below for the Department Acquisition Ombudsman. Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman write to: Department of State, Acquisition Ombudsman, Office of Global Acquisitions (GA), Suite 1060, SA-15, Washington, DC 20520.

(End of provision) mailto:AQMCompetitionAdvocate@state.gov mailto:cat@state.gov

SECTION 4 - EVALUATION FACTORS

The preliminary evaluation process shall include the following:

The Government intends to award a contract resulting from this solicitation to the lowest priced, technically acceptable offeror/quoter who is a qualified responsible contractor. The evaluation process shall include the following:

a. Compliance Review. The Government will perform a review of quotations received to determine compliance with the instructions and terms of the solicitation. The Government shall reject as unacceptable quotations which do not conform to the solicitation instructions and requirements. This review does not restrict the Government from requested revised quotations as provided under FAR Part 12.

b. Technical Acceptability. Technical acceptability will include a review of past performance and experience as defined in Section 3, along with any required technical information provided by the offeror with its /quote submission.

c. Price Evaluation. The lowest price will be determined by multiplying the offered prices times the estimated quantities in “Prices – Continuation of SF-1449, Block 23”, and arriving at a grand total, including all options. The Government reserves the right to reject price quotes that are unreasonably low or high.

d. Responsibility Determination. The Government will determine prospective contractor responsibility by analyzing whether the apparent successful offeror complies with the requirements of FAR Subpart 9.104-1 general standards, including:

(i) Have adequate financial resources to perform the contract, or the ability to obtain them;

(ii) Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments;

(iii) Have a satisfactory performance record;

(iv) Have a satisfactory record of integrity and business ethics;

(v) Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them;

(vi) Ensure fuel cards work at 1,200+ fueling stations across Australia for diesel, unleaded petrol, oil, AdBlue, and car washes.

(vii) Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

(viii) Provide the contractor’s Unique Entity Identification (UEI) number

ADDENDUM TO EVALUATION FACTORS

FAR AND DOSAR PROVISION(S) NOT PRESCRIBED IN PART 12

THE FOLLOWING FAR PROVISION(S) IS/ARE PROVIDED IN FULL TEXT:

52.217-5 EVALUATION OF OPTIONS (DEVIATION JAN 2026 )

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

52.225-17 EVALUATION OF FOREIGN CURRENCY OFFERS (FEB 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using the exchange rate used by the Embassy in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures—

(1) On the date specified for receipt of offers, if award is based on initial offers;

otherwise

(2) On the date specified for receipt of…