19AS2025Q0032 - RFQ HP LaserJet Multifunction Copiers - Advertisement.pdf

CONSULATE GENERAL OF THE UNITED STATES OF AMERICA

SYDNEY, AUSTRALIA

To: Prospective Quoters, SUITE 2 / 50 MILLER STREET NORTH SYDNEY NSW 2060

August 7, 2025

Subject: Request for Quotations 19AS2025Q0032 (PR15421547)

Enclosed is a Request for Quotations (RFQ) for two (2) HP LaserJet Enterprise M776 M776z

Laser Multifunction Printer-Color-Copier/Fax/Scanner or brand equivalent. You are invited to submit a quotation. The Request for Quotations (RFQ) consists of the following sections:

1. Standard Form SF-18

2. Statement of Work If you would like to submit a quotation, complete the blocks 11, 12, 13, 14, 15, and 16 of the attached Standard Form SF-18 and submit it to the address shown on block Sa of the Standard Form-18 that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

ELECTRONIC SUBMISSIONS/RESPONSES:

This opportunity encourages electronic responses. Electronic quotations must be submitted with (RFQ) PR15421547 HP LaserJet Enterprise M776 M776z Laser Multifunction Printer Color-Copier/Fax/Scanner or brand equivalent listed in the subject line and sent to the following email address: sydcontracts@state.gov by the quotation due date. No quotations will be accepted after this time.

Quotations are due by 5:00pm on August 21, 2025.

Sincerely, Contracting Officer

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

b. STREET ADDRESS

c. CITY

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

6. DELIVER BY (Date)

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

1. REQUEST NUMBER

5a. ISSUED BY

Email: Sydcontracts@state.gov

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

08/21/2025

HP LaserJet Enterprise M776 M776z Laser Multifunction Printer-Color-Copier/Fax/Scanner or brand equivalent.

Ship to:

U.S. CONSULATE GENERAL - SYDNEY

Lincoln Moving and Storage 19018 62nd Avenue S Kent WA 98032

General Services Office, U.S. Consulate General, Sydney, Australia

2. DATE ISSUED

08/07/2025

X

PR15421547

a. NAME OF CONSIGNEE U.S. Consulate General

Suite 2, 50 Miller Street

North Sydney

NSW 2060

19AS2025Q0032

STATEMENT OF WORK

1.0 Overview:

The United States Government (USG) has a requirement to purchase two (2) HP LaserJet

Enterprise M776 M776z Laser Multifunction Printer-Color-Copier/Fax/Scanner or brand equivalent.

2.0 Scope Description:

The contractor to supply two (2) HP LaserJet Enterprise M776 M776z Laser Multifunction

Printer-Color-Copier/Fax/Scanner or brand equivalent to include all the following specifications.

2.1 Specifications:

• Functions: Print, copy, scan, and fax.

• Printing Technology: Color Laser.

• Print Speed: Up to 45 ppm (pages per minute) for both black and color documents. Some retailers list it as 46 ppm.

• Print Resolution: Up to 1200 x 1200 dpi (dots per inch) for both black and color prints.

• Duplex Printing: Automatic two-sided printing.

• Scanning: Features a flatbed scanner (up to 11.7 x 17 inches) and a 200-sheet Automatic

Document Feeder (ADF) for scanning loose pages.

• Scan Speed: Simplex scans up to 120 ppm, duplex scans up to 240 ipm (images per minute).

• Scan Resolution: 600 dpi optical resolution.

• Paper Handling: Includes a 100-sheet multipurpose tray and four 550-sheet input trays.

Maximum paper capacity is 2300 sheets.

• Connectivity: USB 2.0, Gigabit LAN, Wi-Fi, Wi-Fi Direct, NFC, Bluetooth Low

Energy, HP ePrint, Google Cloud Print, and Apple AirPrint.

• Control Panel: 9-inch color touchscreen display.

• Duty Cycle: Maximum monthly duty cycle of 200,000 pages, with a recommended monthly volume of 40,000 pages.

• Security Features: Embedded security features include run-time intrusion detection, HP

Connection Inspector, and HP Sure Start.

• Enhanced Print Mode: Provides an extra level of vividness and gloss for documents and marketing materials.

• 230-240v 50Hz voltage

3.0 Shipping:

U.S. CONSULATE GENERAL-SYDNEY

Lincoln Moving and Storage

19018 62nd Avenue S

Kent WA 98032

4.0 Payment Terms:

The vendor invoice shall be submitted electronically by email to Sydaccounts@state.gov referencing the U.S. Consulate General Sydney, Order Number in the “Subject:” of an email.

A proper invoice shall include the following information:

• Vendor legal name and remittance address

• Vendor’s contact information (Name, Phone, Email)

• Order/Contract number

• Invoice date, invoice number, customer number (if applicable)

• Description of goods/services, quantity, price, and terms of performance corresponding to the contract line items

• Applicable taxes outlined separately

• Bill to U.S. Consulate General Sydney. Incorrect Invoices will be returned to Vendors.

Payment shall be made by Electronic Funds Transfer within 30 calendar days upon acceptance of the goods/services ordered and receipt of a correct invoice.

End of the Statement of Work mailto:Sydaccounts@state.gov