19AS2025Q0019 HousingFacilities Make Ready Painting service.pdf

U.S. Embassy Canberra Date: June 30th, 2025

Dear Prospective Quoter:

Subject: Request for Quotes number 19AS2025Q0019 Housing/Facilities Make Ready Painting services

Enclosed is a Request for Quote (RFQ) for Housing/Facilities Make Ready Painting services If you would like to submit a quotation, follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1442 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

*IMPORTANT* This Solicitation has been released on the SAM.gov website. To view and download the solicitation please visit the Sam.gov website and click on the Contract Opportunities link. You will then be able to input the solicitation number 19AS2025Q0019 into the Search Contract Opportunities field.

The Embassy intends to conduct a pre-proposal conference both online and in person. The pre-proposal conference will be held on July 15th, 2025, at 10:00AM AEST at the US Embassy Canberra with an online viewing option. Prospective offerors/quoters should contact cnbgsoprocurement@state.gov by July 8th, 2025, at 4:00PM AEST for additional information or to arrange entry to the building.

All questions about this solicitation must be submitted by July 22nd, 2025, at 4:00PM AEST to CNBGSOProcurement@state.gov Answers to all questions will be post to SAM.gov by 03 July 2025.

Quotations are due by August 14th, 2025, 5:00 pm AEST. No quotations will be accepted after this time.

Proposals must be in English and incomplete proposals will not be accepted.

Your proposal must be submitted electronically to cnbgsoprocurement@state.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

SF-1442 (signed) Section B, Pricing (filled in) Section K Representations and Certifications (any relevant) Additional information as required in Section L Proof of SAM Registration Vendor certificate of Compliance

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-

SBU - CONTRACTING AND ACQUISITIONS

mailto:cnbgsoprocurement@state.gov mailto:CNBGSOProcurement@state.gov mailto:cnbgsoprocurement@state.gov https://www.sam.gov/ responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Terry Alston Contracting Officer

Enclosure:

SF-1442

Pricing Sheet

SBU - CONTRACTING AND ACQUISITIONS

OMB APPROVAL NO. 2700-0042

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

19AS2025Q0019

2. TYPE OF SOLICITATION

REQUEST FOR

QUOTE (RFQ)

3. DATE ISSUED

June 30th, PAGE OF PAGES

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

19AS2025Q0019

5. REQUISITION/PURCHASE REQUEST NO.

PR15350232

6. PROJECT NO.

7. ISSUED BY CODE 8. ADDRESS OFFER TO

US Embassy Canberra General Services Office 21 Moonah Place Yarralumla, ACT 2600

US Embassy Canberra General Services Office 21 Moonah Place Yarralumla, ACT 2600

9. FOR INFORMATION

CALL:

A. NAME

Maria Rosas

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS) +61 2 6214 5935

SOLICITATION

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

10. THE GOVERNMENT REQUIRES THE PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date):

Make Ready Painting Services for real property owned or managed by the U.S. Government, located in Canberra

This is an indefinite-delivery indefinite-quantity type contract under which may be placed firm-fixed price task orders.

( For further specifications & pricing grid refer to the Section 1.)

The contract will be for one-year and an Optional Six (6) Month Extension

11. The Contractor shall begin performance within __10_ calendar days and complete it within ____ calendar days after receiving award, notice to proceed. This performance period is mandatory, negotiable. (See _______________.)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

YES NO

12B. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and ____ copies to perform the work required are due at the place specified in Item 8 by _______ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror’s name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _45____ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Computer Generated Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. The offeror agrees to perform the work at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government within _____ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

20B. SIGNATURE

20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

US Embassy Canberra General Services Office 21 Moonah Place

Yarralumla, ACT 2600

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return ____ copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this t t

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contracts award.

No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED

TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print) Terry Alston

30B. SIGNATURE

30C. DATE

31B. UNITED STATES OF AMERICA

BY

31C. AWARD DATE

Computer Generated STANDARD FORM 1442 BACK (REV. 4-85)

TABLE OF CONTENTS

SF-18 COVER SHEET

PART I-

SECTION B. SUPPLIES OR SERVICES AND PRICES/COSTS

SECTION E. INSPECTION AND ACCEPTANCE

SECTION F. DELIVERIES OR PERFORMANCE

SECTION G - CONTRACT ADMINISTRATION DATA

SECTION H- SPECIAL CONTRACT REQUIREMENTS

SECTION I - CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS OR QUOTERS

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR

QUOTERS

SECTION M - EVALUATION FACTORS FOR AWARD

SECTION B - SUPPLIES OR SERVICES

AND PRICES/COSTS

B.1 SCOPE

The Contractor shall provide make ready painting-Patching, minor drywall/plaster repair, and related services for real property owned or managed by the U.S. Government within the Australian Capital Territory for the U.S Embassy Canberra. The Contractor shall furnish services under task orders issued by the Contracting Officer.

B.2 TYPE OF CONTRACT

This contract is an indefinite-delivery indefinite-quantity contract with firm-fixed prices. Task orders will be priced and payable entirely in the currency indicated in the SF1442. The Government will not pay any additional sums due to any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted due to fluctuations in the currency exchange rates. The Government will make changes in the contract price or time to complete only due to changes made by the Government in the work to be performed, or by delays caused by the Government.

The Government will make payments based on quantities and unit prices only to the extent specifically provided in the contract. The estimated quantities listed in B.1 above are estimates only and the Government does not guarantee that such quantities will be ordered.

B.3 CONTRACT PRICE

B.3.1 General. The Contractor shall complete all work, including furnishing all labor, material, equipment and services, required under this contract, for painting services. The price listed below shall include all labor, materials, overhead (including cost of Workers’ Compensation and War-Hazard Insurance, which shall not be a direct reimbursement) and profit.

B.3.2 Payment. The Government will make payment in local currency.

B.3.2 (a) GST GOODS AND SERVICES TAX

Goods and Services Tax (GST) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period.

B.3.3 PRICING-BASE PERIOD

The current housing pool contains between 100-120 houses distributed among small/medium/large/extra-large apartments and free-standing homes. Not all houses will require painting each year, but all houses could require service during the contract period.

The Contractor shall provide the services shown below for the base period of the contract, starting on the date stated in the Notice to Proceed and continuing for a period of 12 months with one option to extend for 6 months. The fixed unit prices, and ceiling for each category are:

Painting Contract Line-Item Number (CLINS)

Contract Line-Item Number

Description of Service

Residential and Office Buildings

Unit Total Price

CLIN001 Clean old paint/wet paint, repair plaster, prime and smooth surface (number of coats as recommended by manufacturers, or AS/NZS 2311 - Guide to the painting of buildings, of matching existing color and type paint)

Removal of hooks and stickers

Sqm

CLIN002 Painting walls, number of coats as recommended by manufacturer, or AS/NZS 2311 – Guide to the painting of buildings, to match existing following surface preparation

Sqm

CLIN003 Painting ceilings, number of coats as recommended by manufacturer, or AS/NZS 2311 – Guide to the painting of buildings, to match existing following surface preparation.

Sqm

CLIN004 Painting trim/baseboards, number of coats as recommended by manufacturer, or AS/NZS 2311 – Guide to the painting of buildings to match existing color and type, following surface preparation.

Sqm

CLIN005 Painting doors and frames, following surface preparation.

Sqm

CLIN006 Varnishing/shellacking of woodwork, following surface preparation

Sqm

CLIN008 Textured surfaces preparatory work- (prep and paint of textured surface as use industry standards or manufacturer recommendation on use of coats) Painting of textured surfaces

Sqm

CLIN009 Perimeter fence/gates/gutter/eaves/patio-decking/downpipes – sqm – Clean/strip old paint, prime and smooth surface (application of 2 coats of Rustoleum 9800 2 pak or technical equivalent to adhere with outdoor weather resistant/water resistant paint, number of coats as recommended by manufacturer, or AS/NZS 2311 - Guide to the painting

Lm of building, of matching existing color and type paint)

CLIN010 Line marking to carpark/roadways, pathways – LM – Clean/pressure wash/strip old paint, prime and smooth surface (number of coats as recommended by manufacturer, or AS/NZS 2311 – Guide to the painting of building, of matching existing color and type paint)

CLIN011 Supply and fitting fiberglass non-slip yellow/white/blue and reflective strips to steps

CLIN013 Painting Radiators and heating pipes (remove this) . Public area anti-slip water resistant floor painting and prep work such as hallways, basement, loading docks, stair landing

Sqm

CLIN014 Waterproof paint and prep work including pressure washing, priming, painting of roof flat surface, roof tiles)

Sqm

CLIN015 Treatment for mold or water damage Sqm

Total of all line-item prices:

Goods and Services tax (GST)

Grand Total: Total of all line-item prices and GST

1Sqm = square meter 2Lm= Lineal meter 3This estimated amount is based on total estimated Government requirements for this period of performance. If more than one award is made, the estimated amount of work awarded under task order(s) to any single Contractor will be less than the amount shown.

OFFICE BUILDING

RESIDENCES

INTERIOR

RESIDENCES

EXTERIOR

B.4 MINIMUM AND MAXIMUM AMOUNTS

During the Base Year of the contract, and during the option year that might be exercised, the United States Government (USG) shall place orders totaling a minimum of AUD 5,000.00 (five thousand Australian dollars). This reflects the contract minimum guarantee for each period of performance. The amount of all orders, for base and shall not exceed AUD 250,000 .00 (two hundred thousand Australian dollars). This reflects the contract maximum.”

B.4.1 Contract Minimum During the contract period, the Government shall place orders for a minimum of AUD 5,000.00 (five thousand Australian dollars. This is the contract minimum for this period of performance.

B.4.2 Contract Maximum During the contract period, the amount of all orders shall not exceed AUD 250,000.00 (two hundred thousand Australian dollars). This is the contract maximum for this period of performance.

B.5 Optional Six (6) Month Extension Pricing Grid FAR 52.17-8)

Painting Contract Line-Item Number (CLINS)

Contract Line-Item Number

Description of Service

Residential and Office Buildings

Unit Total Price

CLIN101 Clean old paint/wet paint, repair plaster, prime and smooth surface (number of coats as recommended by manufacturers, or AS/NZS 2311 - Guide to the painting of buildings, of matching existing color and type paint)

Removal of hooks and stickers

Sqm

CLIN102 Painting walls, number of coats as recommended by manufacturer, or AS/NZS 2311 – Guide to the painting of buildings, to match existing following surface preparation

Sqm

CLIN103 Painting ceilings, number of coats as recommended by manufacturer, or AS/NZS 2311 – Guide to the painting of buildings, to match existing following surface preparation.

Sqm

CLIN104 Painting trim/baseboards, number of coats as recommended by manufacturer, or AS/NZS 2311 – Guide to the painting of buildings to match existing color and type, following surface preparation.

Sqm

CLIN105 Painting doors and frames, following surface preparation.

CLIN106 Varnishing/shellacking of woodwork, following surface preparation

Sqm

CLIN108 Textured surfaces preparatory work- (prep and paint of textured surface as use industry standards or manufacturer recommendation on use of coats) Painting of textured surfaces

Sqm

CLIN109 Perimeter fence/gates/gutter/eaves/patio-decking/downpipes – sqm – Clean/strip old paint, prime and smooth surface (application of 2 coats of Rustoleum 9800 2 pak or technical equivalent to adhere with outdoor weather resistant/water resistant paint, number of coats as recommended by manufacturer, or AS/NZS 2311 - Guide to the painting of building, of matching existing color and type paint)

CLIN110 Line marking to carpark/roadways, pathways – LM – Clean/pressure wash/strip old paint, prime and smooth surface (number of coats as recommended by manufacturer, or AS/NZS 2311 – Guide to the painting of building, of matching existing color and type paint)

CLIN111 Supply and fitting fiberglass non-slip yellow/white/blue and reflective strips to steps

CLIN113 Painting Radiators and heating pipes (remove this) . Public area anti-slip water resistant floor painting and prep work such as hallways, basement, loading docks, stair landing

Sqm

CLIN114 Waterproof paint and prep work including pressure washing, priming, painting of roof flat surface, roof tiles)

CLIN115 Treatment for mold or water damage Sqm

Total of all line-item prices:

Goods and Services tax (GST)

Grand Total: Total of all line-item prices and GST

1Sqm = square meter 2Lm= Lineal meter 3This estimated amount is based on total estimated Government requirements for this period of performance. If more than one award is made, the estimated amount of work awarded under task order(s) to any single Contractor will be less than the amount shown.

OFFICE BUILDING

RESIDENCES

INTERIOR

RESIDENCES

EXTERIOR

B.8 MINIMUM AND MAXIMUM AMOUNTS

During the Base Year of the contract, and during the option year that might be exercised, the United States Government (USG) shall place orders totaling a minimum of AUD $5,000.00 (five thousand Australian dollars). This reflects the contract minimum guarantee for each period of performance. The amount of all orders, for base and all option years shall not exceed AUD $250,000.00 (two hundred thousand Australian dollars)]. This reflects the contract maximum.”

B.8.1 Contract Minimum During the contract period, the Government shall place orders for a minimum of AUD $5,000.00 (five thousand Australian dollars). This is the contract minimum for this period of performance.

B.8.2 Contract Maximum During the contract period, the amount of all orders shall not exceed AUD $250,000.00 (two hundred thousand Australian dollars). This is the contract maximum for this period of performance.

B13 GRAND TOTAL ESTIMATED CONTRACT AMOUNT

The Grand Total Estimated Contract Amount for the base and all optional periods of performance is

AUD $250,000.00.

Grand Total for All services

Price GST (10%) Grand Total (Price+

GST)

Base Year Optional 6 Month Extension

Grand Total for Base + All Option Years

SECTION C - DESCRIPTION/SPECIFICATIONS

STATEMENT OF WORK

C.1 CHARACTER AND SCOPE OF WORK

The Contractor shall furnish and apply all materials required by this contract, unless the contract states that materials and equipment will be provided by or work performed by the Government or by others under separate contracts.

C.2 SURVEY

The Contractor shall survey the property and verify the work required against the task order before beginning work, to determine if any discrepancies exist. The Contractor shall be responsible for any errors that might have been avoided by such a survey/review. The Contractor shall immediately report any discrepancies to the COR or the Contracting Officer and shall not begin work until such matters are resolved.

C.3 APPLICABLE PAINTING STANDARDS/PAINT SPECIFICATIONS

Painting and preparatory work shall follow Australian Standards. Paint used shall have the following characteristics

• 100% Acrylic

• Ecological

• Ammonia free

• Lead free

• Eggshell or satin (Embassy may request any of those types)

• 0 – 10 g/L VOCs

• Soap and water cleanup

• Low to no odor • For bathrooms and kitchens: Mold resistant paint (Kitchen & Bath)

• For bathroom kitchens: (water resistant, moisture, mold proof paint and prep work)

Colors are to be chosen by the Embassy COR before commencing the work. Quality paint should be used. The type of paint should conform to the type of material it covers i.e., masonry paint on masonry surfaces, latex on all other walls, enamel or varnish on woodwork and enamel on metal.

C.4 PREPARATION/PROTECTION OF WORK AREA

Painting shall not disturb or damage any fixed property (including light fixtures, floors, carpets, or windows). The Contractor shall move, protect and return such property to its original position upon completion of work in that area.

The Contractor shall first remove or protect furnishings (such as furniture and rugs) by appropriate covering. The Contractor shall protect floors from soiling and paint spills. Wooden floors shall not be washed under any circumstances. To protect floors (of all types) from damage, the Contractor shall use a suitable protective cover. The Contractor shall also equip ladders and scaffolding with clean rubber shoes or similar protection devices.

If the Contractor spills any paint, or in any way soils the floors, the Contractor shall clean up using a specialist floor finishing company at the Contractor's expense. After completion of the painting work, the Contractor shall return all furnishings to their original position, and clean the work area free of litter and debris.

C.5 UTILITIES

The Government cannot ensure that utilities will be available at all properties at all times. The Contractor shall have an alternate source of power (generator) available if needed to ensure that paint will be applied following the manufacturer's specifications. The Contractor shall not adjust the heating or air conditioning controls in properties with utilities turned on to maintain temperature. The Contractor shall have its own source of water available for clean up if water has been turned off in the property for winterization of the plumbing system.

C.6 EQUIPMENT

The Contractor shall provide all necessary painting supplies and equipment, including brushes, rollers, buckets, mixers, space heaters, drop cloths, scrapers, sanding gear, electric sprayers, and texture sprayers if necessary to perform the work. The Government will not furnish any materials.

C.7 WARRANTY

The warranty shall be valid for 1 year after the final inspection. During the warranty period, the Contractor shall repair or replace, free of charge, any occurring defects or ensuing damages. If the Contractor fails to do so after receipt of a written request to that effect, the Government may have such discrepancies remedied at the Contractor's expense.

C.8 TECHNICAL SPECIFICATIONS FOR PAINTING WORK

a. Interior and Exterior Painting

Paint surfaces as directed by the task order. Match paint to similar adjacent materials or surfaces.

(1) Paint: This category includes coating systems materials, primers, emulsions, enamels, stains, sealers and fillers, and other applied materials whether used as prime, intermediate or finish coats.

(2) Product Data: The Contractor shall submit manufacturer's technical information, label analysis, and application instructions to the COR for each paint material proposed for use, prior to starting work. The Contractor shall list each material and cross-reference specific coating and finish system and application as an attachment to the above submittal. The Contractor shall identify each material by the manufacturer's catalog number and general classification.

(3) Single Source Responsibility: The Contractor shall provide primers and undercoat paint produced by the same manufacturer as the finish coats.

(4) Material Quality: The Contractor shall provide the manufacturer's best quality trade sale type paint material. Paint material containers not displaying manufacturer's product identification are not acceptable. (all paint must be hospital grade and anti-allergic).

(5) Material Delivery: The Contractor shall deliver materials to the job site in manufacturer's original, unopened packages and the containers shall bear the manufacturer's name and label with trade name and manufacturer's instructions.

(6) Material Storage: The Contractor shall store materials not in use in tightly covered containers in a well-ventilated area at a minimum ambient temperature of 45 degrees F (7 degrees C). The Contractor shall protect materials from freezing and keep storage area neat and orderly. Contractor shall remove oily rags and waste daily.

(7) Project Conditions: The Contractor shall not apply paint when the relative humidity exceeds 85 percent, or at temperatures less than 5 degrees F (3 degrees C) above the dew point, or to damp or wet surfaces. The Contractor shall apply paint only in temperatures that comply with the manufacturer's specifications.

(8) Preliminary Examination: The Contractor shall examine substrates and conditions under which painting will be performed for compliance with requirements and shall not begin application until unsatisfactory conditions have been corrected.

(9) Preparation:

(a) The Contractor shall remove hardware and hardware accessories, plates, light fixtures, and items in place that are not to be painted, or provide protection such as taping, prior to surface preparation and painting. (Taping includes windows, door jams, etc.)

(b) The Contractor shall clean and prepare surfaces to be painted following the manufacturer's instructions before applying paint or surface treatments. This preparation includes removal of oil, dust, direct, loose rust, mildew, peeling paint or other contamination to ensure good adhesion. In some cases, the Contractor may be requested to remove all existing coats of paint and sealers if prior paint application is showing signs of improper adhesion, such as peeling, chipping, etc. All surfaces must be clean and dry. The Contractor shall schedule cleaning and painting so dust and other contaminants will not fall on wet, newly painted surfaces.

(c) The Contractor shall notify the Contracting Officer or COR of problems anticipated for any minor preparatory work required, such as but not limited to, filling nail holes, cleaning surfaces to be painted, and priming any requisite areas. Plan preparatory work as most units in residential areas will have nail holes or areas that will need to be primed or sealed. Replace all electrical covers with new covers after painting.

(10) Materials Preparation: The Contractor shall mix and prepare paint following the manufacturer's directions.

(11) Application: The Contractor shall apply paint following the manufacturer's directions.

Use applicators and techniques best suited for substrate and type of material being applied. Do not paint over dirt, rust, scale, grease, moisture, scuffed surfaces, or conditions detrimental to formation of a durable paint film.

(a) Unless otherwise specified, the Contractor shall use a high quality semi-gloss latex paint (containing no lead or mercury) for all kitchens, baths, laundry areas, door frames, and window frames. The Contractor shall use a flat or satin flat latex base paint (containing no lead or mercury) in the remainder of the unit. The color shall be consistent with the balance of the room, which will normally be an off-white. The Contractor shall provide samples of the color on sample of the type of material to be painted before actual paint date is scheduled.

(b) On exterior surfaces, the Contractor shall apply a high quality exterior grade latex base paint that matches as closely as possible the existing color on the exterior of the property, or a color as otherwise specified by the COR. Prior to painting, the Contractor shall scrape, sand, fill, and prime the surface with a latex base primer. The Contractor should plan on extensive preparatory work prior to painting. The Contractor shall not apply exterior paint in snow, rain, fog or mist, or when the relative humidity exceeds 85 percent; or to damp or wet surfaces.

(c) The Contractor shall provide finish coats that are compatible with primers used.

(d) The number of coats and film thickness required is the same regardless of application method. The Contractor shall not apply succeeding coats until previous coat has cured.

The Contractor shall sand between applications where required to produce a smooth, even surface.

(e) The Contractor shall apply additional coats when undercoats or other conditions show through final coat, until paint film is of uniform finish, color, and appearance.

(12) Scheduling Painting: The Contractor shall apply the first coat to surfaces that have been cleaned, pretreated or otherwise prepared for painting as soon as practicable, and before subsequent surface deterioration. Allow sufficient time between successive coats to permit proper drying. Do not recoat until paint has dried.

(13) Minimum Coating Thickness: The Contractor shall apply materials at the manufacturer's recommended spreading rate. The Contractor shall provide a total dry film thickness of the system as recommended by the manufacturer.

(14) Prime Coats: Before application of finish coats, the Contractor shall apply a prime coat as recommended by the manufacturer to material required to be painted or finished, and which has not been prime coated.

(15) Brush Application: The Contractor shall brush-out and work brush coats into surfaces in an even film. The Contractor shall eliminate cloudiness, spotting, lap marks, brush marks (ropiness), runs, sags, or other surface imperfections. The Contractor shall draw neat glass lines and color breaks.

The Contractor shall apply primers and first coats by brush unless manufacturer's instructions permit use of mechanical applicators.

(16) Mechanical Applications: The Contractor shall use mechanical methods for paint application when permitted by manufacturer's recommendations, governing ordinances, and trade union regulations.

Wherever spray application is used, the Contractor shall apply each coat to provide the equivalent hiding of brush-applied coats. The Contractor shall not double-back with spray equipment building-up film thickness of two coats in one pass, unless recommended by the manufacturer.

(17) Upon completion of painting, the Contractor shall clean the glass and paint-spattered surfaces. The Contractor shall remove spattered paint by washing, scraping or other proper methods using care not to scratch or damage adjacent finished surfaces.

(18) The Contractor shall remove temporary protective wrappings after completion of painting operations.

b. Drywall/Plaster Repair

The Contractor shall patch defective drywall with a similar thickness and fire-rated drywall.

Joints shall be taped in a manner, so they are not readily visible. The patch shall be textured with a texture consistent with the rest of the surface being patched. The Contractor shall set and spackle all nail heads. The Contractor shall tape joints and cover them with a joint compound.

The Contractor shall sand smooth spackled nail heads and tape joints and remove all dust prior to painting. The Contractor shall spackle exterior surfaces with exterior grade compounds.

c. Texture Only - Walls

Occasionally, the Government may require a wall to be textured that has not previously been textured. The Contractor shall prepare the wall by filling and sanding any small holes or cracks with a suitable "non-shrinking" material. After preparatory work, the Contractor shall furnish and apply a texture type material. If any other walls within that room are textured, the texture material shall closely match the texture of any other existing textured walls in that room. The Contractor shall not be required to do less than one room on any individual task order.

d. Texture Only - Ceiling

Occasionally the Government may require a ceiling to be textured that has not previously been textured. The Contractor shall prepare the ceiling by filling and sanding any small holes or cracks with a suitable "non-shrinking" material. After preparatory work, the Contractor shall furnish and apply an "Acoustic" type texture.

e. Paint Exterior Trim

The Contractor shall apply a high quality exterior grade latex base paint that matches as closely as possible the existing color on the exterior trim of the property, or a color as specified by the Contracting Officer. The Contractor shall scrap, sand, fill, and prime the trim with a latex base primer, prior to painting. The Contractor shall plan on extensive preparatory work prior to painting. The specifications for exterior paint apply, unless otherwise specified in the task order.

f. Remove Wall Covering

Upon assignment by task order, the Contractor shall remove the designated wall covering (wallpaper, cork, mirror, tile, etc.). After removing the wall covering, the Contractor shall clean and make ready for painting the area. The Contractor shall remove and properly dispose of the old wall covering.

g. Plaster

The Contractor shall repair any damaged interior or exterior plaster as directed by the COR. The plaster material shall be of a similar material that matches as closely as possible the existing plaster in texture and color.

h. Stucco

The Contractor shall repair any damaged stucco and remove any loose stucco before applying paint.

SECTION E - INSPECTION AND ACCEPTANCE

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE

INCORPORATED BY REFERENCE (48 CFR CHAPTER 1):

CLAUSE TITLE AND DATE

52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

The following Federal Acquisition Regulation clause(s) is/are incorporated by reference (48 CFR Chapter 1):

CLAUSE TITLE AND DATE

52.242-14 SUSPENSION OF WORK (APR 1984)

F.2 EFFECTIVE ORDERING PERIOD

F.2.1 After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten

(10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

F.2.2 The Government may extend this contract under FAR 52.217-9, “Option to Extend the Term of the Contract” and 52.217-8, “Option to Extend Services”.

F.3 COMPLETION DATES UNDER TASK ORDERS

F.3.1 The Contractor shall have a minimum of five (5) business days to commence work under each task order issued.F.3.2 The following are minimum completion times that will be included in individual task orders, dependent upon the type and amount of work to be done:

Painting Interior Walls, up to 1000 square meters – two days Painting Interior Walls, 1001 to 2000 square meters – four days Painting Exterior Walls, up to 1000 square meters – two days

F.4 ACCEPTANCE OF SCHEDULE

When the Government has accepted any time schedule, this acceptance shall be binding on the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision by the Government shall not:

(1) extend the completion date or obligate the Government to do so;

(2) constitute acceptance or approval of any delay, or;

(3) excuse or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

F.5 NOTICE OF DELAY

In the event the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in completion of the project after the completion date, the Contractor shall:

(1) notify the Government of such change or other conditions upon the approved schedule, and;

(2) shall state in what respects, if any, the relevant schedule or the completion date should be revised.

The Contractor shall give notice to the Contracting Officer promptly, two (2) days following the first occurrence of event giving rise to the delay or prospective delay). Only the Contracting Officer may approve revisions to the approved time schedule.

F.6 WORKING HOURS

The Contractor shall perform all work during business hours except for the holidays identified in Section I, DOSAR 652.237-82, “Observance of Legal Holidays and Administrative Leave. The Contracting Officer may approve other hours, if the Contractor gives at least 24 hours advance notice.

Changes in work hours will not be a cause for a price increase.

F.7 EXCUSABLE DELAYS

The Contractor shall be allowed time, not money, for excusable delays as defined in FAR 52.249-10, “Default”. Examples of such cases include:

(l) acts of God or of the public enemy;

(2) acts of the United States Government in either its sovereign or contractual capacity;

(3) acts of the government of the host country in its sovereign capacity;

(4) acts of another contractor in the performance of a contract with the Government;

(5) fires;

(6) floods;

(7) epidemics;

(8) quarantine restrictions;

(9) strikes;

(10) freight embargoes;

(11) delays in delivery of Government furnished equipment, and;

(12) unusually severe weather.

In each instance, the failure to perform shall be beyond the control and without the fault or negligence of the Contractor, and the failure to perform furthermore:

(1) shall be one that the Contractor could not have reasonably anticipated and taken adequate measures to protect against;

(2) cannot be overcome by reasonable efforts to reschedule the work, and;

(3) directly and materially affects the date of final completion of the project.

F.8 DELIVERABLES

The Contractor shall delivery the following items under this contract:

Description Quantity Delivery Date Deliver to:

H.1.1 Insurance 1 10 days after award Contracting Officer

H.8.1 Safety Plan 1 10 days after award COR H.10.3 List of Personnel 1 10 days after award COR H.9.2 Identification of Subs 1 5 days before use Contracting Officer F.4 Construction Schedule 1 Identified in each task order COR G.2 Payment Request 1 Completion of each

(invoices/task order)

COR

I.1 Updates to Construction Schedule (52.236-15)

1 Last calendar day of each month

COR

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is the Facilities Maintenance Supervisor

G.1.1 Duties

The COR is responsible for inspection and acceptance of services. These duties include review of Contractor invoices, including the supporting documentation required by the contract. The COR may provide technical advice, substantive guidance, inspections, invoice approval, and other purposes as deemed necessary under the contract.

G.2 PAYMENT

The Vendor Invoice shall be submitted electronically by email in English to cnbcustservice@state.gov, referencing the U.S. Embassy Task Order Number in the “Subject:” of an email.

A proper invoice shall include the following information:

Vendor legal name and remittance address Vendor contact information (Name, Phone, Email) Task Order/Contract number Invoice date, invoice number, customer number (if applicable) Description of goods/services, quantity, price and term of performance corresponding to the contract line items (CLINS) Applicable taxes outlined separately ABN Tax File number Bill to: U.S. Embassy, Canberra, AUS

Incorrect Invoices will be returned to Vendors.

Payment shall be made by Electronic Funds Transfer within 30 calendar days upon acceptance of the ordered goods/services and delivery of a correct invoice.

After 30 days, direct payment status inquiries to: cnbcustservice@state.gov

G.2.1 General

The Contractor shall follow Section I, 52.232-5, "Payments Under Fixed-Price Construction Contracts.” The following subsections elaborate upon the information contained in that clause

G.2.2 Detail of Payment Requests/Invoices The Contractor shall request payment no more frequently than monthly and shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

SBU - CONTRACTING AND ACQUISITIONS

mailto:cnbcustservice@state.gov mailto:cnbcustservice@state.gov

G.2.3 Payments to Subcontractors The Contractor shall make timely payment to his subcontractors and suppliers from the proceeds of the progress or final payment for which request is being made, following the Contractor's contractual arrangements with them.

G.2.4 Evaluation by the Contracting Officer Following receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer will make a determination as to the amount that is then due. If the Contracting Officer does not approve payment of the full amount applied for, less the retainage addressed in FAR 52.232-5, the Contracting Officer shall advise the Contractor of the reasons for the reduction.

G.2.5 Additional Withholding Independently of monies under FAR 52.232-5, the Government may withhold from payments due the Contractor any amounts as may be considered necessary to cover –

(1) Wages or other amounts due the Contractor's employees on this project;

(2) Wages or other amounts due employees of subcontractors on this project;

(3) Amounts due suppliers of materials or equipment for this project; and

(4) Any other amounts for which the Contractor may be held liable under this contract, including but not limited to the actual or prospective costs of correction of defective work and prospective liquidated damage when the Contractor has failed to make adequate progress.

G.2.6. Payment

G.3 TASK ORDERS

G.3.1 General. The Government will order all services under this contract on a Delivery/Task Order Form “OF 347” (Attachment 1), issued by the Contracting Officer, as the need arises.

G.3.2 Content. Task orders shall include:

Date of order Contract number Task Order number Location of property Amount of work (square meters or linear meters)

Required completion date

G.3.3 Procedures

G.3. 3.1 Before issuing a task order, the Government may issue a written request  quotation that includes the work to be performed and the required completion date.  days to the following address:

U.S. Embassy Canberra Attn: Facilities Maintenance Supervisor Moonah Place, Yarralumla

ACT 2600

The 14 day period identified in FAR 52.232 27(a)(1)(i)(A) is changed to 30 days.

Alternatively, the Government may simply issue a firm-fixed price task order, if it has the measurements of the work to be performed.

G.3.3.2 If requested to submit a firm-fixed price quotation for a task order, the Contractor shall compute a price for the required work by multiplying the unit prices in Section B by the amount of work required.

G.4 SELECTION OF AWARDEE FOR INDIVIDUAL TASK ORDERS

(a) If more than one Contractor receives an award for these services, the following procedures shall govern the issuance of individual task orders. The Contractor shall perform no work without a task order issued by the Contracting Officer.

(b) As the need for services arises, the Government will develop a price estimate.

If the estimate does not exceed US$10,000.00 the Government will follow the procedures in paragraph

(c) below. If the estimate exceeds US$10,000.00, the Government will follow the procedures in paragraph (d) below.

(c) Orders not exceeding US$10,000.00 - The Government will select a Contractor for the task order. This decision will be based on the Government's best interests, which may include factors such as estimated price; past performance record; need to meet contractual minimums; or desire to avoid exceeding task order limitations set forth in Section I, FAR 52.216-19, "Order Limitations".

(d) Orders exceeding US$10,000.00

(1) Unless one of the exceptions in paragraph (e) below applies, the Government will make its award selection based on the prices in the contract and past performance information gained as a result of Contractor performance under this contract.

(2) Selection of Contractors shall not be protestable to GAO under Subpart 33.1 of the Federal Acquisition Regulation, except on the grounds that the order increases the scope, period, or maximum value of the contract. The Department of State has an Acquisition Ombudsman who will review complaints by Contractors to ensure that all Contractors are afforded a fair opportunity to be considered for these task orders under the terms of this contract.

(e) Exceptions to the procedures in paragraph (d) above:

(1) The order should be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order; or

(2) It is necessary to place an order to satisfy a minimum guarantee.

G.5 GOODS AND SERVICES TAX

GOODS AND SERVICES TAX. Goods and Services Tax (GST) is not included in the CLIN rates.

Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period.

SECTION H- SPECIAL CONTRACT REQUIREMENTS

H.1 INSURANCE

H.1.1 Amount of Insurance

The Contractor is required to provide whatever insurance is legally necessary under Section I, 52.228-5, "Insurance - Work on a Government Installation.” The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

1. Bodily injury on or off the site (stated in U.S. dollars):

Per occurrence: $ 10,000,000 AUD or

USD Equivalent Cumulative: $ 10,000,000 AUD or

USD Equivalent

2. Property Damage on or off the site (stated in U.S. dollars):

Per occurrence: $$10,000,000 AUD or USD Equivalent

Cumulative: $10,000,000 AUD or USD Equivalent

The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

(a) any property of the Contractor,

(b) its officers,

(c) agents,

(d) servants,

(e) employees, or

(f) any other person, arising from and incident to the Contractor's performance of this contract.

The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

H.1.2 Government as Additional Insured

The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department…