19AS2025Q0004 Renovations to Server Room Power Refurbishment.pdf

U.S. Embassy Canberra Date:

December 9th, 2024

Dear Prospective Quoter:

SUBJECT: Request for Quotes 19AS2025Q0004 Renovations to Server Room Power Refurbishment

The Embassy of the United States of America invites you to submit a quotation for electrical renovations to the Embassy Server Room. The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

A Proposed Site Visit will be held:

AT LOCATION: U.S. Embassy Canberra DATE: Tuesday, 14th January 2025.

TIME: 10:00 AM

You must register your interest in attending the site visit prior to 5pm Local Canberra Time on Friday 10th January 2025.

For registration to attend the site visit please direct your inquiries to Vicki Page by email pagev@state.gov or by phone (+61) 0403341460 during regular business hours.

Quotations are due by 5:00pm AEST Wednesday 22nd January 2025. No quotations will be accepted after this time.

Quotations must be in English and incomplete quotations will not be accepted. Your proposal must be submitted electronically to cnbgsoprocurement@state.gov

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-18

2. Section A Price.

3. Additional information as required in Section I.

Direct any questions regarding this request for quotations to Vicki Page by email or by phone (+61) 0403341460 during regular business hours.

Sincerely, Terry Alston

Contracting Officer mailto:cnbgsoprocurement@state.gov

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

PAGE OF PAGES

1. REQUEST NUMBER

PR15010139

2. DATE ISSUED

12/09/2024

3. REQUISITION/PURCHASE REQUEST NUMBER

19AS2025Q0004

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY

General Services Office, American Embassy, 21 moonah Place, Yarralumla ACT Australia

6. DELIVER BY (Date)

5b. FOR INFORMATION CALL (NO COLLECT CALLS) 7. DELIVERY

OTHER

FOB DESTINATION (See Schedule) NAME

Vicki Page - pagev@state.gov

TELEPHONE NUMBER

AREA CODE

+61 2

NUMBER

62145972

9. DESTINATION

a. NAME OF CONSIGNEE

U.S. Embassy, Financial Management Unit 8. TO:

a. NAME b. COMPANY b. STREET ADDRESS cnbcustservice@state.gov

c. STREET ADDRESS c. CITY

Yarralumla

d. CITY e. STATE f. ZIP CODE d. STATE

Act

e. ZIP CODE

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR

BEFORE CLOSE OF BUSINESS (Date)

5.00pm AEST Jan 22nd 2025

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

19AS2025Q0004 Server Room Refurbishment

(Refer to Statement of Work page 5) all

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER mailto:pagev@state.gov mailto:cnbcustservice@state.gov

SECTION A - PRICING

A. PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurances, overhead and profit.

Total Price (including all labor, materials, overhead and profit)

Goods and Services Tax (GST)

Grand Total

A.1 GOODS AND SERVICES TAX (GST)

The Contractor shall include Goods and services tax (GST) as a separate charge on the Invoice and as a separate line item in Section B.

U.S. Department of State

STATEMENT OF WORK

FOR

U.S. Embassy Canberra, Australia

EMBASSY SERVER-ROOM POWER REFURBISHMENT

1 GENERAL REQUIREMENTS

1.1 The Contractor shall provide personnel, material, equipment, and supervision to complete the technical requirements in this SOW. The Contractor shall be responsible for hiring labor and equipment and shall follow security and safety protocol as directed by the U.S. Embassy.

1.2 Historic Preservation Expertise Requirements: To ensure the successful preservation building, it is a mandatory requirement that the contractor engaged for this project possesses a minimum of 3 years of verifiable experience in historically significant structures to guarantee historical integrity and the sensitive of unique challenges associated with such projects.

1.2.1 Historic preservation guidelines

1.2.1.1 The contractor shall review and strictly adhere to the Department of State and Australian Cultural

Heritage Property Protection guidelines, including the "Heritage Act 2004" (ACT) and the "Australian

Heritage Council Guidelines." This ensures all activities respect and protect the cultural and historical value of the property.

1.2.1.2 The contractor shall refrain from using heavy demolition tools, such as jackhammers, which may cause seismic effects or structural damage. Instead, use non-invasive methods and tools to minimize any potential disturbance to the building’s integrity.

1.2.1.3 All conduits and power routes must be installed through existing false ceilings whenever possible to avoid drilling into the building’s original structure. This approach helps to preserve the structural integrity and historical fabric of the property.

1.2.1.4 Electrical equipment, including Distribution Boards (DB), General Power Outlets (GPO), and conduits, should be mounted on the surfaces of walls and ceilings rather than embedded. Drill holes used for mounting must be kept to a maximum diameter of 10mm, and a low-impact masonry drilling tool should be utilized to minimize disruption.

1.2.1.5 The contractor shall provide a protection plan if necessary and a work portfolio reflecting experience and methods for working on cultural heritage properties. This documentation will ensure all practices are aligned with the requirements and best practices for preserving cultural heritage.

1.3 The Contractor shall survey the work location to identify, verify, and record dimensions and existing conditions to prepare shop drawings, bills of materials, time schedules, quality control schedules, and construction costs.

These documents shall provide the necessary coordination and communication between the Embassy and Contractor for the project.

1.4 The Contractor shall be required to complete as expeditiously as possible. The residence will not be occupied during the execution of this contract. The Contractor shall coordinate with the Contracting Officer for work phasing and job sequencing with work commencing and completion dates. The Contractor shall submit a phasing plan with construction schedule for review and approval prior to commencement of work at the site. The Contractor is required to complete the entire work no later than four months from notice to proceed.

1.5 The Contracting Officer will evaluate all brand name products included in the scope of work in accordance with

FAR Clause 52.211-6 Brand Name or Equal.

1.6 Normal operations at the U.S. Embassy are 0700 to 1800 hours Monday through Friday. The Contractor shall perform work during normal working hours to the maximum extent possible and coordinate any after-hours work in writing no less than seven (7) days in advance with the Facility Manager (FM). Identify any site-specific limitations or restrictions on working hours (e.g., work that generates excessive dust in occupied areas or work involving high levels of noise (e.g., core drilling) shall be performed outside the embassy’s normal hours of operation.

2 RELATED WORK TO BE PERFORMED

General

The main server room is susceptible to repeated flooding due to its location and building condition. This project primarily focuses on ensuring reliable and safe power supply to all components in the room despite past and anticipated future floods. The scope includes re-cabling all existing power outlets and adding four additional twenty-amp outlets.

Currently, the server room has sixteen twenty-amp outlets, eight four-outlet GPOs, and two air conditioning systems that need new cabling and outlets. The cabling will be routed from the embassy power panel to the server room using new pathways, preferably ceiling mounted.

Scope of Work

A. The contractor shall provide an industry-standard and compliant with NEC code and Local Electrical Code, high-performance cabling system design that meets or exceeds all current standards. The contractor shall install, test, and certify all electrical wire, equipment’s parts and conduits installed.

B. The contractor shall perform a physical on-site survey followed by assessment and then provide the Embassy with a detailed design and installation plan that will replace the existing infrastructure. The plan should use the details drawing and schematics and layouts.

C. The contractor shall provide twenty twenty-amp(20Amp) outlets, eight four outlet GPO’s and power for two existing air conditioning units, with all electrical wires to be run from the existing power panel (located 20 ft from server room) to the server room, where electrical wires and conduits in the server room to be run on the ceiling if possible. All twenty-amp outlets are to be ceiling mounted, above line of seven server racks. All four outlet GPOs are to remain in the same location. Using conduit where necessary is acceptable.

D. The contractor shall provide a custom length power cable for each UPS currently located in our server racks (fourteen in total). Each cable will be IEC C19 (UPS Input) to the twenty-amp outlet.

E. The Contractor shall provide and install an EPO switch, to be outside the server room, with approved cover.

F. The contractor shall be responsible for assisting with cutover to the new power system, which will occur outside of work hours, the date and time of which will be negotiated to suit both parties.

G. The contractor shall be responsible for removal of all redundant power conduits, electrical wiring from the server room all the way back to the existing power panel after cutover has been completed. All open holes/conduits shall be sealed with fire rated compound.

H. The contractor shall make sure the equipment wires and grounding connections meet the code requirements.

I. The contractor shall provide and install 1 set of new 36 pole DB for server room to be in server room.

J. The contractor shall disconnect and remove existing 24 pole DB and redundant surge diverter panel located in the IT office.

K. The contractor shall supply and install 1 new 24 pole, 3 phase DB in IT office.

L. The contractor shall provide a custom length power cable from the new power outlet to each UPS currently located in our server racks (20 in total). Each cable will be IEC C19 (UPS Input) to the twenty-amp outlet

M. Provide circuit labels to all receptacles.

Comprehensive work specification and inclusions:

1. FOR SERVER ROOM

• Supply and installation of 20x new 20A single phase captive outlets mounted to ceiling above existing server racks.

• Supply and installation of 16x new 10A Double GPOs mounted in place of the existing quad outlet GPO locations.

• Supply and installation of 2x new circuits for existing A/C Units.

• Supply and installation of 1x new 36 pole DB ("DB Server Room")

• Supply and installation of 1x Emergency Stop button with shroud at the entrance doorway to the server room.

This stops button shall isolate power to the new "DB Server Room.

• Disconnection and removal of existing 24 Pole DB and redundant surge diverter panel in the IT office.

• Supply and installation of 1x new 24 Pole, 3 Phase DB in IT office.

• Supply and installation of submain cabling run in corridor ceiling between new 24 Pole DB in IT Office and new DB Server Room.

• Supply of 16x custom length IEC C19 leads so existing UPS's can be plugged into the new 20A outlets.

• After hours shutdown and cutover to new DB and outlets allowed for All cabling, conduit, ductwork, fixings, and accessories required.

• Disconnection and removal of redundant outlets and cabling where access is possible once new outlets are in service.

• Test, commission and labelling of new equipment and switchboards. Provide panel schedules and electrical danger warning labels to panels.

• Supply custom length power cable from the new power outlet to each UPS currently located in our server racks

(sixteen in total). Each cable will be IEC C19 (UPS Input) to the twenty-amp outlet

2. FOR (EMARC ROOM)

• Supply and installation of 2x new 20A single phase captive outlets mounted where possible near existing server rack.

• Supply and installation of 2x new circuits through ceiling space

• Existing DB to supply the new outlets.

• Supply and installation of 2x 20A "Quicklag" RCDs to protect the new circuits.

• After hours shutdown allowed for to install the 2x new circuits into switchboard All cabling, conduit, fixings and accessories required.

• Test, commission and labelling of new equipment and switchboards. Provide panel schedules and electrical danger warning labels to panels.

• Supply custom length power cable from the new power outlet to each UPS currently located in our server racks

(Four in Total). Each cable will be IEC C19 (UPS Input) to the twenty-amp outlet

3.1 Quality Assurance

3.1.1 Qualified Providers: Alternate Providers must receive approval of the Contracting Officer (CO) at least ten days prior to the bid due date.

3.1.2 Compliance with Regulatory Agencies: Comply with most stringent applicable provisions of following Code and/or Authority, including revisions and changes in effect on the date of this specification:

3.1.3 Warranty:

3.1.3.1 Material and workmanship shall comply in every respect with the contract documents. The provider shall correct any defective material or workmanship flaws which develop within one year from date of final acceptance, at no additional cost. Exclusive to this are issues which occur from improper use or improper care by the Purchaser.

3.1.3.2 During the warranty period, the provider will make modifications, adjustments and improvements to meet the performance requirements in Parts 2 and 3. Additionally, the provider will maintain the unit in accordance with the manufacturer’s guidelines and at the manufacturer’s suggested frequency.

3.2 Jobsite Verification

3.2.1 It is the sole duty of the contractor to review the contract documents and site conditions and to verify product compatibility. Site alterations due to product requirements shall be submitted for review fourteen

(14) days prior to the bid due date.

3.3 Maintenance

3.3.1 Provide one (1) year maintenance and warranty service. This maintenance service shall be “full-service” including preventive maintenance and repairs. Pricing for this service shall be inclusive to the bid price and contain both labor and materials.

3.3.2 Monthly systematic examinations and adjustment of the equipment, exclusive of call back service visits.

3.3.3 Adjusting, repairing and replacing of all parts as necessary to keep the equipment in proper working order and as required maintaining the performance standards set forth in this specification.

3.3.4 There will no charge for the replacement of malfunctioning parts.

3.3.5 Repairs, renewals and replacements shall be made by Contractor within a reasonable time “reasonable time” requires that positive corrective action be taken within twenty-four (24) hours from Contractor’s notification. Renewals and replacements shall be made with new and genuine parts supplied by the Original Equipment Manufacturer (OEM).

3.3.6 Use competent personnel, supervised and employed by the OEM or its representative.

3.4 Electrical Wiring and Wiring Connections

3.4.1 Provide copper wiring throughout.

3.4.2 Conduit: All wiring shall be installed in weatherproof painted or galvanized steel electrical conduit, Electrical Mechanical Tubing (EMT) or duct. Conduit shall be adequately supported, installed plumb and level, and supplied with appropriated fittings for termination at devices. Conduit size, 19 mm (0.74in.)

minimum. Flexible conduit is permitted in lengths of 1.8m (6 feet) or less.

4 EXECUTION

4.1 Site Condition Inspection

4.1.1 Prior to the installation of new equipment, examine the current power distribution, conduit setup and power supply to verify that no irregularities exist which will affect the execution of the work specified. Do not proceed with the installation until identified variations have been resolved.

4.1.2 Prior to installation use the sketch provided below as reference diagram.

4.2

Product Delivery, Storage and Handling

4.2.1 Deliver material in the manufacturer’s original, unopened protective packaging.

4.2.2 Store the new materials in the original protective packaging to prevent soiling, physical damage, and moisture intrusion.

4.2.3 Protect equipment and exposed finishes from damage and stains during transportation, erection, and construction.

4.3 Installation

4.3.1 Install all equipment in accordance with manufacturer’s instructions, referenced Codes, this specification and approved submittals.

4.3.2 Install all equipment so it may be easily removed for maintenance and repair.

4.3.3 Install all equipment to afford maximum accessibility, safety, and continuity of operation.

4.3.4 All exposed equipment and metal work installed as part of this work which does not have an architectural finish shall be protected with paint.

4.3.5 Neatly touch up damaged factory-painted surfaces with original paint colors. Protect machine-finish surfaces against corrosion.

4.3.6 Where intended, installations shall be true, plumb and substantially flush at the discretion and approval.

4.4 Field Quality Control

4.4.1 Work at the jobsite will be routinely checked during the installation. It is required that the contractor fully cooperate with the reviewing personnel. Any deficiencies identified while periodic site surveys shall be corrected immediately and prior to any further work continuation.

4.5 Cleanup

4.5.1 Keep work areas orderly and free from debris during the progression of the project. Remove packaging materials, old equipment, trash, and debris daily; to be disposed of in an environmentally friendly manner.

4.5.2 Remove all loose materials and filings resulting from work.

4.5.3 Clean ceiling space, ducts, and other workspaces just prior to handover.

4.6 Acceptance Review and Tests

4.6.1 Acceptance Review:

4.6.2 The contractor shall furnish any labor, materials, and equipment necessary for the review.

4.6.2.1.1 Workmanship and compliance with the Contract Documents.

4.6.2.1.2 Verification of contract speed, capacity, performance relative to the Contract Documents.

4.7 Contract Closeout

4.7.1 Maintenance Manuals:

4.7.1.1 Provide four sets of approved manuals as described in section 1.6. The manuals shall be neatly bound with all written information necessary to properly maintain and adjustment of equipment. Supply two (2) hard copies in English, two (2) hard copies in the local language and one (1) electronic reproducible master in a PDF format.

4.7.2 Wiring Diagrams:

4.7.2.1 Provide straight-line wiring diagrams of all “as installed” Provide one additional electronic set as a reproducible master in a PDF format. Maintain all drawing sets with the addition of all subsequent changes. These diagrams are the Purchaser’s property.

5 CONTRACT ADMINISTRATION

5.1 The Contractor shall not conduct any work that is beyond this Statement of Work and accompanying specifications unless directed in writing by the Contracting Officer [CO]. Any work done by the Contractor beyond this SOW and accompanying specifications without direction from the CO will be at the Contractor’s own risk and at no cost to the Embassy.

5.2 The Contracting Officer shall provide a Notice to Proceed [NTP] to the Contractor. No work shall be initiated until the NTP is issued by the CO.

5.3 The Contracting Officer may designate more than one individual to serve as the Contracting Officer's Representative [COR]. The Contractor will be furnished evidence of COR appointments including explicit authority delegated to each COR and their responsibilities.

5.4 The Embassy does not make representations or warranties of whatsoever kind or nature, either expressed or implied, as to the quality, level of completion, accuracy, extent of compliance with the standards, codes and requirements described or referred to in this SOW, or the extent of coordination between or among the documents provided to the Contractor.

5.5 The Embassy’s review, approval, or acceptance of, nor payment for the services required under this contract, shall not be considered to operate as a waiver of any rights under this contract or any cause of action against the Contractor arising out of the performance of this contract.

5.6 The Embassy has the right to inspect and test all services called for by the contract, to the extent practicable always and places during the term of the contract. The COR may perform quality assurance inspections (QAI) and to confirm the work is being performed according to the Statement of Work.

5.7 The Contracting Officer has the authority to issue a temporary stop order during the execution of any phase of this SOW. This authority may be executed when the Embassy requires time for official functions or is in possession of specific credible information indicating that the lives of Embassy personnel are immediately threatened, and that the execution of the project will increase the Embassy's vulnerability. The CO or COR shall promptly notify the Contractor that work has been stopped and notify the Contractor when work can begin again. The Contractor compensation for temporary stoppage time will be calculated as one hour for one hour.

5.8 If any of the Contractor’s services do not conform to the contract requirements, the COR may require the Contractor to perform the services again in conformity with the contract requirements. The Embassy may by contract or otherwise, perform the services and charge the Contractor any cost incurred by the Embassy that is directly related to the performance of such service or terminate the contract for default.

5.9 The Embassy has the right to terminate this contract of convenience at any time in whole, or in part, if the Contracting Officer determines it is in the interest of the Embassy.

6 RESPONSIBILITY OF THE CONTRACTOR

6.1 The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all construction and other services furnished under this contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiencies in its construction and other services.

6.2 Documentation and Recording: Prior to initiating any project activities, it is imperative to conduct comprehensive documentations of the existing conditions. This documentation should encompass photographic records, detailed drawings and thorough descriptions of significant features. Such documentation serves as vital baseline for monitoring any changes to the property over time, ensuring the preservation of essential information throughout the renovation process.

6.3 The Contractor shall identify a Project Manager who shall be responsible for the overall management of this Contract. The Project Manager will be approved by the Embassy.

6.4 The Project Site Manager shall attend all project meetings, prepare Status Reports on the project and submit them to the COR. Status Reports shall contain meeting minutes, accomplishments, arising concerns and proposed solutions, any proposed changed orders, and any other pertinent information required to report the progress of performance.

6.5 All documentation produced for this project will become the ownership of the Embassy at the completion of this project.

6.6 The Contractor shall verify that all materials, equipment, and systems provide operational dependability.

6.7 Any cost associated with services subcontracted by the Contractor shall be borne by and be the complete responsibility of the Contractor under the fixed price of this contract.

6.8 The Contractor is responsible for safety, and shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters. The Contractor shall promptly report all accidents resulting in lost time, disabling, or fatal injuries to the Contracting Officer’s Representative (COR).

6.9 The Contractor shall be and remain liable to the Embassy in accordance with applicable law for all damages to the Embassy caused by the Contractor's negligent performance of any of the services furnished under this contract. The rights and remedies for the Embassy provided for under this contract are in addition to any other rights and remedies provided by law.

6.10 Insurance – The contractor shall supply upon request a certificate of insurance showing coverage for property damage, personal protection for the occupants and workers compensation for his employees.

6.11 The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work.

6.12 The Contractor shall be responsible for all damages to persons or property that occurs because of the Contractor’s fault or negligence.

6.13 The Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire project.

6.14 The Contractor shall supply all materials and labor necessary to provide protection to traffic areas (either vehicular or personnel), lawn, floors, stairs and walls from dirt, dust, damage and wall scrapes and provide suitable dust control.

6.15 The Contractor shall be responsible to clean up daily after working. All clean up should be done and completed before the end of the workday.

6.16 The Contractor shall be responsible for the setup, use and tear down of any debris chutes used on site, along with providing any tip bins for debris and refuse removal.

6.17 The Contractor shall make good any damage caused to gardens, lawn areas and any damage to the structure and finishes affected by the work.

7 DELIVERABLE SCHEDULE

7.1 The Contractor shall commence work under this contract as scheduled, execute the work diligently, and achieve final completion and acceptance of the project, including final cleanup of the premises within the period specified.

7.2 The Contractor to provide a timeline with milestones for completion of work after the award of the contract.

The Contractor shall submit request for full payment after final completion and acceptance of the project.

7.3 The Contractor shall furnish product specifications for materials used, a copy of any manufacturer maintenance information and all product and installation warranty documentation.

7.4 The Contractor shall provide warranty on materials and workmanship for a year from the date of project completion. The Contractor shall provide manufacturer's warranty on all materials used to complete this project.

8 PROJECT SECURITY

8.1 The work to be performed under this contract requires that the Contractor, its employees, and sub-contractors submit corporate, financial and personnel information for review by the Embassy. Information submitted by the Contractor will not be disclosed beyond the Embassy.

8.2 The Contractor shall submit this information including construction vehicle requirements within 3 calendar days of the Notice to Proceed.

8.3 The Contractor is responsible for the safety of his/her employees, and for conduct of the work in a manner that prioritizes the safety of Embassy residents, employees, and visitors.

8.3.1 Site Specific Security Requirements. This construction/repair project will be no need for a Construction Security Plan (CSP) as part of this effort; however, all personnel are subject to review by the RSO.

8.3.2 Contractor Personnel Information. Thirty (30) days prior to the start of work, the Contractor shall submit requested information for all employees that will be on site to the FM for background checks by the security office in the embassy. The Contractor shall additionally submit all documentation required by local labor regulations.

8.3.3 Additional Safety Guidelines. Work must be conducted in the safest possible manner, in compliance with local labor standards and with health and safety as the highest priorities. The Contractor shall comply with the following safety guidelines and all additional guidelines defined by the project specifications:

8.3.3.1 The Contractor shall prepare a Safety & Health Protocol and shall designate a Safety Representative, who will be on site through the duration of the work, to be responsible for implementation of proper health and safety procedures throughout the contract period. Safety &

Health Protocol document shall be reviewed by and Safety Representative in the embassy shall be introduced to the COR for approval.

8.3.3.2 All guidelines of the Safety & Health Protocol shall be enforced by the Safety Representative on site. Any deviation from the defined safety protocol shall immediately be corrected by the Contractor and reported to the Project Superintendent/COR. The Project Superintendent may require remediation of any conditions deemed unsafe or unhealthy and may stop work if conditions are not immediately corrected.

8.3.3.3 Additional Coordination Items such as permits, or training may be required before working on

Embassy property. FM will need to review / approve safety measures are in place prior to fire hazardous work. Designated fire watcher(s) may be required if the fire alarm system needs to be temporarily disabled for hot work or work that generates smoke.

END OF STATEMENT OF WORK

CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE INCORPORATED BY

REFERENCE (48 CFR CH. 1):

CLAUSE TITLE AND DATE

52.202-1 DEFINITIONS (JUN 2020)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT

AWARDS (JUN 2020)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS

(DEC 2014)

52.204-27 PROHIBITION ON A BYTEDANCE COVERED APPLICATION (JUN 2023)

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH

CONTRACTORS DEBARRED, SUSPENDED OR PROPOSED FOR DEBARMENT (NOV

2021)

52.216-7 ALLOWABLE COST AND PAYMENT (AUG 2018)

52.222-1 NOTICE TO THE GOVERNMENT OF LABOR DISPUTES (FEB 1997)

52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES (NOV 2023)

52.222-50 COMBATING TRAFFICKING IN PERSONS (NOV 2021)

52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE

DRIVING (JUN 2020)

https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

52.225-5 TRADE AGREEMENTS (NOV 2023)

52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (FEB 2021)

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION OF CONTRACT

(FEB 2000)

52.225-19 CONTRACTOR PERSONNEL IN A DESIGNATED OPERATIONAL AREA OR

SUPPORTING A DIPLOMATIC MISSION OUTSIDE THE UNITED STATES (MAY 2020)

52.228-4 WORKERS’ COMPENSATION AND WAR-HAZARD INSURANCE OVERSEAS (APR

1984)

52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

52.228-11 PLEDGES OF ASSETS (FEB 2021)

52.228-13 ALTERNATIVE PAYMENT PROTECTION (JULY 2000)

52.228-14 IRREVOCABLE LETTER OF CREDIT (NOV 2014)

52.228-15 PERFORMANCE AND PAYMENT BONDS-CONSTRUCTION (JUN 2020)

52.229-6 TAXES - FOREIGN FIXED-PRICE CONTRACTS (FEB 2013)

52.229-7 TAXES- FIXED PRICE CONTRACTS WITH FOREIGN GOVERNMENTS (FEB 2013)

52.232-5 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION CONTRACTS (MAY 2014)

52.232-8 DISCOUNTS FOR PROMPT PAYMENT (FEB 2002)

52.232-11 EXTRAS (APR 1984)

52.232-18 AVAILABILITY OF FUNDS (APR 1984)

52.232-22 LIMITATION OF FUNDS (APR 1984)

52.232-25 PROMPT PAYMENT (JAN 2017)

52.232-27 PROMPT PAYMENT FOR CONSTRUCTION CONTRACTS (JAN 2017)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER - SYSTEM FOR AWARD

MANAGEMENT (OCT 2018)

52.232-34 PAYMENT BY ELECTRONIC FUNDS TRANSFER – OTHER THAN

SYSTEM FOR AWARD MANAGEMENT (JULY 2013)

52.233-1 DISPUTES (MAY 2014) ALTERNATE I (DEC 1991)

52.233-3 PROTEST AFTER AWARD (AUG 1996)

52.236-2 DIFFERING SITE CONDITIONS (APR 1984)

52.236-3 SITE INVESTIGATION AND CONDITIONS AFFECTING THE WORK (APR 1984)

52.236-5 MATERIAL AND WORKMANSHIP (APR 1984)

52.236-6 SUPERINTENDENCE BY THE CONTRACTOR (APR 1984)

52.236-7 PERMITS AND RESPONSIBILITIES (NOV 1991)

52.236-8 OTHER CONTRACTS (APR 1984)

52.236-9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES,

AND IMPROVEMENTS (APR 1984)

52.236-10 OPERATIONS AND STORAGE AREAS (APR 1984)

52.236-11 USE AND POSSESSION PRIOR TO COMPLETION (APR 1984)

52.236-12 CLEANING UP (APR 1984)

52.236-13 ACCIDENT PREVENTION (NOV 1991)

52.236-14 AVAILABILITY AND USE OF UTILITY SERVICES (APR 1984)

52.236-15 SCHEDULES FOR CONSTRUCTION CONTRACTS (APR 1984)

52.236-21 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (FEB 1997)

52.236-26 PRECONSTRUCTION CONFERENCE (FEB 1995)

52.242-14 SUSPENSION OF WORK (APR 1984)

52.243-4 CHANGES (JUN 2007)

52.243-5 CHANGES AND CHANGED CONDITIONS (APR 1984)

52.245-2 GOVERNMENT PROPERTY INSTALLATION OPERATION SERVICES (APR 2012)

52.245-9 USE AND CHARGES (APR 2012)

52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

52.246-17 WARRANTY OF SUPPLIES OF A NONCOMPLEX NATURE (JUN 2003)

52.246-21 WARRANTY OF CONSTRUCTION (MAR 1994)

52.246-26 REPORTING NONCONFORMING ITEMS (NOV 2021)

52.249-2 TERMINATION FOR CONVENIENCE OF THE GOVERNMENT (FIXED-PRICE) (APR

2012)

52.249-10 DEFAULT (FIXED-PRICE CONSTRUCTION) (APR 1984)

52.249-14 EXCUSABLE DELAYS (APR 1984)

I. FAR CLAUSES INCORPORATED IN FULL TEXT

52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

(NOV 2021)

(a) Definitions. As used in this clause—

Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network).

Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered foreign country means The People’s Republic of China.

Covered telecommunications equipment or services means–

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation

(or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology

Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the

Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

Critical technology means–

(1) Defense articles or defense services included on the United States Munitions List set forth in the

International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal

Regulations;

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export

Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled-

(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or

(ii) For reasons relating to regional stability or surreptitious listening;

(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);

(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal

Regulations (relating to export and import of nuclear equipment and material);

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title

9 of such Code, or part 73 of title 42 of such Code; or

(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control

Reform Act of 2018 (50 U.S.C. 4817).

Interconnection arrangements means arrangements governing the physical connection of two or more networks to allow the use of another's network to hand off traffic where it is ultimately delivered (e.g., connection of a customer of telephone provider A to a customer of telephone company B) or sharing data and other information resources.

Reasonable inquiry means an inquiry designed to uncover any information in the entity's possession about the identity of the producer or provider of covered telecommunications equipment or services used by the entity that excludes the need to include an internal or third-party audit.

Roaming means cellular communications services (e.g., voice, video, data) received from a visited network when unable to connect to the facilities of the home network either because signal coverage is too weak or because traffic is too high.

Substantial or essential component means any component necessary for the proper function or performance of a piece of equipment, system, or service.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub.

L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. The Contractor is prohibited from providing to the Government any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019

(Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract, or extending or renewing a contract, with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.

(c) Exceptions. This clause does not prohibit contractors from providing—

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(d) Reporting requirement.

(1) In the event the Contractor identifies covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system, during contract performance, or the Contractor is notified of such by a subcontractor at any tier or by any other source, the

Contractor shall report the information in paragraph (d)(2) of this clause to the Contracting Officer, unless elsewhere in this contract are established procedures for reporting the information; in the case of the

Department of Defense, the Contractor shall report to the website at https://dibnet.dod.mil. For indefinite delivery contracts, the Contractor shall report to the Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) for any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https://dibnet.dod.mil.

(2) The Contractor shall report the following information pursuant to paragraph (d)(1) of this clause

(i) Within one business day from the date of such identification or notification: the contract number;

the order number(s), if applicable; supplier name; supplier unique entity identifier (if known); supplier

Commercial and Government Entity (CAGE) code (if known); brand; model number (original equipment manufacturer number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended.

https://www.acquisition.gov/far/part-4#FAR_4_2104 https://www.acquisition.gov/far/part-4#FAR_4_2104 https://dibnet.dod.mil/ https://dibnet.dod.mil/

(ii) Within 10 business days of submitting the information in paragraph (d)(2)(i) of this clause: any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of covered telecommunications equipment or services, and any additional efforts that will be incorporated to prevent future use or submission of covered telecommunications equipment or services.

(e) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (e) and excluding paragraph (b)(2), in all subcontracts and other contractual instruments, including subcontracts for the acquisition of commercial products or commercial services.

(End of clause)

52.213-4 TERMS AND CONDITIONS—SIMPLIFIED ACQUISITIONS (OTHER

THAN COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES) (NOV 2023)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses that are incorporated by reference:

(1) The clauses listed below implement provisions of law or Executive order:

(i) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing

Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(ii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or

Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115-91).

(iii) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance

Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(iv) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of

Division R of Pub. L. 117-328), unless the agency grants an exception - see paragraph (b) of 52.204-27.

(v) 52.222-3, Convict Labor (JUN 2003) (E.O.11755).

(vi) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

(vii) 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).

(viii) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

(ix) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31

U.S.C. 3903 and 10 U.S.C. 3801).

(x) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C.3553).

(xi) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) ( Pub. L. 108-77 and 108-

78 ( 19 U.S.C. 3805 note)).

(2) Listed below are additional clauses that apply:

https://www.acquisition.gov/far/part-52#FAR_52_203_19 https://www.acquisition.gov/far/part-52#FAR_52_204_23 https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.acquisition.gov/far/part-52#FAR_52_204_27 https://www.acquisition.gov/far/part-52#FAR_52_222_3 https://www.acquisition.gov/far/part-52#FAR_52_222_21 https://www.acquisition.gov/far/part-52#FAR_52_222_26 https://www.acquisition.gov/far/part-52#FAR_52_225_13 https://www.acquisition.gov/far/part-52#FAR_52_232_40 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/10/3801 https://www.acquisition.gov/far/part-52#FAR_52_233_3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_233_4 https://www.govinfo.gov/link/plaw/108/public/77 https://www.govinfo.gov/link/uscode/19/3805

(i) 52.232-1, Payments (APR 1984).

(ii) 52.232-8, Discounts for Prompt Payment (FEB 2002).

(iii) 52.232-11, Extras (APR 1984).

(iv) 52.232-25, Prompt Payment (JAN 2017).

(v) 52.232-39, Unenforceability of Unauthorized Obligations (JUN 2013).

(vi) 52.233-1, Disputes (MAY 2014).

(vii) 52.244-6, Subcontracts for Commercial Products and Commercial Services (NOV 2023).

(viii) 52.253-1, Computer Generated Forms (JAN 1991).

(b) The Contractor shall comply with the following FAR clauses, incorporated by reference, unless the circumstances do not apply:

(1) The clauses listed below implement provisions of law or Executive order:

(i) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

(ii) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN

2020)(Pub. L. 109-282) ( 31 U.S.C. 6101 note) (Applies to contracts valued at or above the threshold specified in FAR 4.1403(a) on the date of award of this contract).

(iii) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (NOV 2023) (E.O. 13126)

(Applies to contracts for supplies exceeding the micro-purchase threshold, as defined in 2.101 on the date of award of this contract).

(iv) 52.222-20, Contracts for Materials, Supplies, Articles, and Equipment., Contracts for

Materials, Supplies, Articles, and Equipment (JUN 2020) ( 41 U.S.C.chapter 65) (Applies to supply contracts over the threshold specified in FAR 22.602 on the date of award of this contract, in the United States, Puerto

Rico, or the U.S. Virgin Islands).

(v) 52.222-35, Equal Opportunity for Veterans (JUN 2020) ( 38 U.S.C. 4212) (Applies to contracts valued at or above the threshold specified in FAR 22.1303(a) on the date of award of this contract).

(vi) 52.222-36, Equal Employment for Workers with Disabilities (JUN 2020) ( 29 U.S.C. 793)

(Applies to contracts over the threshold specified in FAR 22.1408(a) on the date of award of this contract, unless the work is to be performed outside the United States by employees recruited outside the United States).

(For purposes of this clause, "United States" includes the 50 States, the District of Columbia, Puerto Rico, the

Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, and Wake Island.)

(vii) 52.222-37, Employment Reports on Veterans (JUN 2020) ( 38 U.S.C. 4212) (Applies to contracts valued at or above the threshold specified in FAR 22.1303(a) on the date of award of this contract).

https://www.acquisition.gov/far/part-52#FAR_52_232_1 https://www.acquisition.gov/far/part-52#FAR_52_232_8 https://www.acquisition.gov/far/part-52#FAR_52_232_11 https://www.acquisition.gov/far/part-52#FAR_52_232_25 https://www.acquisition.gov/far/part-52#FAR_52_232_39 https://www.acquisition.gov/far/part-52#FAR_52_233_1 https://www.acquisition.gov/far/part-52#FAR_52_244_6 https://www.acquisition.gov/far/part-52#FAR_52_253_1 https://www.acquisition.gov/far/part-52#FAR_52_203_17 https://www.govinfo.gov/link/uscode/41/4712 https://www.acquisition.gov/far/part-3#FAR_3_900 https://www.acquisition.gov/far/part-52#FAR_52_204_10…