19AQMR23R0007_Consolidated Govt Responses 2.xlsx

XLSX spreadsheet 21 KB Posted Sep 7, 2023

Attached to: INL WHA Advisory and Assistance (CARSI)
Solicitation number: 19AQMR23R0007
Issued by: Department of State Office of Acquisition Management

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Written by GovTribe AI · Dec 20, 2023

This document contains questions and answers related to solicitation number 19AQMR23R0007 for advisory and assistance services under the Central America Regional Security Initiative. The solicitation is seeking proposals to provide advisory support to law enforcement agencies across five Central American countries and the Caribbean. Key details include that the solicitation is issued by the Department of State's Office of Acquisition Management. The pricing spreadsheet attached as Appendix 2 outlines fully burdened ceiling rates by labor category for U.S., local national, and third country national personnel across various positions and locations. Clarification was provided that all program management office costs and other direct costs will be negotiated at the task order level rather than under the IDIQ ceiling rates.

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Other files

File	Type	Posted
DD 254.pdf	PDF	Sep 7, 2023
Attachment 2 -Pricing Spreadsheet_0003.xlsx	XLSX spreadsheet	Sep 7, 2023
19AQMR23R0007-0003.pdf	PDF	Sep 7, 2023
Attachment 1 - INL WHA Staffing Statement of Work_0003.docx	DOCX document	Sep 7, 2023
19AQMR23R0007-0002.pdf	PDF	Aug 29, 2023
Attachment 2 -Pricing Spreadsheet_0001.xlsx	XLSX spreadsheet	Aug 10, 2023
CTA Template.docx	DOCX document	Aug 10, 2023
19AQMR23R0007-0001.pdf	PDF	Aug 10, 2023
19AQMR23R0007 Consolidated Government Responses.xlsx	XLSX spreadsheet	Aug 10, 2023
Attachment 1 - INL WHA Staffing Statement of Work_0001.docx	DOCX document	Aug 10, 2023
Attachment 6 - Q and A Template.xlsx	XLSX spreadsheet	Jul 5, 2023
19AQMR23R0007.pdf	PDF	Jul 5, 2023
Attachment 5 - Past Performance Rating Form.xlsx	XLSX spreadsheet	Jul 5, 2023
Attachment 2 -Pricing Spreadsheet.xlsx	XLSX spreadsheet	Jul 5, 2023
Attachment 1 - INL WHA Staffing Statement of Work.docx	DOCX document	Jul 5, 2023

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Questions

	Question #	Solicitation Reference (i.e., Attachment Number, Section, and Page Number)	Technical Question(s)	Price Question(s)	Government Response
	1	Amendment 1, Q&A #2		Can the Government indicate how long the Task Orders under the present contract have been at their current levels?	No.
	2	Amendment 1, Q&A #4		Is the government's intent to allow the repricing of ceiling rates if productive hours are less than 1880?	Actual productive hours will be priced at the task order level. The point of 1880 is simply to allow for consistent price comparison. Actual NTEs established for the IDIQ will be the ceiling direct labor rates and ceiling indirect rates. We could just as easily use a qty of 1 hour. Vendors will not be held to a qty of 1880 hours at the task order level.
	3	Amendment 1, Q&A #98; Amendment 1, Attachment 2		Is it the Government's intent that the PM be fully priced in every country?	PM costs have been removed from the IDIQ ceiling establishment and will be proposed on a montly FFP basis at the task order level.
	4	Amendment 1, Attachment 1, p. 6, SOW 1.5, Mobilization Plan	For a short mobilization period, is it permissable to use temporary staffing agencies while business licenses are being processed?		No.
	5	Amendment 1, Attachment 1, p. 23, SOW 4.1 Leased Space and Amendment 1 Q&A #13		What amount of space does the Government want Offerors to price for each country? Is it acceptable to only price enough space for In-Country PMO staff or does the Government have a specific amount of space in mind to accommodate additional staff?	All PMO costs will be proposed at the task order level. No ceiling will be established for these costs.
	6	Amendment 1, RFP, p. 89, L-004, Content Requirements Section 1, Sub-Factor 1, Recruitment and Staffing Plan and Sample Task Order Resumes; Amendment 1, Attachment 1, p. 13, SOW 2. Position Descriptions, Subject Matter Expert.	Will the Government consider 10 years of relevant experience for the K9 SME position if the candidate meets all other criteria? K9 expertise is generally gained through specialized law enforcement and/or military training and is not dependent on advanced education.		Yes to all SMEs. PD has been updated in the SOW.
	7	Amendment 1 Q&A #39	The response to question 38 referrs to current task orders and lists Guatemala/Belize together while listing the other countries--Honduras, Panama, Costa Rica, and El Salvador--separately. Does the Government intend to award Guatemala and Belize separately or as a single Task Order?		Guatemala and Belize will likely be combined but the Government will definitively state this at the task order level.
	8	Amendmendment 1, Q&A #64		Does the Government intend to adjust the price ceiling since final hours will be determined at the task order level?	The IDIQ ceiling is for labor and indirect rates. The quantity of hours is for pricing comparison only. Contractors will not be held to the labor total values as task order ceiling values.
	9	Amendment 1, Q&A #76	With the requirement that there be a timeline for each location, can the Government increase the page limit by five pages to cover all of the five plans?		Technical volume page limit has been increased by 5.
	10	Amendment 1, Q&A #78		Will the PMO support levels and other ODC line items priced become a ceiling amount or will it be rebid and negotiated at the Task Order level, or be cost reimbursable ?	All ODCs have been removed from ceiling negotiations and will be established at the task order level. The Government has provided plug numbers for the purposes of evaluating indirect costs.
	11	Amendment 1, Q&A #83	Does the Government intend for the staffing plan to cover the personnel listed in SOW 1.5 for those countries only?		Yes, correct.
	12	Amendment 1, Q&A #83, Attachment 1, p. 4, SOW 1.5	Should the manpower allocations for the five countries in SOW 1.5 also include required PMO personnel?		The required plans should include the mobilization of an in country PMO.
	13	Amendment 1, Q&A #110		Could the Government please confirm if Testing costs will be addressed and aggregated at the task order level?	Confirmed
	14	Amendment 1, Q&A #14		Does the response to question 14 that pricing related to security-related measures will be addressed at the Task Order level include the cost of evacuation insurance?	Yes.
	15	Amendment 1, Q&A #14		Will pricing relevant to security-related measures for Third Country Nationals (such as evacuation insurance) be addressed at the Task Order Level?	Yes.
	16	Amendment 1, Q&A #54		Can the Government break out anticipated costs by Task Order or Country? What is the Government's intent for the breakdown?	Required ODC cost categories will be included in a pricing template at the task order level. Where costs are impossible to estimate, the Government will provide a plug number.
	17	Amendment 1, Attachment 1 and Attachment 2	The projected number of positions in Attachments 1 and 2 still do not completely align. Please confirm that Offerors should assume that the projected number of positions stated in Attachment 2 are the correct ones.		Yes, please use the position quantities indicated in Attachment 2.
	18	Amendment 1, Q&A #97		Please clarify how this overtime level of effort is to be calculated, and thereby included in Attachment 2 if needed.	The number of overtime hours will be provided at the task order level as a plug number. Vendors only need to provide overtime percentages to be applied to the base labor rate per position in the pricing narrative for IDIQ proposal submission.
	19	Amendment 1, Attachment 2, Tabs 7, 8, 10, and 11		How does the Government plan on calculating exchange rates on this contract for Costa Rica and Guatemala where the exchange rates varies daily through market forces?	All contract pricing will be in USD. It is up to vendors to either hedge rates or propose adequate labor rate ceilings to accommodate these fluctuations.
	20	Amendment 1 Q&A #5		Within the pricing book, the government has a line item for each separate CONUS PMO expense (CLIN X008-O) that has been requested for each of the countries being priced. This places the bidder in a situation whereby if they allocate the cost of the CONUS Program Manager or a Contract Administrator across all the countries, there is no way to assure that the said cost can and will be recovered, as there is no guaranteed level of effort or task order allocation commitment from the government. Can the government please provide a pricing mechanism in which the PM, under the CONUS PMO expense, can be transparently recovered, irrespective of the unknown task order allocations and levels of effort ? Alternatively, would the government consider reimbursing and quoting these Program Manager costs at the Task Order level, where they can be correctly and transparently calculated, as opposed to committing to them prematurely within the proposal, without any guarantee of recovery or LOE ?	All CONUS and OCONUS PMO has been removed from NTE negotiations. It will be up to the vendor to propose a monthly FFP rate for both offices at the task order level.
	21	Amendment Q&A #77 and #115		Is the government anticipating that TCNS would receive housing post diff and COLA.	Yes, if they meet the conditions in B-007(f).
	22	Amendment 1, Q&A #5		Can the government provide a pricing mechanism through which the PM and Contracts Administrator can be recovered regardless of task order allocations and levels of effort?
Would the government consider reimbursing the PM/CA cost at the TO level, where they can be correctly and transparently calculated, as opposed to committing to them prematurely within the proposal without any guarantee of recovery or LOE?	Yes, PMO has been removed from IDIQ ceiling negotiations.
	23	Amendment 1, Attachment 2, Tabs 14 and 16		These Tabs both include pricing for a Panama PMO. Is this simply an error? If not, are Offerors to price the same PMO twice or are these two separate entities?	All PMO removed.
	24	Amendment 1, Attachment 1, p. 9, El Salvador Staffing Estimates, p. 10, Guatemala Staffing Estimates		Can the Government clarify what it means by the term, "Vetted Units"?	Leahy vetted units, guaranteeing no human rights or other violations designations assigend to units.
	25	Amendment 1 - Q&A, Attachment 2, and SOW Section 1.7 on pages 7-13

The Government indicated in multiple Q&A that Attachment 2 and the SOW now match; however, we have still identified multiple discrepancies. Will the Government confirm the number of FTEs for the discrepancy identified below for Belize?

1 Deputy Program Manager on the Belize and Belize Direct Labor tabs of Attachment 2 vs. 0 Deputy Program Managers listed in SOW Section 1.7.	DPMs removed from all countries
	26	Amendment 1 - Q&A, Attachment 2, and SOW Section 1.7 on pages 7-13

1 Deputy Program Manager on the Costa Rica and Costa Rica Direct Labor tabs of Attachment 2 vs. 0 Deputy Program Managers listed in SOW Section 1.7.

1 Monitoring & Eval Specialist on the Costa Rica and Costa Rica Direct Labor tabs of Attachment 2 vs. 0 Monitoring & Eval Spec listed in SOW Section 1.7.	DPMs removed from all countries. SOW Page 13 "MONITORING AND EVALUATION SPECIALISTS: 20 planned as indicated in pricing file" was meant to direct offerors to the pricing file for these positions.
	27	Amendment 1 - Q&A, Attachment 2, and SOW Section 1.7 on pages 7-13

5 Specialist Advisor IV positions on the El Salvador tab of Attachment 2 vs. 7 Specialist Advisor IV positions on the El Salvador Direct Labor Tab of Attachment 2.

1 Deputy Program Manager on the El Salvador and El Salvador Direct Labor tabs of Attachment 2 vs. 0 Deputy Program Managers listed in SOW Section 1.7.

1 Monitoring & Eval Specialist on the El Salvador and El Salvador Direct Labor tabs of Attachment 2 vs. 0 Monitoring & Eval Spec listed in SOW Section 1.7.	DPMs removed from all countries. SOW Page 13 "MONITORING AND EVALUATION SPECIALISTS: 20 planned as indicated in pricing file" was meant to direct offerors to the pricing file for these positions. El Salvador NTE and Direct labor tabs now match.
	28	Amendment 1 - Q&A, Attachment 2, and SOW Section 1.7 on pages 7-13

1 Deputy Program Manager on the Guatemala and Guatemala Direct Labor tabs of Attachment 2 vs. 0 Deputy Program Managers listed in SOW Section 1.7.

1 Monitoring & Eval Specialist on the Guatemala and Guatemala Direct Labor tabs of Attachment 2 vs. 0 Monitoring & Eval Spec listed in SOW Section 1.7.	DPMs removed from all countries. SOW Page 13 "MONITORING AND EVALUATION SPECIALISTS: 20 planned as indicated in pricing file" was meant to direct offerors to the pricing file for these positions.
	29	Amendment 1 - Q&A, Attachment 2, and SOW Section 1.7 on pages 7-13

1 Deputy Program Manager on the Honduras and Honduras Direct Labor tabs of Attachment 2 vs. 0 Deputy Program Managers listed in SOW Section 1.7.

1 Monitoring & Eval Specialist on the Honduras and Honduras Direct Labor tabs of Attachment 2 vs. 0 Monitoring & Eval Spec listed in SOW Section 1.7.	DPMs removed from all countries. SOW Page 13 "MONITORING AND EVALUATION SPECIALISTS: 20 planned as indicated in pricing file" was meant to direct offerors to the pricing file for these positions.
	30	Amendment 1 - Q&A, Attachment 2, and SOW Section 1.7 on pages 7-13

1 Deputy Program Manager on the Panama and Panama Direct Labor tabs of Attachment 2 vs. 0 Deputy Program Managers listed in SOW Section 1.7.

1 Monitoring & Eval Specialist on the Panama and Panama Direct Labor tabs of Attachment 2 vs. 0 Monitoring & Eval Spec listed in SOW Section 1.7.	DPMs removed from all countries. SOW Page 13 "MONITORING AND EVALUATION SPECIALISTS: 20 planned as indicated in pricing file" was meant to direct offerors to the pricing file for these positions.
	31	Amendment 1 - Q&A, Attachment 2, and SOW Section 1.7 on pages 7-13

1 Deputy Program Manager on the Caribbean and Caribbean Direct Labor tabs of Attachment 2 vs. 0 Deputy Program Managers listed in SOW Section 1.7.

15 Monitoring & Eval Specialist on the Caribbean and Caribbean Direct Labor tabs of Attachment 2 vs. 0 Monitoring & Eval Spec listed in SOW Section 1.7. Note - There are 20 listed as Other in SOW Section 1.7.	DPMs removed from all countries. SOW page 13 language has been updated to explicitly state that the 20 M&E positions are to be distributed across all countries and that vendors are to refer to the pricing file for specific number of positions per country.
	32	Amendment 1 - Q&A, Attachment 2, and SOW Section 1.7 on pages 7-13

3 Admin & Support III positions in Attachment 2 and the by country SOW breakout, but 7 are listed in the Total Staffing Estimate.

20 Admin & Support III positions in Attachment 2 and the by country SOW breakout, but 21 are listed in the Total Staffing Estimate.

5 Correctionis Advisor III positions in Attachment 2 and the by country SOW breakout, but 4 are listed in the Total Staffing Estimate.

Continued...	Total section has been deleted as redundant. Refer to pricing file.
	33	7 IT Advisor II positions in Attachment 2 and the by country SOW breakout, but 6 are listed in the Total Staffing Estimate.

1 IT Advisor III positions in Attachment 2 and the by country SOW breakout, but 2 are listed in the Total Staffing Estimate.

7 Police Advisor II positions in Attachment 2 and the by country SOW breakout, but 6 are listed in the Total Staffing Estimate.

2 Police Advisor III positions in Attachment 2 and the by country SOW breakout, but 3 are listed in the Total Staffing Estimate.

Continued...	Total section has been deleted as redundant. Refer to pricing file.
	34	15 Police Advisor IV positions in Attachment 2 and the by country SOW breakout, but 11 are listed in the Total Staffing Estimate.

4 Specialist Advisor I positions in Attachment 2 and the by country SOW breakout, but 5 are listed in the Total Staffing Estimate.

13 Specialist Advisor II positions in Attachment 2 and the by country SOW breakout, but 17 are listed in the Total Staffing Estimate.

33 Specialist Advisor III positions in Attachment 2 and the by country SOW breakout, but 28 are listed in the Total Staffing Estimate.

Continued...	Total section has been deleted as redundant. Refer to pricing file.
	35	50 Specialist Advisor IV positions in Attachment 2 and the by country SOW breakout, but 45 are listed in the Total Staffing Estimate. (Note, there is a descrepancy between the country and direct labor tab for this category in El Salvador which makes Attachment a total of 50 on the country tabs and 52 on the direct labor tabs)

7 Deputy Program Manager Positions in Attachment 2, but none listed in Section 1.7 of the SOW either in the Total Staffing Estimate or in the breakout by country.	Total section has been deleted as redundant. Refer to pricing file. DPMs removed. El salvador direct and NTE tabs resolved.
	36	SOW Section 2.0 pages 13-25 and Attachment 2

There are position descriptions provided for System Administrator levels I-IV (US, LN, and TCN), a Logistics Manager (LN Only), and a Logistics Specialist (LN Only); however, these positions are not included in Attachment 2.		Please either confirm the System Administrator level I-IV, Logistics Manager, and Logistics Specialist positions are not to be priced at this time or provide a revised Attachment 2 with these additional labor categories added to the applicable US, TCN, or LN sections of each country.	Confirmed.
	37	Attachment 2 - El Salvador Direct Labor Tab

The LES Levels and salary ranges were updated via Amendment 0001 for the Local Nationals in El Salvador; however, there were no changes to the LES levels or salary ranges for the Third Country Nationals.		Please provide the correct LES levels and salary ranges for both the local and third country nationals in El Salvador.	Updated.
	38	RFP Section B-007 and Attachment 2

Section B-007 of the RFP indicates Post Hardship Differential and and Danger Pay would be allowable under this contract; however, the Attachment 2 pricing spreadsheet has estimated line itmes for COLA and post differential.		Should Section B-007 of the RFP be amended to inlcude COLA?	Updated to specifically list COLA. Danger pay will only be allowable if an eligible post is awarded under the IDIQ. At this time no danger pay posts are anticipated.
	39	RFP Section B-006 and Attachment 2

Section B-006 identifies allowable travel costs for this effort; however, the Attachment 2 pricing spreadsheet does not inlcude a line item for travel expenses.		Please confirm any travel expenses should be proposed at the task order level and should not be included in our IDIQ proposal submission.	Correct. The Government will provide a plug number for travel at the task order level.
	40	SOW Supply Technician Position Description page 19 and Attachment 2

The Supply technician Position Description Indicates that only Local Nationals are authorized for this position; however, there is a US Supply Technician listed on the Guatemala tabs of Attachment 2.		Should the U.S. National Supply Technician be moved to a Local National in Guatemala on Attachment 2?	Yes, updated.
	41	SOW Supply Technician Position Description page 19 and Attachment 2

The Supply technician Position Description Indicates that only Local Nationals are authorized for this position.		Should Supply Technicians be removed from the list of U.S. National and Third Country National labor categories for which we are to proivde NTE fully burdened labor rates?	Yes, updated.
	42	SOW IT Advisor I-IV Position Descriptions page 16-17 and Attachment 2

The IT Advisor I-IV Position Descriptions Indicate that only Local Nationals are authorized for this position.		Should IT Advisor I-IV positions be removed from the list of U.S. National and Third Country National labor categories for which we are to proivde NTE fully burdened labor rates?	Yes, updated.
	43	SOW IT Advisor II Position Descriptions page 16-17 and Attachment 2

The IT Advisor II Position Description Indicates that only Local Nationals are authorized for this position; however, there is a Third Country National in this position listed for the Caribbean.		Should the Third Country National IT Advisor II be moved to a Local National in the Caribbean on Attachment 2?	Yes, updated.
	44	SOW 1.2 - Deputy Program Managers	Will the government accept experience in lieu of a bachelor's degree for the DPM position?		No.
	45	RFP - Severance Pay		Is the incumbent responsible for severance payments (if needed) to release the current employees so in the event a new company gets a Task Order award they will be able to hire them without carrying those costs from their service in that position from their previous employer of record? If the answer is no, please provide details on how we should build up those costs into the pricing model.	Awardees will not be responsible for covering the costs of a previous contract.
	46	RFP - Severance Pay		Should the offeror allocate severance payment funds into the pricing model and if so, please confirm where should they be included.	Awardees will be required to propose all required benefits in accordance with local or U.S. labor law at the task order level.

&"Times New Roman,Bold"&13 19AQMM18R0325 Attachment 12 - Questions and Answers

Instructions Instructions:

Offerors that wish to ask the Government questions about a solicitation during the designated Question and Answer period, reference Section L in the RFP, shall include questions in the format provided in the Tab entitled "Questions." Offerors shall cite the relevant portion of the RFP, SOW, or Attachment about which they are asking in Column A, Reference. Offerors shall use the following format for their references: Document (e.g. SOW, RFP, etc.); page number; section, clause, or provision; relevant passage.The question shall be included in Column B, Question, in the same row as the applicable Reference. Offerors must ensure that all parts of each Reference and Question are visible. See Example below.

Offerors shall NOT reference other cells in the spreadsheet, but complete each reference and question as if it were independent of other questions asked.

Offerors shall ask ONE question per row.

EXAMPLE

Reference Technical Questions Price Questions

SOW; Page 7; Section 5.6.1 states: "The Contractor shall plan, design, and conduct "train the trainer" courses for a cadre of host nation training participants." Can the Government clarify how many training participants will constitute a "cadre?" Based on Attachment 2, Pricing Spreadsheet, explain…etc.

&"-,Bold"19AQMM18R0325 Attachment 12-Q&As - Instructions

File details come from the government source that posted it. Updated Sep 7, 2023.