19AQMM26N0253 Draft SOW.pdf

SECTION C - STATEMENT OF WORK - TEMPLATE

Remodeling Project

Joint Operations Center

Base 2, Alajuela, Costa Rica

Contents

1.0 Introduction

2.0 Background

3.0 Scope

4.0 Points of Contact (POC)

5.0 Period of Performance (POP)

6.0 Site Location

7.0 Type of Contract

8.0 Educational/Skills Requirements:

9.0 Construction Standards

10.0 Safety Requirements

11.0 Licensing Requirements

12.0 Deliveries or Performance Schedule

13.0 Performance Evaluation

14.0 Invoicing Plan

15.0 FAR requirements

16.0 Definitions

1.0 Introduction

The US Department of State (DoS) through the Bureau of International Narcotics and Law

Enforcement Affairs (INL) assists host nations with construction of facilities which enable the nation to enhance their capacity to manage security incidents within prison environment in their own countries.

2.0 Background

INL, in cooperation with the Government of Costa Rica, is providing technical assistance in the construction of the remodeling of the Joint Operations Center, in Base 2, Alajuela, Costa Rica.

2.1 Contractor’s Role and Responsibilities

The Contractor’s role will consist of providing services for delivery of a complete and full functioning facility to include final as-built drawings/shop drawings, Bill of Materials, schedules, manpower estimates and cost estimates.

The Contractor shall submit the CV (Curriculum Vitae) package for each required discipline to INL.

The package shall contain the following minimum information:

a. Most recent professional experience

b. Education, including all relevant degrees awarded and institutions attended with dates.

c. Copies of all current certifications and licenses

d. Relevant work/construction experience for the past five years

e. Copy of engineering/construction report written by the candidate.

f. The Contractor shall identify a Project Manager/Lead Engineer as a POC (Point of

Contact) to coordinate with INL for the submission of candidates. The Project

Manager will reside in Costa Rica during the entire construction process and be present at the site while construction works are in progress. If the individual identified meets the minimum qualifications outlined in the solicitation for both the Project

Manager and Lead Engineer positions and is identified as such in the bid response, then it is INL's discretion to consider and approve one individual for both positions.

g. The Contractor shall provide pricing for fabrication and construction to deliver a full functioning facility and with its associated support systems.

h. The pricing schedule shall be inclusive of all direct and indirect costs to place the required staff on the project. The Contractor assumes all expenses for its engineering staffs, including but not limited to: travel to project sites (air, automobile, etc.)

accommodations, per diem, security (if required by the Contractor), communications

(telephone, computer, etc.).

j. The US Government will not assume any costs over and above the pricing schedule submitted on the Contractor’s proposal.

k. The Contractor shall provide the following documents with the proposals for review by INL:

a. Quality Control Plan (QCP) - The QCP describes the internal staffing and procedures that the prospective provider will use to meet the quality, quantity, timeliness, responsiveness, customer satisfaction, and other service delivery requirements in the SOW.

b. Safety Plan – explains how the contractor ensures the safety of all persons in and around the construction site.

c. Past Performance – Provide examples of past performance within the past five

(5) years previous performance on work comparable to that being competed for the purpose of predicting the quality of future performance relative to other offers.

d. Management Plan - describes the processes used by the contractor to assure the USG that the terms and conditions of the contract are met. The processes addressed are those necessary to fulfill contract management responsibilities and ensure that performance is adequately monitored.

e. Warranties: The Contractor shall provide warranties for all work performed, materials supplied, and equipment installed under this Statement of Work.

These warranties are in addition to, and not in lieu of, any other warranties or guarantees implied by law or required by the Construction Contract. The contractor must ensure that all elements of the Work are free from defects in materials, workmanship, and operation for specified periods, and that any defects arising within the warranty period are promptly and effectively rectified by the Contractor. Unless otherwise specified for components, systems, or materials, the general warranty period for all Work performed under this SOW shall be twelve (12) months from the date of final acceptance by the COR, whichever occurs first. The contractor must submit the following documents:

• The Contractor shall be responsible for obtaining, compiling, and submitting all required warranty documents to the COR and to the end user. This includes, but is not limited to, manufacturer's warranties, supplier's warranties, and Contractor's own warranties for workmanship and installation.

• In addition to the general warranty period specified above, specific components, systems, and installations shall carry the following warranty periods. Where a specific warranty period is listed below, it shall supersede the general warranty period for that particular item.

Item/System/Work

Description

Warranty

Period

Warrantor

(Contractor, Manufacturer, Supplier)

Notes/Specific

Conditions e.g. roof, hvac system, electrical system, structural elements, interior finishes, plumbing fixtures, etc

3.0 Scope

This Statement of Work (SOW) is being provided by the Department of State (DOS), Bureau of

International Narcotics and Law Enforcement Affairs (INL), to outline the requirements for the construction of the Remodeling Project located in Alajuela City, Base 2 at the Juan Santamaria Int’

Airport, at Alajuela, Costa Rica.

The Contracting Officer, in concurrence with the project COR, shall hold final approval on all the

Contractor’s personnel to be used in the implementation of this contract, establish work tasking requirements, and receive and review all reporting documentation. The Contractor shall submit their proposal based on the CLIN’s noted below.

3.1 CLINS DISCRIPTIONS

CLIN0001 – DBA Insurance

Defense Base Act (DBA) Insurance – DBA insurance is required for all United States citizens or residents and individuals hired in the United States, regardless of citizenship for any construction and services for U. S. overseas contracts over US$3,500.00. DBA insurance is also required for all Host

Country Nationals (HCNs) and Third Country Nationals (TCNs) working overseas unless waved by the Department of Labor (DOL). Only the countries listed currently on the DOL’s Active DBA

Waivers are not required to have DBA insurance for Host Country Nationals (HCNs) and Third

Country Nationals (TCNs). See website for country waivers:

https://www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.htm). The waiver is only valid if alternative worker’s compensation benefits are provided to the waived employees pursuant to applicable local law. If there are no local worker’s compensation laws, the waiver has no effect and

HCN and TCN (if applicable by local law) working under a U. S. contract shall be included and covered under the DBA.

The DBA insurance may be obtained from any authorized DBA insurance broker, see Sub-Section

I.14, FAR 52.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE ACT) (APR

1984). New DBA insurances policies can be purchased directly from any DOL approved insurance carrier. A list of DOL approved carriers may be found at http://www.dol.gov/owcp/dlhwc/lscarrier.htm.

The Contractor will be reimbursed for DBA only to the extent the contractor provides documentary proof that DBA has been paid and only to the extent quoted in the Pricing Schedule.

DBA insurance cost will be evaluated as part of the total evaluated fixed price and included in the fixed price of the contract. Where DBA is applicable, the Contractor will be required to provide evidence of insurance (certification of coverage and a paid invoice) within 15 calendar days from the date of award.

Costa Rica is not currently included on the DOL’s active waiver list, therefore DBA insurance is required for all employees working on the contract

CLIN0002 – Construction Services

It is INL’s desire that the Contractor will work with local suppliers to construct the Joint Operations

Center.

The preferred construction firm (hereafter referred to as the Contractor) will be licensed and certified to perform engineering and construction services in the country of Costa Rica.

INL would prefer that the company or subcontractor is locally based and that it has the Contractor’s representative based in Costa Rica at the time of construction. The Contractor will be required to supply qualified in-house engineering personnel, project management oversight, and quality assurance/quality control, and safety monitoring.

Upon INL’s approval of required submittals, the Contractor shall construct the Joint Operations

Center on the selected site in full compliance with the approved design. Any variances from the approved package must be submitted in writing to the CO and receive written approval prior to continuing the construction.

Project Summary

The following information is provided as a general guideline for the construction works. The project scope includes the supply, installation, demolition, and all related construction activities required to deliver a fully functional Joint Operations Center. All work and deliverables shall be executed in strict accordance with the attached Drawings, Technical Specifications, and this Statement of Work

(SOW). In accordance with this task order, the Contractor shall perform the specified works as outlined in the SOW and accompanying bridging documents.

• Demolition Works

The Contractor shall perform all demolition, cutting, and filling works as required by the

Drawings and Technical Specifications.

o Demolition of existing concrete slab as specified in the drawings.

o Demolition of existing ceiling as specified in the drawings.

o All debris shall be properly removed from the site in accordance with local regulations and safety standards.

• Flooring

The Contractor shall construct the flooring trench required for electrical power and data connections, including trench registers for carpeted areas.

o The final elevation of the steel plates covering the trench shall be flush with the finished floor level. All steel plate access panels for power and data, along their full length, shall remain accessible; therefore, their dimensions shall not exceed those of a standard modular carpet tile.

o Install high-quality modular carpet flooring with acoustic properties as specified in the

Drawings and Technical Specifications.

o All materials and installation methods shall comply with manufacturer recommendations and project specifications.

• Ceiling

The Contractor shall install a suspended ceiling system as indicated in the Drawings and

Technical Specifications.

o Ceiling panels shall be 60 x 60 cm, black color, of equal or superior quality than those specified in the drawings.

o Upon removal of the existing ceiling, the Contractor shall verify all existing conditions and adjust the suspended ceiling system as required to achieve the alignment shown in the

Drawings, ensuring that the new ceiling follows the roof structure slope to the maximum extent practicable.

o The ceiling suspension system shall be set out to maintain a consistent plane and uniform slope, avoiding irregular transitions or level changes not indicated in the Drawings.

o The Contractor shall coordinate the ceiling elevation and slope with all building systems routed above or within the ceiling space, including, but not limited to, lighting conduits, luminaires, lamps, HVAC components, and all other required services. Any required adjustments to suspension heights, support points, or layout shall be submitted to the COR for review and approval and, once approved, shall be implemented to ensure proper clearances and full integration of all systems without compromising the intended ceiling alignment.

o The Contractor is responsible for resolving conflicts between ceiling layout and building services through coordination, ensuring the final installation meets the design intent and maintains a clean, uninterrupted appearance.

• Walls

The Contractor shall perform wall finishing works as follows:

o Remove all existing wall finishes.

o Apply a fine rendering coat to level the substrate and achieve a uniform surface texture across all walls, followed by two coats of dark-colored paint of equal or superior quality as indicated in the Drawings.

o Install 9 cm PVC skirting along the perimeter of all walls.

• Security system and Fire System

The Contractor shall supply and install all safety and security components as indicated in the Drawings.

o Install fire system and accessories as shown in the drawings. All conduit for the fire alarm system shall be exposed EMT. The Contractor shall route EMT conduit from each device upward to the ceiling level, continue the run along the ceiling plane following its slope as required, and then route it down from the ceiling to the Simplex controller or corresponding fire alarm equipment. Conduit shall be installed in a neat and orderly manner, with proper supports, alignment, and clearances in accordance with applicable codes and manufacturer requirements.

o Supply and install the main access security door and biometric/facial recognition access system as specified in the drawings.

o For the security system, the Contractor shall furnish and install PoE connections for devices

D63, D64, and D65. Connections for Device D66 shall not be installed and is not required for this project.

o Install evacuation route signage.

• Screen Mounting Structure

The Contractor shall fabricate, supply, and install the screen mounting structure in accordance with the details shown in the drawings and related specifications.

o Verify on site the maximum allowable installation height prior to fabrication and installation. This shall be presented to the COR for approval.

• Furniture

No furniture is included under this Scope of Work. All furniture will be supplied and installed under a separate contract.

• Electrical and Telecommunications Systems

The Contractor shall perform all electrical and telecommunications installations as shown in the Drawings and Technical Specifications.

o Include all conduit, cabling, connections, terminations, and accessories required for a complete and functional system.

o All installations shall comply with applicable electrical codes and standards.

o The Contractor shall install the additional electrical service as shown in the Drawings, extending from the designated source to the remodeled monitoring center, in full compliance with applicable codes and manufacturer requirements.

o The Contractor shall furnish and install all telecommunications and power cabling through the constructed trench system. The trench shall include dedicated conduit for the routing and protection of all cabling. Said conduit shall run within the trench from each electrical and data panelboard to its respective workstation. All power receptacle and data outlet faceplates shall be provided at each workstation and shall be mounted on the trench access cover that closes the trench.

o At each workstation, the cable termination shall be properly labeled, and the corresponding termination at the Main Rack shall also be identified. The telecommunications outlet plate located beneath each desk shall be properly punched and terminated with the cable.

o At the Main Rack, the Contractor shall coordinate with the end user to determine the exact location of cable terminations and the required cable lengths to ensure proper installation and functionality.

o The supply of the Main Rack is excluded from this scope of work and shall be provided by the end user. The installation, final cabling, and commissioning of the Main Rack shall be carried out by the end user. However, all patch panels supplied by the Contractor shall be fully compatible and properly fit within the Main Rack.

o The routing and cabling of the internal video surveillance cameras, as well as the electrical and data conduits for the displays, shall run at the suspended ceiling level, extending either to the main power panel or to the main rack. The scope of the camera service includes the installation of three (3) indoor cameras and one (1) external camera at the entrance. Each camera shall be routed from its designated location through the ceiling-mounted conduit system to the data rack using CAT6 cabling.

o Servers are existing, and the contractor must exclude this item from their proposal

CLIN0003 – Operation and Maintenance Plan

Contractor shall draft in English and Spanish a maintenance plan document with a checklist including actions, frequency, and required tools/materials to effectively maintain the project following Completion. This includes an extremely detailed Operations and Maintenance Plan as a technical document for all the construction items indicated above. Also, the contractor must include a training of the Maintenance and a certificate of completion for the participants.

CLIN0004 – As-Built Drawings:

Upon completion of the project, the Contractor shall prepare and deliver a complete set of As-

Built Drawings reflecting all changes, modifications, and deviations made during construction. These drawings shall accurately represent the final constructed conditions, including architectural, structural, mechanical, electrical, plumbing, and any other applicable systems. The Contractor shall submit electronic (PDF and editable CAD) versions stored on

CD of the As-Built Drawings for review and approval by the Contracting Officer’s

Representative (COR). Final payment will not be processed until the complete and accurate

As-Built Drawings have been received and approved.

4.0 Points of Contact (POC)

Points of Contact for this solicitation are:

Name: To be assigned by INL

Position: CO

Email: To be assigned by INL

Name:

Position: COR (To be assigned by INL)

Email:

Name: To be assigned by INL

Position: Construction Engineer Advisor

Email: To be assigned by INL

Name: To be assigned by INL

Position: Procurement

5.0 Period of Performance (POP)

The Period of Performance for this requirement is 75 calendar days from the issuance of the Notice to Proceed. The Bidder is required to provide a Proposed Construction Schedule that adheres to the estimated timeline. Deviations due to weather or site conditions from the Bidder’s Proposed

Construction Schedule will be reviewed and considered by the CO on a case-by-case basis.

6.0 Site Location

a. Construction Services will be performed at the selected site in Base 2, Juan Santamaria

Airport, Alajuela Province, Costa Rica.

b. The Contractor will coordinate and obtain approval for all site visits before the construction, with INL. The Contractor will need to coordinate and provide first name, last name, date of birth, and nationality of all people requiring access to the construction site at least five days prior to access. During the initial visit, INL will support Contractor in gaining written approval to streamline future site visits.

c. The Point of Contact for the coordination of construction is:

Name: To be assigned by INL

Position: COR nominated

Position: Procurement and Budget Supervisor

Position: INL Construction Engineer Advisor

7.0 Type of Contract

This will be a Firm Fixed Price contract. No additional sums will be payable due to escalation in the cost of materials, equipment, or labor. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

Modifications to the contract of pricing or duration of services shall be authorized by the CO

(Contracting Officer). The Contractor shall not deviate from the terms of the contract. Any deviation by the Contractor without written documentation and authorization from the CO will put the

Contractor at risk.

8.0 Educational/Skills Requirements:

The Contractor shall make available to qualified Engineers and workers who meet the criteria set forth by the local authorities and possesses extensive experience in the relevant field, for the construction of the Joint Operations Center.

9.0 Construction Standards

The Contractor shall adhere to any applicable Costa Rica construction codes and/or the International

Building Codes (IBC) (whichever is the most stringent) as applicable when performing the construction of the MSP Base 2 Joint Operations Center Relocation and Remodeling. Exceptions to using the code must be requested in writing and approved by the Contracting Officer (CO) or their designated representative. Other applicable standards shown below are not all-inclusive and are to be used for project design and construction as appropriate:

Other applicable reference standards for design and construction are, as appropriate:

a. American Concrete Institute (ACI)

b. Underwriters Laboratories (UL)

c. American Standards for Testing and Materials (ASTM)

d. Manufacturer’s Operations and Maintenance (O&M) manuals

e. All applicable local & national codes and standards specific to the nation and project.

If the construction contractor identifies any irregularities in the Drawings or any non-compliance with applicable national or international regulations, it shall be the Contractor’s responsibility to promptly notify the COR. Failure to do so shall preclude the Contractor from later claiming that work was constructed in accordance with the design despite known non-compliance.

9.1 Site Visits:

a. The Contractor shall include in their cost proposal all site visits required for the construction of the MSP Base 2 Join Operations Center Relocation and Remodeling.

b. The initial site visit shall be conducted in conjunction with either the INL CO, COR and/or

Program Manager.

c. The final visit will be initiated upon completion of the project. The focus of the final visit is to verify the quality of work and that the work was performed in compliance with the design drawings as approved by INL.

d. The proposal should include the cost of travel, lodging, and sustenance during all site visits.

The proposal should also identify the anticipated number of days on site for project personnel.

9.2 Monthly Status Reports

The Contractor shall provide Monthly Status Reports (MSRs) to the Contracting Officer’s

Representative (COR). Reports may consist of a compilation of the weekly reports, organized chronologically by date. It shall also include, at the very least, an executive summary, team personnel, skill levels, schedule tracking, travel conducted, and any issues, recommendations, and updates/changes. The MSR shall also provide a chart showing the actual work completed versus the planned work completed as noted on the original schedule submitted to INL for review and approval.

The MSR is to provide information on work completed, work in progress and work outstanding, as well as highlighting problems encountered and anticipated. Monthly progress reports shall be in

English only.

a. Draft deliverables for the Monthly Status Report shall be submitted five (5) working days following each month to the COR. The COR will respond within five (5) working days with comments. The Contractor shall incorporate the comments within five (5) working days. For final deliverables, the COR will either accept or reject them within five (5) working days of submission. Final MSRs shall also be provided to the Contracting Officer.

b. In the event of rejection, the COR will notify the Contractor in writing of the reasons for such rejection. Absence of notification will be construed as an acceptance.

9.3 Weekly Updates

The Contractor shall provide Weekly Progress Reports to the Contracting Officer’s Representative

(COR).

Each Weekly Progress Report shall include, at a minimum:

• Executive summary of project status

• On-site personnel and their roles

• Activities completed during the week

• Activities in progress

• Planned activities for the following week

• Schedule tracking: planned progress vs. actual progress

• Photographic record of progress, including:

Photos of work completed during the week

Clear comparison between requested/detailed in drawings or specifications vs.

constructed work

Technical notes explaining any deviations, adjustments, or site conditions encountered

• Issues encountered and corrective actions

• Identified risks

• Recommendations and decision requests

Reports shall be submitted in English only and delivered within five (2) business days following the end of each work week.

9.4 Site Reconnaissance

The Contractor shall, as needed, perform all site reconnaissance necessary. The contractor will need to coordinate and provide their first name, last name, date of birth, and nationality of all people requiring access to INL and the Construction Site at least five days prior to access. During the initial visit, INL will support Contractor in gaining written approval to streamline future site visits.

10.0 Safety Requirements

The project must comply with the General Safety in Construction Projects as a national regulation.

All personnel must be registered with the CCSS - Caja Costarricense del Seguro Social - which is the

Medicare System mandatory by law for all the workers in Costa Rica, this is a Contractor´s responsibility.

Before starting the project, the Contractor shall provide a list of all personnel who are properly registered and included in both the CCSS (Costa Rican Social Security Fund) and INS (National

Insurance Institute). Digital enrollment and inclusion records are valid and acceptable.

Each time new personnel are assigned to or access the work site, the Contractor shall provide updated evidence of their inclusion in both institutions. The INL-designated representative must be able to receive a copy of each update to verify compliance.

Also, the Contractor must provide a Work Risk Insurance Policy (Poliza de Riesgos del Trabajo) for the construction activity; all personnel must be inscribed on this policy. Also, the Contractor must have a Civil Liability Insurance according to the Construction Activity; all the machinery, vehicles, must be inscribed on this policy.

11.0 Licensing Requirements

The Lead Engineer and other engineers shall be registered and hold a license from CFIA. Waivers for the use of engineers licensed in countries other than Costa Rica or the United States will be reviewed and approved on a case-by-case basis by the Contracting Officer.

The Contractor shall designate, upon contract signing, a professional licensed by the CFIA, with a valid license, who will assume Technical Direction / Project Management. This professional will be the technical‑civil responsible party for the correct execution of the work in accordance with plans, specifications, current technical standards, construction best practices, and applicable regulations.

The Technical Director must conduct site inspections at least once every seven (7) calendar days throughout the execution phase. Visits may be conducted more frequently depending on the nature of the work or at the request of the Contracting Officer.

During each visit, the Technical Director (or the assigned responsible professional) shall record all required information in the official CFIA logbook, which may currently be maintained in digital format. Entries shall include date, time, personnel present, activities performed, materials used, progress status, quality conditions, tests conducted, observations, and deviations.

The logbook must be always kept up to date on-site. INL-designated personnel shall have the right to receive a copy of each update for project monitoring and control.

The Contractor agrees to comply with all professional obligations established by CFIA, with corresponding civil and criminal liability, and shall not delegate Technical Direction to persons not licensed by CFIA.

11.1 Planning Documents and Deliverables

The Contractor shall provide the following survey and planning documents as a minimum:

11.1.1 Significant Evaluation Factors and Checklist

Firms responding to this announcement will be evaluated on the requirements indicated below based on the following criteria in descending order of importance:

1. Technical Expertise: The construction company shall have a minimum of five (5) years of registration with CFIA and shall demonstrate specialized experience in construction and construction monitoring within the past five (5) years, as well as technical competence in building construction and/or renovations and in the inspection of such facilities and structures. Proficiency of Quality Control engineers with analyzing and summarizing technical data, providing recommendations, reporting research results, demonstrating technical understanding, familiarity with engineering codes and standards, familiarity with engineering software (CAD, scheduling, designing and estimation), and familiarity with submittal and monitoring phases. Sufficient experience of the Quality Control/Quality Management system. Quality Control engineers must have Quality Control/ Quality management certificates from an appropriate agency and must have sufficient experience with construction materials on site and lab tests.

2. Personnel Qualification and Retainage: Professional qualifications of the team members assigned to the project including relevant education, registration(s)/license(s), longevity with the firm, engineering qualifications, construction experience, and construction monitoring experience.

Ability to provide and retain qualified and suitable candidates that can successfully perform project requirements.

3. Project Management: Methods, reporting and client communication plan, corporate structure, facilities, systems, equipment, procedures, records management, and other components related to providing effective project execution. Ability to comply with the performance schedule, required or proposed delivery, taking into consideration all existing governmental business commitments.

4. Past Performance: Past performance on government and/or private industry contracts, particularly in construction and/ renovation projects in similar scope and complexity as well as technical competence in the inspection of such projects. Record of integrity and business ethics including satisfactory compliance with laws related to taxes, labor and employment, environment, antitrust, and consumer protection.

5. Resources: Adequate financial resources and capacity to perform the contractor ability to obtain the resources required (see FAR 9.104-3(a) Ability to Obtain Resources).

Checklist:

Past Construction Experience Portfolio (in PDF

Format with pictures of past projects)

Past Construction Experience References (At least 3 contacts, full name, position, company, phone, email)

Curriculum of the Engineer or Professionals involved (with copy of professional tittle)

SAM Registration Confirmation as an active vendor

Current Valid Certificate of the Professional

Engineer / Company from the Board of

Engineers (CFIA)

Certificate of construction projects of the company subscribed to the CFIA

Proof of current Payment to the CCSS

11.3 Cost Estimate

Professional Cost Estimating services are required for all cost-estimating tasks. These tasks include but aren’t limited to the following: gathering of Cost Data during the site visits; performing price risk assessments; preparing life cycle cost analysis; and preparing cost estimates for facilities and infrastructures. Reference standards, such as ASTM E 1557 – 96 or other relevant construction cost classification standards, may be used as guidance; however, all cost estimates must be prepared using the INL-provided master template.

The INL template establishes the required hierarchical structure of items and sub-items for the project.

Contractors must adhere strictly to the items and units indicated in the INL template. No additional items, alternative units, or classifications are permitted. This standardization ensures comparability between proposals, accurate linkage of work progress to invoicing, and consistency across all project documentation.

Cost estimates should be prepared to the maximum level permitted by the information available at the time the estimate is prepared. Subsequent submittals, if required, shall include detailed costs commensurate with the level of design development. The estimate shall be broken down by direct and indirect costs for labor, materials, and equipment. Estimated man-hours for each line item must be included.

Each cost estimate shall include an introductory narrative outlining the criteria, assumptions, and methodology used. The narrative must also identify major line items for the renovation of each space, along with supporting features. Costing data shall reflect host country pricing, but all estimates must be presented in U.S. dollars.

12.0 Deliveries or Performance Schedule

The As-built Documents shall be provided in both English and Spanish. As-built drawings must be delivered in DWG and PDF formats, stored on CD, as part of the required deliverables for the release of 100% payment of the project.

Shop drawings, site plans, and other related documents shall be provided in PDF format for review and comment, with corresponding copies in .DWG format, in both English and Spanish.

Shop drawings, site plans, etc. shall be providing in pdf format for review and comment, with copies using .DWG extension in both English and Spanish.

13.0 Performance Evaluation

The Contractor shall be evaluated in accordance with the Government’s Quality Assurance

Surveillance Plan (QASP) (See Attachment - QASP).

14.0 Invoicing Plan

Invoice Due date: Contractor shall submit the invoices (Original & Soft Copy) no later than the 15th calendar day of the following month (for the previous calendar month’s costs).

Invoice Submission Process: The Contracting Officer will provide specific instructions to the

Contractor regarding the submission of invoices.

Prompt Submission of Invoices: The Contractor must be prompt in its submission of invoices. The

Government reserves the right to reject for payment any invoice that contains costs or charges that are more than 90 calendar days old, without supporting documentation of rationale for the late submission.

The Contractor shall submit a schedule of values to correspond to the invoice submittal for the respective month. Supporting documentation for reimbursement of charges shall be provided to support the invoiced amount.

A revised construction schedule shall be submitted with each invoice payment request monthly.

All costs and charges listed in any invoice must fall within the Period of Performance (POP) of that invoice. The Contractor shall not include any costs or charges from any dates earlier or later than the

POP indicated for a particular invoice (calendar month).

Invoices shall be submitted by calendar month’s period of performance, broken out individually by construction site and construction divisions.

Prior to the start of construction, the Contractor shall prepare a Payment Table derived from the approved contract budget. Each line item in the table shall correspond to a specific work element or task and indicate the percentage of the total contract price allocated to that item. Monthly invoices shall be submitted based on the actual verified progress of each work item, as documented in the

Contractor’s progress reports and verified by the Contracting Officer’s Representative (COR). The payment for each invoice shall not exceed the percentage of completion of the corresponding work items in the Payment Table. Any adjustments to the Payment Table or invoicing percentages must be approved in writing by the Contracting Officer (CO) prior to submission of invoices. This method ensures that payments are proportional to actual work performed and aligned with the approved contract budget.

15.0 FAR requirements

• All work performed, materials supplied, and equipment installed shall strictly adhere to all applicable Federal Acquisition Regulations (FAR), including but not limited to:

FAR 23 Environment, Sustainable Acquisition, and Material Safety: Specifically Subpart 23.3 -

Hazardous Material Identification, Material Safety Data, and Notice of Radioactive Materials, for responsible handling and reporting.

FAR 36 - Construction and Architect-Engineer Contracts: Encompassing definitions like 36.102

(Design, Design-Bid-Build, Design-Build, Two-Phase Design-Build), special aspects detailed in

36.2 (including 36.206 Liquidated Damages), and the mandatory 36.5 Contract Clauses.

FAR 28.2 - Sureties and Other Security for Bonds: With particular attention to 28.203-1 and

28.204-1 for financial assurances.

FAR 46 - Quality Assurance: Including 46.202 Types of contract quality requirements for ensuring work meets specified standards.

FAR 48 - Value Engineering: For promoting efficiency and cost-effectiveness.

• For bonding requirements, the Contractor must also refer to Treasury Circular 570.

• The Contractor shall fully comply with all relevant contract clauses, specifically:

FAR 52.232-5 Payments under Fixed-Price Construction Contracts: Governing payment procedures.

• The Contractor shall also adhere to all applicable clauses under FAR 52.236, including but not limited to:

52.236-1 Performance of Work by the Contractor

52.236-2 Differing Site Conditions

52.236-3 Site Investigation and Conditions Affecting the Work

52.236-4 Physical Data

52.236-5 Material and Workmanship

These clauses detail fundamental construction requirements and site-specific obligations.

• Additionally, FAR 52.246 clauses will govern quality control and warranty obligations, particularly:

52.246-1 Contractor Inspection Requirements

52.246-21 Warranty of Construction

• The Contractor is responsible for identifying and complying with any other FAR clauses relevant to the nature of the Work, ensuring all obligations are flowed down to subcontractors as required.

16.0 Definitions

• CO – A Contracting Officer is the US Government official with the legal authority to enter into, administer, modify, and/or terminate contracts. The CO's warrant designates responsibilities and limits.

• COR - A Contracting Officer's Representative is an individual designated in accordance with

DFARS subsection 201.602-2 and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. The Contractor will receive a copy of the written designation. It will specify the extent of the COR's authority to act on behalf of the contracting officer.

• INL- International Narcotics and Law Enforcement

• DoS - Department of State

• NTP – Notice to Proceed

• POC - Point of Contact

• PoP – Period of Performance

• SOW – Statement of Work

• USG- United States Government

END OF SECTION

http://www.acq.osd.mil/dpap/dars/dfars/html/current/201_6.htm#201.602-2