Brussels NEC Sources Sought_07 28 2025.pdf

SBU - CONTRACTING AND ACQUISITIONS

Pre-Solicitation Synopsis

19AQMM25R0093

Department of State 2026 Design-Build Construction Contract for

New Embassy Compound in Brussels, Belgium

This is a Pre-Solicitation Notice – interested companies do NOT need to submit any documentation at this time. The solicitation for Phase I will be posted on SAM.gov at a later date, please see below for further information.

The U.S. Department of State (DOS), Bureau of Administration Global Acquisition (A/GA) on behalf of the Bureau of Overseas Buildings Operations (OBO), has a requirement for Design-

Build Construction Services for the New Embassy Compound (NEC) in Brussels, Belgium.

The Project is described below. OBO seeks to commission our nation’s top constructors to produce facilities of outstanding quality and value.

This acquisition is full and open competition subject to the Omnibus Diplomatic Security and

Antiterrorism Act of 1986, as amended, 2025 NDAA § 7214, (Public Law 118-159)

(“Omnibus Act”). This solicitation will consist of two phases:

Phase I – Minimum Mandatory Requirements (MMRs) Phase 1 Proposal Request from

Offerors for Eligibility Determination (see below); and

Phase II – Site Visit and Request for Phase 2 Proposals (Technical and Price) from

Eligible Offerors.

Project Description:

The Project site is bound by two public streets to the west and north, park to the south, and rail tunnel to the east. There is a significant drop of elevation as much as 8 meters from the east side along the rail tunnel to the intersection of Rue de la Gare and Rue de la Grande Haie to the northwest.

The existing site is dominated by the ING headquarters, the former BBL headquarters. This is a

Brutalist style building designed by Jacques Wybauw in 1974. The existing building is 139,325m2 in total, made up of 11 stories above grade (62,275m2) and 4 stories below (77,050m2).

Summary of Project Scope:

The NEC will include the design/build construction of a

• New Office Building (NOB), which will include a Controlled Access Area (CAA).

• Marine Security Guard Residence (MSGR)

• Support Annex (SPX)

• Main Compound Access Control (MCAC)

• Service Compound Access Control (SCAC)

• Consular Compound Access Control (CCAC)

• Parking Garage (PKG) and Utility Building (UTL)

All Facilities will total approximately 42,290 Gross Square Meters (GSM)

Due to site constraints, both the MSGR and the Utility Building program will be fully integrated into the NOB. The SCAC and SPX are also combined into a single structure.

Estimated Design/Build Construction Cost: $520,000,000 – 650,000,000.00

Solicitation Process:

The project solicitation will consist of two phases.

Phase I – Minimum Mandatory Requirements (MMRs) of Offerors

The solicitation of proposals addressing Minimum Mandatory Requirements (MMRs) is Phase I. Offerors submitting proposals for Phase I shall address the criteria set forth in Phase I solicitation. The Department of State (DOS) will evaluate the eligibility of

Offerors based on the evaluation criteria set forth in the Phase I solicitation. Only

Offerors determined to be eligible or conditionally eligible in Phase I are eligible for participation in subsequent Phases and/or for award. The structure of the Offeror

(prime or joint venture) must remain the same throughout each subsequent Phase.

Definitions:

“Eligible” – An offeror that meets all Phase I minimum mandatory requirements and is deemed eligible for participation in Phase II and for consideration of award.

“Conditionally eligible" - An offeror that may meet all Phase I minimum mandatory requirements prior to contract award without the need for discussions and/or proposal revision (e.g. with respect to the Omnibus requirements, the offeror will reach substantial completion of similar projects by award and/or meet the incorporation deadlines per Certification 2 in the Omnibus Statement of Qualifications; and/or may meet the security clearance MMR. NOTE: The Department is not obligated to extend the acquisition timeframe or delay the contract award to accommodate an Offeror’s ability to become fully eligible.

Offerors that are not determined “eligible” or “conditionally eligible” at Phase I will not be eligible for participation in Phase II. Note: An Offeror must be determined to fully meet all MMRs at Phase II to be eligible for consideration for award.

Phase II – Requests for Proposals from Eligible/Conditionally Eligible Offerors

Those Offerors determined to be eligible or conditionally eligible in Phase I in accordance with this notice will be issued a formal Phase II Request for Proposal (RFP) for the project and invited to participate in a site visit and submit technical and pricing proposals. Phase II proposals shall include both technical and pricing proposals for the design-build construction. As noted above, only Offerors determined to be eligible or conditionally eligible in Phase I are eligible for participation in subsequent Phases and/or for award.

Offerors will be required to participate in a visit to the project site, anticipated to be within 10 to 15 days after the issuance of the Phase II RFP depending on travel and access restrictions.

The project scope requires the D/B contractor to complete all design and engineering documents based on the project specific design direction that will be provided in the

RFP design requirements. The Government will provide bridging level design documents that will include, at a minimum, a site utilization plan; building massing and exterior elevations; space and requirements standards, organizational relationships, space requirements program; building utilities and infrastructure design; and supporting narratives, where applicable.

Construction services will include providing construction labor and materials to execute the OBO-accepted design; on-site organization with management to ensure overall project coordination; and overall control throughout the life of the project. Required services include preparation of construction documents, quality control plans, safety plans, project schedules, cost estimates, and project close-out activities.

The technical proposal will require detailed information in response to the RFP criteria relative to the designer and constructor’s experience and past performance relevant to the project in size, scope and complexity as well as the proposed team’s qualifications, management plan, and the proposed schedule. The technical proposal criteria will be identified in Phase II RFP. These Phase II criteria are separate and distinct from the criteria considered relative to the Omnibus Act and generally an Offeror will be required to demonstrate technical experience by identifying four (4) comparable projects of similar size, scope and complexity, previously performed by the Offeror as a

Prime or by the JV and or its member entities.

Active SAM.gov Registration Requirement:

Offerors, including any offeror organized as a joint venture, must have an Active SAM.gov registration at the time of Phase I proposal submission and throughout the procurement process.

A proposal from any offeror whose registration is not Active in SAM.gov at the time of

Phase I proposal submission will not be evaluated and excluded from the process. If the offeror proposes as a Joint Venture, the Joint Venture itself must be registered in SAM.

Facility Clearance Requirement:

In order to be eligible to receive award and perform under this contract, the successful offeror(s), including JV offerors, must possess a Defense Counterintelligence and Security

Agency (DCSA) Secret Facility Clearance (FCL), with Secret safeguarding capability, issued in accordance with the National Industrial Security Program Operating Manual, DOD 5220.22-

M.

If an otherwise conditionally eligible offeror (as determined in Phase I) does not possess the necessary FCL, DOS/Diplomatic Security may sponsor the firm for an FCL. The sponsored firm is afforded 120 calendar days from the notice of Phase I eligibility to obtain the necessary

FCL for the classified portions of the Phase II RFP. DOS sponsorship does not guarantee that the Offeror will receive the FCL, nor that it will be received within the 120-day period.

The Department will not be obligated to extend the Phase II proposal submission due date, if any of the sponsored firms have not been issued the required clearance prior to the release of the classified construction documents as applicable to the conditionally eligible firms for their use in preparing their offers. The Government will not award the contract to a firm not having been issued an FCL (with appropriate safeguarding capability). The Department is not obligated to extend the acquisition timeframe or delay the contract award to accommodate an

Offeror’s ability to obtain its FCL.

Foreign firms are not eligible for FCLs and therefore ineligible to participate in this acquisition. Only U.S. firms organized and operating in the U.S. or Puerto Rico, or a U.S.

possession or trusted territory, are eligible for facility clearances. U.S. firms which are determined to be under Foreign Ownership, Control, or Influence (FOCI) are not eligible for an

FCL unless actions (as directed and approved by DCSA) can be taken to effectively negate or reduce associated FOCI risks to an acceptable level.

Companies and Citizens of countries listed below will not be eligible to perform on this project in any capacity. DOS reserves the right, in its sole discretion, to determine the suitability of contractor personnel to work on design, construction and other diplomatic facilities contracts.

• Belarus

• Cuba

• Hong Kong

• Iran

• North Korea

• Peoples Republic of China

• Russia

• Venezuela

• Vietnam

NOTICE: After award, the successful offeror selected for contract award must possess or obtain an Information System (IS) approved by DCSA for processing classified information up to the Secret level. Performance on this contract will require access to the Department’s

ProjNet-C, for receipt and transmission of all classified information, and a DCSA approved classified IS for processing classified information.

Estimated schedule:

The solicitation, Phase I – Minimum Mandatory Requirements (MMRs) of Offerors, is planned for release on SAM.gov on/about November 2025.

Sources Sought – Submission Requirements:

• Respondent’s capability statement should contain a narrative of relevant past performance documenting the ability to perform similar requirements to the general scope types enumerated in Section II - Synopsis. Respondents should describe the expertise, project and risk management applied; and outcomes in a manner that demonstrates an understanding of the SOW requirements.

• NOTE: If significant subcontracting or teaming is anticipated to deliver technical capability, respondents must address the administrative and management structure of such arrangements with the submission.

• Respondent should appropriately mark any data that is "proprietary" or deemed

"restricted data rights."

• Respondent’s capability statement should contain the following:

o Organization name, physical address, email address, website address, telephone number, point(s) of contact o Type of ownership (including country of ownership) o SAM Unique Entity Identifier Number (UEI), Commercial & Government

Entity (CAGE) Code o Identification of small business category(ies) and certification (according to

NAICS 236220)

o Current Facility & Safeguarding clearances (Identify Agency/Department and

Year Approved)

• Any other specific or pertinent information that would enhance the government's consideration of this type of procurement.

• Responses are limited to 10 pages, font size 12, in PDF or Word format and shall be submitted to no later than 3:00 PM EST, Friday, August 8, 2025, to the following email addresses: NguyenHH2@state.gov and GreeneDL@state.gov.

• Include the following title "New Embassy Compound in Brussels, Belgium Sources

Sought" in the email "subject" line.

***Sales brochures, generic capability statements, and other non-related marketing materials will not be accepted from any interested parties. Manufacturer and/or supplier offers will also not be accepted.

mailto:NguyenHH2@state.gov mailto:GreeneDL@state.gov