19AQMM24R0147 Q and A - Final.pdf

19AQMM24R0147 - GPOI Capacity Building Assistance in Chad Nmbr Question Answer

Topic: General | Sol Sect: Task length

Question: Is the Task Length number of calendar days or working days? For example 15 days for task starting May 1 ends on May 15 (15 calendar days) or May 21 (3 weeks of training 5 days per week)?

Training Days, normally Monday through Friday.

Topic: General | Sol Sect: Training days per week - trainees/soldiers

Question: What days of the week are Chad soldiers available to train? (example, many Islamic countries do not work on Fridays and Saturdays).

They are available to train, normally Monday through Friday and Sunday if we ask them to. Being mostly Islami (about 51%), we give them time for prayers.

Topic: General | Sol Sect: Training Hours per day - trainees/soldiers

Question: How many hours per day should the training last? Are there any required breaks during the day?

A training day should have 8 hours of training..

Normally, the Contractor should plan for training sessions to be approximately 50-55 minutes, a break in mid-morning, an hour lunch break, and a 15 minute afternoon break.

Especially, in Moussoro (where temperatures can be dangerously hot), the training day may start early (about 0630 -0700) and go through the normal lunch hour, then break for the afternoon heat, and restart early evening to finish the work day.

Topic: General | Sol Sect: Training hour restrictions

Question: Are sessions only held part of the day to avoid training in the hottest parts of the day?

See answer to Question 3.

Topic: General | Sol Sect: Working day - contractor

Question: How many hours per day are the contractors expected to work? How many hours are trainees being trained? If trainers are training 8 hours per day, to set up and close out training days, they will be working 10 hours on site. If trainees are trained for 6 hour days, trainers will be working on site for 8 hours per day

See answer to Question 3.

Topic: General | Sol Sect: Work week - contractors

Question: How many days per week are the contractors expected to work?

The contractors shall submit in their technical and price proposals.

Topic: General | Sol Sect: Training week and training days - Moussoro

Question: Will the length of the training day and number of training days per week be different when training takes place in Moussoro?

See answer to Question 3.

Topic: General | Sol Sect: Holidays

Question: What are Chadian holidays/ training holidays expected to fall within the contract period?

The contractors can find a list of the Chad holidays on-line. There are approximately 12 major publicly celebrated holidays.

Topic: General | Sol Sect: Office space

Question: Will there be office space available for the trainers?

The Chadians have been very accomodating and don't believe that will be an issue. For training in N'Djamena, the winning contractor can coordinate that with the External Operations during the TPPE. For training in Moussoro, GPOI has a containerized base camp for the team.

Topic: General | Sol Sect: Travel within Chad

Question: Is armored vehicles transportation for US contractor day to day activities required in N'Djamena? Is armored vehicle transportation for US contractor required between N'Djamena and Moussoro Chad?

No for N'Djamena.

No for armored vehicles between N'Djamena and Moussoro. However, armed escort is provided by the Chadians.

Topic: General | Sol Sect: Travel within Chad

Question: Are contractors authorized to carry weapons fire arms while traveling between N'Djamena and Moussoro Chad?

No. The Chad escorts are well armed.

Topic: General | Sol Sect: Travel within Chad

Question: Is body armor required between N'Djamena and Moussoro Chad?

No, not required.

Topic: Task D - break | Sol Sect: Task D - Week 4 and 5

Question: Taks D: between week 4 and week 5- is there a break to allow travel to Moussoro or will week 5 begin immediately after week 4 w/o a break. If there is a break, how long is the break and will contractor be allowed to continue retain trainers in Chad? if so, can contractor charge labor hours for that time period?

A break is not planned at this time.

If there is a break, it will probably only be a day or two. We don't anticipate a full week.

Topic: Task D - travel/M&IE | Sol Sect: SOW 6.1 & 6.2 Travel, page 20 - Authorized Direct Costs.

"Contractor shall include two (2) full days of labor and M&IE before and after each task (four (4) days total) for each person traveling to and from the place of performance in Chad. Contractor shall not invoice more than four authorized travel days per person for the duration of each task, even if that person travels to and from the place of performance more than once during the performance of that task."

Question: If contractor is using the same trainers from week 1-4 in N'Djamena and weeks 5-9 in Moussoro, will the contractor be allowed to bill these travel days to go from N'Djamena to Moussoro in addition to the four travel days in and out (mobilization and demobilization) of Chad?

Yes. The contractors should submit as part of the technical and price proposals.

SOW Change.

Section 6.2 has been revised to: "6.2. Authorized Direct Costs. Contractor shall include two (2) full days of labor and M&IE for travel before and after each task (4 travel days total) for each person traveling to and from N’Djamena, Chad. In addition, each person is authorized two (2) full travel days for traveling to the place of performance in Moussoro, Chad (1 travel day to and 1 travel day from Moussoro) for the last five (5) weeks of Task D. The Contractor shall not invoice more than the authorized travel days (4 for to N’Djamena and 6 for to Moussoro) per person for the duration of each task, even if that person travels to and from the place of performance more than once during the performance of that task. Contractor shall provide the COR with travel documentation for any person working on the contract immediately upon request."

Topic: Travel within Chad | Sol Sect: Travel to Moussoro

Question: Will contractors travel with ANT to Moussoro or will contractor travel separately w/o Chadian battalion/ military force?

The conttractors travel separately but with armed Chadian escorts.

Topic: Travel within Chad | Sol Sect: Travel to Moussoro

Question: Are contractors hiring security or is ANT providing security for travel between N'Djamena and Moussoro?

See answers to questions above.

Topic: General | Sol Sect: Secure storage facility

Question: Is there secure storage areas/ containers for sensitive items or will contractor have to provide their own secure storage facility?

Secure storage for N'Djamena training will have to be coordinated during the TPPE. However, the Appendix 2, Line 43, Shipping Container is intended to remain in N'Djamena with Appendix 2 equipment remaining in N'Djamena for future training.

Secure storage is available at the GPOI containerized base camp in Moussoro.

Topic: General | Sol Sect: Mail

Question: Will contractor have access to FPO / diplomatic pouch US mail?

No.

Topic: General | Sol Sect: Classroom Equipment Standards

Question: Do current ANT lecture halls accommodate US/UN military training A/V resource requirements: overhead projectors, computers, printers, air conditioning?

The ANT facilities in N'Djamena and Moussoro are very basic and you can't count on the electricity working. The contractors need to plan to provide generators and extension cords for all classroom training.

Topic: General | Sol Sect: Training Sites and field training

Question: Are the classrooms collocated with the field training sites?

In N'Djamena, adequate space is available to conduct field training tasks but located a few hundred meters from any classrooms.

In Moussoro, training sheds are available close to field training locations.

None will have electricity and all training will have to be accomplished using easels.

Topic: General | Sol Sect: Student Supplies

Question: Does the ANT provide learning resources for students, e.g. writing instruments, notetaking pads, etc. or are contractors expected to provide these items?

No, the contractors are expected to provide these items.

Topic: General | Sol Sect: Student CLII Rations

Question: Will students have access to a dining facility for lunch, if not, who is responsible for providing?

Will contractors have access to dining facility for lunch?

The Chadians provide meals for their personnel.

The contractor training team provides for itself.

Topic: General | Sol Sect: Student Coffee/Tea/Water

Question: Does the ANT provide coffee/tea/water training support on a daily basis? (Outside of working group requirements)

No, not normally.

Topic: Planning hours | Sol Sect: Planning hours

Question: Can planning hours be performed CONUS?

Yes

Topic: Pricing | Sol Sect: RFP, B-007, pages 7-8, Task Mobilization, Training Support Equipment, ODCs

Question: It specifically says for DBA and travel a fee cannot be charged. It does not say that for Mobilization, Equipment, and ODCs. Is it allowable to charge a G&A/fee/other handling charges for Mobilization, Equipment, and ODCs if the inclusion of such costs is handled in accordance with the Offeror's normal accounting practices?

The Mobilication, Equipment and ODC CLINS are firm-fixed-price, and therefore their structure and composition is the decision of the offeror.

Topic: Pricing | Sol Sect: RFP, B-007, page 7, General

Question: What CLIN would emergency medical services and evacuation insurance for our employees this be listed under?

Pricing structure is the decision of the offeror.

Topic: Pricing | Sol Sect: RFP, B-007.5, page 7, ODCs - "lodging, meals, incidentals"

Question: Please confirm that we should use the DOS per diem rates for N'djamena

While the Government has established ceiling per diem rates for different areas worldwide, the specific decsion on what to charge is up to the contractor.

Topic: Pricing | Sol Sect: SOW, 6.2 Authorized Direct Costs, page 20, "Contractor should include two (2) full days of labor and M&IE before and after…"

Question: Should airfare and transport associated with mobilization and demobilization be charged to XLIN X007 Airfare & Transit Costs?

Correct.

Topic: RFP - airfare and transit costs | Sol Sect: Section L-018, 4 h, CLIN X007, Airfare and Transit Costs

Question: What items are included in Airfare and Transit Costs? Does transit include travel to and from airports?

CLIN X007 shall include the costs associated with transporting directly billable staff from their home of record to the place of performance.

Topic: Pricing - mobilization/ demobilization | Sol Sect: SOW, 6.2 Authorized Direct Costs, page 20, "Contractor should include two (2) full days of labor and M&IE before and after…"

Question: Should M&IE with mobilization and demobilization be charged to XLIN X007 Airfare & Transit Costs?

No.

Topic: Pricing | Sol Sect: Fully Loaded Rate on "Labor Rates" and "Rate Build Up" tabs

Question: Please confirm Fully Loaded Rate on "Labor Rates" tab must be manually populated with the Fully Loaded Labor Rate on the "Rate Build Up" tab.

Correct.

Topic: RFP | Sol Sect: B-007.2 is missing

Question: Is there supposed to be a B-007.2 No, there is no B-007.2 section.

Topic: RFP | Sol Sect: RFP, L-019.3 Responsibility Determination, page 39, "The Offeror shall submit one copy of audited financial statement … for the past fiscal year…"

Question: As an audit for 2023 has not yet been completed will the customer accept copies of audited statements from previous years and unaudited statements from 2023?

Yes

Topic: RFP - equipment | Sol Sect: Section L-018, 4 i iii, page 38, - other direct costs

Question: Please confirm that rates for other direct costs could be loaded - i.e., M&IE and lodging could be higher than the DOS published rates.

That is the decision of the offeror.

Topic: RFP - quantity days | Sol Sect: Section L-018, 4F, page 38, "Quantity Days the offeror shall input the proposed number of training days…"

Question: Should planning hours/days be included in this section? If not, where should planning hours/days be captured?

Planning hours should be charged against the task for which they are planning.

Topic: Planning Days | Sol Sect: SOW, 7.3.1 Planning hours, page 22, "Planning hours are intended for the personnel…prepare for each task."

Question: Are planning hours included in the task days or are they in addition to the task hours?

Planning hours are in addition to the task hours.

Topic: Planning Days | Sol Sect: Task 4.5.9 (SOW 4.5.9) and Pricing Template

Question: For pricing purposes, where should training hours associated with a task be captured in the Task workbooks of the Pricing Spreadsheet? Should they be charged against the task to which they will be planning for or against the task during which the planning takes place?

For example planning for Task C takes place during the timeframe in which Task B is being conducted or between Task B and Task C, Would hours be charged against Task B or Task C?

Planning hours should be charged against the task for which they are planning.

Topic: Planning Days | Sol Sect: 4.3.6 Planning Days (SOW 4.3.7, p 16), 4.5.9 p.

Question: Are the 80 and 40 hours included in the days allocated for this Tasks C&E, respectively, included in the task hours or in addition to the task hours?

In addition to the task hours.

Topic: Planning Days | Sol Sect: 4.3.6 Planning Days (SOW 4.3.7, p 16, 4.5.9 p. 18)

Question: The SOW says that the contractor "will conduct a minimum of 80 hours of planning prior to the start of the task [Task E]." It says a minimum of 80 hours. Does that mean the contractor can spend and be compensated for more than 80 hours?

Same question applies to Task E.

Yes

Topic: Planning Hours - Pre Travel | Sol Sect: Appendix 5, 5.2 Proposed Labor/Staffing Matrix

Question: What is meant by pre-travel planning hours vs on the ground planning hours? I would assume on the ground planning hours would be those done in-country. Does pre-travel mean hours spent CONUS? Is this CONUS before the start of TPPE which is what makes it Pre-Travel?

Pre-travel planning hours are normally done before departing to Chad.

Topic: RFP - task mobilization | Sol Sect: Section L-018, 4 i i, CLIN X008, mobilization costs

Question: What items are included in mobilization?

Items contractor determines are necessary.

Topic: RFP - task mobilization | Sol Sect: Section L-018, 4 i i, CLIN X008, mobilization costs

Question: Please confirm that mobilization airfare is not included in mobilization, but instead in airfare.

Correct, CLIN X007 covers airfare.

Topic: RFP - work day | Sol Sect: Section B-006.1; page 7, "A normal workday is defined as an eight-hour work day."

Question: For this contract are we to assume that a work day and a training day are both 8 hours in length?

Yes

Topic: RFP L-016 - Technical Proposal Instructions | Sol Sect: L-016, Item 8- The contractor shall provide ballistic and blast certifications from a certified and reputable U.S. source for all armored equipment (e.g. personal protective equipment) and vehicles (e.g. mine resistant armored personnel carriers), if applicable.

Question: To ensure Offeror compliance, please confirm the name and type of ballistic certification required for all armored equipment and vehicles.

The contractors shall provide a recommended solution as part of their technical and price proposals.

Topic: RFP L-016 - Technical Proposal Instructions | Sol Sect: L-016, Item 8- The contractor shall provide ballistic and blast certifications from a certified and reputable U.S. source for all armored equipment (e.g. personal protective equipment) and vehicles (e.g. mine resistant armored personnel carriers), if applicable.

Question: Does this imply that body armor is required for all contractors mobilized to Chad?

No.

Topic: RFP L-016 - Technical Proposal Instructions | Sol Sect: L-016, Item 8- The contractor shall provide ballistic and blast certifications from a certified and reputable U.S. source for all armored equipment (e.g. personal protective equipment) and vehicles (e.g. mine resistant armored personnel carriers), if applicable.

Question: Can body armor purchased for travel from N'Djamena to Moussoro be listed under ODC clin?

Yes

Topic: RFP L-016 - Technical Proposal Instructions and L-017 -Technical Proposal Format | Sol Sect: L-016, Item 5) states "Offerors shall identify relevant degrees, professional certifications, and prior experience for key personnel and COR-approved personnel as part of their technical proposal."

L-017, Item 3) states "Relevant Proof of Military Duty. The Offeror shall include all civilian certifications and a Certificate of Release or Discharge from Active Duty (DD Form 214) or equivalent foreign military document for claimed military service and qualifications for each key personnel candidate."

Question: Will DOS please specify the professional certifications to be identified and included within the Offeror's Technical proposal, to enable the Offeror to ensure that sufficient detail to validate the qualification is provided by the Offeror?

There are many different types of certifications for the positions required. It is up to the contractors to determine the appicable certifications and submit to validate qualifications.

Topic: RFP L-016 - Technical Proposal Instructions and L-017 -Technical Proposal Format | Sol Sect: Item 10 - For each line item inserted under the “Equipment” column in Attachment 2 - Chad Bid Chart, Tabs A through E, offerors shall insert the applicable delivery date in the table below for each item. Offers that propose delivery that will not clearly fall within the applicable required delivery period will be considered nonresponsive and rejected. The Government reserves the right to award under either the required delivery schedule or the proposed delivery schedule, when an offeror offers an earlier delivery schedule than required. The proposed delivery schedule will be evaluated under Factor 1 (Technical Approach).

Question: 1) Where are the applicable required delivery periods specified in the solicitation?

2) What is the anticipated award date to be used for the development of the Offeror's proposed schedule?

The contractors can expect the award date to be 30 SEP 2024.

Considering the award will occur much later than GPOI originally planned. GPOI will have to coodinate new dates with the Chadians. However, it is probable that Tasks A, B, and C will occur before Christmas and Task D in January 2025.

Topic: SOW Appendix 3 | Sol Sect: 3.5 Senior Technical Trainer (COR Approved Personnel) Engagement/ CIMIC Staff. - Minimum of ten (10) years U.S. or foreign military experience, including service after September 11, 2001.

Question: CIMIC area is relatively "new and small" field in the military. Would the government consider Minimum of seven (7) years US or Foreign military experience?

Yes.

SOW Change:

Appendix 3, Section 3.5, Minimum Qualifications. Has been changed to: "Minimum of seven (7) years U.S. or foreign military experience, including service after September 11, 2001."

Topic: SOW Appendix 3 | Sol Sect: SOW, Appendix 3.2 Contract Project Manager, page 25, "Minimum of ten (10) years of demonstrated experience conducting foreign security force (military or police) capacity building at the tactical and/or operational level and below.…"

Question: As the PM is a dedicated PM who is not billable on this contract and mainly responsible for Program management , would the government consider amending this requirement to "Minimum of five (5) years of demonstrated experience conducting foreign security force (military or police) capacity building. And Minimum of ten years demonstrated experience as Project Manager of US Federal Programs / Projects"

Yes. See Amendment 001.

Topic: SOW Appendix 3 | Sol Sect: • Minimum of ten (10) years of U.S. or NATO military experience, including service after September 11, 2001.

• Demonstrated experience planning and providing tactical-level staff support to battalion and brigade-level soldiers and their systems (tactical logistics functions include manning, arming, fueling, fixing, moving, and routinely sustaining approximately 500-800 personnel).

• Relevant military operations or foreign security force (police or military) capacity building experience in the last 5 years.

Question: There are well qualified UN employees who are professionals in UN Contingency Owned equipment who can teach this subject. Would the customer consider revising the requirements to:

• Minimum of ten (10) years of U.S., NATO military UN professional employee experience, including service after September 11, 2001.

• Demonstrated experience planning and providing tactical-level staff support to battalion and brigade-level soldiers and their systems or UN deployment experience (tactical logistics functions include manning, arming, fueling, fixing, moving, and routinely sustaining approximately 500-800 personnel).

• Relevant military operations, foreign security force (police or military) or UN deployment capacity building experience in the last 5 years.

Yes. See Amendment 001.

Topic: SOW | Sol Sect: SOW, 2.2 Required Tasks, page 2

Question: Do the days forecasted for Task A-E include time preparation? If not, can time be added for that?

Yes, planning hours are in addition to the days listed in Section 2.2.

Topic: SOW | Sol Sect: SOW, 7.3.6 Underage Trainees, "The contractor shall ensure … are 18 years old or older…"

Question: What methods/documents will be at the contractor's disposal to do this? Will trainees have identification cards to validate age?

It is not expected that the contractor will audit and check the identification documents of all soldiers. However, if an individual is observed that obviously looks underage, ask the ANT to confirm the individual's age.

Topic: SOW - Travel Outside Place of Performance | Sol Sect: Section 6.3. Travel Outside Place of Performance, "The Contractor may be required to travel outside of Chad to perform work in support of contract objectives. Such requirements shall be considered Travel Outside Place of Performance. This type of travel is defined as Contractor air and ground transportation (including fuel/miles reimbursement), lodging, and meals and incidental expenses (M&IE) incurred away from the Contract’s place of performance. Lodging under this contract is defined as Contractor expenses for overnight sleeping facilities while on travel outside place of performance."

Question: Will locations outside of the Place of Performance require armored vehicle transportation, as described in Section L-016, Item 8?

Will contractor be able reimbursed for any direct costs incurred (travel, M&IE, labor charges)?

No armored vehicles are expected to be required for travel outside of Chad.

Yes, this travel will be reimbursable.

Topic: SOW; Section 2.7, Contract Management | Sol Sect: 8. Plan and supervise the provision of all lodging, transportation, life support, contract support (e.g., laptops, cell phones, and interpreters), and all other basic life support (e.g., uniforms, PPE, and hygiene needs) for all personnel at the place of performance. Neither the Department of State nor U.S. Embassy N'Djamena will provide lodging, other accommodations, or logistical arrangements for contracted personnel operating in Chad.

Question: Are local U.S. Mission requirements for lodging locations, minimum accommodation, and security standards applicable? If so, will DOS please provide the requirements for pricing purposes?

Local U.S. Mission requirements are not applicable but FAR 52.222-50 Combating Trafficking in Persons is included in the solicitation and those requirements are applicable if the contractor provides or arranges housing for its employees.

Topic: SOW; Section 3.2 | Sol Sect: Section 3.2. As noted in the fourth category, though not required by this SOW, the Contractor may also propose additional personnel as part of their technical proposal. All personnel positions will be billed against labor categories defined in the contract’s proposal instructions.

Section 3.2.4. Other Non-Required Personnel. Positions like those in the following list may be proposed as part of the Contractor’s technical proposal as direct labor costs. This list serves as an example only and shall not limit what types of other non-required personnel may be proposed to perform work on the contract. Positions not specifically proposed in technical proposal shall not be billed directly to the contract. Instead, they must be invoiced as part of Contractor’s fully burdened overhead rates.

Deputy Project Manager In-Country Logistics Manager Travel and Deployment Specialist Specialty Trainer

Question: Where shall Offerors include the price for any positions which are specifically proposed in the technical proposal but not listed in Attachment 2?

As Other Non-Required Personnel.

Topic: Allotted Days - Task A | Sol Sect: Task A Days (SOW 2.2, p. 2 and 6.2 p. 20)

Question: We are allotted 15 days for Task A. Please confirm this may be done over multiple trips

If so, will the customer pay for multiple trips for the PM? SOW section 6.2 (page 20) suggests that the Team Leader's 2nd or 3rd trip would not be covered.

Yes, the government will pay for multiple trips for Task A if the contractor proposes multiple trips. Offerors shall ensure they price for multiple trips in their technical proposal, should they choose to break up Task A.

Topic: Allotted Days - Task F | Sol Sect: Task F Days (SOW 2.2, p. 2)

Question: We are allotted 5 days for Task F. Where should these days be captured in the Pricing Template? This cells of the Summary sheet for Labor Task F (cells U5-U9) in which hours could be entered are greyed out indicating they should not be populated.

This is not a training task and there is a singular price for CLIN X009 training equipment expected. Cost of labor, as applicable, should be included in the total proposed firm fixed price (cell W13)

Topic: Appendix 5 Spreadsheet | Sol Sect: Appendix 5, 5.1 and 5.2

Question: Can a spreadsheet for Appendix 5 grids for 5.1 and 5.2 please be provided. There is the reference to attached Excel spreadsheet but there isn't one.

The primary purpose of Appendix 5 is for the Offeror to demonstrate how they will accomplish all tasks and subtasks during the contract's period of performance and in a way the demonstrates a complete understanding of contract requirements -- including an understanding of how to effectively mobilize and sequence their personnel, training, and equipment deliveries to achieve all performance objectives on this contract. Though Offerors must include all sub-tasks defined by the SOW in the template, they may also choose to include/define additional subcomponent details of task performance which align to their proposed technical approach and which they assess to be significant to include as additional "subtasks" in their completed template.

SOW Change.

Appendix 5 Spreadsheet | Sol Sect: Appendix 5, 5.1 and 5.2 in the SOW has been revised to:

"[NOTE: Use the below examples to produce in EXCEL a Proposed Schedule & Subtask Matrix and a Proposed Labor / Staffing Matrix)".

Topic: Equipment & Supplies - Generators | Sol Sect: Appendix 1 Equipment & Supplies

Question: HES How many generators do we have to provide diesel fuel for in Moussoro? How much fuel do the generators consume every day.

There are 2x 20’ containers, each with a 200kva diesel generator and a 500-gal diesel fuel tank.

They are on a platform with rollers allowing them to be removed from the container during operation and rolled back in for storage. One can plan to have a generator running 24 hours per day with approximately 45L/h (100% load) fuel consumption.

Topic: Equipment & Supplies - Fuel | Sol Sect: Appendix 1 Training Fuel and Oil, p. 29

Question: "Provide all fuel and oil necessary the actual conduct of training."

Can the customer give an estimate of the number and type of vehicles that will be used for training so we can estimate the Training Fuel and Oil will be needed

Generally, there are a couple each of 2.5 ton trucks, HILUX pickups, and Cobra wheeled APCs available to training.

Topic: Equipment & Supplies - Pricing Spreadsheet | Sol Sect: Pricing Template - Individual Task tabs

Question: What type of equipment should be listed under each Task vs. in the Task F?

That is up to the contractor to decide. However, the contractor needs to make sure adequate training supplies are available to conduct Tasks A-E.

Topic: Miscellaneous - Team Lead as STT | Sol Sect: General

Question: If the Team Lead has the requisite qualifications, can he/she also serve as an STT for some tasks - either scheduled and/or in an emergency situation?

The Team Leader will not be used as a substitute for an STT, only a qualified SST can replace that position

Topic: Place of performance | Sol Sect: SOW 5 and RFP F-003 (pages 20 and 9 respectively)

Question: Is there commercial housing available for contractors in Moussoro? If not, what type of facilities will customer provide? (e.g., do we need to furnish contractors with tents and provide cooking gear, etc.)

On Camp Moussoro, GPOI has a containerized Base Camp (BC) for the team & other visiting Partner trainers (i.e. USIP, UNITAR, French).

The BC has the following provided from the U.S.:

• Five (5) 40’ container berthing units (3 units in each with shower, toilet, & AC)

• One (1) 24’x 40’ modular multi-purpose unit (dining and lounge area with ACs)

• One (1) 20’ container kitchen unit

• One (1) 20’ container laundry unit (3x washers & 3x dryers)

• One (1) 40’ container water units

• Two (2) 20’ container 200kva diesel generator units In addition, locally procured units include:

1x 40' Office container w/ AC 2x 40' Office container sleeping units (4x rooms 1x bed each room w/ AC) 5x 20' Office container sleeping units (1x room 1x bed each room w/ AC) 2x 40' container storage units 1x Toilet & Shower unit

NOTE: Historically, the contractor has hired a local subcontractor to activate the BC prior to the GPOI team arrival, supported the GPOI team throughout training (including meals), and

Topic: Place of performance | Sol Sect: 5. Place of Performance (SOW p 20) and 6.1 General

Question: Are the hours required for trainers to move between N'Djamena and Moussoro in Task D included in task hours?

No.

Topic: Place of performance | Sol Sect: 5. Place of Performance (SOW p 20) and 6.1 General; RFP F-003 page 9

Question: Place of performance on SOW says Task A-C are in N'Djamena and D in N'Djamena and Moussoro.

Place of performance in RFP says Task A & B are in Moussoro and N'Djamena and Task D is in Camp Moussoro.

This is a factor in estimating costs (M&IE rates, travel costs, etc.). Could the customer please clarify

The RFP is incorrect. It needs to be changed to reflect the following.

SOW Change.

Section 5. of the SOW has been revised to:

"5. PLACE OF PERFORMANCE. The places of performance are:

- TASKS A through C will be in N’Djamena, Chad.

- Task D - the first 4-weeks will be in N’Djamena.

- the last 5-weeks of TASK D will be in Moussoro, Chad.

- Task E will be in N’Djamena.

- Task F will be in both N’Djamena and Moussoro."

Topic: Pricing | Sol Sect: RFP, Pricing Table, pages 2-5

Question: Does a table similar to that on pages 2-5 of RFP need to be provided or is this replaced by the Pricing Proposal excel workbook?

If a table similar to that on pages 2-5 is required is the Total Cost for each CLIN for all the Tasks?

Should quantity remain as 1?

Use the Attachment 2 - Chad Pricing Proposal Template A0003 to load your pricing info.

Topic: Pricing | Sol Sect: Pricing Template - Summary Tab

Question: In the Base Year CLIN Type for DBA 0006 and Airfare & Transit 0007 is NTE. In the Option Years the Same CLIN Descriptions and CLIN (X006 and X007) have a CLIN Type of CNR.

Could the customer explain the difference.

This question refers to the prior proposal template (Attachment 2 - Chad Pricing Proposal Template), not the current/updated template (Attachment 2 - Chad Pricing Proposal Template A0003).

Topic: Pricing - Labor Category | Sol Sect: Pricing Template - Summary Tab

Question: The Summary tab has CLINS for Sr Specialty Trainers and Specialty Trainers (CLIN X002 and X004, respectively). I do not see these listed in the Personnel Requirement section of the SOW. Are we to assume neither of these categories are associated with this contract?

There are no Specialty Trainers associated with this contract.

Topic: Security escorts | Sol Sect: Appendix 1, Supplies and Fuel, 3, p 29

Question: The items says provide fuel and oil for security escorts. When besides the travel to Moussoro will security escorts be required?

Normally, that is the only escorts required. However, the contractor may request escorts from the Dept of External Operations anytime it deems necessary.

Topic: Security escorts | Sol Sect: Appendix 1, Supplies and Fuel, 3, p 29

Question: Is the contractor responsible for paying for the security escorts?

If yes, can the customer please provide a list of approved escorts?

No, however, the contractor is expected to pay for the security escort fuel and oil. The escorts are Chadian military in military vehicles.

Normally, the escorts make a lunch stop for camel meat and a beverage enroute to and from Moussoro. In the past, the Contractor has always paid for the escorts at these stops. Usually, this is for 6-7 soldiers amounting to about 40,000 XOF per stop.

Topic: Task E - LLW - contractor responsibility | Sol Sect: Task 4.5.6 (SOW 4.5.6 p 18)

Question: Will the customer be providing the place for this activity or is the contractor responsible for getting a hotel room or other venue to hold the session?

The vendor in conjunction with the Host Nation will determine the locaiton of the LLW.

Historically, the LLW has always been conducted in a classroom on base in N'Djamena called GEMIA (Groupement des Ecoles militaire inter-Armées). In addition, the contractor has always hired a local vendor to provide services (meals, snacks, beverages, etc) during the LLW.

Topic: Tasks -Breaks between | Sol Sect: Required Tasks (SOW 2.2, p 2)

Question: Is it expected there will be breaks between tasks?

If yes, how long can we anticipate that break to be>

Considering the award will occur much later than GPOI originally planned. GPOI and winning vendor will have to coodinate new dates with the Chadians. However, it is probable that Tasks A, B, and C will occur before Christmas and Task D in January 2025.

Topic: Training Schedule - Week Assignment | Sol Sect: Appendix 5, 5.1 Proposed Schedule & Subtask Matrix

Question: If Week 1 is considered the first week of TTPE and TPPE is done in separate trips with two weeks between the trips, is Week 2 the week for the 2nd TPPE trip or is Week 4 the start of the second week of TPPE? This would be the difference between calendar weeks and contract/training weeks.

If TPPE is broken into 3 separate trips then TPPE 1 would be one week and regardless of how many weeks in beteween, TPPE 2 would be second week

Topic: Training Sequence | Sol Sect: SOW 2.3 and 4.4.2 (p. 2 and 17 respectively) and RFP L-017, Factor 4, Work Plan narrative (p. 37)

Question: SOW 2.3 and 4.4.2 provide the anticipated training sequence for Tasks C and D. The narrative states that the sequence may "vary at the discretion of the GPOI training team."

In L-017 Factor 4 of the Technical volume, the description of what to include in the narrative says provide:

1) "An overall timeline which illustrates the completion and sequency of all main tasks..."

2) "Detailed information on the sequencing ..."

If the sequencing is provided by GPOI, what should we be addressing with respect to the sequencing of tasks in the Work Plan? Since we don't have control over the sequencing what would we be showing in the Work Plan?

See Question 59.

Doc: SOW | Section: 2.3 | Pg# 2

Question: Task A shows 'may be conducted over one or more trips' do we price it as three separate trips for the purposes of travel? 6.2 says 'Contractor shall not invoice more than four authorized travel days per person for the duration of each task, even if that person travels to and from the place of performance more than once during the performance of that task'

Price as 3 separate trips if separate. Price it as one trip if one trip.

Doc: SOW | Section: 2.3 | Pg# 2

Question: When do you anticipate Task E is going to occur? It is not shown on the ANT 2024 spreadsheet

The contractor can propose a date for the LLW, however scheduling of the LLW will take place in conjunction with the host nation upon contract award and coordination visits.

Doc: SOW | Section: 2.6.2 | Pg# 5

Question: Are we providing fuel and oil and if so whats the volume and schedule for provision so we can price this accurately?

Yes, as per the SOW.

For the Multi-Dimensional Security Battalion training, it should be safe to plan approximately 100- 150 liters of diesel fuel per day. This does not include the additional fuel required for the BC generators.

Doc: SOW | Section: 3.2.1 | Pg# 8

Question: Is there a requirement for both a PM and a CPM or are they the same person?

They are the same person.

Doc: SOW | Section: 3.2.3 | Pg# 8

Question: A Curriculum Specialist is listed as required personnel but this position is not assigned in the SOW to any of the Tasks. Is this a required position and if so what Task is it assigned to?

No, this position is not required.

See SOW Change. All non-required personnel who Offerors propose to perform on the contract shall be billed to the Contractor's overhead. Offerors should still include those various personnel management and support personnel in their technical proposal, as appropriate.

Amendment A001 of the solicitation makes the following SOW Change:

Section 3.2. has been revised to: "3.2 Required Personnel. All personnel performing work on this contract at the place of performance shall meet minimum personnel qualification requirements outlined in Appendix 3. Personnel requirements fall into one of the four (4) categories listed below. As noted in the fourth category, though not required by this SOW, the Contractor may also propose additional personnel as part of their technical proposal.

3.2.1. Key Personnel.

▪Contract Project Manager ▪In-Country Team Lead

3.2.2. COR-Approved Personnel.

▪Senior Technical Trainer

3.2.3. Required Personnel.

▪Technical Trainer

3.2.4. Other Non-Required Personnel. Positions like those in the following list may be proposed as part of the Contractor’s technical proposal as direct labor costs. This list serves as an example only and shall not limit what types of other non-required personnel may be proposed to perform work on the contract. Positions not specifically proposed in technical proposal shall not be billed directly to the contract. Instead, they must be invoiced as part of Contractor’s fully burdened overhead rates.

▪Deputy Project Manager ▪In-Country Logistics Manager ▪Curriculum Specialist ▪Travel and Deployment Specialist ▪Specialty Trainer

Doc: SOW | Section: 3.2.4 | Pg# 9

Question: What are the required qualifications of the Curriculum Specialist position?

See the answer to Question 80.

Doc: SOW | Section: 6.2 | Pg# 20

Question: Are the four days of labor and MIE in addition to the four days of travel?

See the answer to Question 14.

Doc: SOW | Section: 3.2.1 | Pg# 8

Question: Is the KP a Contract Project Manager or a Project Manager for the purposes of the submission narrative? It is referred to both ways in the SOW.

Contract Project Manager.

SOW Change to remove a reference to a Program Manager.

TABLE 2.7: CONTRACT MANAGEMENT REQUIREMENTS in the SOW has been revised to:

"3. Designate a single point of contact or contacts such as the Project Manager or Deputy Project Manager to ensure streamlined and efficient communications between the CO and COR and all other appropriate members of the Contractor’s management and support team (e.g., contract managers or logistics managers)."

Doc: SOW | Section: 4.2.2 3.b. | Pg# 11

Question: Are there existing course materials already in French that will be provided after award or is all existing coursework in English?

Yes, there are PowerPoint course materials in English and French that will be provided upon contract award.

Doc: SOW | Section: 4.3.7 | Pg# 16

Question: Is the 80 hours of prep time for Task C (IDC) per trainer or a total for the whole Task?

80 Hours total, not per trainer

Doc: SOW | Section: 4.3.7 | Pg# 16

Question: Is the 80 hours of prep time for Task C (IDC) to be performed CONUS?

Pre-travel planning hours are normally done before departing to Chad.

Doc: SOW | Section: 4.3.6 - 4.3.7 | Pg# 16

Question: Is the TL required to be on contract during the 80 hours of prep time for Task C (IDC)?

SOW states "The Contractor shall maintain an accurate registry of planning hours used and include a summary of those activities, including personnel invoicing against them to perform on the task, as appropriate, in their weekly report" Does not stipulate the TL

Doc: SOW | Section: 4.4.3 | Pg# 17

Question: Can you provide a quantity of fuel necessary to complete Task D (MDSB) so we can accurately price this requirement?

See the answer to Question 78.

Doc: SOW | Section: 4.5.1 | Pg# 18

Question: Are we permitted to account for the cost of a five (05) day period in our proposal, not yet knowing if this will fewer than five days on the ground, as stated in the SOW?

Yes. The contractors should submit as part of the technical and price proposals.

Doc: SOW | Section: 4.6.2 | Pg# 18

Question: Can you provide a quantity of fuel necessary to complete all Tasks so we can accurately price this requirement?

That is a contractor requirement. However, see answers reference to fuel above also.

Doc: SOW | Section: 4.6.2.1 | Pg# 18

Question: The SOW directs delivery of equipment to N'Djamena but also states that part of the equipment is for use in Moussoro. Are we responsible for the further movement of equipment from the Point of Delivery (N'Djamena) to both user locations?

During TPPE, the contractor will work with the Host Nation on which equipment remains in N'djamema and which equipment will be brought to Moussoro and how it gets there.

Doc: SOW | Section: 5 | Pg# 20

Question: We request confirmation that in the Pricing document, we need to reflect the JTR rates for the training in N'Djamena and the JTR rates for the training in Moussoro seperately?

Yes

Doc: SOW | Section: 6.2 | Pg# 20

Question: We request confirmation that the directed four (04) total days of extra labor and M&IE are for each trainer for every Task?

Yes.

See the answer to Question 14.

Doc: SOW | Section: 6.2 | Pg# 20

Question: We request confirmation that the directed four (04) total days of extra labor and M&IE are for each trainer are in addition to the four (04) days of authorized travel per trainer per Task?

See the answer to Question 14.

Doc: SOW | Section: 7.2.6 | Pg# 21

Question: Is a survey or report describing the specifics of the existing training facilities, ranges, and infrastructure for both training locations available to assist in developing an accurate and comprehensive proposal?

See questions 19 and 20. Upon contract award the vendor will coordinate with the host nation on specifics and capabilities of existing facilities

Doc: SOW | Section: 7.2.9 | Pg# 21

Question: Can you confirnm that the ANT have an ambulance and medical personnel to support training events? This has been a chalenge in other locations that creates significant risk.

Yes, the ANT provides at least 1-2 ambulances to support training. Medical personnel are also available in both N'Djamena and Moussoro. However, medical support must be coordinated during the TPPE.

Doc: SOW | Section: 9 | Pg# 25

Question: Are we permitted to use interpeters instead of trilingual trainers?

Yes

Doc: SOW | Section: 9 | Pg# 25

Question: Are we permitted to use the Specialty Trainer labor category to account for interpreter hours in the Pricing document since there are no SOW requirements for a Specialty Trainer?

Yes, it should be billed as "Other Non-Required Personnel".

However, be aware that the government has priced the cost of a local interpreter and wouldn’t expect this pricing to be anywhere near a regular FTE coming from the US.

Doc: SOW | Section: 9 | Pg# 25

Question: Do we need to provide resumes for interpeter staff within the proposal?

No.

Doc: SOW | Section: 11 | Pg# 25

Question: What proof document is required to show that the PM has an active SECRET clearance?

After award, the contractor shall submit a VAR with clearance documentation to the government to confirm.

Doc: SOW | Section: SUPPLIES AND FUEL | Pg# 29

Question: Can you provide a quantity of fuel necessary to complete all Tasks so we can accurately price this requirement?

See answers reference to fuel above also.

Doc: SOW | Section: SUPPLIES AND FUEL | Pg# 29

Question: In 7.2.8 the SOW specifies that fuel and support for the ANT security detail is the responsibility of the Host Nation but SUPPLIES AND FUEL Item 3. indicates that those are the responsibility of the contractor. Which is it?

Provide all fuel and oil necessary for security escorts required throughout the training, especially for travel to and from Moussoro.

In addition, provide all fuel and oil necessary for the actual conduct of training, but not for partner country transportation between training sites and home station.

Doc: SF33 | Section: F-003 | Pg# 9

Question: Place of Performance shows multiple Tasks being performed in more than one location but the SOW only indicates that the MDSB Task D is in split locations. What are the correct locations for the BASE YEAR for each of the Tasks in the SOW so we can accurately predict costs?

See question 66

Doc: SF33 | Section: 52.232-18 | Pg# 24

Question: We request confirmation that GPOI/AQM intends to award this contract regardless of the status of funding?

Contract will be awarded by 30 September

Doc: SF33 | Section: 3 | Pg# 35

Question: An Attachment 2 Tanzania Pricing Proposal Template is mentioned. Is it assumed that this should be Chad Pricing Proposal Template?

Yes, all pricing is for Chad.

Part: SOW, Page 1 | Reference: Camp Moussoro lacks all necessary life support to properly support the large influx of personnel arriving to receive training, including infrastructure, the basic classroom resources and training aids, institutional processes, and staff continuity required to plan and implement comprehensive, mission-focused training for the ANT’s peacekeeping forces.

Question: Part 1. By ‘all’ life support, can we assume that the contractor needs to provide either existing accommodation, or, provide their own pre-fab/containerized accommodation?

Part 2. Can we assume the contractor needs to provide food sustenance from a mobile field kitchen if Moussoro lacks all necessary life support.

The ANT will provide all support for its personnel.

The contractor is responsible for providing support for all its personnel.

See the answer to Question 64.

Part: SOW, Page 2 | Reference: 2.1. Summary of Requirements. The Contractor shall provide all management, training, personnel, equipment, training support materials, technology, supplies, and incidentals necessary to meet the performance objectives defined in each required task of this SOW. The Contractor shall update all training content provided by the Program office.

Question: Part 3. By training support materials, can the contractor suggest items over and above the SOW contents?

Part 4. Is there any further information on the security of Camp Moussoro, does the contractor need to provide PPE and Satellite communication (and other equipment provided for high-security operations)?

Part 5. Can the Government please be more specific as to what is available at the camp and surrounding area for the Contractor?

Part 6. Is the contractor responsible for any type of student life support at the camp? If so, what?

Part 7. What is the security situation at the camp, and the road leading up to it?

1. Upon award the winning contractor shall get an updated securtity briefing from the RSO during the weeks of the TPPE. No to High Security Operations.

2. There is nothing on Camp Moussoro and very little in the town of Moussoro for the contractor to support itself. Almost everything, food and other support items, will have to be procured in N'Djamena and taken to Moussoro. In the past a local vendor has been hired by the contractor to provide all life support to the GPOI Base Camp, including fuel, water, food, cleaning and maintenance services.

3. The Contractor is not responsible for Partner life support.

4. The security situation at the camp is good and there has never been any issues on the road to it.

Part: SOW, Page 21 | Reference: If the first 4 weeks training is in N’Djamena then week 4-8 is in Moussouro, Question: Part 1. If the first 4 weeks training is in N’Djamena then week 4-8 is in Moussouro, is the assumption that all the training equipment (equipment list in SOW (Moulage Kits, Medical bags Marksman training equipment) move to Moussouro for the final 4 weeks) Part 2. Or, is this only personal. Can more details be provided as to this movement?

Yes, it is expected that items necessary for trianing will be relocated from N'Djamena to Moussouro; Upon contract award the vendor will coordinate with the Host Nation on the movement of equipment.

Part: SOW, Page 10 | Reference: Task A - Ensure the partner coordinates logistics and administrative support such as training ammunition, training aids, vehicles, and equipment for scheduled training.

Question: Part 1. Is ‘The Partner” the ANT in this example, and therefore their responsibilities are to bound by what is stated in 7.2 (Partner responsibilities) Part 2. What is the contingency for the TAG not having vehicles ready, fuel in vehicles. Etc.

Vendor is ecpected to coordinate early with the Host Nation to ensure this takes place. Vendor will inform the GPOI program office who will get Embassy involved if need be. However, vendor must be flexible and try to work dilligently with the partner to solve these issues at the lowest level.

Part: SOW, Page 10 - TPPE | Reference: Conduct in-country planning and coordination for contract support requirements (e.g., lodging, food contracts, and other locally procured support services, including locally…