19AQMM24R0133 Port of Spain Prequalification - Amendment 01.pdf

19AQMM24R0133

Department Of State 2024 Design-Build Construction Contract for

New Embassy Compound (NEC) for the

U.S. Embassy in Port of Spain, Trinidad and Tobago

PHASE 1 - Notice of Solicitation of Submissions for Contractor Pre-Qualification

The U.S. Department of State, Office of the Procurement Executive, Office of Acquisition

Management on behalf of the Bureau of Overseas Buildings Operations, has a requirement for

Design-Build Construction Services for project development, design, and construction services for a New Embassy Compound in Port of Spain, Trinidad & Tobago.

Solicitation Number: 19AQMM24R0133

This project is available for full and open competition.

1. Project Description

The property is located on 4.5 hectares (11.1 acres) in the Maraval district of Trinidad & Tobago at 137 Long Circular Road and was developed for previous use as a country club and is currently used for recreational, retail, and event purposes. The site is characterized by generally level terrain with a slope to the south and east. Elevations decrease from approximate 34.5 meters at the west-central portion of the site to an approximate elevation of 25 meters at the east-central side of the site near Saddle Road. There are several mature trees on the site, with a very prominent and notable Samanea Saman tree in the southeast corner. The site is bounded along its perimeter by residential properties and a hotel to the west, a privately owned shopping center and residential properties to the north, Saddle Road to the east followed by office buildings, and

Long Circular Road to the south.

Project Scope:

The project scope includes the design/build construction of the following:

o Site/Compound Development (CMPD) o New Office Building (NOB) o Main Compound Access Control (MCAC) o Consular Compound Access Control (CCAC) o Service Compound Access Control (SCAC) o Marine Security Guard Residence (MSGR) o Support Annex/Warehouse (SPX/WHE) o Utility Building (UTL) o Pool and Cabana (Optional)

The awarded contractor shall be provided with bridging documents that the contractor shall develop to 100% final design.

This project is available for full and open competition.

Approximate construction cost: $300-$340 million

NOTE: To demonstrate performance of similar construction work for Omnibus Diplomatic

Security and Antiterrorism Act of 1986 purposes, the offeror needs to provide information demonstrating that it has successfully completed in the United States or at a U.S. diplomatic or consular mission, no less than two (2) Design/Build Construction project examples from the last ten (10) years involving work of similar in size, scope, and complexity as the solicited project and having an initial construction award amount (value) of no less than $150,000,000.00. The value of the construction contract offered to demonstrate performance will not be adjusted for inflation, currency fluctuation, or any other market forces. Projects may be substantially complete or completed within the past ten (10) years.

See Section 3 below.

2. Project Solicitation

The project solicitation will consist of two phases.

Phase I – Omnibus Pre-Qualification of Offerors

This announcement of solicitation of Omnibus pre-qualification submissions is Phase I. The

Department of State (DOS) will evaluate the pre-qualification submissions based on the evaluation criteria set forth below. Only Offerors prequalified in Phase I are eligible for participation in subsequent Phases and/or for award. The structure of the Offeror must remain the same throughout each subsequent Phase.

ADDITIONAL INFORMATION:

SAM registration is not required for purposes of prequalification but please note the pre-qualified entity should be the same Offeror/entity submitting a proposal in response to the subsequent Phases and the Solicitation. If an Offeror/entity submits as a JV (whether formal or de facto) for purposes of prequalification, it is this same Offeror/entity that is prequalified and eligible to participate in subsequent phases and this Offeror/entity (including a JV whether formal or de facto JV) will be required to have a SAM registration and will be the only entity eligible for award.

An active entity registration of the prequalified offeror on Sam.gov will be required by the proposal due date of the RFP otherwise the submitted proposal will not be evaluated. The time to get a new entity registered on sam.gov may vary and any firms not actively registered should start the registration process early.

Prequalification is distinct from eligibility for contract award and the Omnibus Certification is distinct from the Security Clearance Requirements. Specific requirements for security clearance and eligibility for award will be set forth in the Solicitation.

Registration in SAM is required for the Offeror regardless of its business structure. To the extent the Offeror anticipates proposing two or more entities that meaningfully rely on related entities to perform under the contract and to meet the stated requirements of the Solicitation, the Offeror should be structured as a formal JV or prime/subcontractor and the Offeror itself (formal JV or

Prime) and must be registered in SAM prior to proposal submission. Also, regardless of its business structure, the Offeror must possess a security clearance or be able to obtain one in accordance with the terms of the Solicitation (NOTE: Security clearance requirements are not the same as prequalifying as a “US Person” under the Diplomatic Security Act).

Firms submitting information for Phase I qualification shall address the following criteria under 3.

Detailed Instructions in the submission to provide design and construction services.

Phase II – Requests for Proposals from Pre-Qualified Offerors

Those Offerors determined to be pre-qualified in Phase I in accordance with this notice will be issued a formal Request for Proposal (RFP) for the project and invited to participate in a site visit and submit technical and pricing proposals in Phase II. Phase II proposals will provide pricing for the design-build construction. As noted above, only Offerors prequalified in Phase I are eligible for participation in subsequent Phases and/or for award. The structure of the Offeror must remain the same throughout each subsequent Phase.

The contract will be “firm-fixed price.” Construction services will include providing construction labor and materials to execute the design; on-site organization with management to ensure overall project coordination; and overall control throughout the life of the project. Required services include preparation of construction documents, quality control plans, safety plans, project schedules and project close-out activities.

Offerors will be required to participate in a visit to the project site, anticipated to be within 10 to

15 days after the issuance of the Phase II RFP depending on travel and access restrictions.

The selected D/B Contractor’s Architect/Engineer will be the “Designer of Record” and responsible for completing the construction drawings and specifications in accordance with the solicitation documentation provided. The contract will be “firm-fixed price.” Construction services will include providing construction labor and materials to execute the OBO-accepted design; on-site organization with management to ensure overall project coordination; and overall control throughout the life of the project. Required services include preparation of construction documents, quality control plans, safety plans, project schedules, cost estimates, and project close-out activities.

The types of design services to be provided may include: architecture; civil, structural, geo-technical, seismic, blast, mechanical, electrical, telecommunication, and fire protection engineering; sustainable design, energy conservation, energy modeling, pollution prevention, and use of recovered materials; space planning, interior design, systems furniture design and integration, and signage; physical and technical security; vertical transportation; lighting design;

landscape design; design and construction scheduling; cost estimating; value engineering; and administrative coordination of the various disciplines involved. Additionally, the successful offeror may be required to have an approved local design consultant.

The RFP will require the D/B contractor to complete all design and engineering documents based on the project specific design direction that will be provided in the RFP design requirements. The

Government will provide bridging level design documents that will include, at a minimum, a site utilization plan; building massing and exterior elevations; space and requirements standards, organizational relationships, space requirements program; building utilities and infrastructure design; and supporting narratives, where applicable.

3. Phase I –DETAILED INSTRUCTIONS

Submission Requirements for Phase I, Pre-Qualification of Offerors: The Offeror shall submit sufficient documentation to allow DOS to evaluate its capabilities with the qualification criteria listed. Submissions that are missing the required information or otherwise do not comply with the submission requirements may be eliminated from consideration at the Contracting Officer’s determination.

Copies. Provide one original electronic copy. Electronic copies shall be in PDF format that are indexed and fully searchable.

To demonstrate performance of similar construction work for Omnibus Diplomatic Security and

Antiterrorism Act of 1986 purposes, the offeror needs to provide information demonstrating that it has successfully completed in the United States or at a U.S. diplomatic or consular mission, no less than two (2) Design/Build Construction projects examples from the last ten (10) years involving work of similar in size, scope, and complexity as the solicited project and having an initial construction award amount (value) of no less than $150,000,000.00. The value of the construction contract offered to demonstrate performance will not be adjusted for inflation, currency fluctuation, or any other market forces.

Projects may be substantially complete or completed within the past ten (10) years. Submitting only building renovation project examples would not be considered relevant to demonstrate technical project experience necessary to perform new construction.

• To be considered similar in type (size and scope) , project(s) must include new construction and should represent institutional, civic and/or governmental facilities, campuses, or compounds.

• To be considered similar in complexity, project(s) must include work as the Primary

General Contractor (or lead Designer/AE) performing in a new multifunctional government, civic, educational, or other institutional use buildings or compounds.

3.A. Omnibus Diplomatic Security and Antiterrorism Act of 1986. Firms being considered for award under this acquisition are limited to “United States Person” bidders as defined for purposes of Section 402(a)(2) of the Act. The Offeror must complete and submit as part of its pre-qualification package the pamphlet "Certifications Relevant to Public Law 99-399, Statement of

Qualifications for Purpose of Section 402 of The Omnibus Diplomatic Security and Antiterrorism

Act of 1986." (The pamphlet is attached to this SAM.gov announcement.)

If a Joint Venture (JV) is formed, the company having 51 percent or greater interest in the JV must be the one completing the pamphlet. This is a pass/fail evaluated area. Submissions from Offerors who do not receive a pass rating in this area will not be further evaluated. Sufficient information should be provided in the Certifications and attachments thereto to determine eligibility under

Public Law 99-399, but the Department reserves the right to consider information available from other sources, or to obtain clarifications or additional information from the Offeror.

IMPORTANT NOTE: Organizations that wish to use the experience or financial resources of any other legally dependent organization or individual, including parent companies, subsidiaries, or other related firms, must do so by way of a joint venture. A prospective offeror may be an individual organization or firm, a formal joint venture (where the arrangement among the co-venturers has been reduced to writing), or “de facto” joint venture (where no formal agreement has been reached, but the offering entity relies upon the experience of a related U.S. person firm that guarantees performance). To be considered a “qualified United States joint venture person,” every joint venture must have at least one firm or organization that itself meets all the requirements of a

U.S. person listed in Section 402. The U.S. person co-venturer will be required to sign a guarantee making the U.S. person individually responsible for performance of any contract awarded, notwithstanding the terms of any joint venture agreement.

Under the Diplomatic Security Act a “de facto JV” is not considered an entity where both firms share in the performance of work but merely an arrangement where one firm guarantees the performance of another.” Stated otherwise, de facto joint ventures involve one side vouching for the other side, without actually performing duties and this arrangement can suffice for purposes of meeting the ‘US Person” definition at the prequalification stage.

3.B. Security Clearance Requirement. In order to be eligible to perform under this contract, the pre-qualified firm(s), must possess or be able to obtain a Defense Counterintelligence and Security

Agency (DCSA) Secret facility security clearance (FCL) with Secret safeguarding capability, issued in accordance with the National Industrial Security Program Operating Manual (NISPOM), DoD 5220.22-M. Offerors already possessing the necessary FCL must submit their appropriate

Commercial and Government Entity (CAGE) Code, facility clearance and safeguarding level with the required pre-qualification documentation.

If an otherwise pre-qualified Offeror does not possess the necessary FCL, DOS will sponsor the firm for an FCL at the time the Offeror is determined to be pre-qualified. DOS will allow 120 calendar days from the notice of pre-qualification for firms to obtain the necessary FCL. Firms will not receive the classified portions of the Phase II RFP until they have been issued the appropriate FCL and received Defense Counterintelligence and Security Agency (DCSA) approval to safeguard classified documents. DOS sponsorship does not guarantee that the

Offeror will receive the FCL, nor that it will be received within the 120-day period. The

Government will not be obligated to extend its solicitation schedule, or to make an award to a sponsored, pre-qualified firm, if that firm has not been issued an FCL.

NOTICE: The successful offeror selected for contract award must possess or obtain an

Information System (IS) approved by DCSA for processing classified information up to the

Secret level. Performance on this contract will require access to the Department’s ProjNet-C, for receipt and transmission of all classified information, and a DCSA approved classified IS for processing classified information.

4. Closing Deadline for Submissions

ALL PHASE I SUBMISSIONS MUST BE RECEIVED BY 5:00 P.M. Eastern Time on Monday, May

27, 2024.

Offeror must state the following on the cover of the submission:

• 19AQMM24R0133: New Embassy Compound for U.S. Embassy in Port of Spain, Trinidad and Tobago

• Offeror’s SAM.gov registration Unique Entity Identifier (UEI) number

ELECTRONIC SUBMISSIONS AUTHORIZED to be sent to: Malik Simone (Simonem@fan.gov)

Instructions for electronic submissions:

Please UPLOAD proposals to your Google Drive (FAN – Foreign Affairs Network or personal)

AND share/send the proposals from Google to the FAN.gov email addresses above and please give the CO’s EDIT permission for these files. The files will just be downloaded.

In order to upload your proposals onto Google Drive and share, perform the following steps:

1. Go to drive.google.com, log into your Google account with your username and password.

If you do not have a Google account, you will need to create one.

2. At the top left, click New then select File Upload or Folder Upload, and choose your file or folder you want to upload.

3. Right click the file or folder you want to share and select SHARE.

4. Enter these email addresses: Simonem@fan.gov. Make sure the EDITOR option selected.

5. Click Send.

Note: If you have a FAN (Foreign Affairs Network) account upload the proposals to the FAN

Google Drive. If you do not have a FAN account, you can upload the proposals to a personal

Google Drive then share. Sharing from your personal Google Drive account is acceptable.

REQUESTS FOR CLARIFICATIONS may be submitted in writing by email to Malik Simone, (Simonem@fan.gov).

mailto:Simonem@fan.gov