QA for Scheduling 19AQMM24R0132 Final.pdf

Q&A For RFP 19AQMM24R0132

1. I work for Yendall Hunter Corp. which is the US entity of an international construction disputes and advisory firm (Yendall Hunter Limited).

When describing our capabilities, should this be limited to the US entity employees or can services be performed by the employees of our international offices (non-US citizens)? In other words, I do not want to submit an application which includes the qualifications and experience of my international colleagues (e.g. employees in the

London office) if they would not be permitted to work on the engagements in any event since they may not be able to receive the Secret Facility Clearance.

US entity employees only.

2. We as Epik International Inc. are working on the subject solicitation. Since there is a significant amount of information to be gathered from the consultants, we respectfully request a minimum one-week extension to prepare a more comprehensive offer. Are the resumes to be in SF330 format or will it be sufficient to use our standard corporate format?

No, there will not be another extension. SF330 is preferred.

3. Is there any prime contractor requirement to have minority participation and if so, what would the % goal be.

Minority Participation members should be US citizens.

4. You request experience of past projects. We propose focusing on say half a dozen relative projects. Is this number sufficient or do you require more projects to be fully detailed and highlighted? We will of course be providing detailed experience of the individuals being proposed as well.

Sufficient.

5. Regarding the security clearance requirements, will the prime offeror need to possess or be able to obtain a DCSA FCL or can anyone on the proposed team, such as a subconsultant, possess a Secret or Top Secret FCL?

Both prime offeror and subconsultant should possess or been able to obtain DCSA FCL security clearance.

6. Is there a page limit for the Stage 1 response?

No.

7. Could you please clarify if, in addition to emailing our Stage 1 response, we should also upload it to a Google Drive as mentioned on page 7 of the RFP?

Yes, please do both.

8. On RFP page 7, paragraph 3 refers to "both PDF files" when instructing on proposal submission. What should each file consist of and how should each be named?

SF330 and Proposal, they can also be combined.

9. What is the established DBE utilization goal for the contract? We understand that DOS typically expects 26% SBE/21% DBE. Will that be the case for this assignment?

No

10. On RFP page 2, is the Small Business Subcontracting Plan to be submitted in Phase 1?

No

11. On page 4 of the RFP, what are the two categories referenced in the following statement?

“However, if any firm is evaluated as having higher qualifications in one category, but not both, “

No specific categories, any two categories from the requirements and evaluation criteria.

12. Q1. RFP page 4, 1. Experience and Technical Competence, states "Submit a portfolio of the specialized experience and technical competence..." Would a minimum of three and a maximum of five projects be sufficient for the evaluation of a firm's experience?

Yes

13. Q2. RFP page 4, lists the expected personnel. Please clarify if a resume is required for the following positions, or can names be placed in the org chart: Graphics Specialist, Project

Assistant, CADD Technician, and Administrative/Clerical Assistant?

Not required.

14. Q3. Would the DoS accept a proposed staff member providing services under more than one role?

If they can show they have performed it in the past.

15. Q4. RFP page 5, 5. Past Performance, states "Submit past performance information supporting Construction projects..." Would a minimum of three and a maximum of five references from past projects be sufficient for the evaluation of a firm's experience?

Yes

16. Q5. RFP page 7, states "Please UPLOAD the Stage 1 submission (with both PDF files) to your Google Drive..." Please clarify what documents make up "both PDF files"? The

Evaluation Criteria is not broken up into separate volumes, just six criteria.

SF330 and Proposal, they can also be combined.

17. Q6. RFP page 5, item 4: Firm Organization and Strategy, states "Specific consultants do not need to be identified for this submission, but consultant disciplines shall be identified.

This includes but is not limited to previous relationships and projects with proposed and previously established relationships with consultants..." Please clarify that when the offeror discusses established relationships, firm names should not be identified, but discipline representation is what you are looking for. For example, the Electrical firm completed all work without interruption to the day-to-day operations of the project. The final power change over to the new distribution system was accomplished on consecutive weekends and required the power to be restored for normal operation on Monday morning. This was accomplished without incident."

Firm name is needed for verification purposes if necessary.

18. Q7. RFP page 5, item 4: Firm Organization and Strategy, the end of the last sentence states "...time experience as a prime consultant." Please clarify what the term "time experience" means.

Experience of the applicant.

19. During Stage 1, does OBO want to review resumes for each staff member identified in the required personnel or only for key supervisory/senior level proposed staff members?

Supervisory/ Senior level staff member.

20. Under Stage 1 Submission Requirements, 1. Experience and Technical Competence –

Please provide further explanation of what would be contained in a “portfolio of the specialized experience and technical competence of key individuals” as it pertains to the scope of services covered by this solicitation.

Total training and work experience.

21. Shall resumes of key individuals be placed in Section 1 (experience and technical competence) or Section 2 (professional qualifications) of the response?

Both

22. May the submitter provide relevant report examples in an appendix of the submission?

Yes

23. Under the Description, item 8 – shall each submitted staff member listed in the required personnel have 5+ years of experience? Junior level staff members may not have achieved that goal to date.

This is fine.

24. Professional Qualifications – Consider removing requests for state licenses for scheduling scope (Professional registration including designation of construction scheduling experience (e.g., state Licenses)

Required if necessary.

25. Firm Organization and Strategy – Please clarify the requirements of this section. The respondent shall identify the scope of services that may potentially be performed by a subconsultant, but the firms do not need to be identified. But the respondent shall also include a history of teaming with the unnamed firm. Is this accurate?

Identify work done by subconsultant.

26. Past Performance – Is there a limit to the number of projects provided to demonstrate past performance?

No limit.

27. Please provide a Description of the required services added to the scope in Addendum 01

(Partnering facilitation, and Lean Construction / Pull Planning Facilitation services

Constructability services, Risk Analysis, and Forensic Audit services)

All information required in the SOW.

28. With the new services added in Addendum 01, please indicate whether additional staff will be needed.

If required.

29. Is there a limit on the number of projects the Offeror needs to include as examples?

No

30. Q.8. RFP page 1, under the "Solicitation Process" paragraph, line 4, there's a reference to submitting a commissioning plan and forms. Please advise if this is required for this

Scheduling Services solicitation.

31. Q.9. The Small Business size standard for firms under NAICS 541330 is $25.5 million or less, traditionally over 5 years versus the 3 years as stated in the RFQ; please confirm if this timeframe is correct.

This number is based off annual receipts per SBA.

32. Q.10. Please confirm that the submission is due at 2pm EDT and not EST.

Eastern Standard Time (EST)

33. Q.11. RFP page 5, item 4: Firm Organization and Strategy, in regards to the reference of consultants who could potentially support our pursuit of this RFQ, and given that the

RFQ requests for us to discuss past relationships with them, is it acceptable if we name these potential subconsultants and make specific mention of their role and our past relationship with them so that we can have a clear context on the past relationship?

Yes.

34. What criteria will be used to rank firms in Stage 1, and how will they be weighted?

OBO has a standard procedure.

35. What are the page limits for the Stage 1 submission?

No limit.

36. Can you provide more detailed examples or templates of the types of documentation and portfolios required to demonstrate specialized experience and technical competence?

37. What specific professional registrations and certifications are considered most relevant and valuable for this solicitation?

It’s applicant’s choice.

38. Would a letter of intent or a detailed resume suffice for demonstrating the professional qualifications of personnel who will work on this contract, specifically regarding their education, professional registrations, relevant continuing education, and work experience? If additional documentation is required, could you specify what forms or details should be included to adequately meet the requirements of this section?

It’s applicant’s choice.

39. Are there any specific formatting requirements or file naming conventions for the electronic submission of the proposal? i. What is the process for confirming receipt of our submission.

No specific formatting, just make sure everything is labeled. An email will be sent upon receipt.

40. Can individuals take on multiple lead roles with the assistance of our support staff? e.i

It depends on what responsibility is shared and if shown in the past.

41. How will documents be stored, Government Server or Company Server?

Government Server.