Pre-Solicitation Synopsis - Warsaw CSU.pdf

Pre-Solicitation Synopsis

19AQMM24R0085

Department of State 2024 Design-Build Construction Contract for

Compound Security Upgrade (CSU for the U.S. Embassy in Warsaw, Poland

This is a Pre-Solicitation Notice – interested companies do NOT need to submit any documentation at this time. The solicitation for qualification packages will be posted on

SAM.gov at a later date, please see below for further information.

The U.S. Department of State (DOS), Office of the Procurement Executive (OPE) on behalf of the Bureau of Overseas Buildings Operations (OBO), has a requirement for Design-Build

Construction Services for the Compound Security Upgrade (CSU) at the U.S. Embassy in

Warsaw, Poland. The Project is described below. OBO seeks to commission our nation’s top constructors to produce facilities of outstanding quality and value.

The project is available for full-and-open competition.

Project Description:

Project development design and construction execution services for the Compound Security

Upgrade (CSU) of the U.S. Embassy in Warsaw, Poland.

The United States Embassy in Warsaw, Poland, is located at Aleje Ujazdowski 29/31 in central

Warsaw on a 2.68-acre site. The subject buildings of this project are the Chancery, the Piekna

Annex, and the off-site Warehouse located at Bokserska 66A. The Chancery, purpose built and constructed in 1963, is a five-story 94,197 square foot tower on a one-story base and basement in the modernist style of the era. The three-story 46,285 square foot Piekna Annex was originally built as housing in 1968 and later converted to office use.

Summary of Project Scope:

The CSU project is planned to provide physical security upgrades to Chancery and Annex buildings, including High-Definition Video System (HDVS) and Compound Emergency

Sanctuary (CES) at off-site Warehouse. The scope includes Physical Security Upgrade at the

Compound Perimeter, Physical Security Upgrade at the Consular Compound Access Control

(CCAC), New Main Compound Access Control (MCAC), Anti-Climb Upgrade at the

Chancery Entry Canopy, FE grills at the Annex Building and Chancery, New Safe Area at the

Chancery Building, New Safe Area at the Annex Building, New High-Definition Video System

(HDVS), and New Compound Emergency Sanctuary (CES) at the off-site Warehouse.

Estimated Design/Build Construction Cost: $20 - $30 million

Award selection process/stages:

The project solicitation will consist of two phases.

Phase I – Pre-Qualification of Offerors

The announcement of solicitation of pre-qualification submissions is Phase I. DOS will evaluate the pre-qualification submissions based on the evaluation criteria set forth in the Phase

I sam.gov announcement, to be posted at a later date as indicated below. The Government may conduct an information session for interested Offerors prior to the receipt of pre-qualification submissions.

Phase II – Requests for Proposals from Pre-Qualified Offerors

The Offerors determined to be pre-qualified in accordance with the Phase I sam.gov notice will proceed to Phase II and be issued a formal Request for Proposal (RFP) for the project. These offerors will be invited to participate in a site visit and submit technical and pricing proposals in

Phase II. Phase II proposals will provide pricing for the design-build construction.

The resulting contract will be “firm fixed-price.” Construction services will include, but are not limited to, providing construction labor and materials to execute the design; on-site organization with management to ensure overall project coordination; and overall control throughout the life of the project. Required services include preparation of construction documents, quality control plans, safety plans, project schedules and project close-out activities.

The pre-qualified Offerors participating in Phase II will be required to attend a pre-proposal conference at the project site, anticipated to be within 10 to 15 days after the issuance of the

Phase II RFP depending on travel and access restrictions.

The selected D/B Contractor’s Architect/Engineer will be the “Designer of Record” and responsible for completing the construction drawings and specifications in accordance with the solicitation documentation provided in Phase II.

The types of design services to be provided may include: architecture; civil, structural, geo-technical, seismic, blast, mechanical, electrical, telecommunication, and fire protection engineering; sustainable design, energy conservation, energy modeling, pollution prevention, and use of recovered materials; space planning, interior design, systems furniture design and integration, and signage; physical and technical security; vertical transportation; lighting design;

landscape design; design and construction scheduling; cost estimating; value engineering; and administrative coordination of the various disciplines involved. Additionally, the successful offeror may be required to have an approved local design consultant.

The RFP will include bridging level design documents. The RFP and resulting contract will require the D/B contractor to complete all design and engineering documents based on the project specific design direction that will be provided in the RFP design requirements.

ADDITIONAL INFORMATION:

SAM registration is not required for purposes of prequalification (Phase I) but please note the pre-qualified entity shall be the same entity submitting a proposal in response to the Request for Proposal in Phase II. Prequalification is distinct from eligibility for contract award and the

Omnibus Certification is distinct from the Security Clearance Requirements. Specific requirements for security clearance and eligibility for award will be set forth in the Solicitation.

To the extent the Offeror anticipates proposing two or more entities that meaningfully rely on related entities to perform under the contract and to meet the stated requirements of the

Solicitation, the Offeror should be structured as a formal JV or prime/subcontractor and the

Offeror itself (formal JV or Prime) and should be registered in SAM prior to proposal submission. Also, the Offeror itself should possess a security clearance or be able to obtain one in accordance with the terms of the Solicitation (NOTE: Security clearance requirements are not the same as prequalifying as a “US Person” under the Diplomatic Security Act).

Firms submitting information for Phase I qualification will be required to address the following criteria in the proposal to provide design and construction services.

Facility Clearance Requirement:

In order to be eligible for award, the successful offeror(s) must possess, or be eligible to obtain, a Defense Counterintelligence and Security Agency (DCSA) Top Secret Facility Clearance

(FCL), with Secret safeguarding capability, issued in accordance with the National Industrial

Security Program Operating Manual, DOD 5220.22-M. Additionally, the successful offeror selected for contract award must possess, or immediately obtain an Information System (IS) or standalone computer, approved by DSS, for processing classified information. Performance on the contract will require access to the Department’s ProjNet-C, for receipt and transmission of all classified information, and a DCSA-approved classified IS for processing classified information.

If an uncleared offeror from Phase II is recommended for selection, the Department of State will sponsor the uncleared firm for an FCL. Firms which form joint ventures must also comply with the above FCL requirements. Sponsorship does not guarantee that the firm will receive the clearance.

Foreign firms are not eligible for FCLs. Only U.S. firms organized and operating in the U.S. or

Puerto Rico, or a U.S. possession or trusted territory, are eligible for facility clearances. U.S.

firms which are determined to be under Foreign Ownership, Control, or Influence (FOCI) are not eligible for an FCL unless actions (as directed and approved by DCSA) can be taken to effectively negate or reduce associated FOCI risks to an acceptable level.

Estimated schedule:

The solicitation, Stage 1 – Pre-qualification, is planned for release on SAM.gov in June 2024.