Attachment 1 - Sources Sought Instructions.pdf

U.S. Department of State Life Cycle Sustainment of Emergency Response Kits

Directorate of Operational Medicine Attachment 1 – Sources Sought Instructions

SBU - CONTRACTING AND ACQUISITIONS

Notice Type: Sources Sought/Request for Information

Title: Procurement, Warehousing, Tracking, Life Cycle Sustainment of

Emergency Response Kits and Assemblages, and Transportation of

Aviation Biocontainment Systems and Other Medical Materials

Agency: U.S. Department of State

Office: Bureau of Medical Services, Directorate of Operational Medicine

Location: Worldwide

NAICS Code: 561910 Packaging and Labeling Services

1.0 Purpose

The purpose of this Sources Sought (SS)/ Request for Information (RFI) notice is for information only. The intent is to accomplish market research pursuant to Federal Acquisition

Regulation (FAR) Part 10, and to identify qualified 8(a) businesses capable of and interested in performing the functions described in Attachment 2: PWS for Life Cycle Sustainment of

Medical Kits and Warehousing. The Government is requesting information regarding the availability and feasibility of attracting certified 8(a) businesses with the proven technical capability and experience to provide procurement, warehousing, tracking, life cycle sustainment of emergency response kits and assemblages, and the transportation of specialized aviation biocontainment systems and other medical materials.

This notice is issued solely for information and planning purposes and does not constitute a

Request for Proposal (RFP) or a commitment on the part of the Government to conduct a solicitation for the below-listed services in the future. Respondents are advised that the

Government will not pay for information submitted in response to this SS, nor will it compensate respondents for any costs incurred in the development/furnishing of a response. The Government will not entertain telephone calls or questions for this SS/RFI. Note that a decision not to submit a response to this SS/RFI will not preclude a vendor from participating in any future solicitation.

In the event that a solicitation is developed, it will be assigned a formal RFP number of Request for Quotation (RFQ), and the announcement will be published on SAM.gov.

Responses are limited to vendors in the Small Business Administration’s 8(a) program with current/active 8(a) certifications.

1.1 Order of Magnitude:

This is a follow-on contract to State’s IDIQ contract with Katmai Health Services

(19AQMM19D0004) and is expected to have either the same or greater demand compared to the legacy contract.

$40,000,000 - $100,000,000

1.2 Period of Performance

The proposed period of performance is a one-year base period and four one-year option years.

https://www.usaspending.gov/award/CONT_IDV_19AQMM19D0004_1900

U.S. Department of State Life Cycle Sustainment of Emergency Response Kits

2.0 Instructions:

2.1 Responses

All potential sources with the capability to provide the requirements referenced in this SS/RFI are invited to submit, in writing, sufficient information within the page limitations. Responses should be limited to 10 pages or less and be submitted as a Microsoft Word Document or

Portable Document Format (PDF). Submissions should include responses to the following categories: Company Profile and Technical Capability and Recent/Relevant Experience.

Company Profile, to include:

• General Business Information, completing the following table:

Company Name:

Company Address:

Company Point-of-Contact

Email:

Phone:

UEI Number:

Facility Clearance Level: Example: None, Secret, Top Secret

CAGE Code:

8(a) Certification Valid

Through Date:

Registered in the System for Award Management:

Yes/No

On the Excluded Party List: Yes/No

Which (if any) of the

Licenses and Registrations does the Vendor Possess

(Reference Section 3.2.2.1 and 3.2.2.2 ):

Does (if any) the vendor have current facilities capable of incidental storage and maintenance of

GFE (Reference Section

3.2.4).

Yes/No

Technical Capability and Recent/Relevant Experience, to include:

U.S. Department of State Life Cycle Sustainment of Emergency Response Kits

• Address the requirements contained in Attachment 2: PWS for Life Cycle Sustainment of

Medical Kits. In addressing the requirements, weight and detail paragraphs and bullets as deemed appropriate.

• Address the requirements contained in Attachment 2: PWS Section C.3.2.2.1 and C.3.2.4 for Warehousing and maintenance of Kits and Kit Components.

• Address the requirements contained in Attachment 2: PWS Section C.5.1 for Scheduled

Deployment of Operational Medicine Aviation biocontainment Components to Dulles

International Airport.

• State whether or not the company possesses any of the licenses and registrations identified in Sections C.3.2.2.1 and C.3.2.2.2 of the PWS.

o If not, explain how you would obtain the necessary licenses and registrations within 3 months of award.

• Provide recent/relevant experience, capabilities, contracts, and customer information as respondent deems appropriate.

o For past performance cited, vendors are encouraged to include a POC at the

Government Agency or business at which work was performed.

• This contract also, in part, would be leveraged as a strategic sourcing contract for medical materials in the event of a future pandemic or other heath crisis. Explain how you might partner with manufacturers to serve as the intermediary to develop custom emergency medical kits with new materials.

• State has varying requirements from year to year and is trying to identify a mandatory minimum quantity under the contract that provides vendors with sufficient certainty/mandatory minimum quantities to keep overhead costs down while not committing the Government to purchasing more than what is required. Explain what order quantities would be required to keep overhead costs down and how certain levels of mandatory minimum quantities might impact potential pricing.

Companies are welcome to provide any brief concluding remarks and comments, as deemed appropriate. This may include potential recommendations for ramp up period or proposed level of effort during the base year period of performance. At this time, the Government will not entertain telephone calls or questions for this SS/RFI. The Government may choose to reach out directly to vendors after reviewing and evaluating the submissions.

2.2 How to Respond

For the purposes of this acquisition, the applicable NAICS code is 561910. Please submit your response no later than June 7, 2024 at 4:00 PM Eastern Time, with electronic files sent to the following points of contact:

• Robin L Guillie: Contracting Officer – GuillieRL@state.gov

• Qiana Richmond: Contracting Specialist – RichmondQJ@state.gov mailto:LloydAJ@state.gov