19AQMM19R0002_Pre-Proposal_Conference.pdf

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TTPS Scene House Renovations

Pre-proposal Conference November 14, 2018

The goal of this meeting is to ensure that the Government's requirements are clear to the potential bidders and to allow feedback from bidders with regards to timing, capabilities and how they can best satisfy the requirements of this project.

The Government may respond to questions asked during this meeting, however, be advised that Official government responses to questions regarding this RFP are to be submitted in writing and responses will be posted on FBO.gov.

Each offeror is responsible for knowing and understanding the project requirements regardless of what may or may not be covered at this meeting.

If an answer does not come from the Contracting Officer, it is not Official.

All questions asked during the Site Survey must be submitted in writing afterwards for official/final answers.

◦ Answers during the site survey are not final.

◦ Not all questions during the site survey will have immediate answers.

◦ Final questions and answers will be posted on

FBO.

The RFP supersedes all information to include the Site Survey.

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Contracting Officer Larry A. Pruitt, Jr.

Contracting Specialist Neil M. Kern

Contracting Office - Principal Players

Authority

Only the Contracting Officer (CO) has the authority to issue amendments to this RFP or after award, modifications.

Contractors shall not contact the COR or any other individual for questions regarding this RFP. All questions shall be submitted to the CO. CO will coordinate responses to all questions.

After award a COR will be appointed by the CO with authority as specified in appointment letter.

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(a) The Contractor acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, including but not limited to (1) conditions bearing upon transportation, disposal, handling, and storage of materials; (2) the availability of labor, water, electric power, and roads; (3) uncertainties of weather, river stages, tides, or similar physical conditions at the site; (4) the conformation and conditions of the ground;

and (5) the character of equipment and facilities needed preliminary to and during work performance.

The Contractor also acknowledges that it has satisfied itself as to the character, quality, and quantity of surface and subsurface materials or obstacles to be encountered insofar as this information is reasonably ascertainable from an inspection of the site, including all exploratory work done by the Government, as well as from the drawings and specifications made a part of this contract.

Any failure of the Contractor to take the actions described and acknowledged in this paragraph will not relieve the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the Government.

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The Government assumes no responsibility for any conclusions or interpretations made by the Contractor based on the information made available by the

Government.

Nor does the Government assume responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of this contract, unless that understanding or representation is expressly stated in this contract.

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Single Award, Hybrid (Firm-Fixed Price + Cost Reimbursable)

Award in USD Period of Performance:

◦ 270 Calendar Days after issuance of the Notice to Proceed

Place of Performance:

◦ The Scene House, Police Services Training Academy, St. James, Trinidad and Tobago

Prime Contract Must Self Perform at least 51% of the work

Excusable Delays (Solicitation Section F.7): the Contractor may be allowed time, not money, for excusable delays as defined in FAR 52.249-10, Default (Fixed Price Construction)

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Liquidated Damages

Liquidated damages for unexcused delays will be assessed in the amount of:

$200.00 per each calendar day

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Prior to issuance of any NTP for Construction, the Baseline Project Execution Schedule (BPES) must be submitted. Following receipt from the Contractor of any bonds or evidence of insurance within the time specified in Section/Paragraph H.3 Insurance of this contract, and following acceptance of these documents by the Contracting Officer, the Contracting Officer will provide to the Notice to Proceed.

Notice to Proceed (NTP)

• Progress Payments

• Section G.4 - MONTHLY PROGRESS PAYMENT

REQUESTS

• The Contractor may submit requests for progress payments at monthly intervals

• See Section G - CONTRACT ADMINISTRATION DATA for additional information.

Payments and Invoicing

• Identified under Section H.3, H.31

• Types of insurance include the following:

• General Liability

• Defense Base Act (DBA) Insurance

• CLIN 0002: Defense Base Act (DBA) Insurance – Cost Reimbursable: $15,000.00

Insurance

• The Contractor shall erect all temporary facilities (storage sheds, shops, offices, etc.) and utilities (water, sewage, phone, electricity, etc.) as required. The cost of these temporary buildings and utilities is included in the contract

FFP.

• Temporary facilities and utilities shall be disassembled and removed by the Contractor at its own expense when the project is completed.

• The Contractor shall make necessary arrangements to provide adequate bathroom facilities for workers, and for the appropriate removal and disposal of garbage/refuse.

• The Contractor shall be responsible for obtaining any building permits if required for the project, including utility connection permits.

Temporary Facilities & Services

• Equipment, materials, and fixtures used in construction shall meet or exceed the standards established in the contract, drawings, and specifications.

• Any substitutions of specified materials must receive the prior approval of the COR.

• The Contractor shall be responsible for the custody of all materials received for incorporation into the project, and shall take appropriate measures to store and safeguard materials and equipment delivered to the site.

• Surplus materials remaining at the end of construction shall become the property of the Contractor, except for any items that may have been Government furnished.

Materials & Equipment

Volume I

Shall be in accordance to RFP Section L.17 and include:

• Completed SF1442

• Signed SF-30s (as applicable)

• Price Proposal (Bidding charts, Section B)

• Section K, Representations and Certifications

• Company Financial Statement

• Evidence of Insurance Capability

• JV Agreement if applicable

• Certification regarding trafficking in persons compliance

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Volume I

Proposal Currency: United States Dollar (USD)

Proposal Validity: 120 Calendar Days

Proposal Must be in English

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Volume II - Business Management / Technical

This volume shall be in accordance to Section L of the

RFP. Proposals must address all technical factors as instructed on the RFP.

Pages exceeding the limit will not be reviewed by the technical evaluators.

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Experience- Refers to whether the firms have done similar work before.

Past Performance- Describes how well the Contractor has done the work.

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Past performance sources

(Not all inclusive listing)

Key Personnel (Section H.32)

◦ Project Manager

◦ Site Superintendent

◦ Quality and Safety Manager

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Provide resumes for all contractor management positions, and for key personnel (Factor 4, Subfactor 2).

Key Personnel Qualifications (Section H.32):

◦ Project Manager (PM): Civil Engineer or Architect with 15 years of relevant PM experience;

◦ Construction Superintendent (CS):Civil Engineer or Architect with 7 years of relevant CS experience;

and

◦ Quality and Safety Manager (QSM): Bachelor’s degree in engineering or quality with 5 years of relevant QSM experience.

All Key Personnel shall be able to read, write, and speak English fluently.

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Factor 4, Subfactor 4

◦ The Offeror shall provide current copy of held license/certificate/accreditation which demonstrates that the Offeror is licensed/certified/accredited or otherwise authorized by the government of Trinidad and Tobago or its agent to provide construction services within Trinidad and Tobago.

◦ Offeror shall provide written assurance that all sub-contractors identified in the proposal have obtained all necessary licenses AND will ensure all sub-contractors or others not currently identified in the proposal have necessary authorization before performing work.

Basis for Award

The Government will employ the Lowest Price Technically Acceptable (LPTA) evaluation method for this requirement.

Award shall be made to the contractor offering the lowest price for the project, subject to a positive responsibility determination. Only proposals determined to be technically acceptable will be considered for award.

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The Government reserves the right to conduct discussions if determined by the Contracting Officer to be necessary.

Each initial offer should contain the offeror's best terms from a cost or price and technical standpoint.

Alternate proposals will not be accepted.

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1. Must have a DUNS Number

2. Must be Registered and in “active” status in the

SAMS

3. All Volumes of the Proposal must be in English

Proposal Submissions

Proposals

The proposal will consist of two volumes: (1) Cost/Price Volume, and (2) Business Management.

Proposals shall be submitted as follows:

Volume I - Cost / Price (Original + 1 copy)

Volume II - Technical (Original + 1 copy)

CD-ROM- Two (2) total:

- Volume I (One CD)

- Volume II (One CD)

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Proposals

Instead of mailing proposals you are encouraged to transmit the proposal electronically

Address for ELECTRONIC submission of proposals

Email both Volume I and Volume II to the following addresses:

IP_Contracting_Team@state.gov

KernNM@State.gov

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All questions regarding this RFP must be submitted via

Email no later than 12:00:00 PM EST on November 20, 2018.

Proposals shall be submitted no later than 5:00:00 PM EST on December 11, 2018 to:

Address for ELECTRONIC submission of offers

Email both Volume I and Volume II to the one of the following:

IP_Contracting_Team@state.gov

KernNM@State.gov

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Proposal Submittal

If you need to submit paper proposals, complete packages must arrive to the appropriate address below by 5:00:00 PM

EST on December 11, 2018

FEDEX/UPS/Courier: By First Class U.S. Mail:

U.S. Department of State U.S. Department of State

A/OPE/AQM/IP A/OPE/AQM/IP

Attn: Neil Kern Attn: Neil Kern

2009 Dyess Ave, Room 3F360 2009 Dyess Ave, Room 3F360 North Charleston, SC 29405 North Charleston, SC 29405

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REQUIREMENT DUE DATE

Receipt of Questions via email

12:00:00 PM EST on

November 20 2018

Proposal Due Date 5:00:00 PM EST on

December 11 2018

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Questions