FBO_-_2018_402_1a_DB_IDIQ_Recompete_final_A02.docx

INDEFINITE DELIVERY INDEFINITE QUANTITY (IDIQ) CONTRACTS

FOR

WORLDWIDE DESIGN-BUILD CONSTRUCTION AND CONSTRUCTION PROJECTS

Solicitation # 19AQMM18R0071 A02 Notice of Solicitation of Submissions for Contractor Pre-Qualification

The U.S. Department of State (DOS), Bureau of Overseas Buildings Operations (OBO) is seeking to prequalify firms for Indefinite Delivery Indefinite Quantity (IDIQ) contract for Design-Build Construction and Construction projects at various Department of State Posts and other facilities worldwide. The Department of State anticipates awarding 28 IDIQ contracts. Depending on the availability of qualified offerors; set asides for specific categories of small business and American Native Corporation business shall be as follows:

· up to four (4) set aside for 8(a) firms,

· up to four (4) set aside for HubZone businesses,

· up to four (4) set aside for service-disabled, veteran owned businesses,

· up to four (4) set aside for woman-owned businesses,

· up to four (4) set aside for small businesses,

· up to four (4) set aside for full-and-open competition; and

· up to four (4) set aside for American Native Corporation (ANC)/Tribal

Solicitation Number by business size category:

Multiple submissions are not required. An offeror may designate any combination of business size categories on the face of the qualification proposal submission. An offeror determined to be qualified in accordance with this announcement will be considered for award of a contract in each small business size category the offeror is determined qualified to participate in accordance with the Small Business Administration (SBA) business size standard and SBA registration. However, qualified offerors submitting for consideration in multiple business size categories that are selected for award shall receive only a single contract even if they may otherwise be qualified and under consideration for award in multiple categories. The final award category will be determined in accordance with the best interests of the Government.

1. Contract Description and Scope (Secret and Top Secret Facility and Personnel Security Clearances Required)

The IDIQ contracts will be issued for one base year plus four option years. Each contract will have a ceiling of $150 million for the base and all option years combined and a guaranteed minimum of $40,000 over the life of the contract. The maximum cumulative amount of the task orders issued under each IDIQ contract in a single year will be $30 million. The maximum award amount for task orders is $15 million. Task orders will be firm fixed-price. A specific period of performance will be established for each task order.

Award of each individual task order will be competed between the firms chosen for award during Phase II of this solicitation. Task order solicitation set asides may be determined appropriate in accordance with the Federal Acquisition Regulation. Additionally, any task order not estimated to exceed $7 million shall be set aside for exclusive participation of small business and may include any single or multiple category or categories of small business. If any IDIQ contract is awarded to a large business, their participation is limited to project task order solicitations where the award is expected to exceed $7 million. At least one category of small business will be selected for participation in all task order solicitation competitions.

The actual performance requirement for the IDIQ contracts is up to Top Secret. Selected firms already possessing Top Secret Facility Clearances (FCLs) will receive contract awards at the Top Secret level. Selected firms possessing Secret FCLs will receive contract awards at the Secret level, and will be sponsored by the Department for upgrades to Top Secret. Uncleared firms (including Joint Ventures in which one or both entities comprising the JV do not have a FCL, and/or the JV does not have an FCL) selected for award will be sponsored for Top Secret FCLs, and will be eligible for contract award upon issuance of an Interim Secret FCL. No contract award can be made to a selected firm (or JV) until at least an Interim Secret FCL has been granted.

Scope of Services

The scope of work (SOW) for task orders will consist of design-build or construction services for renovation of existing facilities, site work, and/or new construction worldwide.

Design services to be provided may include, but not be limited to, the following: architectural and urban design, structural, civil, energy conservation, sustainable design, mechanical, electrical, seismic and geotechnical engineering, space planning and systems furniture integration, interior design, signage, physical security, communications, RF shielding systems design, blast protection design, fire protection engineering, potable water treatment and waste water treatment, landscape design, cost estimating, scheduling, value engineering, and administrative coordination of the various disciplines involved. The successful offeror will be required to use AutoCAD Release 2011 or higher and REVIT Architecture 2011. OBO ProjNet will be required for the electronic transmission of Sensitive But Unclassified (SBU) USG information.

Construction services to be provided may include, but not be limited to, the following: construction labor and materials to execute the OBO approved design, on-site organization with management of lines of authority to ensure overall project coordination, and overall control throughout the life of the project. Services include required documentation submittals and institution of controlling programs such as a quality control program, construction scheduling, cost control, and projects closeout services.

For all its projects, DOS seeks to demonstrate the value of true integrated design and construction that balances aesthetics, cost, constructability, maintainability, and reliability.

The design-build firm shall be the “Designer of Record.” OBO may provide bridging, or design documents requiring site adaptation by the D/B contractor based on the project specific design direction that will be provided in the task order request for proposal. For each project the Government may provide a site utilization plan; building massing and exterior elevations; space and requirements standards, organizational relationships, and space requirements program; building utilities and infrastructure design; and supporting narratives. The design-build firm will be responsible for developing and/or completing construction drawings and specifications in accordance with the solicitation documentation provided. Design submission phases and deliverables will be identified in each task order.

2. Solicitation Requirements

This solicitation will consist of two phases.

Phase I – Pre-Qualification of Offerors This announcement for pre-qualification is Phase I. DOS will evaluate and rate the prequalification proposals based on the evaluation criteria set forth in the following evaluation factors. A short list of the six (6) highest rated proposals in each business size category identified above will be issued a formal solicitation [Request for Proposal (RFP)] and invited to submit pricing in Phase II.

Phase II – Requests for Proposals from Pre-Qualified Offerors The six (6) highest rated shortlisted qualified Offerors in accordance with this notice will be issued a formal RFP for further award consideration of the base IDIQ contract and invited to submit proposed pricing in Phase II. The RFP will include a statement of work, standards, criteria for use in the performance of task order for specific project performance, and proposal evaluation and source selection criteria. Pricing proposal submission requirements will be identified in the RFP and will include identification of the proposed fully burdened labor rates to be utilized during task order solicitation pricing during the base and each option year of the IDIQ contract.

Phase I Proposal Submission Requirements

Utilizing the format prescribed below, offerors is to provide the requested information in a brief and succinct manner and present information clearly and concisely. All information shall be submitted in English. Proposals that do not follow these instructions may result in disqualification.

PRE-QUALIFICATION PROPOSAL SUBMISSION REQUIREMENTS: Offerors must submit documentation as described in the following instructions and evaluation factors. To be considered for qualification, offerors must address the following criteria in writing, and meet the requirements of each of the criteria fully. Additional Information; Offerors are cautioned that DOS may consider only the information in the submission and that obtained by DOS from additional sources concerning past performance. DOS does reserve the right to request clarifications or additional information. Each of the factors below will be evaluated in accordance with the evaluation factors; see Part 5, Evaluations.

Submissions must be provided in original and one copy, plus one electronic copy on compact disk, and formatted according to evaluation factors. Electronic copy shall be one pdf file, indexed identical to the printed version. DOS may review either the electronic or the printed submittal; therefore both formats shall be complete and identical to each other.

Proposal Format: Maximum page limit for submissions is 204 single sided pages/102 double sided pages, size 8.5" by 11". The required SF Form 330 is limited to 50 single sided pages and is included in the total page count. No more than 25% of the total number of pages may be foldouts, maximum size 11" by 17". Fold-outs count as 2 pages on each printed side. Offers shall be submitted in size twelve (12) font, except the SF Form 330 which may be prepared in size ten (10) font. The pages comprising the pamphlet, Certifications Relevant to Public Law 99-399, Statement of Qualifications for Purpose of Section 402 of The Omnibus Diplomatic Security and Antiterrorism Act of 1986, and the copy of a Joint Venture Agreement, when applicable, are not included in the maximum page count. Indicate solicitation 19AQMM18R0071 on the face of the proposal and any requested subcategory(s) if appropriate:

Phase 1 Qualifications shall be submitted using the following organizational structure (Factors are listed in order of importance):

Section 1 – Cover Letter: Provide a letter consisting of no more than 2 pages identifying a point of contact, DUNS number, address, phone and fax numbers, and email address where DOS inquiries or notices will be directed.

Section 2 – Factor 1 – Technical Project Experience

Section 3 – Factor 2 – Technical Approach - Design

Section 4 – Factor 3 – Past Performance

Section 5 – Factor 4 – The Offeror’s Organization and Management

Section 6 – Factor 5 – Qualifications of Key Personnel and Management Plan

Section 7 – Factor 6 – Joint Venture Agreement (If any)

Section 8 – Information for Mandatory Pre-Qualification Requirements

3. Technical Requirements

FACTOR 1: TECHNICAL PROJECT EXPERIENCE

This factor is intended to evaluate the technical project experience of the Offeror and is not intended to evaluate subcontractor technical project experience. Do not submit technical project experience for any proposed subcontractors.

1.1 Continuing a legacy of outstanding diplomatic architecture, OBO seeks to commission our nation’s top constructors to produce facilities of outstanding quality and value. Page limit: 5. Provide a narrative statement that demonstrates the offeror's commitment to ensure incorporation and execution of the required design criteria. In addition, cite innovative and effective means and methods that the offeror intends to use to enhance the quality of the finished project. These could include but are not limited to ideas such as: use of coordinated submittals, execution of mockups, construction techniques, and teaming strategies.

1.2 Project Examples. Page limit for each project example: Maximum of five pages per project. Submit five examples of projects, either on-going or completed within the past five years, demonstrating the Offeror’s technical capabilities to perform the types of projects described. Projects shall best represent scope, complexity, and dollar value (USD), in that order of importance, to the potential task order projects. The project profile should include a representative floor plan, a site plan, or other appropriate drawings, and a maximum of two pages of photographs. If the offeror submits more than the required number of project examples, DOS will evaluate only the stated number of projects, in the order presented in the Offeror’s submittal.

1.3 Compliance with the Omnibus Diplomatic Security and Antiterrorism Act of 1986 (Omnibus): Section 4, Mandatory Pre-Qualification Requirements, indicates whether this project is required to comply with Omnibus. Project examples submitted to demonstrate technical project experience are permitted to be different than those necessary to demonstrate compliance with Omnibus, if the Offeror desires.

1.4 Limits on Subcontracting. The task order projects are subject to subcontracting limits of no more than 50% of the total value of the contract, as identified in 22 U.S. Code Section 4852. From a technical perspective, the project examples must demonstrate the Offeror’s ability to self-perform at least 30-50% of the value of each project example in order to demonstrate the technical capability to self-perform the required amount of work. If the offeror acted as a general contractor on the project examples or did not self-perform at least 30% of the work the offeror must demonstrate the capacity and resources, or the ability to obtain them, to self-perform 30-50% of the total value of projects.

DOS will evaluate the extent to which the offeror has demonstrated commitment to ensuring the quality of the project through the identification of means and methods to support that commitment. DOS will evaluate the Offeror’s technical project experience in executing relevant projects. For Offerors who do not have individual project examples representative of the scope and complexity of the task order projects, DOS will evaluate the technical project experience demonstrated by the combined project examples.

FACTOR 2: TECHNICAL APPROACH – DESIGN

This factor is intended to evaluate the credentials of the architectural design firm and their lead designer and the quality of their past experience on projects of similar size and complexity

DOS will evaluate the extent to which the offeror's designer has demonstrated an understanding and commitment to ensuring the quality of the project through the identification of means and methods to support that commitment. DOS will also evaluate the offeror’s Physical Security qualifications in the design of Compound Security Upgrade (CSU) projects. DOS will evaluate the lead designer’s credentials for completeness (education, work history) for all of the time periods registered; the designer's demonstration of a history of dedication to clients with projects of a similar scope; the designer's record of design of projects demonstrating a response to a specific client requirements and criteria; the designer's history of project design that demonstrates a consistently high level of exploration, rigor, and quality; and the designer's technical project experience in executing relevant projects. For Offeror’s who do not have individual project examples representative of the scope and complexity of the task order projects, DOS will evaluate the technical project experience demonstrated by the combined project examples.

FACTOR 3: PAST PERFORMANCE

3.1 Page limit for each explanation in 3.2 and 3.3: One (1) page. Combined page maximum for 3.2 and 3.3 is ten (10) pages.

3.2 Quality: For the past five years on any project (with a maximum of 5 projects) the Offeror was involved with, identify whether the Offeror has had any of the following problems, and if so, explain the reasons for and the remedy/resolution of the problem.

(Note: if the offeror did not have any of the following problems, please include a statement to identify that fact in the proposal for this section)

3.3 For each project example submitted in Factor 1, identify performance problems including schedule deviations, and describe how the problems were remedied.

3.4 Other Sources: The Offeror is not required to submit anything for this element. In evaluating the Offeror’s past performance, the Government may consider the information in the Offeror’s submittal as well as information gathered from other sources including former customers, Government agencies, federal databases (e.g. CPARS), and other references.

3.5 As defined by FAR 2.1, past performance refers to the Offeror’s performance on active and physically completed contracts. An Offeror who has no record of past performance or for whom information on past performance is not available will receive a neutral rating for this factor.

DOS will evaluate the quality of the Offeror’s past performance based on information submitted. Additionally, DOS may gather information from other sources to assist in evaluating the quality of the Offeror’s past performance.

FACTOR 4: THE OFFEROR’S ORGANIZATION AND MANAGEMENT

4.1 Page limit: Sections 4.2 and 4.3 – ten (10) pages. Section 4.4 – 50 pages.

4.2 Describe the management process that the Offeror would typically use to manage a comprehensive renovation project of the size described.

4.3 Identify, by position only, how the Offeror would typically staff a comprehensive renovation project of the size described. Show staffing for Home (headquarters and support) & Field Offices. Provide a brief list that explains the roles of each of the typical positions.

DOS will evaluate the Offeror’s management processes and typical organization, considering decision-making; communication within the team; communication between the Home (headquarters and support) and Field Offices; authority assigned to the Field Office; and tracking of schedules, procurement, and cost. DOS will evaluate the design resources, considering whether the proposed design team has sufficient experience on projects similar in scope, complexity, and dollar value; and whether the Offeror will be able to staff the design team with appropriate U.S. licensed professionals in the required disciplines including Physical and Technical Security.

FACTOR 5: QUALIFICATIONS/EXPERIENCE of KEY PERSONNEL and MANAGEMENT PLAN

5.1 Page limit – 1. Provide a project Design Build team chart identifying how the design-builder will organize and staff the contract from project award and inception of design through construction completion. The chart shall identify the title of key positions in the organization and the names of the persons proposed to fill those positions. Offerors are to identify design team members with Physical Security Engineer or Technical Security Engineer Design expertise. At a minimum, the chart shall address project management, design management, construction management, contract administration, quality control (both in design and construction), and project controls. The reporting relationships between these functions and the company’s senior management shall also be defined.

5.2 Page limit – 1. Provide a narrative on project organization that defines the roles and responsibilities and authority to be delegated to the incumbent in each position, and discuss how work flows through the organization.

DOS will evaluate the Offeror’s management processes and typical organization, considering decision-making; communication within the team; communication between the Home (headquarters and support) and Field Offices; authority assigned to the Field Office; and tracking of schedules, procurement, and cost. DOS will evaluate the construction and design resources, considering whether the proposed construction and design team has sufficient experience on projects similar in scope, complexity, and dollar value; and whether the Offeror has demonstrated capability to staff the construction and design team with skilled, experienced personnel, and appropriate licensed professionals in the required disciplines to produce facilities of outstanding quality and value.

FACTOR 6: JOINT VENTURE AGREEMENT (IF ANY)

Joint Venture (JV) Agreement/Signed Statement of JV Intent & Description of Partnership.

6.1 Page limit - 3. The JV agreement or Statement of Intent to form a JV does not count against the page limit for this factor.

6.2 If the planned organizational structure for the Offeror is a JV, provide a Statement of Intent to form a JV, signed by all parties to the JV. If a formal JV has already been formed, the JV agreement may be submitted in lieu of the Statement of Intent. If the Offeror is not submitting as a JV, state so.

6.3 Organizations that wish to rely upon the experience or financial resources of any other legally related entity or organization, including parent companies, subsidiaries, or other related firms, must do so by way of a JV or a “de facto” JV. In cases of a “de facto” JV where no formal joint venture agreement is in place, the parties must agree, in writing, to be jointly and severable liable for performance of any contract awarded.

6.4 Describe the relationship of the JV parties.

6.5 Identify each JV party’s role.

6.6 Identify the type and percentage of work assigned to each JV party.

6.7 For a “de facto” JV, provide the signed written agreement identified in section 1.3 above. Identify the parties’ intended roles in the Project.

If the offeror is organized as a Joint Venture, DOS will evaluate whether the roles and responsibilities of the JV parties have been adequately described. This factor is not applicable if there is no JV or “de facto” JV.

4. Mandatory Pre-Qualification Requirements

The requirements of this section are separate and distinct from that of Section 3, Technical Requirements stated above. Format information for this section so that it is complete without cross-referencing information submitted for other elements of the solicitation.

To demonstrate performance of similar construction work for Omnibus Diplomatic Security and Antiterrorism Act of 1986 purposes, the offeror needs to provide information demonstrating that it has successfully completed in the United States or at a U.S. diplomatic or consular mission renovation or construction contract or subcontract involving work or completion of multiple concurrent projects having a value of at least $3,000,000.00. The value of the construction contract or subcontract offered to demonstrate performance will not be adjusted for inflation, currency fluctuation, or any other market forces.

4.A. Omnibus Diplomatic Security and Antiterrorism Act of 1986. Firms being considered for award under this acquisition are limited to “United States Person” bidders as defined for purposes of Section 401(a)(2) of the Act. The Offeror must complete and submit as part of its pre-qualification package the pamphlet "Certifications Relevant to Public Law 99-399, Statement of Qualifications for Purpose of Section 402 of The Omnibus Diplomatic Security and Antiterrorism Act of 1986." (The pamphlet is attached to this FEDBIZOPPS announcement and may be obtained from the DOS Contract Specialist listed at the end of this notice.) If a Joint Venture (JV) is formed, the company having 51 percent or greater interest in the JV must be the one completing the pamphlet. This is a pass/fail evaluated area. Submissions from Offerors who do not receive a pass rating in this area will not be further evaluated. Sufficient information should be provided in the Certifications and attachments thereto to determine eligibility under Public Law 99-399, but the Department reserves the right to consider information available from other sources, or to obtain clarifications or additional information from the Offeror.

IMPORTANT NOTE: Organizations that wish to use the experience or financial resources of any other legally dependent organization or individual, including parent companies, subsidiaries, or other related firms, must do so by way of a joint venture. A prospective offeror may be an individual organization or firm, a formal joint venture (where the arrangement among the co-venturers has been reduced to writing), or “de facto” joint venture (where no formal agreement has been reached, but the offering entity relies upon the experience of a related U.S. person firm that guarantees performance). To be considered a “qualified United States joint venture person,” every joint venture must have at least one firm or organization that itself meets all the requirements of a U.S. person listed in Section 402. The U.S. person co-venturer will be required to sign a guarantee making the U.S person individually responsible for performance of any contract awarded, notwithstanding the terms of any joint venture agreement.

4.B. Security Clearance Requirement. In order to be eligible to perform under this contract, the pre-qualified firm(s), including all entities which comprise a JV and the JV itself, must possess or be able to obtain a Defense Security Service (DSS) Secret or Top Secret facility security clearance (FCL) with Secret safeguarding capability, issued in accordance with the National Industrial Security Program Operating Manual (NISPOM), DoD 5220.22-M. Offerors already possessing the necessary FCL must submit their appropriate Commercial and Government Entity (CAGE) Code, facility clearance and safeguarding level with the required pre-qualification documentation.

Specifically designated personnel requiring access to classified information or to the Controlled Access Areas (CAAs) must possess Top Secret or Secret personnel security clearance issued by DSS.

If a selected Offeror does not possess at least an Interim Secret FCL (including JVs in which both entities do not already possess an FCL, and/or the JV does not possess an FCL), DOS will sponsor the firm for an FCL at the time the Offeror is selected for award of an IDIQ. DOS will allow 120 calendar days from the notice of sponsorship for firms to obtain an Interim Secret FCL. DOS sponsorship does not guarantee that the Offeror will receive the FCL, or that it will be received within the 120-day period. The Government will not be obligated to make an award to a sponsored selected firm, if that firm or JV has not been issued a FCL.

Selected firms already possessing a Final Secret FCL will be sponsored by Department of State for an FCL upgrade to the Top Secret level. Sponsorship does not guarantee that the firm will receive the upgraded clearance. If the firm is unable to obtain a Top Secret FCL, the Government may consider not exercising the option to extend the term of the contract for the option year(s).

Selected firms already possessing Top Secret FCLs will be awarded an IDIQ contract at the TS level.

5. Evaluations

Offerors that meet the requirements described in this announcement are invited to submit a qualification package for evaluation and consideration for Phase I qualification as described above. Offerors qualifications will be evaluated in accordance with the evaluation factors.

Factors 1, 2, 4, and 5 will be rated adjectivally for each offer as one of the following:

1) Excellent: Exceeds the minimum performance or capability requirements in a way beneficial to the Government due to one or more valuable strengths. There are no significant weaknesses or deficiencies and weaknesses, if any, are minor and offset by strengths.

2) Acceptable: Meets the minimum performance or capability requirements. There may be strengths but these are not on the whole viewed as exceeding the requirements. May have correctable weaknesses that may generally offset by strengths.

3) Marginal: May meet the performance or capability requirements; however, there are weaknesses that require correction.

4) Unacceptable: Fails to meet the performance or capability requirements. There are deficiencies and/or weaknesses and the proposal is not acceptable as written.

Factor 3 – Past Performance will be rated separately for each offer as one of the following:

1) High Confidence (record of performance warrants high expectation of success in performing contract);

2) Medium Confidence (record of performance warrants moderate expectation of success in performing contract);

3) Neutral (no record of relevant past performance);

4) Low Confidence (record of performance warrants concern as to likelihood of success in performing contract).

Factor 6 – Joint Venture Agreement, this only applies if submitting as a Joint Venture and will be rated as one of the following:

1) N/A – Not applicable, 2) Acceptable – Meets factor requirements, or 3) Unacceptable – Does not meet factor requirements

Mandatory Pre-Qualification Requirements: Any offeror receiving less than an acceptable (pass) rating in the mandatory pre-qualification requirements will result in non-qualification of the entire submittal.

It is the intent of the Government to issue Phase II solicitations to the offeror(s) determined pre-qualified based on qualification packages received in response to this notice, and information concerning past performance obtained from available sources.

Order of Importance: For the order of importance of the factors, see the table below. The order of importance runs from 1 to 5 for the factors, with 1 having the highest importance and 5 having lower importance.

ORDER OF IMPORTANCE

FACTOR

TITLE

Closing Deadline for Submissions

ALL SUBMITTALS MUST BE RECEIVED BY 3:00 P.M. EST __JUNE 19, 2018.

TRANSMISSION OF PROPOSALS: Offerors are advised to hand deliver or submit proposals by courier (FedEx, UPS Express Mail, DHL, ETC.) to the following address (DO NOT USE the U.S. POSTAL SERVICE (PO Box) ADDRESS.)

U.S. Department of State Attn: Jennifer Leung/Michael Howard

(703) 875-6055/ (703) 875-6624

Include the solicitation number, on the face of the package. REQUESTS FOR CLARIFICATIONS must be submitted NO LATER THAN 1200 PM (NOON) EST JUNE 7, 2018, in writing by e-mail to Jennifer Leung at LeungJB@state.gov AND Michael Howard at HowardMF@state.gov.

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