Release_of_Information_Policy_.pdf

April 5, 2018

TO: All Construction, Design and Engineering Contractors Supporting the

DOS International Narcotics and Law Enforcement activities.

SUBJECT: Public Release of Information & Safeguarding Information

The U.S. Department of State (DOS), International Narcotics and Law Enforcement Bureau (INL), and the Office of Acquisition Management (AQM), are providing you with this reminder that the public release of information regarding any aspect of the design, construction, or any other service in relation to our projects is prohibited without the written approval of the Contracting Officer.

There shall be no release of information related to any project, which includes photographs in any medium, including your company website or any Internet forum. This prohibition also applies to all firms involved in the project including subcontractors at any tier. Because of this, prime contractors are requested to distribute the contents of this letter to all of their subcontractors performing work on DOS projects.

All documents and records (including photographs) generated during the performance of work under these projects shall be for the sole use of and shall become the exclusive property of the U.S. Government. No article, book, pamphlet, recording, broadcast, speech, television appearance, film, or photograph concerning any aspect of the work performed under these projects shall be published or disseminated through any medium without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of the projects or at any other point in time.

Information associated with any DOS project is considered sensitive and needs to be safeguarded against general public release. Please be reminded that your company, your employees, and subcontractors shall exercise the upmost discretion in regards to all matters, materials, and data relating to their duties and functions on DOS contracts.

If you currently have DOS project material on your website or any other public medium, which was not approved by a DOS Contracting Officer, immediately email pruittla@state.gov and IP_Contracting_Team@state.gov with the information you have published and the internet site where such information could be found. The information will be reviewed by the Department to determine if the information should be allowed to be published or not.

If you wish to publish DOS project information on your website, in print, or other media in the future, please submit your request prior to publication, along with the information you would like to release to pruittla@state.gov and IP_Contracting_Team@state.gov (email both) for approval.

Larry Pruitt Jr.

Contracting Officer mailto:pruittla@state.gov mailto:IP_Contracting_Team@state.gov mailto:pruittla@state.gov mailto:IP_Contracting_Team@state.gov