19982_terms_specs_submittal_1.pdf

26IFB19982; Addendum 1; October 8, 2026

1. The following changes were made to the specifications:

TRUCK MOUNTED BROOM:

• Shall be complete and assembled with Monroe MC6000 plow portion quick hitch and any required hardware needed to immediately mount and operate on SDDOT truck with no existing Monroe MC7082 truck portion quick hitch with pin height of approximately 18”.

2. The bid due date is also extended to October 21, 2026 at 2:00pm Central.

FIRM NAME: AUTHORIZED SIGNATURE:

ADDRESS: TYPE OR PRINT NAME:

CITY/STATE: TELEPHONE NO:

ZIP (9 DIGIT): FAX NO:

E-MAIL ADDRESS:

FEDERAL TAX ID# (W-9): GRAND TOTAL OF BID: $

On occasion an agency may need to contact a vendor regarding shipping dates, pricing structures, invoices, and technical questions. Often, the name of the individual signing a bid is not the person to contact.

Therefore, please list below additional personnel who can be contacted.

NAME: TELEPHONE NO:

FAX NO: EMAIL:

Entity Name: South Dakota State Government Event Number: 19982

Event ID: 26IFB19982 Event Name: Paint Supply Truck

Requested By: Scott Nelson Created By: Scott Nelson

Due By Date: 10/14/2026 02:00 PM Central Time Effective Start Date:

Effective End Date:

Q&A Cutoff Date:

Invitation Type: Invitation Only

Assigned Commodities: 065-86 Truck Bodies and Parts (Not Otherwise Classified); 630-66 Paints, Traffic;

765-72 Striping Machines and Accessories; 070-53 Trucks (With Specialized Bodies

- Aerial Ladders and Tower Buckets, Diggers, etc.) (Effective 1-1-06 this item has been inactivated, refer to Class 071, 072 and 073); 071-77 Specialty Vehicles

Allow Supplier Terms and Conditions: No Public Responses: No

Display Awardee: Display Posting Board Status: Not Published

Posting Board Expiration:

Event Status: New

Section #: Name:

Section 1 - IFB

Please see file Event 26IFB19982 - Line Item List.xlsx

Terms and Conditions

ESM Sourcing Terms None

General Terms and Conditions None

Event Specific Terms and Conditions

STATE OF SOUTH DAKOTA

OFFICE OF PROCUREMENT MANAGEMENT

523 EAST CAPITOL AVENUE

PIERRE, SOUTH DAKOTA 57501-3182

STANDARD TERMS AND CONDITIONS FOR SEALED BIDS

NOTICE TO BIDDERS. The State of South Dakota acting through the Office of Procurement Management will receive sealed bids to the hour specified for the commodities described by the specification(s) stated herein. Unless otherwise stated the bids will be opened in the Office of Procurement Management.

READ CAREFULLY

UNLESS OTHERWISE INSTRUCTED, BIDDERS REGISTERED WITH THE SOUTH DAKOTA OFFICE OF PROCUREMENT MANAGEMENT ARE ASKED TO SUBMIT THEIR BIDS ELECTRONICALLY THROUGH THE ELECTRONIC BID AND RESPONSE SYSTEM WHICH HAS BEEN

IMPLEMENTED BY THE STATE OF SOUTH DAKOTA.

By signing and submitting their paper bid, or submitting a bid electronically, a bidder certifies that it has read the Solicitation, and the SD Vendor's Manual, understands the same, and agrees that acceptance by the State of South Dakota of the bidder's offer by issuance of a purchase order, notice of awards or contract will create a binding agreement. Further, bidder agrees to fully comply with the provisions of SDCL 5-18, and amendments thereto, the SD Vendor's Manual and with the specifications and other documentary forms herewith made a part of this specific procurement. An on-line version of the South Dakota Vendor’s Manual is available on the South Dakota Web Site located at https://boa.sd.gov/central-services/procurement-management/docs/SDVendorManual_20240822.pdf. Where the provisions stated in the solicitation differ or conflict with the South Dakota Vendor’s Manual, the provisions stated in the solicitation will take precedence.

A. GENERAL PROVISIONS

A.1. BID SUBMISSION

A.1.1. Submitted bids shall be in strict conformity with the specifications and the “Special Provisions”, and shall contain all completed forms or other documentation required by the solicitation.

A.1.2. Paper Bids. Bids submitted on paper must be in a sealed envelope labeled as shown below. The form on page 1 of this document must be signed and submitted along with the bid.

A.1.2.1. The United States Postal Service processes all letter size mail on OPTICAL CHARACTER READERS (OCR). Mail that is not in the proper format can be delayed. To prevent delays in receiving bids the following seven (7) line address should appear exactly as displayed.

PMB 01231

SOLICITATION # 26IFB19982

OPENING DATE October 14, 2026 PURCHASING SPECIALIST Scott Nelson

OFFICE OF PROCUREMENT MANAGEMENT

523 E CAPITOL AVE

PIERRE SD 57501-3182

A.1.2.2. All bids shall be legibly typed or written. Pencil bids will not be accepted. Telephone and fax quotations will not be accepted. Bids may be faxed to a third party and will be accepted if they are clearly readable and are delivered to the Office of Procurement Management in a sealed envelope, as indicated above, along with any required bonding.

A.1.3. Electronically submitted bids. Bids may be submitted electronically only by approved bidders registered with the State of South Dakota through electronic bid and response system (E-Procurement System) which has been implemented by the Office of Procurement Management.

A.2. SOLICITATION AMENDMENTS

A.2.1. No oral statement of any person shall modify or otherwise affect the terms, conditions, or specifications stated in the solicitation. All amendments to the solicitation shall be made in writing by the Office of Procurement Management.

A.3. SOLICITATION SPECIFICATIONS

A.3.1. Any and all changes to the solicitation specifications by the bidder must be clearly and specifically noted either on the bid or on a separate sheet attached to the bid. If no changes are indicated on the bid it will be assumed that the bidder is bidding as per the stated specification.

A.3.2. If submitting a paper bid, the bidder need only return the specification pages for items you are bidding. It is not necessary to return the entire document if you are not bidding on every item. It is not necessary to submit a “no bid” response to this Solicitation.

A.4. BID WITHDRAWAL OR MODIFICATION

A.4.1. A bidder may request that their submitted bid be withdrawn in person, or by submitting a letter, email, or fax to the Office of Procurement Management prior to the bid opening date and time.

A.4.2. A bidder may submit a modification to a submitted bid by mail, facsimile, or electronic notice submitted to the Office of Procurement Management no later than the date and time set for the opening of bids. A modification may not reveal the bid price but shall provide the addition or subtraction or the modification so that the final prices or terms will not be known to the Office of Procurement Management until the sealed bid is opened. A modification may not be withdrawn after the date and time set for the opening of bids. Each modification shall be confirmed in writing by the successful bidder before award of the contract. No bid made may be changed or altered by telephone.

A.4.3. After bid opening, no bidder may withdraw their bid without written approval of the Office of Procurement Management. Withdrawal after bid opening will only be allowed when the Office of Procurement Management determines that the bidder has made an obvious mistake in their bid.

A.4.4. The Office of Procurement Management may waive technical irregularities in the bid or proposal of the low bidder or offeror which irregularities do not alter the price, quality, or quantity of the services, or items of tangible personal property bid or offered.

A.5. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION – LOWER TIER COVERED

TRANSACTIONS

By signing and submitting their paper bid, or by submitting a bid electronically, the bidder certifies that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation, by any Federal department or agency, from transactions involving the use of Federal funds. Where the bidder is unable to certify to any of the statements in this certification, the bidder shall attach an explanation to their bid.

A.6. CERTIFICATION OF NON-DISCRIMINATION

The State of South Dakota requires that all contractors, vendors, and suppliers doing business with any State agency, department, or institution, provide a statement of non-discrimination. By submitting their bid, the bidder certifies they do not discriminate in their employment practices with regard to race, color, creed, religion, age, sex, ancestry, national origin or disability.

A.7. CERTIFICATION RELATING TO PROHIBITED ENTITY

For contractors, vendors, suppliers, or subcontractors who enter into a contract with the State of South Dakota by submitting a response to this solicitation or agreeing to contract with the State, the bidder or offeror certifies and agrees that the following information is correct:

The bidder or offeror, in preparing its response or offer or in considering proposals submitted from qualified, potential vendors, suppliers, and subcontractors, or in the solicitation, selection, or commercial treatment of any vendor, supplier, or subcontractor, is not an entity, regardless of its principal place of business, that is ultimately owned or controlled, directly or indirectly, by a foreign national, a foreign parent entity, or foreign government from China, Iran, North Korea, Russia, Cuba, or Venezuela, as defined by SDCL 5-18A. It is understood and agreed that, if this certification is false, such false certification will constitute grounds for the State to reject the bid or response submitted by the bidder or offeror on this project and terminate any contract awarded based on the bid or response. The successful bidder or offeror further agrees to provide immediate written notice to the contracting executive branch agency if during the term of the contract it no longer complies with this certification and agrees such noncompliance may be grounds for contract termination.

A.8. RESTRICTION OF BOYCOTT OF ISRAEL

For contractors, vendors, suppliers, or subcontractors with five (5) or more employees who enter into a contract with the State of South Dakota that involves the expenditure of one hundred thousand dollars ($100,000) or more, by submitting a response to this solicitation or agreeing to contract with the State, the bidder certifies and agrees that the following information is correct:

The bidder in preparing its response in considering bids submitted from qualified, potential vendors, suppliers, and subcontractors, or in the solicitation, selection, or commercial treatment of any vendor, supplier, or subcontractor, has not refused to transact business activities, has not terminated business activities, and has not taken other similar actions intended to limit its commercial relations, related to the subject matter of the bid, with a person or entity on the basis of Israeli national origin, or residence or incorporation in Israel or its territories, with the specific intent to accomplish a boycott or divestment of Israel in a discriminatory manner. It is understood and agreed that, if this certification is false, such false certification will constitute grounds for the State to reject the bid submitted by the bidder on this project and terminate any contract awarded based on the bid. The successful bidder further agrees to provide immediate written notice to the contracting executive branch agency if during the term of the contract it no longer complies with this certification and agrees such noncompliance may be grounds for contract termination.

A.9. NON-RESIDENT BIDDER PREFERENCE CERTIFICATION

A.9.1. By submitting a bid, bidders whose principal place of business is located outside the borders of South Dakota certify that the bidder's home country, state, or province does not provide a preference for resident bidders.

A.9.2. If the bidder's home country, state, or province does provide a preference for resident bidders, the bidder shall provide a statement with their bid explaining the nature and extent of that preference. If the bid is submitted electronically, the bidder may provide the statement as a document attachment or by using the “Response Notes” section of the online bid system.

A.9.3. If a bidder submits a bid that falsely certifies that the bidder's home country, state, or province does not enforce a preference for resident bidders or that any preference is less than it actually is and if the false certification results in the bidder being awarded the contract, the contract will be canceled immediately and the State may award a contract to the next low responsive and responsible bidder.

A.10. ASSIGNMENT OF ANTITRUST CLAIMS

By submitting a response to this solicitation, the bidder agrees to convey, assign and transfer to the State of South Dakota all rights, title and interest in and to all causes of action it may now or hereafter acquire under the antitrust laws of the United States, 15 U.S.C.A. §1, et seq.

(1973), and under the antitrust laws of the State of South Dakota, SDCL 37-1, and amendments thereto, relating to the particular goods, services and materials purchased by the State of South Dakota in connection with this bid.

A.11. BID OPENING

A.11.1. Sealed bids shall be opened at the Office of Procurement Management Office, Foss Building, 523 E. Capitol Avenue, Third Floor, Pierre, South Dakota, 57501 at the bid opening date and time specified in the solicitation. Bidders and the public are invited, but not required, to attend the formal opening of bids.

A.11.2. No decisions related to an award of a contract will be made at the opening. Purchasing Specialists will not communicate bid prices after the opening in response to a telephone request. After an award has been made the bid tabulation will be available to registered bidders through the e-procurement system. A copy of the bid tabulation will be sent to any bidder who requests it and who provides a fax number or email address or self-addressed, stamped envelope.

A.12. BIDS SUBJECT TO PUBLIC DISCLOSURE

Unless otherwise specified in SDCL 1-27, SDCL 5-18, or other applicable law, documents and information a bidder submits as part of or in connection with a bid are public records and subject to disclosure. Bidders claiming any portion of their bid as proprietary or confidential must specifically identify what documents or portions of documents they consider confidential and identify applicable law supporting their claim of confidentiality. The State Procurement Director shall make the final decision as to whether the documentation or information is confidential.

A.13. LATE BIDS

Bids received after the response due date and time shall be deemed non-responsive and shall NOT be considered for any resultant award.

A.14. LEGAL CONTRACT

A.14.1. Submitted bids are rendered as a legal offer and any bid, when accepted by the Office of Procurement Management, shall constitute a contract.

A.14.2. The Contract resulting from this solicitation will consist of the following documents in order of preference: Contract award documents, including but not limited to the Purchase Order, Contract Modifications, required certification statements, affidavits, and change orders; the solicitation including any amendments; and the successful bid to the extent that the bid does not conflict with the requirements of the Contract award documents or solicitation or applicable law. In the event there is a conflict between any of the preceding documents, the Contract award documents prevail over the solicitation, and both the Contract award documents and the solicitation shall prevail over the successful bid.

A.15. PRICING

A.15.1. Bids shall remain firm for a minimum of thirty (30) days from the solicitation closing date.

A.15.2. Bidders guarantee unit prices to be correct.

A.16. MANUFACTURERS’ NAME, BRAND NAME AND APPROVED EQUIVALENTS

A.16.1. Unless otherwise specified in the solicitation, manufacturers’ names, brand names, information and/or catalog numbers listed in a specification are for the purpose of describing the standard of quality, performance, and characteristics desired and not intended to limit competition. Bidder may offer any brand for which they are an authorized representative, which meets or exceeds the specification for any item(s). However, if bids are based on equivalent products, indicate on the bid form the manufacturer’s name and number. Bidder shall submit sketches, descriptive literature, and/or complete specifications with their bid. Reference to literature submitted with a previous bid will not satisfy this provision. The bidder shall also explain in detail the reason(s) why the proposed equivalent will meet the specifications and not be considered an exception thereto. Bids that do not comply with these requirements are subject to rejection. The State reserves the right to determine which products offered would best meet its requirements. Said determination will be made in the State's best interest and shall, therefore, be considered final.

A.17. CLARIFICATION OF SOLICITATION REQUIREMENTS

Any request for clarification of the contents of this solicitation shall be directed to the Office of Procurement Management Purchasing Specialist specified in the Special Provisions section of the solicitation. Bidders or their agents may not contact any other state employee regarding any of these matters during the solicitation and evaluation process. Inappropriate contacts are grounds for suspension and/or exclusion from specific procurements. Bidders and their agents who have questions regarding this matter should contact the Purchasing Specialist identified.

A.18. REJECTION OF BIDS

The State reserves the right to reject any bids that do not comply with the requirements and specifications of the solicitation. A bid may be rejected when the bidder imposes terms or conditions that would modify requirements of the solicitation or limit the bidder’s liability to the State.

The State reserves the right to reject any or all bids as deemed to be in the best interest of the State of South Dakota.

A.19. USE OF RECYCLED OR BIOBASED MATERIALS

A.19.1. The Office of Procurement Management will endeavor to execute contracts with bidders who provide products containing biobased or recycled postconsumer materials defined as follows:

A.19.1.1. "BIOBASED," composed wholly or in significant part of biological products including renewable agricultural materials or forestry materials;

A.19.1.2. "RECYCLED," the quality of being manufactured from or consisting of, in whole or part, materials derived from solid waste;

A.19.1.3. "POSTCONSUMER MATERIAL,” products generated by a business or consumer that have served their intended end uses and that have been separated or diverted from solid waste for purpose of collection, recycling and disposition;

A.19.1.4. "RECOVERED MATERIAL," material which is recovered or derived from solid waste.

A.19.2. South Dakota law provides that a preference may be given to materials and supplies manufactured from recycled or biobased materials. This preference is applicable only if the bids of the persons or manufacturing concerns supplying the recycled or biobased materials, or the prices quoted by them, do not exceed by more than five percent the lowest bid or prices quoted by persons and manufacturing concerns offering non-recycled or non-biobased materials.

A.19.3. By signing and submitting a paper bid or submitting a bid electronically, the bidder certifies that the product(s) being offered comply with the specifications of this Solicitation and the percentages of postconsumer material and recovered material stated in the bid.

A.19.4. If you are bidding products with recycled content, and wish to be considered for preference, you must provide a statement with your bid requesting preference and documenting the recycled content, including the percentage of postconsumer and recovered material contained in each applicable line item.

A.19.5. If you are bidding biobased products, and wish to be considered for preference, you must provide documentation of certification under the USDA Biopreferred Program, or provide other documentation as evidence that the product being offered meets the definition for biobased products.

A.20. AWARD OF CONTRACT

A.20.1. The State may waive technical irregularities in bid of the low bidder as long as such irregularities do not alter the price, quality, or quantity of the supplies or services offered.

A.20.2. The State may award the contract(s) by item or groups of items, or may award the contract on an “all or none” basis, whichever is deemed by the State Procurement Director to be in the best interest of the State of South Dakota.

A.20.3. The contract shall be awarded within forty-five days of the bid opening by written notice to the lowest responsible and responsive bidder whose bid meets the requirements and criteria set forth in the invitation for bids.

A.20.4. The successful bidder shall enter into a contract with the state within fourteen days after receiving notice of award, on such forms as shall be provided, to furnish the required supplies or services in accordance with the solicitation and specifications or in accordance with the bid or proposal as accepted.

A.21. CORPORATE REGISTRATION REQUIREMENTS AND COMPLIANCE CERTIFICATION

A.21.1. All corporations, limited liability companies, limited liability partnerships, limited partnerships, cooperatives and business trusts, must comply with the corporate registration requirements of the South Dakota Secretary of State as outlined in SDCL Chapter 47, before transacting any business in the State of South Dakota. Forms for business corporations, limited liability companies, non-profit corporations, limited liability partnerships, limited partnerships, cooperatives, and business trusts are available at the Secretary of State's website at http://www.sdsos.gov/busineservices/corporations_forms.shtm.

A.21.2. By submitting a bid, any vendor interested in doing business with the State of South Dakota as a result of this solicitation certifies that they are currently registered, or will be registered with the Secretary of State before any contract is awarded.

A.21.3. Any vendor that cannot certify registration with the Secretary of State, and is claiming exemption from the registration requirement, must provide a statement with their bid providing specific details supporting the exemption the vendor is claiming. Exemptions to the corporate registration requirement can be found in SDCL 47-1A-1501.

A.21.4. It is the bidder’s responsibility to determine what they must do to comply with this requirement through consultation with their own legal counsel. SDOPM personnel may not give any advice or assistance to bidders for making a determination of exemption from the corporate requirements.

A.22. CONTRACT MODIFICATIONS

A.22.1. Contracts are issued under the authority of the State Procurement Director who signs the contract(s). The contract(s) may be modified only through a written contract modification signed by the State Procurement Director.

A.22.2. Any change to the Contract, including the addition of work or materials, the revision of payment terms, or the substitution of work or materials, directed by a person who is not specifically authorized by the Office of Procurement Management in writing, or made unilaterally by a supplier, is a breach of the contract. Unless otherwise specified by applicable law or rules, such changes, including unauthorized written contract modifications, shall be void and without effect, and the supplier shall not be entitled to any claim under the contract based on those changes. No oral statement of any person shall modify or otherwise affect the terms, conditions, or specifications stated in the contract.

A.23. DELIVERY, INSPECTION AND ACCEPTANCE

A.23.1. Unless otherwise specified in the solicitation or awarding documents, all deliveries shall be F.O.B. Destination. The bidder(s) awarded the contract(s) shall prepay all packaging, handling, shipping and delivery charges and firm prices quoted in the bid shall include all such charges. All products and/or services to be delivered pursuant to the contract(s) shall be subject to final inspection and acceptance by the State at destination. “Destination” shall mean delivered to the receiving dock or other point specified in the purchase order. The State assumes no responsibility for goods until accepted by the State at the receiving point in good condition. Title and risk of loss or damage to all items shall be the responsibility of the supplier until accepted by the receiving agency. The supplier(s) awarded the contract(s) shall be responsible for filing, processing, and collecting any and all damage claims accruing prior to acceptance.

A.23.2. Supplier(s) awarded the contract(s) shall be required to deliver products and services as bid, during normal working hours, on or before the required date. Deviations, substitutions or changes in products and services shall not be made unless expressly authorized in writing by the Office of Procurement Management. Deliveries shall be made at such time, place and in such quantities as shown on the Purchase Order.

A.24. INVOICING AND PAYMENT

A.24.1. Unless otherwise specified, invoices will be paid after products have been delivered or services provided.

A.24.2. The State will make payments to the contract, and interest on late payments will be governed by South Dakota Codified Law 5-26, “Prompt Payment Act”.

A.25. TAX EXEMPTION

A.25.1. State agency acquisitions are exempt from sales taxes and federal excise taxes. Bidders shall not include these taxes in price quotes, except that State taxes will be included in bids for gasoline.

A.26. AUDIT AND RECORDS CLAUSE

A.26.1. As used in this clause, “records” includes books, documents, accounting procedures and practices, and other data, regardless of type and regardless of whether such items are in written form, in the form of computer data, or in any other form. In accepting any contract with the State, the successful bidder(s) agree any pertinent State or Federal agency will have the right to examine and audit all records relevant to execution and performance of the resultant contract.

A.26.2. The successful bidder awarded the contract is required to retain records relative to the contract for the duration of the contract and for a period of three years following completion and/or termination of the contract. If an audit, litigation, or other action involving such records is started before the end of the three year period, the records are required to be maintained for three years from the date that all issues arising out of the action are resolved, or until the end of the three year retention period, whichever is later.

A.27. NON-APPROPRIATION CLAUSE

Any contract depends upon the continued availability of appropriated funds and expenditure authority from the Legislature for the intended purpose. If for any reason the Legislature fails to appropriate funds or grant expenditure authority, or funds become unavailable by operation of law or federal funds reductions, the contract will be terminated by the State. Termination for any of these reasons is not a default by the State nor does it give rise to a claim against the State.

A.28. GOVERNING LAW AND VENUE

This solicitation and any resulting contract shall be governed by and construed in accordance with the laws of the State of South Dakota.

Venue for any action, claim, dispute or litigation pertaining to or affecting any contract shall be in Circuit Court, Sixth Judicial Circuit, Hughes County, South Dakota.

A.29. TERMINATION FOR CAUSE

A.29.1. The supplier may terminate the Contract for default or other just cause with a 30-day written request and upon written approval from the SDOPM. The State may terminate the Contract for default or any other just cause upon a 30-day written notification to the supplier.

A.29.2. The State may terminate the Contract immediately, without a 30-day written notice to the supplier, when violations are found to be an impediment to the function of an agency and detrimental to its cause, when conditions preclude the 30-day notice, or when the State Procurement Director determines that an administrative error occurred prior to Contract performance.

A.29.3. If the Contract is terminated, the State shall be liable only for payment for products and/or services delivered and accepted.

A.30. TERMINATION FOR CONVENIENCE

A.30.1. The State may terminate the Contract, in whole or in part, for convenience if the State Procurement Director determines that termination is in the State’s best interest. The State Procurement Director shall terminate the Contract by delivering to the supplier a Notice of Termination for Convenience specifying the terms and effective date of Contract termination. The Contract termination date shall be a minimum of 60 days from the date the Notice of Termination for Convenience is issued by the State Procurement Director.

A.30.2. If the Contract is terminated, the State shall be liable only for products and/or services delivered and accepted, and for costs and expenses (exclusive of profit) reasonably incurred prior to the date upon which the Notice of Termination for Convenience was received by the supplier.

A.31. INSURANCE

The successful bidder(s) awarded the contract shall obtain and retain insurance, including workers’ compensation, automobile insurance, medical malpractice, and general liability, as applicable, or as required by State or Federal law, prior to commencement of any work in connection with the contract. The supplier awarded the contract shall timely renew the policies to be carried pursuant to this section throughout the term of the contract and shall provide the State with certificates of insurance, and, when requested, the insurance policy involved.

A.32. EMPLOYMENT RELATIONSHIP

The Contract does not create an employment relationship. Individuals performing services required by the contract are not employees of the State of South Dakota or the procuring agency. The supplier’s employees shall not be considered employees of the State of South Dakota nor of the procuring agency for any purpose, and accordingly shall not be eligible for rights or benefits accruing to state employees.

A.33. COMPLIANCE WITH APPLICABLE LAWS

The products and services supplied under the contract shall comply with all applicable federal, state and local laws, and the supplier shall maintain all applicable licenses and permit requirements.

A.34. SPECIAL PROVISIONS

Special Provisions set forth in SECTION B apply with the same force and effect as these General Provisions. However, conflicts or inconsistencies shall be resolved in favor of the Special Provisions.

B. SPECIAL PROVISIONS

B.1. PURCHASING SPECIALIST CONTACT INFORMATION

The SDOPM Purchasing Specialist listed below is the contact for all questions related to this solicitation.

Scott Nelson, Purchasing Specialist Office of Procurement Management Email: Scott.Nelson@state.sd.us Phone: 605-773-4275 Fax: 605-773-4840

B.2. CONTRACT TERM

B.2.1. Award will be made through the issuance of a purchase order by the Office of Procurement Management.

B.3. BID BOND

B.3.1. No bonding required.

B.4. PRICING/ESCALATOR CLAUSE

B.4.1. All prices quoted by the bidder shall be firm for the term of the contract.

B.4.2. Price decreases are acceptable on invoice(s) presented for payment. If the open market price of a specific contract item is under the vendor's price, the State reserves the right to purchase the lower priced product.

C. SOLICITATION SPECIFICATIONS

Specifications for specific line-items are located in the line-item notes, or as file attachments on the line-item. For bidders submitting paper bids, any line-item specification attachments will be attached to the bid form in line-item order.

D. EVALUATION

Award will be made to the lowest responsive bidder.

Item 1 Quantity 1: Turnkey truck equipment and Installation.

The intent of this specification is to describe the assembly of a SDDOT paint supply truck and the attached equipment needed to be installed for painting operations. The truck shall be fully operational when delivered to the SDDOT location and ready to be put into service. The Vendor shall be responsible for the mounting of all equipment and materials needed to mount the equipment and no additional cost to

SDDOT.

The turnkey package includes a flatbed, hydraulic system, crash attenuator, broom, and message board installed on SDDOT provided tandem axle truck chassis. It is relevant that the unit meets the requirements to operate in the all-weather conditions experienced while performing jobs from the South

Dakota state highway system.

Installation: The attached equipment shall be installed according to the manufacturer’s instruction and to the acceptance/approval of the SDDOT. The hydraulic hoses shall be routed in a way so that they are secure and protected from any damage. All hydraulic hoses shall be flat-face quick-coupler, including the return lines on removable equipment. All hardware mounted to the equipment shall be stainless steel or other non-corrosive material and approved by the SDDOT.

Truck Chassis for equipment to be mounted on will be a 2026 Freightliner 114SD Plus tandem axle truck and will be provided by SDDOT.

There will be 1 truck that shall have the following equipment attached:

1. Flatbed, Message Board, Attenuator, Broom. - FOB Aberdeen

The equipment shall be standard production of the latest model with standard accessories and in addition meet or exceed the following minimum specifications:

Flatbed:

• Flooring – Shall be apitong hardwood

• Width – shall be 96 inches

• Length - shall be a minimum of 24 feet and a maximum of 24 feet 6 inches.

• Cross members – Shall be on 12 inch centers.

• Shall have recessed light holes. Lights shall be LED and meet FMVSS 108 requirements

• Sides shall be 6 inch 11 gauge high strength roll-formed steel sides, front and rear outrail.

• Shall have heavy duty 3/8” x 2 ½ inch banding rail for securing cargo.

• Finish shall be high gloss school bus yellow acrylic electrocoat. Must match manufacturer paint code L3258EY (Semi Yellow Elite EY) or equivalent.

• Bulkhead - Formed one-piece 12-GA skin sheet with punched hole window and corrugated construction for added durability and appearance. Painted with a high gloss school bus yellow acrylic electrocoat topcoat. Bulkhead shall be welded to flatbed.

TRUCK MOUNTED BROOM:

• Shall be hydraulically driven and angled rotary broom,

• 32” in diameter x 96” wide, and broom speed up to 250 RPM.

• Shall be complete and assembled with Monroe MC6000 plow portion quick hitch and any required hardware needed to immediately mount and operate on SDDOT truck with no existing

Monroe MC7082 truck portion quick hitch with pin height of approximately 18”.

• Push frame shall be constructed to attain a distance of approximately 70” between center of broom core and pin on the truck portion of quick hitch.

Frame:

• Shall be 3-1/2” OD round tubular cross member and 2 brush arms formed from 1/4" plate.

• Bearings shall be self-aligning pillow block if needed.

• 2- 16.5” x 8”, 8 ply tires mounted behind brush and capable of rotating 360 degrees.

• Shall be capable of oscillating 10 degrees to allow broom to follow ground irregularities and equipped with storage stands in front of broom.

• Unit shall have grade 80 lift chain capable of reaching truck mounted snowplow lift arm located

67” from the floor.

Drive:

• Shall have 2 low flow, 16 GPM, low speed, high torque motors coupled directly to the brush core by means of a 5-5/16”poly hexagonal hub.

• Recessed motors protected from accidental collision

• Shall Include hoses from hydraulic drive motor(s) to bulkhead/valve

Swing:

• Shall be capable of hydraulically angling 30 degrees left and right on a 1-1/2 inch center pivot.

• Shall have adjustable hydraulic flow restrictor for angle cylinder.

Brush:

• Shall have refillable combination poly and wire on one wafer,

• Spacers and hubs shall be 20 gauge mild steel 2” wide.

• Brush shall be capable of removing to replace bristles without disconnecting hoses.

• Shall be able to easily adjustable for manufactures recommended brush pattern throughout the life of the bristles.

Brush Hood:

• Shall be constructed with formed edge 16 gauge steel and manufactures dirt deflector.

• 12-Gauge steel end plates

• Hood covers 145° of brush

• Shall have pre-drilled holes for easy installation of front deflector.

• Shall have dirt deflector Finish:

• Shall have one coat of epoxy primer and two coats of yellow polyurethane paint.

Truck Mounted Attenuator:

The attenuator must fold up vertical and be under 13ft in height when correctly mounted.

Units that do not fold up or fold over the chassis are not acceptable.

Must have a minimum width of 7ft 6in.

Must fold by hydraulic power unit (12 volt operating voltage) mounted in or on the attenuator.

Must have a remote or cabin control to operate attenuator from inside.

Must be made of a modular design for easier replacing parts if needed.

Must be MASH tested and passed. FHWA Eligible. DOT approved.

Must include mount to attach to the back of the truck frame.

Must have ability to level attenuator in the down position.

Must have adjustable wheels (jacks) to aid in installing/removing.

All lighting must be LED.

Acceptable Not Acceptable

Must have service and parts availability in the United States.

Attenuator shall meet the requirements under the 2016 MASH crash test criteria for TL-3 evaluation criteria for speeds up to 62 mph. The following specifications describe a truck mounted attenuator which is mounted to a shadow vehicle for the purpose of protecting the work crew in front of the shadow vehicle.

Construction:

• Shall have a steel backup attached to the rear of the truck with an all steel support structure.

• Shall have an all-aluminum tube and plate construction.

• The frame shall not extend more than 13feet 6 inches from the back-up plate.

Material:

• The back-up plate support shall use all steel angles, plates, and C-channels.

• The tube frame construction shall use all aluminum tube and plate construction.

• The aluminum boxes shall use closed end sealing rivets for joining the sheet metal.

• The aluminum honeycomb shall be joined to the aluminum face sheets using oven cured epoxy resin.

• The material shall be as follows:

o Aluminum tubing – 6063 Aluminum T4 o Aluminum plate – 5052 Aluminum 0.250” o Aluminum sheet – 5052 Aluminum 0.062” o Aluminum honeycomb – Commercial grade 1’” and ½ “ cell size o Aluminum rivets – 3/16’ Sealed o Back up bolts – 1” and ¾” bolts grade #5

Performance and Safety Features:

• Galvanized, potentially reusable steel frame and cartridges.

• Replaceable energy absorbing cartridges.

• Full lane-width protection

• Open cartridge design

• Energy absorbing cushions

• Steel, Heavy duty under ride support

• Strut shall have 90 degree tilt. Shall allow for minimum truck overhang and a transport height maximum of 11 foot.

• Hydraulic cartridge and strut 90 degree tilt.

• Hydraulic lockouts and support brackets

• Shall be controlled hydraulically from operator’s cab.

• Shall have four storage jacks that are built in and allow the system to be rolled/stored with cartridge in the vertical position.

• Diamond grade reflective tape per MUTCD and rear LED lighting for turn/stop/marker.

• Shall sound a warning when the TMA is being raised or lowered.

Hydraulics:

FRONT CRANKSHAFT MOUNTED PUMP:

• The hydraulic pump shall be a U.S. manufactured axial piston pressure and flow compensated load-sensing type.

• The pump shall be cast iron construction and rated to 6.00 cubic inches per revolution at maximum stroke which will deliver 40 gpm @ 1200 engine rpm.

o A properly sized hydraulic oil cooler shall be provided for continuous high-flow operation.

• The pump shall have a 2” inch suction line and ¾” case drain line plumbed directly back to the reservoir and not through the return line filter.

• The pump shall be rated for 3000 PSI maximum and 2500 PSI continuous. Pump to be set at

2250 PSI, standby pressure to be set at 400 psi.

• The pump shall have a severe duty, high pressure outboard Teflon shaft seal that protects the pump shaft bearing and seal from external contamination and salt spray.

• The pump shall have a 1¼” keyed drive shaft and SAE type C mounting flange.

• The pump shall be Force America FASD60 or prior approved equal. Front mounted pump to be mounted as close to the radiator as possible.

• Hydraulic pump to shall have a 1” high pressure ball valve installed in high pressure line.

DRIVELINE:

• Neapco shaft with Spicer components 1280 - 1310 series.

• Proper slip movement. 3º operating angle. NLG1 Grade 1 extreme pressure grease.

• Drive line yokes shall be locked onto pump shaft with double setscrews.

• Setscrew shall set into machined grooves with yoke properly located on shaft. Driveline to be balanced.

HYDRAULIC VALVE:

• The hydraulic valve shall be of modular manifold design. Each hydraulic function requires an individual manifold stacked together to form the manifold base.

• The manifold base shall consist of an inlet section with SAE #16 inlet porting. SAE #20 outlet porting and SAE #4 load sense porting.

• There shall be a system relief in the inlet section to protect the system in the event the pump compensator fails.

• The hydraulic control valves shall be pulse-width modulated.

• Each valve section shall be a proportional valve with stroke limiters; each hydraulic valve segment shall be individually mounted to the manifold base assembly and be serviceable without removing any hydraulic hoses or any other hydraulic valve segments.

• All segments shall have heavy duty continuous duty coils and connections shall be with Hirschman connectors.

• Each segment shall be equipped with a rack and pinion manual override.

• The Broom rotation segment shall be rated to 40 GPM; all other segments shall be rated to 20 GPM or less.

Valve sections to be arranged as follows:

Broom Rotation 4-way motor spool

Broom Lift 3-way with float

Broom Swing 4-way

Broom Slide 4-way

Attenuator 4-way with downside relief and counterbalance valve

• Valve segments shall be “Add-A-Fold” model. Sections to have adjustable flow controls to allow functions to operate at pre-determined flow rate, to be tested for proper pressure and function.

• To have a hydraulic liquid filled (4000 PSI) pressure gauge mounted inside the hydraulic valve enclosure.

• No fittings or extension will be allowed in cab.

• No hydraulic hoses in cab.

HYDRAULIC VALVE ENCLOSURE:

• The valve assembly shall be mounted horizontally in a Stainless Steel weather-tight enclosure.

• The valve enclosure shall be fabricated of 10 & 12 gauge 304 stainless steel.

• Enclosure shall be designed to not allow humidity to be trapped inside.

• Valve to be mounted with all ports coming out the base and holes allowing hose adapter fittings.

Enclosure will allow for bulkhead style cable to enter the Base.

• Valve will be “Boxed In” with the cover and not the base.

• The cover shall be held to the enclosure by four heavy duty rubber latches.

• All plumbing shall be external, directly out the base of the valve enclosure.

• The enclosure shall be mounted on the frame rails.

CONTROL CENTER:

• Controls for all valve functions will be integrated into a single, self-contained control center.

• The control center shall be a padded armrest style that is ergonomically designed.

• Control center shall be modular in design for ease of installation and service and wiring and connectors shall be keyed throughout.

• A sealed, pre-wired harness for all valve controls must be provided.

• All components must be durable for long life and trouble-free operation.

• The electronic controller shall be a fully proportional multi-stick controller to operate all the cylinder functions.

• Multi-stick PWM driver electronics shall include as standard the capability to control at least 9 proportional outputs simultaneously.

• The control is available in a 3-stick, 4-stick, and 5-stick configurations.

• Control can either be Seat mounted, Floor mounted, or Switch base. This unit will be Floor Mounted.

• Controls must be located on the armrest at the operator’s fingertips.

• There shall also be five auxiliary rocker switches available.

• The switches shall be located between the joysticks and spreader control interface, and each shall be rated for 15 amps continuous current minimum.

• Consoles options shall be capable of supplying full rated power to switch outputs when all four auxiliary switches are at full 15 amp load.

For ease of operation the multi-stick control shall include the following features:

• LED-backlit nomenclature for all joystick functions.

• The joystick to the Attenuator shall include a momentary push button to provide an interlock feature to avoid accidental operation.

• Once the button has been pushed the joystick will be operable for a selectable period of time from 0-

15 seconds.

• The “Attenuator” decal shall be located near the attenuator joystick, shall be illuminated amber while disabled, and change to green backlighting when the driver engages the attenuator interlock button.

• The multi-stick communication hardware/software shall include 4 integral float options. The use of add-on float modules is unacceptable.

For flexibility of use the integral float programming shall have the following features:

• (4) axis functional float on any or all of the outputs with selectable forward/back, right/left functionality.

• 3-way or 4-way functionality.

• Selectable (3) second float delay timer

• Optional float enable switch inputs.

When float output for a given joystick functions is active, the LED-backlit nomenclature shall blink ON/OFF to provide visual feedback to the operator that the float function is engaged.

To ensure longevity of performance all lighting to be solid-state LED technology. The use of incandescent lamps or EL backlighting is unacceptable. All function joysticks shall be of contact-less Hall-effect design and offer up to a 5-million cycle life. The use of potentiometers is unacceptable. To increase safety of operation, joystick communication hardware/software shall include the following standard features:

• Input power monitor circuitry with power quality diagnostics

• Redundant dual-reference joystick signals for each joystick axis

• Joystick input off-center checking on all axes and output shutdown on system power-up

• Joystick out-of-range fault condition checking and output shutdown

• True outputs off with joystick centered

• LED-backlit nomenclature shall illuminate and flash RED when any error condition exists and an audible alarm shall sound.

• LED-backlit nomenclature shall blink ON/OFF with increasing frequency as the corresponding function is increased in speed to give operator visual feedback of each joystick.

• Joystick MIN/MAX output duty cycle thresholds, deadbands and error thresholds for each joystick output shall be customizable in the field through a built-in easy to use software interface. Laptops or personal computers shall not be necessary to calibrate the joystick MIN/MAX settings or other system characteristics. Joystick calibration data shall be retained on-board and shall be easily transferrable between joystick system components.

VALVE CONTROLS:

• The valve control in the control center for broom raise/lower (Electronic relay with time delay for float) and broom swing shall be a dual axis spring return to neutral.

• The valve control in the control center for the broom slide function shall be a single axis spring return to neutral for broom slide left/right.

• The valve control in the control center for the truck mounted attenuator shall be a single axis spring return to neutral and be furnished with a switch in handle for safety interlock.

• Control levers to be arranged in the following order: Broom Up/Down and LF/RT, Broom Slide, and attenuator functions.

HYDRAULIC RESERVOIR: Hydraulic reservoir shall be 30 gallon capacity, constructed of 12 gauge pickled steel, powder coated black, 3/16 thick angle iron mounting brackets and equipped with the following:

• Basket type filler breather cap

• ¾” Magnetic drain plug

• 2” NPT suction with 100-mesh screen type filter w/3 PSI bypass

• 5” Sight temperature gauge externally mounted

• Internal baffling

• Separate return port for case drain line

• 2” full flow brass ball valve

The hydraulic reservoir shall be equipped with an electric level sending unit to be wired to the control center for designated warning.

FILTER:

• Filter TS-1600-25-1-0/ZSRE-409-10-E assembly. 1-1/4” SAE w/condition indicator PG-20 with visual and 12 volt indicator, filter installed in top of tank to allow easy access.

• To include a C10038 return line manifold, installed in return line, to allow plumbing of sander return oil.

• Sander return line outlet (1”) to be plugged.

PRESSURE LINE FILTER:

• To include a 25 micron pressure line filter with 12 volt indicator installed in high pressure line between the hydraulic pump and hydraulic valve.

• Filter to be installed near hydraulic valve for easy servicing.

• Both filter 12 volt indicators to be wired to separate lights in the cab.

Message Board:

These specifications are intended to describe and to set minimum acceptable standards for (not to design) a 12” character minimal height, eight characters wide, three line Full Matrix vehicle mounted programmable message sign with arrow functions.

Message board to be mounted on the rear of the flatbed.

Minimum Specifications:

Message Board:

• The message sign outer cabinet shall be fabricated of aluminum

• The dimensions of the sign outer cabinet shall be 96” x 48” x 5”.

• The dimensions of the sign display shall be 85” x 42”.

• The display side of the message sign shall contain a clear window, which is a UV stabilized polycarbonate material designed to protect against the effects of weather.

• The polycarbonate window material shall have a scratch resistant surface to reduce degradation of message legibility due to scratches building up on the window

• The overall weight of the sign cabinet shall not exceed 210 pounds

• The sign enclosure shall be thermostatically controlled…