194 Wing AV Upgrade PWS 8 Aug 24 final.pdf

Camp Murray, AV Upgrade/Refresh

Performance Work Statement

8 Aug 2024

The following scope of work (SOW) is meant to clarify and document work to be done for the Washington Air National Guard at Camp Murray in building 109 rooms 202 & 221 as well as building 54 room 116. The design will entail equipment and programming to provide sound reinforcement and video content sharing in each space. With the use of an owner furnished (OFE) laptop the rooms will also support hybrid meetings and teaching. The OFE laptop will connect to the audio video equipment via a single USB-C cable. The laptop will then be able to take advantage of the room’s installed microphones, speakers, and cameras for hosting a remote audience. Content from the same laptop will be able to be shared on the room’s local display.

In building 54 room 116 new speakers will be mounted on either side of the existing display. A new PTZ camera will be mounted on the wall under the display. The camera lens will be centered at 42”. Cabling from the display will be routed inside the wall and through the room’s subfloor to the table location.

Two tabletop microphones and a USB-C docking station will be installed on the table. The microphones will provide audio to the far-end caller. The USB-C connection will allow for connection of an OFE laptop to share content and host a call.

In building 109 room 221 a new 75” display will be mounted on the wall in place of the existing whiteboard. Removal of the existing whiteboard is the responsibility of the owner and must be completed prior to the deployment of the new AV system. New speakers will be mounted on either side of the new display. A new PTZ camera will be mounted on the wall under the display. The camera lens will be centered at 42”. Cabling from the display will be routed inside the wall to the baseboard. A new cable track will be installed from the wall to the table starting at the base board and centered under the new display. Two tabletop microphones and a USB-C docking station will be installed on the table. The microphones will provide audio to the far end caller. The USB-C connection will allow for connection of an OFE laptop to share content and host a call.

In building 109 room 202 new ceiling speakers and power amplifier will be added for distribution of in room and meeting audio. The existing wall mount speakers will be disconnected and abandoned. The ceiling speakers currently in the room are part of the existing PA system and will NOT be touched. The existing ceiling microphones will be removed and turned over to the client. Two new beam forming ceiling array microphones will be installed in the room for providing audio to the far-end caller. It is the responsibility of the owner to replace any damaged or unusable ceiling tiles. Two new PTZ cameras will be mounted on either side of the stage to provide video for the far-end user. Two new wireless microphone channels will be installed and configured. Each microphone channel will have the option of using either a lapel style microphone or a handheld microphone. A single 18” long wired gooseneck microphone will be installed in the podium for voice lift. Also, at the podium a single USB-C connection will be provided to allow an OFE laptop to plug in and connect to the room microphones, speakers, and cameras for use in a call as well as share video content to the room projector. The existing projector and projection screen will remain and be integrated into the new AV system. A 7” touch panel will be installed at the podium to provide a control point for turning the system on/off, changing the volume level, and muting microphones. A new umbilical cable will be built in the podium for the purpose of plugging components in the podium to a new plug plate to be installed on the wall adjacent to the AV rack room. A new local AV only switch will be installed in the equipment rack behind the stage to provide interconnectivity of the room’s AV components for control. The existing AV components in the equipment rack for room 202 in building 109 will only be removed if they are part of the pre-existing AV system within this scope, are being disconnected, or are no longer needed. Any extra equipment that does not pertain to this AV scope should be removed in advance of the deployment window to maximize space in the existing AV rack. Contractor is not responsible for any existing functions as it relates to audio and video other than what is included in the scope above.

Camp Murray – Building 54

ROOM 116:

Video:

• Contractor will provide and install one (1) PTZ camera for the purpose of capturing the room participants.

• Contractor will provide and install one (1) table hub I/O interface for transport of audio and video to one (1) matching display hub on the wall behind the TV.

• Contractor will provide and install one (1) USB-C driverless docking station at the client’s request to provide a single cable connection at the table for both video and audio.

• Contractor will reintegrate the existing owner provided wall mounted display to be used for sharing content locally and displaying conference video. Contractor is not responsible for the size of the display, verifying it works correctly, or ensuring its compatibility with future AV components.

Audio:

• Contractor will provide and install two (2) column style wall mounted speakers on either side of the existing display for the amplification of conferencing audio playback as well as local audio from video.

• Contractor will provide and install two (2) tabletop microphones to provide audio of the room participants to the far end caller.

Control:

• Control of the existing display is the responsibility of the owner.

• Contractor will provide a tabletop remote for control of camera presets and speaker audio level.

• The user’s laptop controls can be used for further level adjustment if required.

Furniture And Equipment Rack:

• Contractor will install new cable and equipment behind the existing display, under the room’s subfloor, and at the existing conference table.

Camp Murray – Building 109

ROOM 221:

Video:

• Contractor will provide and install one (1) 75” display for displaying meeting video and sharing video content from local HDMI input.

• Contractor will provide and install one (1) PTZ camera for the purpose of capturing the room participants.

• Contractor will provide and install one (1) table hub I/O interface for transport of audio and video to one (1) matching display hub on the wall behind the TV.

• Contractor will provide and install one (1) USB-C driverless docking station at the client’s request to provide a single cable connection at the table for both video and audio.

Audio:

• Contractor will provide and install two (2) column style wall mounted speakers on either side of the new display for the amplification of conferencing audio playback as well as local audio from video.

• Contractor will provide and install two (2) tabletop microphones to provide audio of the room participants to the far end caller.

Control:

• Control of the new display will be through the manufacturer provided remote.

• Contractor will provide a tabletop remote for control of camera presets and speaker audio level.

• The user’s laptop controls can be used for further level adjustment if required.

Furniture And Equipment Rack:

• Contractor will provide and install two (2) 6’ pieces of cable raceway from the baseboard under the display to the end of the table for cables going between the display hub and the table hub.

• When possible, Contractor will run cabling inside the wall.

• Contractor will install new cables and equipment behind the display and at the existing conference table.

Camp Murray – Building 109

ROOM 202:

Video:

• Contractor will reintegrate one (1) owner provided projector. The projector will remain installed. New video and control cables will be installed.

• Contractor will reintegrate one (1) owner provided projection screen. The screen will remain installed. New control cabling will be installed.

• Contractor will provide and install one (1) AVoIP video decoder to be installed at the existing projector for video and control.

• Contractor will provide and install one (1) AVoIP video encoder to be installed at the podium for connection to the owner provided laptop.

• Contractor will provide and install one (1) USB-C driverless docking station at the client’s request to provide a single cable connection at the podium for both video and audio.

• Contractor will provide and install two (2) PTZ cameras on either side of the stage for providing video of the room to participants at the far end of a call.

Audio:

• Contractor will provide and install two (2) ceiling mounted beam forming array microphones to provide audio from the room to far end callers.

• Contractor will provide and install one (1) 2-channel wireless access point for wireless microphones.

• Contractor will provide and configure two (2) wireless belt pack transmitters with two (2) lavalier microphones.

• Contractor will provide and configure two (2) wireless handheld vocal microphone transmitters to be used with lavaliers are not desired.

• Contractor will provide and install one (1) 18” gooseneck microphone in the podium with one (1) shock resistant microphone mount.

• Contractor will provide and install fifteen (15) 6” ceiling speakers to provide amplification of meeting audio and in-room audio to all participants in the space.

• Contractor will provide and install one (1) 2-channel digital 70v power amplifier for the new ceiling speakers.

• Contractor will provide, install, and configure one (1) audio digital signal processor (DSP) for audio processing and room control.

• Contractor will provide and install one (1) network charging station for new wireless microphones.

Control:

• Contractor will provide and install one (1) 24-port network switch to control the AV equipment within the room.

• Contractor will provide and install one (1) 7” control panel at the podium for control of equipment power and audio levels.

• Contractor will provide and install one (1) IP controlled screen relay to integrate the existing projection screen control into the new AV system.

• Contractor will provide and install one (1) IP controlled universal battery back device for power management and protection. This UPS will require a 20-amp outlet.

Furniture And Equipment Rack:

• Contractor will provide and install one (1) single gang plug plate on the wall near the podium to create an easy plug point for devices installed in the podium.

Documentation:

• Contractor will provide as-built schematic and AV Construction drawings to the client upon project completion.

• Contractor will provide digital sets of MEP coordination documents for project coordination with other trades.

• Contractor will provide a network utilization file (excel format) that details device IP addresses, login credentials, and switch VLAN configuration.

• Contractor will provide all files and code for device configuration.

Owner Responsibility:

• Conveyance Paths

• All Electrical work

• 20-amp power outlet in rack room for new UPS.

• Owner to provide scissor lift for access to high ceilings.

• Owner will provide access to the building and rooms during work hours

ASSUMPTIONS AND CLARIFICATIONS:

• A site survey may need to be conducted to ensure that the proposed system design meets the needs of the client and will function properly in the space being provided.

• A reasonable effort will be made to run any cabling in hidden spaces such as attics or crawl spaces.

If a clear path is not available, wire will be surface mounted if conveyance is not provided.

• All owner furnished (OFE) gear must be available and onsite as specified in the schedule provided by CONTRACTOR.

• OFE gear assumed to be fully functional. Gear that is not functional might necessitate a change order.

• Every reasonable effort will be made to control and/or monitor OFE equipment. However, equipment not been supplied or recommended by Contractor cannot be guaranteed to work as desired or expected in the system. If this occurs Contractor will recommend replacement equipment for proper system operation.

• Prior installation cable terminations are assumed to be functional and working condition. Errors in prior installation could result in a labor change order.

• All Networking necessary for AV system functionality needs to be in place prior to installation. Any delays may incur additional costs.

• All cabling that is needed to connect to the AV systems must be in place prior to any installation work.

Any delays will incur additional labor costs.

• All owner furnished labor will be performed according to CONTRACTOR timeline. Any delays to the timeline due to owner furnished labor could result in change orders and additional costs.

• CONTRACTOR shall include up to six (6) hours of training which should include any personnel that will use the system on a regular basis.

• All equipment is subject to delays due to global shortage on some electronic parts. While all efforts are put into proper supply chain management, unforeseen shipping delays are possible. Normal lead time is now 10-12 weeks.

SOW additional information

Building 109 Room 202 - The room has old Tanberg ceiling microphones that need upgrading to a newer in-ceiling microphones. Room needs two wireless mics. Existing lectern needs a wired pedestal microphone. Room needs two web cameras flanking the stage, wall mounted. Existing wall mounted speakers will be used in new design. Lectern will need a touch panel to control AV. All cabling and wiring to the lectern will be terminated on the adjacent wall and a removable pigtail design will be created between the wall and the lectern. All background components will be installed in adjacent AV room behind the lectern (see photos). Existing Drop Screen and projector will remain. HDMI and USB powered baluns will be required. Must have a connection to the system via USB-C for laptop connection.

Building 109 room 221 - Remove Smart Board and replace it with a large flat screen to fill the space Add a Web camera on top of the screen. New Webcam will be an all-in-one, speakers, and microphone with an external mic on the table. Need a docking control point that connects to the monitor and camera speaker system. This room will only need a basic collaboration point with no touch screen control panel.

HDMI and USB powered baluns will be required.

Building 54 room 116 - Needs Webcam speakers and mics new cable runs to the table and a control point that a laptop can be plugged into. The room has existing monitor that will remain. All cabling will be run in sub-floor from wall mounted monitor to the table and computer control point. This room will only need a basic collaboration point with no touch screen control panel. HDMI and USB powered baluns will be required.

Operating Constraints:

All Items must be TAA compliant and DISA APLITS requirements (see https://aplits.disa.mil/processAPList) and DoD security requirements for NIPR access.

AT/OPSec Items:

1.Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within Government controlled installation, facility, or area. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR).

The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force

Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

https://aplits.disa.mil/processAPList

1b. For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (DODIO 2000.16V1_DAFI 31-145, DAFI 31-101 and DODM 5200.08v3_DAFMAN 31-101v3), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

4.Antiterrorism Awareness Level I Training (AT Level I). This standard language is for contractor employees with an area of performance within a US Government controlled installation, facility or area.

All contractor employees, to include subcontractor employees, requiring access to US Government installations, facilities and controlled access areas shall complete AT Level I training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. AT Level I may be accomplished by a Level I qualified instructor; completing the Force Protection computer-based training (CBT) course on Joint Knowledge Online (JKO) at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf. For those without a CAC, select "Non-CAC" user on the JKO site. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit AT Representative.