19331 Addendum #1 Package.pdf

ADD1-1

BOARD OF COUNTY COMMISSIONERS

PALM BEACH COUNTY, FLORIDA

FACILITIES DEVELOPMENT AND OPERATIONS DEPARTMENT

PROCUREMENT & PROJECT IMPLEMENTATION GROUP

PROJECT NAME: Jim Brandon Equestrian Center – Microphone System Replacement

PROJECT NUMBER: 19331

ADDENDUM NUMBER: ONE

DATE OF ISSUANCE: March 19, 2019

TO: Prospective Bidders

This addendum forms a part of the contract documents, modifies the original bid documents and shall be as binding as if contained therein.

This Addendum consists of one (1) page and two (2) attachments.

CHANGE TO BID/QUOTATION FORM:

Change bid due date from “March 21, 2019 by 2:00 PM” to read “March 28, 2019 by

2:00 PM”.

CHANGE TO BID FORM:

Delete the Bid Form in its entirety and replace with the attached Bid Form, excluding Lot 3 – 120 VAC Service Bid Price.

CHANGE TO ATTACHMENT D - PROJECT REQUIREMENTS:

Delete Attachment D – Project Requirements dated February 15, 2019 in its entirety and replace with Attachment D – Project Requirements dated March 18, 2019.

Insert Exhibit “7”.

IT IS REQUIRED THAT THIS ADDENDUM NO. ONE (1), AND ANY PREVIOUSLY

ISSUED ADDENDUM(S), BE SIGNED IN THE ACKNOWLEDGMENT OF RECEIPT

BELOW, AND ATTACHED TO THE BID FORMS AND BECOMES PART OF BID

FORMS AND CONTRACT DOCUMENTS.

ACKNOWLEDGMENT OF RECEIPT: _____________________________________

END OF ADDENDUM

Form Rev. 01/23/19 Invitation for Quote – Non-federal

BID FORM

IN ORDER TO BE DEEMED RESPONSIVE TO THIS INVITATION TO QUOTE/BID, THE QUOTE/BID

PACKAGE MUST CONTAIN:

a) This Quote/Bid Form completed and executed.

b) Schedules 1 and 2.

c) Bid Security. (If the bid/quote is $200,000 or more).

THE FOLLOWING MUST BE COMPLETED AND SIGNED BY CONTRACTOR

Lot 1 - Wireless Microphone System

Price:

(written out) (written out) (numeric)

Lot 2 – QSC Q-SYS Core and Touchscreen

Price:

(written out) (written out) (numeric)

Total Bid

Price:

(written out)

TOTAL BID/QUOTE AMOUNT $

Written amount

2. Bidder commits to achieving the APIs applicable to this solicitation as designated on Attachment B and as submitted on its Schedules 1 and 2.

3. Is the Bidder a Palm Beach County Registered S/M/WBE? Yes_____ No_____

4. Commercial Non-Discrimination Certification. The undersigned Bidder hereby certifies and agrees that the following information is correct: In preparing its response to this Solicitation, the Bidder has considered all proposals submitted from qualified, potential Subcontractors and suppliers, and has not engaged in "discrimination" as defined in the County’s Commercial Nondiscrimination Policy as set forth in Resolution 2017-1770 as amended, to wit: discrimination in the solicitation, selection or commercial treatment of any Subcontractor, vendor, supplier or commercial customer on the basis of race, color, national origin, religion, ancestry, sex, age, marital status, familial status, sexual orientation, gender identity or expression, disability, or genetic information, or on the basis of any otherwise unlawful use of characteristics regarding the vendor's, supplier's or commercial customer's employees or owners; provided that nothing in this policy shall be construed to prohibit or limit otherwise lawful efforts to remedy the effects of discrimination that have occurred or are occurring in the County’s relevant marketplace of Palm Beach County. Without

Form Rev. 01/23/19 Invitation for Quote – Non-federal limiting the foregoing, "discrimination" also includes retaliating against any person or other entity for reporting any incident of "discrimination." Without limiting any other provision of the solicitation, it is understood and agreed that, if this certification is false, such false certification will constitute grounds for the County to reject the bid submitted by the Bidder for this Solicitation, and to terminate any contract awarded based on the response. As part of its bid, the Bidder shall provide to the County a list of all instances within the immediate past four (4) years where there has been a final adjudicated determination in a legal or administrative proceeding in the State of Florida that the Bidder discriminated against its Subcontractors, vendors, suppliers or commercial customers, and a description of the status or resolution of that complaint, including any remedial action taken. As a condition of submitting a bid to the County, the Bidder agrees to comply with the County’s Commercial Nondiscrimination Policy as described in Resolution 2017-1770 as amended.

BID/QUOTE PROVIDED BY:

Contractor Name

Date Signature

Title

Bid/Quotes Must Contain Original Signatures. No Copies or Faxed Quotes Will Be Accepted

Jim Brandon Equestrian Center - Proj. Req. Page 1 of 8 Microphone System Replacement Project No. 19331

ATTACHMENT D

PROJECT REQUIREMENTS

Annual Contract – Low Voltage

Date: March 18, 2019 Contact: Andrew Gamble, Capital Improvements Division Phone: (561) 233- 2055 Project Title: Jim Brandon Equestrian Center - Microphone System Replacement Project #: 19331 Project Location: 7500 Forest Hill Blvd., West Palm Beach, FL

1. GENERAL

a. The work covered by this Request for Quote consists of, but is not limited to, the furnishing of all labor, equipment, devices, tools, materials, transportation, professional services, supervision, drawings, permitting and all miscellaneous requirements to perform all operations necessary to accomplish the work set forth below and shall be considered part of the Scope of Work.

b. Please reference the Annual Contract – Low Voltage for additional requirements.

c. Work to be completed during the hours of 7:00 am to 5:00 pm, Monday through

Friday.

d. Contractor shall contact the Project Manager, within seventy-two (72) hours of

Notice to Proceed to establish scheduling etc. required for project implementation.

e. Work to be completed within sixty (60) days of permit issuance. Permit application, if required, is to be submitted by Contractor within five (5) days of Notice to Proceed and due diligence exercised to address all Building Department comments.

f. Liquidated damages will accrue in the amount of $80 per day.

g. The Contractor will provide a Certificate of Occupancy or Certificate of Completion, as appropriate, obtained from the proper Building official, prior to processing of final payment.

h. Contractor is responsible for obtaining all measurements during the site inspection.

2. SCOPE OF WORK

The purpose of this project is to replace the wireless microphone system, provide the customer with a user interface allowing each microphone input to be assigned to one or all speaker zones, install microphone input receptacles at each arena and replace the speakers in the covered arena. Please refer to the following:

Exhibit “1” Section 270640 PBC Multimedia Equipment Guidelines

Exhibit “2” Section 275116 PBC Public Address Equipment Guidelines

Exhibit “3” Axient Digital Wireless System

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Project No. 19331

Exhibit “4” Wireless Microphone Installation Layout (Lot 1)

Exhibit “5” Touch Panel Screen Example (Lot 2)

Exhibit “6” 120VAC Service Outlets (Lot 3)

Exhibit “7” Required Coverage Area

a. All work, when applicable, shall comply with ESS multimedia specification 270640, revision 04/25/17 (Exhibit “1”) and ESS public address specification 275116, revision 04/25/17 (Exhibit “2”). All substitutions must be approved in writing prior to procurement.

b. Data sheets for all equipment and cabling shall be submitted to ESS for review and approval.

c. Purchase and install all equipment, wiring, and infrastructure. This is a turnkey project.

d. It is the responsibility of the installer to identify the exact location of each antenna to achieve the best reception in the required area of coverage defined in Exhibit 7.

No antenna shall be mounted below 15 foot. All cabling, antenna and electronics shall be encased in non-metal material sealed in such a way as to provide protection from the weather.

e. Notify Project Manager at least a week in advance of work so site visits may be scheduled for inspections and acceptance testing of the installation.

LOT 1 WIRELESS MICROPHONE SYSTEM

a. Installer must have level 2 Shure Integrated Systems Certification and provide references of similar installations of a wireless microphone system of this quality and cost.

b. The installer shall configure 2 AD4Q receivers in quadversity mode sharing the six antennas amongst the three receivers listed below per the Shure proposed design.

c. Replace the existing installed Shure microphone system in ESS Audio Racks 1 and 2 with the new Shure designed wireless microphone system. The new system shall be installed in ESS Audio Rack 2. Return the existing installed Shure wireless microphone system equipment from ESS audio racks 1 and 2 to ESS. Purchase all required equipment, materials and permits. Reference the attached drawing, interconnect diagram and parts list below. Purchase the mounting stands for the UA834WB amplifiers.

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Project No. 19331

ITEM QTY PART NUMBER MANUFACTURER DESCRIPTION REF.DES.

1 AR LMR-400

TIMES MICROWAVE

SYSTEMS LOW LOSS COAXIAL CABLE RG-8 W1-W12

2 2 AD4Q-A SHURE QUAD Rx IN QUADVERSITY WIRELESS RECEIVER A1-A2

3 1 AD4D-A SHURE DUAL CHANNEL WIRELESS RECEIVER A3

4 5 AD2/SM58-G57 SHURE AD HANDHELD MICROPHONES WITH SM58 HEADS

5 2 UA845UWB SHURE ANTENNA DISTRIBUTION AMPLIFIER A4-A5

6 2 UABIAST SHURE POWER FOR MULTIPLE AMPS PS1-PS2

7 2 UA221 SHURE PASSIVE SPLITTER/COMBINER; MODIFIED PER FAQ#2990 CP1-CP2

8 8 UA834WB SHURE INLINE UHF ACTIVE LINE AMPLIFIER AR1-AR8

9 2 UA874US SHURE

DIRECTIONAL LOG PERIODIC WIDE BAND ANTENNA FOR

COVERED ARENA ANT A-1B, ANT B-1B

10 4 SHURE 1/2 WAVE DIPOLE ANTENNA COMES WITH RECEIVER

ANT A-1A, ANT B-1A,

ANT C, ANT D

PARTIAL PARTS LIST

d. Install the new equipment A1-A5 and PS1-PS2 into ESS Audio Rack 2. Provide all wiring needed to connect the system to digital signal processor and connect the distribution amplifiers to the three receivers. Label all devices with the reference designators.

e. Terminate all cabling shown below with appropriate manufacturer recommended connectors.

CABLE # FROM TO

CABLE I.D.

LABEL BOTH ENDS

W1 ESS AUDIO RACK 2 NEMA ENCLOSURE J1 ANT A

W2 ESS AUDIO RACK 3 NEMA ENCLOSURE J1 ANT B

W3 ESS AUDIO RACK 4 NEMA ENCLOSURE J1 ANT C

W4 ESS AUDIO RACK 5 NEMA ENCLOSURE J1 ANT D

W5 NEMA ENCLOSURE J1 NEMA ENCLOSURE J2 ANT A-1

W6 NEMA ENCLOSURE J1 NEMA ENCLOSURE J2 ANT B-1

W7 NEMA ENCLOSURE J1 NEMA ENCLOSURE J2 ANT C-1

W8 NEMA ENCLOSURE J1 NEMA ENCLOSURE J2 ANT D-1

W9 NEMA ENCLOSURE J2 NEMA ENCLOSURE J3 ANT A-1A

W10 NEMA ENCLOSURE J2 NEMA ENCLOSURE J4 ANT B-1A

W11 NEMA ENCLOSURE J2 NEMA ENCLOSURE J7 ANT A-1B

W12 NEMA ENCLOSURE J2 NEMA ENCLOSURE J8 ANT B-1B

CABLE IDENTIFICATION

f. Label four of the UA834WB active inline amplifiers AR1 – AR4. Assemble the mounting stands to the amplifiers and mount in NEMA enclosure J1. Attach cables W1-W4 as shown on the interconnect diagram. Attach W5-W8 on the outputs of the amplifiers in J1.

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Project No. 19331

g. Connect terminated cables W5 and W9 to a UA221 splitter and label the splitter CP1 or Antenna A. Connect terminated cables W6 and W10 to the second UA221 splitter and label the splitter CP2 or Antenna B.

h. Antennas C and D are to be located in or near enclosure J2. Label the amplifier for antenna C (AR7) and the amplifier for antenna D (AR8). Label each amplifier with the appropriate identity ANT C or ANT D.

i. Antenna A-1A is to be installed a minimum in or near enclosure J3. Label the amplifier for antenna A-1A (AR5).

j. Antenna B-1A is to be installed in or near enclosure J4. Label the amplifier for antenna B-1A (AR6).

k. Antenna A-1B is to be installed near enclosure J7. The antenna should be stood off from the metallic structure at least 18 inches. Do not use metallic strapping to secure the antenna.

l. Antenna B-1B is to be installed near enclosure J8. The antenna should be stood off from the metallic structure at least 18 inches. Do not use metallic strapping to secure the antenna.

m. Set all the amplifier gains and make any adjustments to the system required to accomplish wireless microphone coverage in the defined area. Set all the microphone and receiver frequencies.

n. Provide output cables from the receivers to the digital signal processing unit.

Identify, label and connect cables as listed below.

CABLE I.D. TO DESCRIPTION

WM1 RECEIVER A1 OUTPUT 1 DSP MIC/LINE INPUT 1 WIRELESS MICROPHONE 1

WM2 RECEIVER A1 OUTPUT 3 DSP MIC/LINE INPUT 2 WIRELESS MICROPHONE 2

WM3 RECEIVER A2 OUTPUT 1 DSP MIC/LINE INPUT 3 WIRELESS MICROPHONE 3

WM4 RECEIVER A2 OUTPUT 3 DSP MIC/LINE INPUT 4 WIRELESS MICROPHONE 4

WM5 RECEIVER A3 OUTPUT 1 DSP MIC/LINE INPUT 5 WIRELESS MICROPHONE 5

FROM

CABLE IDENTIFICATION

o. Perform a full functional test of all 5 microphones within the required area with an ESS representative.

LOT 2 QSC Q-SYS CORE AND TOUCHSCREEN

a. Installer must have experience programming QSC Core products and be able to supply references for similar work.

b. Purchase the parts listed in the table below.

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Project No. 19331

QTY PART NUMBER DESCRIPTION

1 Q-SYS CORE110F-NA 8 X 8 BALANCED AUDIO I/O CORE PROCESSOR

1 TSC-80TW-G2-BK TOUCH SCREEN CONTROLLER

1 TSC-80T-G2-BK TABLE TOP MOUNT

6 TSD-MIX31RL ATLAS 3 X 1 MIC/LINE MIXER

2 TSD-RMK ATLAS 19-INCH RACK MOUNT KIT FOR TSD UNITS

CUSTOM TOUCH SCREEN INTERFACE

c. Install two TSD-RMK 19” rack mount kits for TSD units in ESS Audio Rack 2.

d. Install six TSD-MIX31RL 3 x 1 Mic/Line mixers in the rack mount kits. Label the mixers MK1 – MK6.

e. Terminate the pre-installed hard wired microphone cables to the mixers in a balanced configuration as shown in the tables below.

CABLE # CABLE I.D. DESCRIPTION MIXER INPUT

W20 MK-2W WEST MIC SHOW RING 2 MK2 1

W21 MK-2E EAST MIC SHOW RING 2 MK2 2

W22 MK-3W WEST MIC SHOW RING 3 MK3 1

W23 MK-3E EAST MIC SHOW RING 3 MK3 2

W24 MK-6W WEST MIC TRAINING RING 3 MK6 1

W25 MK-6E EAST MIC TRAINING RING 3 MK6 2

W26 MK-5S SOUTH MIC TRAINING RING 2 MK5 1

W27 MK-5N NORTH MIC TRAINING RING 2 MK5 2

W28 MK-4S SOUTH MIC TRAINING RING 1 MK4 1

W29 MK-4N NORTH MIC TRAINING RING 1 MK4 2

W30 MK-1S SOUTH MIC COVERED ARENA MK1 1

W31 MK-1N NORTH MIC COVERED ARENA MK1 2

HARD WIRED MICROPHONE MIXER TERMINATION

f. XLR connectors shall be terminated to the mixers inputs as defined below.

PIN DESCRIPTION WIRE COLOR

1 SHIELD DRAIN WIRE

2 AUDIO + (HOT) RED

3 AUDIO - (RETURN) BLACK

XLR WIRING

g. Replace the mixer installed in the existing system with the Core 110.

h. The purpose of this replacement is to provide the customer with the ability, through a touchscreen interface, to assign any or all microphones to any or all speaker zone outputs (total 8). All microphones should work simultaneously across all assigned zones. Reference drawing for example of the graphical user interface.

Wireless microphones should be kept together on one page and the hard wired microphones should be kept together.

i. Connect Core inputs and outputs as defined below.

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Project No. 19331

FROM TO FROM TO

CORE 110

MIC/LINE INPUT

SHURE WIRELESS MICROPHONE

RECEIVER OUTPUT

CORE 110

LINE OUTPUTS

CROWN

AMPLIFIER INPUT

1 WIRELESS MICROPHONE #1 1 SPEAKER ZONE 1

2 WIRELESS MICROPHONE #2 2 SPEAKER ZONE 2

3 WIRELESS MICROPHONE #3 3 SPEAKER ZONE 3

4 WIRELESS MICROPHONE #4 4 SPEAKER ZONE 4

5 WIRELESS MICROPHONE #5 5 SPEAKER ZONE 5

6 SPEAKER ZONE 6

FROM TO 7 SPEAKER ZONE 7

CORE 110

FLEX CHANNEL

ATLAS

3 X 1 MIC/LINE MIXER OUTPUT 8 SPEAKER ZONE 8

1 MK1 (COVERED ARENA HARD WIRE)

2 MK2 (SHOW RING 2 HARD WIRE)

3 MK3 (SHOW RING 3 HARD WIRE)

4 MK4 (TRAINING RING 1 HARD WIRE)

5 MK5 (TRAINING RING 2 HARD WIRE)

6 MK6 (TRAINING RING 3 HARD WIRE)

j. Perform a full functional test of the system to ESS for acceptance.

3. SUBMITTALS

All submittals shall be sent to the Project Manager for approval. This includes, but is not limited to, products to be used, methods of installation and requests for information and/or clarification. All submittals must be made by the Contractor and must include all details necessary for the Project Manager and Palm Beach County to make any necessary determinations and stamped as reviewed by the Contractor. A transmittal form must be included which clearly requests data or information and deviations from the contract requirements for which approval is being requested. Failure to provide sufficient information will result in the rejection of the submittal. Where the specifications do not specify a brand name product or where a substitution of a product is not specifically prohibited, the Contractor shall submit their selected products for approval by the Project Manager. Such submittals shall include as much detail, and in a format, as required by the Project Manager, so as to allow the Project Manager to evaluate the proposed substitution.

4. MATERIALS

a. All material shall meet or exceed Florida Building Code and product submittals shall be reviewed and approved by the Owner’s Representative prior to ordering.

b. Materials shall be delivered in their original, unopened packages, and protected from exposure to the elements. Damaged or deteriorated materials shall not be used.

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Project No. 19331

5. TEMPORARY PROTECTION

The Contractor shall protect all workers, staff and the general public from injury. The Contractor shall coordinate and schedule all work with the Project Manager.

6. PROJECT CONDITIONS

Contractor is to coordinate all space and security requirements with the Project Manager. A construction schedule shall be submitted for review and approval prior to pre-construction meeting, including a start date, substantial completion date, and work plan defining which openings will be scheduled on what day. The Contractor shall conduct all work so as to cause the least interference possible with the normal activities of the operations of the facility and surrounding areas. Any damage caused by Contractor (including landscaping and irrigation) shall be the responsibility of the Contractor to repair and return to its original state.

7. PREPARATION

It shall be the responsibility of the Contractor to prep the site at the construction locations.

8. EXAMINATION

Report to the Project Manager, in writing, any imperfections, unacceptable conditions and/or corrections required to be made before commencing work. Any items not identified, documented and reported to PBC in writing, will become part of the contractors’ scope. All other items identified in writing, if approved, shall result in a change order.

9. INSTALLATION

All materials shall be installed in strict accordance with Manufacturer’s written instructions and recommendations. All work shall be done in conformance with applicable Federal, State and Local codes, and established standards.

10. WARRANTY

Contractor warrants all equipment, materials and labor furnished or performed against defects in design, materials and workmanship for a period of twelve (12) months from substantial completion.

11. CLEAN UP

Remove all waste materials, tools and equipment from job site daily. Thoroughly clean the entire job area prior to requesting final inspection.

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Project No. 19331

12. SECURITY

All bidders must have badged employees as identified below prior to beginning work.

This project is subject to: [X] Critical Facilities Background Check

[ ] CJI Facilities Background Check [ ] No Background Check

Exhibit 7

Confidential floor plan may be obtained by contacting FDO-CID-Bids@pbcgov.org or calling

(561) 233-0261.

mailto:FDO-CID-Bids@pbcgov.org