193-20251017164233 BAV.pdf

ADVERTISEMENT FOR BIDS - NOTICE TO CONTRACTORS

Notice is hereby given that the Mayor and Board of Aldermen of the City of Vicksburg (The City), Mississippi will receive sealed bids from qualified bidders for the project identified as CITY OF VICKSBURG – KEY CITY PARK LIGHTING IMPROVEMENTS PROJECT (FIELD #3).

The project consists of the construction and installation of lighting, wiring, breakers, control panels and improvements for Field #3 at the Key City Park for the City of Vicksburg in Warren County, MS as indicated in the drawings, specifications, and other contract documents. The above general outline of features of work does not in any way limit the responsibility of the Contractor to perform all work and furnish all parts, labor, equipment, and materials required by the specifications and the drawings referred to therein.

The contract time for the work included in this contract is Sixty (60) Calendar Days. The Contract will be subject to liquidated damages of three hundred dollars ($300) per calendar day for each day in default after the stipulated completion date. The contract time will begin on the date specified in the written Notice to Proceed.

Deadline for receipt of Bids is 9:00 a.m. local time on Tuesday, November 25, 2025. Bids will be received at the City Clerk’s Office, 1401 Walnut Street, Vicksburg, MS 39180 and read aloud by the Mayor and Aldermen in a board meeting scheduled for 10:00 a.m., local time, Tuesday, November 25, 2025. Bidders are cautioned that the City Clerk does not receive the daily U.S. Mail on or before 9:00 a.m. Bids will be time-stamped upon receipt according to City Clerk’s Office time clock. Bids received after the stated deadline will not be considered. All bids properly received will be publicly opened and read aloud.

Electronic bids can be submitted at www.centralbidding.com. Official bid documents can be downloaded from Central Bidding. Interested contractors can register as a vendor for free at www.centralbidding.com and download plans for $49.99. Electronic bids are due at the same time and date as sealed bids. For any questions relating to the electronic bidding process, please call Central Bidding at 225-810-4814.

Any addenda issued shall be posted at the Central Bidding site. Contractors are responsible for final check of addenda at the site prior to bid submission

Bidders must be qualified under Mississippi State law and possess a Certificate of Responsibility issued by the Mississippi State Board of Public Contractors in a classification such as (a) Highway, Street and Bridge Construction, (b) Municipal and Public Works Construction, (c) Excavation, Grading & Drainage or another closely related classification. This Project is expected to exceed $50,000, therefore the Certificate of Responsibility Number shall be written on the outside of the sealed bid envelope. For electronic bids, the COR information must be submitted as the first page of the PDF attachment with the electronic bid submittal. For bids less than $50,000, a Certificate of Responsibility number is not required. Bidder shall note on the outside of the envelope containing the bid that the “bid is less than $50,000, CR No. not required”.

Mississippi has a reciprocal preference law. Mississippi Code 31-3-21 requires that a copy of any non-resident bidder’s current state law pertaining to its treatment of non-resident contractors be submitted at the time the bid is submitted, or that bid shall not be considered further.

Each bidder must deposit with his proposal a Bid Bond or Certified Check in an amount equal to five percent (5%) of the total bid payable to the City of Vicksburg as bid security. The successful bidder shall furnish a Performance Bond and a Payment Bond each in the amount of 100% of the contract amount awarded. Bidders shall also submit a current financial statement if requested by the City of Vicksburg. Attorneys-in-fact who sign Bid Bonds or Payment Bonds and Performance Bonds must file with each bond a certified and effective dated copy of their power of attorney.

Neel-Schaffer, Inc. is the Engineer for this project. Plans, Specifications, and Contract Documents are on file and open to public inspection at the local Neel-Schaffer, Inc. office and at the office of the City Clerk of Vicksburg. Contractors may request bid documents by visiting www.centralbidding.com and following the site instructions for registration and download. Bid Documents may also be picked up at no charge at the Neel-Schaffer office located at 1100 Cherry Street, Vicksburg, MS 39183. Questions may be addressed to Brian Robbins, Project Manager via brian.robbins@neel-schaffer.com.

The City of Vicksburg reserves the right to determine responsible bidders, responsive bids, the lowest and best bid, reject any and all bids, award to the bidder believed most advantageous to City of Vicksburg, and to waive any informalities in the bids and bidding process.

Deborah A. Kaiser-Nickson, City Clerk

City of Vicksburg

PUBLICATION DATES:

October 19, 2025, and October 26, 2025 http://www.centralbidding.com/ mailto:brian.robbins@neel-schaffer.com