2.2.1-287Outreach RFI Vendor Questions - Answers.xlsx
XLSX spreadsheet 24 KB Posted
- Solicitation number
- 192126287gRFIOutreach
- Issued by
-
Immigration and Customs Enforcement
About this file
This is a Questions and Answers document for a Request for Information (RFI) issued by the U.S. Immigration and Customs Enforcement (ICE) regarding 287(g) Program outreach and implementation program management services. The document addresses 30 vendor inquiries regarding the scope, delivery methods, and operational parameters for nationwide statewide outreach to support 287(g) program participants across all U.S. states with simultaneous rollout implementation.
Key service requirements include: vendors must propose and utilize their own communications tools and platforms; conduct outreach messaging, marketing materials, stakeholder engagement campaigns, and ongoing operational communications; proactively engage all Sheriff's Departments nationwide (regardless of existing MOA status) for training services; independently identify stakeholders and departments; deliver training through flexible modalities (virtual, in-person, hybrid) based on department needs using ICE-provided curriculum; utilize common law enforcement marketing and messaging platforms to reach all personnel levels; and may employ paid awareness marketing channels. The contractor will serve as the sole point of contact and coordinator, though ICE clarified that multiple organizations may work together as a group to deliver contracted services. ICE will retain sole authority for reimbursement distribution to participating law enforcement agencies at agreed-upon rates with no advance funding required from the contractor. The underlying contract will be FAR-based and limited to outreach and communication services. Vendors must provide basic personal liability insurance. The RFI response deadline was initially January 30, 2026 for questions and February 6, 2026 for responses, later extended to February 10, 2026.
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| File | Type | Posted |
|---|---|---|
| 1.2.1-RFI.docx | DOCX document |
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Text version
Sheet1
| # | Question | Government Response |
| 1 | Can ICE/DHS clarify whether statewide outreach is intended to be limited to a single state (e.g., Texas) or whether vendors should assume statewide outreach across all U.S. states? | All states. |
| 2 | If statewide outreach is required nationally, does ICE envision a phased or prioritized rollout by state, or should vendors assume simultaneous nationwide execution? | Simultaneous roll out to all states at once. |
| 3 | Is ICE/DHS expecting the contractor to utilize an existing government-approved communications platform, or should vendors propose their own communications tools, applications, or methodologies? | Vendors should propose and utilize their own communications tools. |
| 4 | Are there any standardized systems, devices, or communication protocols currently used by ICE or Sheriff’s Departments that vendors should plan to integrate with? | No. |
| 5 | Should communications support include outreach messaging, marketing materials, stakeholder engagement campaigns, ongoing operational communications, or a combination thereof? | A combination of all types of communications and marketing campaigns. |
| 6 | Will training be conducted only upon request by Sheriff’s Departments, or is the contractor expected to proactively engage Sheriff’s Departments and offer training? | Proatively engage departments and provide trianing. |
| 7 | What role, if any, will ICE/DHS play in coordinating, approving, or scheduling training sessions with Sheriff’s Departments? | We will approve training and set the cycle of training, but we will not be involved in scheduling individual states or departments for training. |
| 8 | Is training expected to be classroom-based only, or should vendors plan for virtual, hybrid, or on-site delivery models? | The training delivery should be based on the needs of the state or department and can be any mix of delivery as deemed necessary by the vendor to deliver the training appropriately. |
| 9 | Should the question regarding existing relationships with Sheriff’s Departments apply to departments nationwide or only to those within the defined outreach scope? | This should be offered to all departments nationwide. |
| 10 | Will ICE/DHS provide a baseline list of Sheriff’s Departments and points of contact, or should vendors assume responsibility for independent research and stakeholder identification? | Vendors should independently identify stakeholders. |
| 11 | Can ICE/DHS clarify what types of projects Sheriff’s Departments may request reimbursement for under this outreach effort (e.g., training-related costs, administrative support, materials)? | TBD. This item is dependent on the type of agreement/model the particular agency is interested in. ICE/DHS will clarify once the role is clarified. |
| 12 | Is the contractor expected to advance funds and seek reimbursement from the Government, or would reimbursement be handled directly between ICE/DHS and participating departments? | There will not be advanced funds. The awardee will invoice at the agreed upon rate. |
| 13 | Are there existing DHS reimbursement mechanisms or models vendors should align with? | No. |
| 14 | Can ICE/DHS confirm whether any existing membership models, consortiums, or affiliations are relevant to this outreach effort? | No. |
| 15 | If no such framework exists, should vendors assume open participation without enrollment or dues? | No. |
| 16 | Are there any specific liability or insurance requirements anticipated for this outreach effort beyond standard contractor insurance coverage? | It is requested that the vendor will provide basic personal liabilty insurance. |
| 17 | Would participation in training or outreach activities trigger additional liability considerations for local officers, or will ICE/DHS retain liability under existing authorities? | No. Participation in training and outreach would not trigger additional liability concerns. Any additional liability concerns would only be created after a trained officer performs an immgration related duty under their departments MOA with ICE. |
| 18 | Are there government-recommended or required insurance coverages vendors should plan to obtain? | No. |
| 19 | Is ICE envisioning this requirement primarily as a FAR-based acquisition, a cooperative agreement, or a hybrid program-administrator construct (e.g., similar to CBP’s Stonegarden or DOJ grant operators), and is the intended scope limited to outreach and communications services or a broader national program-administration framework encompassing governance, training, onboarding, compliance, and audit-ready reporting? | A FAR-based agreement. This agreement would primarily cover outreach and communication services. |
| 20 | Does ICE intend for any external entity to administer reimbursable activities to participating LEAs, or would all reimbursement authority remain exclusively within DHS financial systems? | No. ICE will be the sole distributor of reimbursements. |
| 21 | Is ICE seeking a single nationally accountable program administrator, or a consortium of associations, nonprofits, and vendors coordinated under ICE governance? | ICE is looking for one entity to coordiniate all activities; however, that can be made of multiple organizations as a group to provide the contracted service. |
| 22 | Does ICE anticipate integrating existing law-enforcement associations or nonprofit stakeholders into the outreach and training delivery model? | This final service provider could be an existing organization or a conglomoration of organizations working as a group to deliver service. |
| 23 | Is ICE considering a government-owned or vendor-neutral technical platform to support national 287(g) outreach, onboarding, training coordination, communications, and reporting, or would such capabilities be expected to be provided and operated by the selected contractor? | The contractor would provide this service. |
| 24 | Is ICE seeking a centralized governance and compliance framework to mitigate liability risk, preserve statutory authority, and ensure procedural consistency across participating jurisdictions? | No |
| 25 | Which communication channels for outreach are you most interested in? Are there any that you want to avoid? | This decision would be determined by the vendor consistent with common law enforcement marketing and messaging platforms. |
| 26 | Will the Sheriff’s training be virtual or in person? Who provides the training and curriculum? | The training the vendor will be asked to deliver is set by ICE and can be delivered by whichever means decided by the vendor to meet the needs of the department or state receiving the training. |
| 27 | What is your preferred method for distributing communication messages? | There is no preferred method for distributing messages. |
| 28 | Are there specific positions you are trying to reach? Only the Sheriff or also Deputies, admin, civilian staff? | All personnel. |
| 29 | Are you open to paid awareness marketing channels that reach Sheriff’s office employees? | Yes. |
| 30 | Are you looking to reach all Sheriff’s Offices in order to have them register for MOA’s with ICE or reach existing partners for other functions? | We are looking to reach all sheriff's offices regardles if they have an existing contract or not. |
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