RFI Questions Answers Medical Equipment.pdf

Office of Acquisition Management U.S. Department of Homeland 500 12th Street, SW Washington, DC 20024

RFI QUESTIONS AND ANSWERS – PURCHASE/LEASE MEDICAL EQUIPMENT

1. Serviceable Locations:

Where are the serviceable locations for IHSC-staffed facilities?

Response: Current serviceable locations include:

• Eloy, AZ

• Florence, AZ

• Aurora, CO (potential)

• Miami, FL

• Folkston, GA

• Alexandria, LA

• Jena, LA

• Elizabeth, NJ

• Batavia, NY

• Dilley, TX (potential)

• El Paso, TX

• Pearsall, TX

• Houston, TX

• Conroe, TX

• Los Fresnos, TX

• Taylor, TX

• Bowling Green, VA

• Tacoma, WA

Note: In addition to the above listed locations, there is a possibility of additional facilities to be added across the continental U.S.

2. Equipment Specifications:

What specific types of equipment do you require access to?

Response: IHSC's definition of Medical Equipment (excluding medical supplies): Reusable, fixed, or portable devices/hardware used for direct patient care AND meets at least one of the following criteria: Required to have maintenance/inspection/calibration and/or cost equal to or greater than $1,000. • Examples include but are not limited to: Dopplers, Dental Treatment Consoles, Lab Analyzers, Hospital Beds, AEDs, Blood Pressure machines, Dental Chairs, Dental Ultrasonic Cleaner, Exam Tables, Digital Scales, EKG machines, Gurneys, Medical refrigerators or freezers, IV pumps, Nebulizers, Otoscopes, ophthalmoscope, pulse oximeter, X-ray machines, Pill counters, suction pumps, etc.

Are there any preferred manufacturers or models?

Response: At this time, no.

3. Deployment Duration:

On average, how many days will the equipment need to be located at each location?

Response: Possible lease durations are TBD at this time

Will the leasing periods be fixed, or will they vary depending on operational needs?

Response: Possible lease durations are TBD at this time

4. Maintenance and Servicing:

If long-term leasing is required, will we have access to conduct preventive maintenance (PM) and corrective maintenance (CM) at each location?

Response: PM and CM technicians must be authorized in advance in order to access IHSC facilities and require proper security approvals and background checks.

Are there specific maintenance schedules or protocols that must be followed?

Response: Federal requirements and accrediting body recommendations determine the frequency of preventive maintenance schedules. The manufacturer’s recommendations on preventive maintenance intervals must be adhered to for all biomedical equipment checks in accordance with recommendations from the Joint Commission Standard EC.02.04.01; and Centers for Medicare & Medicaid Services (CMS) Memorandum Summary: Hospital Equipment Maintenance Requirements.

Will there be on-site staff available to assist with equipment servicing, or will external technicians be required?

Response: External technicians will be required; technicians must be authorized in advance in order to access IHSC facilities and require proper security approvals and background checks.