1.2.1-A00001_RFI_Credential Paper_Clean.pdf

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REQUEST FOR INFORMATION (RFI)

IMMIGRATION AND CUSTOMS ENFORCEMENT (ICE)

ENFORCEMENT AND REMOVAL OPERATIONS (ERO)

ID BADGE CREDENTIAL CARD PAPER AND HOLDERS

BACKGROUND/PROGRAM DESCRIPTION

The Department of Homeland Security (DHS), Immigration and Customs Enforcement (ICE), Enforcement and Removal Operations (ERO), need to acquire replenishment of credential card paper, secure laminate pouches, and credential wallets as described below to support the maintenance and operation of two expanding critical national programs, the 287(g) Task Force Officer (TFO) and Warrant Service Officer (WSO), that regularly onboards new State and Local Officers and credentials the program’s scalable workforce. See below specifications for further details. Currently, the government is considering North American Industry Classification System (NAICS) number 322220 – Paper-based credential products and Product Service Code (PSC) –9310 – Paper & Paper Board for this requirement. A final NAICS and PSC determination will be made after the market research is analyzed.

PURPOSE OF REQUEST FOR INFORMATION

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. The RFI is solely for market research, planning and information purposes. It shall not be construed as a commitment by the government to issue a subsequent solicitation (Broad Agency Announcement, Request for Proposal, etc.). Furthermore, the government is not at this time seeking quotes and will not accept unsolicited quotes. Respondents are advised that the government will not reimburse for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested parties’ expense. Not responding to this RFI does not preclude participation in any future solicitation, if any is issued.

The agency does not intend to award a contract because of this RFI, but rather gather capabilities and market information pertinent for acquisition planning. The responses to this RFI will be captured as market research and may contribute to the development of an acquisition strategy. Information provided may be used to assess tradeoffs and alternatives available for potential requirements and may lead to the development of a solicitation.

The information provided in this RFI is subject to change and is not binding on the government. All submissions become government property and will not be returned. The government reserves the right to

2 | P a g e use information provided by respondents for any purpose deemed necessary and legally appropriate. Unless advised or indicated on the responses to this RFI, all information furnished will be considered non-proprietary.

The government does not intend to provide a response to submissions for this RFI, but the government reserves the right to meet with respondents, either individually or as a group, regarding this RFI. These meetings may be scheduled at the government’s discretion but are not guaranteed.

This RFI is being issued to assist the DHS/ICE in understanding our industry partners’ capabilities to meet and deliver the requirements described below.

RESPONSE REQUIREMENTS

Your concise response must include all of the following information:

1. Confirmation that your company can source and deliver credential card paper that meets all of the specifications below:

• Single-core perforated credential card paper that can print cards with dimensions of 2-1/2” x

4-1/4”.

• Front of cards must be blank, and a DHS inscription must be printed on the back (see below for specific inscription).

• See example below:

• The above four (4) cards shall be printed on one sheet of paper, front and back, with perforations for easy removal and insertion into the secure laminate pouches and wallets.

• Inscription on the back of the cards must include the below in black ink that reads:

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WARNING

THIS CARD IS THE PROPERTY OF THE U.S. GOVERNMENT/DEPARTMENT OF

HOMELAND SECURITY. THE USE OR POSSESSION BY ANY OTHER INDIVIDUAL WILL MAKE THE

OFFENDER LIABLE TO PENALTY UNDER TITLE 18 U.S.C. § 499, 506 AND 701. The investigator's signature certifies he/she will conform to the expectations for professionalism and ethical conduct as specified in the OPM Investigator's Handbook or the successor publication.

POSTAGE GUARANTEED

IF FOUND, PLEASE MAIL TO:

U.S. IMMIGRATION & CUSTOMS ENFORCEMENT/PERSONNEL SECURITY UNIT

4050 ALPHA ROAD, STE 1200

FARMERS BRANCH, TX 75244

QUESTIONS REGARDING AUTHENTICITY CALL:

U.S. DEPARTMENT OF HOMELAND SECURITY

U.S. IMMIGRATION AND CUSTOMS ENFORCEMENT

1-972-455-5000

2. Confirmation that your company can source and deliver secure laminate pouches that meet all of the specifications below:

• Secure laminate pouches must be clear and/or transparent.

• Custom DHS seal must be printed on both laminate pouches with invisible UV ink

(specific requirements listed below).

• The dimensions of the laminate pouches must be 2-1/2” x 4-1/4”.

3. Confirmation that your company can source and deliver credential wallets that meet all of the specifications below:

• Thick dress leather case with ID framed windows.

• Wallets must have two (2) clear windows (one on each side of the wallet) for each secure laminated credential cards.

• Wallet color must be black.

• The outer leather is wrapped around the edge for a professional appearance.

• Wallet is designed to hold the two 2-1/2” x 4-1/4” credential cards with dimensions up to

2-3/4” x 4-1/2” in framed windows that shows all information on the card.

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• The credential card window is a clear plastic window and is designed to fit a 2-1/2” x 4- 1/4” credential card with a dimension up to 2-3/4” x 4-1/2” with the full card showing.

• The credential card must be held in place so it will not move around in the window.

4. Submit pictures along with descriptions, manufacturing numbers, etc. of the credential card paper, secure laminate pouches, and credential wallets which your company can source that meet all of the above specifications.

5. Confirmation that your company can source and deliver a quantity of 10,000 credential card papers (2 cards printed on one page front and back with perforations for ease of removal) which meet all of the above specifications.

6. Confirmation that your company can source and deliver a quantity of 20,000 secure laminate pouches which meet all of the above specifications.

7. Confirmation that your company can source and deliver a quantity of 10,000 credential wallets which meet all of the above specifications.

8. Confirmation that your company can meet ad hoc delivery requirements as the government does not expect to order all 10,000 credential card papers, 20,000 secure laminate pouches, and/or 10,000 credential wallets all at once in bulk. Rather, the products will likely be ordered on an ad hoc basis throughout the term of the potential contract.

9. Confirmation that your company can source and deliver an optional additional 30,000 credential card papers which meet all of the above specifications to be delivered on an ad hoc basis.

10. Confirmation that your company can source and deliver an optional additional 60,000 secure laminate pouches which meet all of the above specifications to be delivered on an ad hoc basis.

11. Confirmation that your company can source and deliver an optional additional 30,000 credential wallets which meet all of the above specifications to be delivered on an ad hoc basis.

12. Confirmation that your company can deliver the required products to the below location and has the flexibility to meet changing delivery locations as the government’s needs often fluctuate:

PCN-HQ, 500 12th St SW #5600, Washington, DC 20024

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13. Please state how long after an order is placed that your company can source and ship the products.

14. Please state whether your company is the actual manufacturer of the products or if your company is merely a re-seller.

15. Please state the place/country of manufacture for all products.

16. If your company has a General Services Administration (GSA), Federal Supply Schedule (FSS) contract, please state whether or not the products are currently on your FSS contract.

17. If your company cannot provide all three (3) items (paper, laminate, and wallets) please state which of the items your company can provide.

18. Provide a rough cost estimate for all products and all quantities outlined above. The rough cost estimate should be inclusive of all costs (packaging, shipping, etc.)

QUESTIONS INSTRUCTIONS AND DUE DATE

Questions shall be submitted in writing via e-mail to the Contracting Officer, Marland Clark, at Marland.Clark@ice.dhs.gov, and the Contract Specialist, Caden Haney, at Caden.Haney@ice.dhs.gov.

Questions must be received no later than Wednesday May 21, 2025, by 5:00 pm Eastern Standard Time (EST). Verbal questions or requests will NOT be accepted. Questions and request for additional information may be answered by posting answers/information publicly. Accordingly, questions and requests for additional information shall NOT contain proprietary or classified information. The government may not provide response to every question or request received. Additionally, questions and requests received after the submission deadline will be answered at the discretion of the government.

RESPONSE INSTRUCTIONS AND DUE DATE

Responses shall be submitted by e-mail using pdf or MS Word to the Contracting Officer, Marland Clark, at Marland.Clark@ice.dhs.gov and the Contract Specialist, Caden Haney, at Caden.Haney@ice.dhs.gov, and must be received no later than Wednesday, May 28, 2025 by 5:00 pm EST. Late submissions may be considered at the discretion of the government.

Submissions must:

• Be in either read-only Word or PDF format and address all support and requested information outlined above. Please utilize Times New Roman Font, size 12, single spacing.

• Include a Cover Letter which contains the following information:

o Date submitted.

o Company name, mailing address, and website address.

o Company's System for Award Management (SAM) registration status. All respondents must register on the SAM located at http://www.sam.gov/.

o Company Unique Entity Identifier (UEI) number.

o Company’s SAM size and socio-economic status information for NAICS code 322220.

o Contracting Point of Contact(s) (Name, title, email, and phone number) o Technical Point of Contact(s) (Name, title, email, and phone number) who has the authority and knowledge to clarify responses with government representatives.

mailto:Marland.Clark@ice.dhs.gov mailto:Caden.Haney@ice.dhs.gov mailto:Marland.Clark@ice.dhs.gov mailto:Caden.Haney@ice.dhs.gov http://www.sam.gov/

6 | P a g e o List of any and all applicable procurement vehicles your company is an awardee under (e.g.

Blanket Purchase Agreements, Indefinite-Delivery, Indefinite-Quantity contracts, etc.) along with the administering Federal agency (GSA, DHS, etc.) and state whether or not the required products can be procured through these vehicles.

• Be a maximum of ten (10) pages inclusive of the cover letter.

• Not include proprietary information. Submissions containing sensitive or proprietary information are highly discouraged unless excluding such information would inhibit the Respondent’s ability to provide a complete submission. Any submitted proprietary information must be clearly marked. Only unclassified submissions will be accepted.