192045-event.pdf

INVITATION FOR BIDS

West Slope WUI Bullhog

SOLICITATION #AS17142

Pursuant to the Utah Procurement Code, participation in this solicitation is limited to prequalified contractors only. Bids or quotes submitted by a non-prequalified contractor will not be considered. If you are not on the current Pre-approved/Pre-qualified Vendor list for the State of Utah, please do not submit a bid. If bidder is not sure if they are on the list or qualify for the category and acreage, the list has been attached in the Buyer Attachments section of this IFB.

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Awarded To: GILES CONSTRUCTION, LLC

Awarded to Giles for lowest responsive and responsible bid.

West Slope WUI Bullhog Division of Wildlife Resources, mastication, tree removal

Open 2/23/2017 2:00 PM MST Type Invitation for Bid Close 3/7/2017 2:00 PM MST Number AS17142 Sealed Until 3/7/2017 2:00 PM MST Currency US Dollar

Contacts

Ann Schliep aschliep@utah.gov

Phone

Commodity Codes

Commodity Code Description

99999 AVL - NOT FOR VENDOR USE

Description

Issuing Procurement Unit State of Utah Division of Purchasing

Conducting Procurement Unit State of Utah Division of Wildlife Resources mailto:aschliep@utah.gov

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: bullhog services to improve the quality and productivity of shrub and herbaceous understory vegetation on important big game winter/transition range by removing conifers encroaching into previously treated areas and sagebrush openings and by mastication of large shrubs (serviceberry, birchleaf mountain mahogany, Gambel’s oak) to stimulate sprouting. The treatments will create vegetation density, structures and ladder fuels closer to historic conditions. Treatment will promote tree growth by reducing competition and increase resilience of leave trees to fire, insects, and disease while providing for conditions which are favorable for watershed values, wildlife habitat, and for continued use of the area for recreation by mechanically removing/shredding standing live and dead pinyon and juniper trees and saplings with a wheeled or tracked bullhog. This task order includes the Contractor to furnish labor, equipment, supervision, transportation, operating supplies and incidentals.

Location and Description:

The project area is located on the Manti-La Sal National Forest, Moab/Monticello District in Grand and San Juan County UT, approximately 12 linear miles from Moab, UT. Legal description: T 26S, R23E, sections 13, 14 and 36; T 27S R23E sections 1 and 12, T 27S R24E section 6. Elevations range from 7500 to 7900 feet within the project site.

Access to the site: Access onto the project site is provided by a combination of paved county roads and dirt surface roads.

Four (4) wheel drive vehicles are recommended in and around the project area. It will be the contractor’s responsibility to get the equipment to the work site.

Acreage:

The total number of acres within the project area is 442 acres. Dependent upon budget constraints and bids received.

Specific Tasks:

Work Limits: Only areas shown on the Project Map will be treated. The project areas are identified with GPS unit. It will be the contractor’s responsibility to provide a GPS that is capable of loading project areas from a computer. The project boundaries may or may not be marked, and it will be the responsibility of the contractor to know how to use and read a GPS to find project boundaries. There will also be leave islands, or untreated patches, within the project boundaries, and these must also be avoided.

Government staff will identify unit boundaries for the work executed under the contract. The Contractor shall immediately upon entering the project area, locate control points, section corners, and take such action to prevent their destruction.

No heavy equipment operation within 50 ft of intermittent drainages or riparian zones.

Mulching: The treatment prescription for these areas is to mulch all existing green pinyon pine and juniper trees that are less than eighteen (18) inches diameter at the root collar. Additional trees up to 22” DRC may be identified for mastication by project manager in Unit 1. Reduce the density of pinyon pine and juniper (pinyon-juniper) trees that have invaded sagebrush and previously treated areas. “Old-growth” pinyons and junipers* left from original chaining treatments will be retained. Standing dead pinyon and juniper shall be retained. Mulch depth is to not exceed 6 inches measured from the soil surface. If mulch exceeds six inches in depth the Contractor shall spread the mulch either mechanically or by hand. No live or dead limbs shall be left on the stump of cut trees. All main branches or stems shall be cut from the trunk of the tree unless otherwise identified. Mechanical cutting shall be performed in an organized systematic manner as determined in the pre-work conference. Mastication should not occur on slopes steeper than 30%. Leave snags (standing dead trees) and existing down woody debris.

Mature ponderosa pine, pinyon pine and juniper that were retained in the original treatments will be preferred as leave trees/groups. Within the leave groups, a diversity of tree age classes, including young pinyon pine, will be retained.

Dying pinyon pine trees infested by pinyon ips or other bark beetles at the time of treatment and identified by project manager would be masticated.

Mechanically treat (masticate) 30-70% of the large, decadent serviceberry and birch-leaf mountain mahogany to a level of no less than 12in from ground level to stimulate sprouting. These species are generally mixed with Gambel’s oak and most treatments would occur in conjunction with the Gambel’s oak treatments. Group selection regeneration treatments will also be applied to Gambel’s oak to regenerate a portion of the mid-aged and mature vegetation to diversify stand structure and provide more palatable plants for wildlife consumption. Sagebrush is not directly masticated.

No oak over six inches in diameter at root crown (DRC) will be cut.

Pinyon pine will be favored for retention over juniper, and the treatment will retain a component of all present age classes.

Unit boundaries or islands would have feathered, undulating edges with diverse heights of vegetation retained with no more than 50% of the vegetation being left.

Leave islands and/or individual leave trees have been excluded from the project acres and will be identified on project maps, GPS files and/or flagged. In addition, all trees not identified as pinyon or juniper shall be designated as leave trees.

Additional no-cut islands and buffer areas throughout the project area may be identified by project inspector.

Staging areas and ingress/egress routes created by project operations will be rehabilitated by a hard, machine rake and activity generated debris scattered on the surface.

*Old growth characteristics: Flattened or rounded top, deeply furrowed bark (juniper), thick, plate-like bark (pinyon), twisted trunks/branches, dead branches and spike tops, large lower limbs, large trunk diameter relative to tree height. Generally, pinyon pine >20” DRC and juniper >26” DRC.

CONTRACTOR FURNISHED EQUIPMENT:

Equipment Requirements:

The Contractor will furnish all tools, labor, supervision, equipment, materials, supplies (fuel), transportation, and incidentals necessary to accomplish the removal of trees and treatment of slash in accordance with the specifications.

Mobile, tracked or wheeled, hydraulically or PTO driven, mechanical mulching/shredder (Bullhog) shall be furnished on a fully-operational basis, with a competent, fully-qualified operator, and shall be capable of mulching/shredding live trees up to seventeen (17) inches in diameter at twelve inches above ground level measured on the uphill side.

Equipment shall be washed with a high-pressure system before entering and exiting project lands. All soil and plant parts shall be removed to prevent the spread of noxious weeds in and out of the project area.

Work in this contract requires the contractor to have GPS capabilities in order to identify treatment areas, leave islands and/or project boundaries. GPS equipment must have an accuracy of +/- 5 meters and be capable of accepting/uploading shapefiles or track logs. The government will provide shapefiles or track logs electronically (via email or at the pre-work meeting) to the contractor which will identify treatment unit boundaries and leave islands within the project area boundary.

It is the responsibility of the contractor to upload the shapefiles to the GPS equipment and provide any technical support for problems with the contractor owned equipment.

Contractor is responsible to establish signage and other public safety measures.

GOVERNMENT FURNISHED PROPERTY:

No Government property shall be furnished on this project.

This contract will result in one purchase order contract award to the lowest cost responsive and responsible bidder.

Length of the Contract

From the Notice to Proceed (NTP) (NTP will depend on site conditions, once the ground conditions are dry enough to begin the NTP will be issued) the project must be completed by June 15, 2017

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and State of Utah Division of Wildlife Resources is the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation #AS17142. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this IFB.

Additional Information:

Site Visits:

A site visit will NOT be held prior to bidding. It is strongly recommended that each potential bidder inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Shape Files:

For this project shape/KML file(s) are attached with this solicitation. Under no circumstances shall the shape/KML files by considered part of the contractual document. They will be provided for informational purposes only. Any .pdf files provided in this bid document, and the actual physical site location shall govern any contractual interpretation or dispute related to this project.

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense. Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.

The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Prerequisites Required to View Event Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Rangeland Standard Terms and Conditions that have been attached to this IFB. See Buyer

Attachments Section.

5. The proposed Scope of Work has been attached to this IFB - Attachment B. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality.

See Questions Section for uploading a Claim of Business Confidentiality form.

7. The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids. Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids can be submitted electronically, through SciQuest, or by submitting a hard copy to the address provided below.

10. The cost for this IFB will be evaluated as described in this prerequisite.

Buyer Attachments

1. Rangeland Terms and Conditions

2. Attachment B: AS17142 Scope of Work

3. Attachment C: AS17172 Maps

4. Attachment D: References

5. West Slope WUI KMZ

6. West Slope shape files

7. Claim of Business Confidentiality Form

8. State of Utah Rangeland PreQualified Vendors List

9. West Slope WUI Map - PDF

10. West Slope WUI Map 2 - PDF

11. West Slope WUI KMZ

Questions Required Questions

1. Acceptance of Prerequisites

1.1. Do you agree to the Rangeland Standard Terms and Conditions that have been attached to this IFB?

https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/192045-369678606Rangeland%20Terms%20and%20Conditions.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1552067649&Signature=4KyvoGQCtNx3F%2BM5fOn8RCBienM%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/192045-463337165Attachment%20B%20AS17142%20Scope%20of%20Work%20West%20Slope%20WUI.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1552067649&Signature=IsTzNIAjrEt0bMyqkUCJy2HOeWI%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/192045-463338865Attachment%20C%20AS17142%20Mapd%20West%20Slope%20WUI.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1552067649&Signature=4pD8MoUXyIqQAUhyIWH9aCJI%2B28%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/192045-463339703Attachment%20D%20References.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1552067649&Signature=C%2FzkblM4OB3Cg%2BYfeN61Bts1Oho%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/192045-463348389West%20Slope%20WUI%20KMZ.kmz?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1552067649&Signature=AtnKHHD53Jwkyoom1qu9%2FMaiB3Q%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/192045-463349321WRI_fy17units.zip?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1552067649&Signature=t%2BLCNORT%2BR3nkXMfB1OcHV8efKo%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/192045-385387088confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1552067649&Signature=N%2FwVT2OEeWOv5%2FTWiSeU0mrcUYI%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/192045-463621265Prequalified%20Rangeland%20Category.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1552067649&Signature=n7Zs1v5r%2FZiaG2EPtQGusawHK6o%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/192045-464889577West%20Slope%20WUI%20Map.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1552067649&Signature=ie6%2Bwn04teAz49xK7C6%2BLnC%2FrZk%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/192045-464890953West%20Slope%20WUI%20Map2.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1552067649&Signature=5OmnZlzofVSU%2FW3Fng4vQkFaojs%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/192045-464891335West%20Slope%20WUI%20KMZ.kmz?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1552067649&Signature=evcY85ErDshTngJNFgCHyiRxc4s%3D

Questions Required Questions

1.2. Does your firm assert a claim of business confidentiality for any of the following information submitted in response to this solicitation? If yes please attach the following business confidentiality claim as part of your bid. In addition, please attach a redacted copy of any document that contains confidential information.

1.3. Bidder acknowledges it has read the Attachment B Scope of Work and understands its obligations and responsibilities contained therein, which must be met if awarded a contract. By submitting a bid, Bidder certifies that it can meet or exceed all of the requirements in the Attachment B. Failure to meet the required obligations and responsibilities, if awarded a contract, may result in bidder being non-responsible and the contract may be canceled.

1.4. Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.5. Is Bidder an employee of the State of Utah? If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah.

1.6. Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling

(801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov.

1.7. Bidder acknowledges that it has uploaded a document providing a point-by-point response to the mandatory minimum requirements prerequisite and any other prerequisite that required a document to be uploaded.

1.8. Bidder acknowledges they are currently on the State of Utah's Rangeland Pre-qualification List which is attached to this solicitation in the Buyer Attachments Section. If Bidder is not listed in the Bullhog section of the list as an approved vendor, then bidder must answer NO to this question otherwise, answer YES.

2. Vendor Information

2.1. Please provide your firm's legal company name.

2.2. Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

2.3. Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4. Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5. Please provide your firm's State of Utah Sales Tax ID Number.

2.6. Identify your firm's type of business.

Service Line Items Required Service Line Items

# Item Name, Description, Commodity Code Allow Alternates Qty. UOM Requested Service Delivery

S1 Bullhog Services 442 AC - Acre

Perform bullhog services on the West Slope WUI area.

08 March 2017