SOP-PMNOC_-_IZ_Access_-_2017_.docx

/PMNOC & IZ Access Procedure – Logistics Management Center (LMC)

PMNOC/CJOC Procedure:

1. Once you have decided to use a vendor to move any cargo around Iraq, you will send them the attached PMNOC form (Reference A & B) to your vendor to fill out and return to you.

2. You must provide the LMC with the following documentation:

a. Color scanned copy of the company’s registration with the Ministry of trade. The registration must be 2012 or newer.

b. Completely fill up the PMNOC request sample provided to you in Arabic (Reference A & B) – it contains all the pertinent information for the movement.

c. A copy of the Contract or a Valid Purchase Order (PO).

d. Driver & Vehicle documents. All the drivers/workers vehicle documentation need to be broken up like Example - Driver & Vehicle documents (Reference F)

e. A valid copy of the company tax Clearance براءة ذمة (Addressed to PMNOC معنونة الى مركز العمليات الوطني ) issued by the Ministry of Finance / General Commission of Taxes (GCT) / Corporation Section\ الهيئة العامة للضرائب - بالخلاني - شارع الجمهورية - خلف أمانة بغداد قسم الشركات – الدور الثاني

f. The Tax clearance letter for the vendor should match the Contract or the Purchase order (PO) (Reference E).

g. The Materials requested to be transferred should match the Materials mentioned in the Contract or the Purchase Order (PO). (Description match)

h. The Vendor should obtain the base access approval (BAR) before submitting the PMNOC request to LMC.

i. All fuel companies need to provide fuel receipts from the refinery or distribution point.

j. For moving Materials/Vehicles outside of the Military Bases the Vendor must provide a previous PMNOC Approval that allowed taking the materials or the vehicles into the Military Camp.

k. The Vendor should provide authentic documents.

l. For Accessing the Iraqi Military Airbases such as (Al-ASAD Airbase, Q-West/Qayara Airbase) the Vendor should obtain the Iraqi Air force command (IQAF) approval directly for accessing the Iraqi Air Force Airbases.

3. Once the vendor provides you the complete forms and required documentation. Your personnel will review and submit the completed forms and documentation to the LMC email box BaghdadLMC@state.gov

4. If there are any issues with the submittal, the LMC rep will work with you to get the needed corrections before submittal to the PMNOC.

5. You will receive an email (usually 2 to 3 business days after submission) from the LMC Once the PMNOC and or CJOC has been approved, with the approved and stamped PMNOC letter, A copy of the PMNOC movement approval should be carried by the drivers to get thru the checkpoints.

6. Drivers are required to carry their original Jensiya, vehicle registration, and Wakala while driving in Iraq.

7. Should any issue arise during the movement, please contact the LMC at 0770-443-3867

IZ Access Procedure (only if delivering to the Embassy or Union III):

1. If your vendor is delivering to the IZ, you will send them the IZ access form (Reference C), Drivers & Worker Details (Reference D). Have your vendor fill out and return to you.

2. Your vendor must provide you with the following documentation:

a. Color scanned copy of the drivers Jensiya front and back. (Reference F)

b. Color scanned copy of the vehicle registration front and back. (Reference F)

c. If the driver does not own the vehicle, please provide a color scanned copy of the Wakala that authorizes him to drive.(Reference F)

d. Driver & Vehicle documents. All the drivers/workers vehicle documentation need to be broken up like Example - Driver & Vehicle documents (Reference F)

e. Full Vetting documentation required by the National Security Office. All the drivers/workers Vetting documentation need to be broken up like Example - Driver or worker National Security Office documentation (Reference G)

f. A full packing list translated into Arabic.

g. Pictures of the Material (Only when exiting Union III or when bring military equipment onto Union III).

h. A copy of the Contract or Purchasing Order.

i. Answers to the five W’s (Who, What, Where, When, Why). This will help us understand what you are exactly requesting.

3. Once the vendor provides you the complete forms and required documentation. Your personnel will review and submit the completed forms and documentation to the LMC email box BaghdadLMC@state.gov

4. If there are any issues with the submittal, the LMC rep will work with you to get the needed corrections before submittal of the IZ access.

5. The IZ access can be a lengthy process, to be on the safe side, you will need to submit your IZ access at a minimum of 5 working days in advance to allow yourself to get all the proper approvals (The IZ offices are closed on Friday and Saturday and are not counted as working days)

6. Once approved, you will receive an email from the LMC stating what dates are approved for your request.

7. In order for your drivers to access the International Zone (IZ), they are required to have their original Jensiya, vehicle registration, and Wakala.

LMC Contacts:

LMC Director- Timothy Prewitt - 07704433911 LMC Senior Advisor- Raouf Khalil - 07704430103 LMC Senior Logistics Manager – Nazar Boghosian - 07729842750 LMC Primary PMNOC POC- Michel Aphram - 07704432673 LMC Primary IZ Access POC- Jonathan Rivera - 07704433636 LMC Office Management Specialist – BriAnnan Jones – 07704431395 LMC Administrative Assistant – Safa Mohammed - 07704434502 LMC Duty Phone- 0770-443-3867 LMC Email Box - BaghdadLMC@state.gov

References:

A. B. C. D.

E. F. G.

Acronyms:

· Prime Ministers National Operation Center (PMNOC)

· Combined Joint Operation Center (CJOC)

· International Zone (IZ)

· Logistics Management Center (LMC)

· BDSC (Baghdad Diplomatic Support Center )

· Purchase Order (PO)

· Visitor Access request (VAR)

· Base Access Request (BAR)

Updated as of May 22, 2017 image1.emf

Microsoft_Word_Document1.docx

National Security Required Information

The following information is required in order to submit your personnel for vetting with the National Security office.

· We need the below filled out with the individual full details (Example given)

· We need a clear front and back scan of their Jensiya, National ID, Food Ration Card, and Residence Card

· We need a clear front and back scan of the drivers father Jensiya

It normally takes 3-5 Iraq Business days for vetting one individual with the National Security Office.

Example

اسم الـسائـق الرباعي واللقب

Driver Full Name (Given, Father, Grandfather, Great Grandfather, tribe)

اسم الام

Driver Mothers full name

تاريخ الميلاد

Driver Year of Birth

عنوان السكن

Drivers current living address

صفاء مزهر عبدالله علي الرفاعي

SAFAA MAZHER ABDULLAH ALI Al-RIFAI

عفاف علي سلمان محمد

AFAF ALI SALMAN MOHAMED

بصرة – الزبير – محلة 210- زقاق 12-دار 32

عنوان السكن

Drivers current living address

تاريخ الميلاد

Driver Year of Birth

اسم الام

Driver Mothers full name

اسم الـسائـق الرباعي واللقب

Driver Full Name (Given, Father, Grandfather, Great Grandfather, tribe) image2.emf

Example-Arabic-PMNOC Memo.docx سفارة الولايات المتحدة الأمريكية

بغداد – العراق

Date التاريخ

رقم الرسالة – Your reference

إلى مركز العمليات الوطني

م/ تسهيل حركة

يرجى التفضل بتسهيل حركة تابعه لشركة ----- (Name of the Moving company)المتعاقدة مع السفارة ألامريكية دعما لمهمة الولايات المتحدة الامريكية في العراق وذلك للفترة من (From Date) Movement Date ---- إلى (To Date) ---- ٢٠١6. تتحرك العجلات من From site A إلى To Site B يكون الدخول عبر بوابة Gate #(If applicable) والعودة فارغه عبر نفس البوابة.

تفاصيل العجلات ، الساائقين والمرافقين والحمولة مرفقة طيا.

نشكركم على دعمكم لمهمة الولايات المتحدة في العراق .

يوم الحركة : Movement Date :

Movement Route: طريق الحركة:

تفاصيل العجلات والسائقين : أنظر الجدول رقم (١) Drivers and trucks details Table (1)

تفاصيل الحموله: أنظر الجدول رقم (۲) Load details (table 2)

و تفضلوا بقبول فائق الإحترام

تيم برويت

مدير مركز إدارة الدعم اللوجيستي

Date التاريخ

رقم الرسالة – Your reference

مرفق رسالتنا رقم ( )

الجدول رقم (١)

رقم الشاصي

VIN number

رقم لوحة التسجيل

Plate number

اللون

Color

نوع العجلة

Vehicle Type

رقم الجنسية

Iraqi ID Number

اسم السائق

Driver name

الجدول رقم (۲)

Load from ------ To ----- (Destination from – to)

الحمولة من -------- إلى---------

Detail----

Quantity

Detail ---

---- Detail image3.emf

Example- English - PMNOC Memo.docx To the National Operations Center

Sub\ The movement of trucks

Please kindly facilitate the movement of two Trucks and a subsidiary of (Name of the Moving company) that Contracting with the U.S. Embassy to support them with their mission in Iraq, and for the period of the day ……………. To …………. 2016.

(Going from Site A to Site B) Trucks moving from A, loaded according to table 2 (attached), going to B will be entering through, Gate # (X) and to return empty through the same gate.

Details Trucks, Drivers and assistant and Quantity are attached hereto.

We thank you for your support of the U.S. mission in Iraq.

Movement Date:

Movement Route:

Drivers and trucks details Table (1)

Load details (table 2)

Thank you with all my respect.

Timothy Prewitt

Director of the Center Management logistical support

Embassy of the United States of America

Iraq-Baghdad

Attached No. ( )

Table No. (1)

VIN number

Plate number

Color

Vehicle Type

Iraqi ID Number

Driver name

Table No. (2)

Load from ------ To -----detail----

Quantity

Detail ---

---- Detail image4.emf

Example IZ access.docx

إلى/ دائرة المعلومات والتصاريح الامنية

م/ دخول وخروج عجلات

تهدي سفارة الولايات المتحدة الامريكية اطيب تحياتها وتود تزويدها بتخويل لدخول العجلة المدرجة تفاصيلها ادناه محملة

بمضخة الكونكريت والعائدة لسفارتنا في المنطقة الخضراء الدخول عبر البوابة رقم ( 6)( Entry date, month, and year)

وتخرج فارغة عبر البوابة رقم (4)( Exit date, month, and year).

ونرفق طياً نموذج قيادة فرقة القوات الخاصة

معلومات العجلات والسائقين:

ت

اسم السائق الثلاثي

رقم الجنسية /جواز سفر

نوع العجلة

رقم الشاصي

رقم اللوحة

(1) عجلة فقط لاغيرها كما مبين اعلاه

المواد المراد ادخالها :

ت

الحمولة الى المنطقة الخضراء

العدد

(1) فقرات فقط لاغيرها كما مبين اعلاه

تيموثي برويت

اسم المخول:

Year, Month, Date

عـدد: Tracking number

مدير دائرةالعقارات مدير دائرة المعلومات

والتصاريح الامنية مكتب رئيس الوزراء

/01/2016 /01/2016

م/ دخول وخروج عجلات

تهدي سفارة الولايات المتحدة الامريكية اطيب تحياتها وتود تزويدها بتخويل لدخول العجلة المدرجة تفاصيلها ادناه محملة

بمضخة الكونكريت والعائدة لسفارتنا في المنطقة الخضراء الدخول عبر البوابة رقم ( 6)( Entry date, month, and year)

وتخرج فارغة عبر البوابة رقم (4)( Exit date, month, and year).

معلومات العجلات والسائقين:

ت

اسم السائق الثلاثي

رقم الجنسية /جواز سفر

نوع العجلة

رقم الشاصي

رقم اللوحة

(1) عجلة فقط لاغيرها كما مبين اعلاه

المواد المراد ادخالها :

ت

الحمولة الى المنطقة الخضراء

العدد

(1) فقرات فقط لاغيرها كما مبين اعلاه

تيموثي برويت

اسم المخول:

اسماء المرافقين (الاسكورت ) التي تبدأ بالرقم 1 وتنتهي بالرقم2

مركز إدارة الدعم اللوجيستي

ت

اسم الاسكورت

رقم الباج

النقيب المشاور القانوني العقيد ا س العميد

عضو عضو عضو رئيس اللجنة image5.emf

Driver or worker Jensiya (Front and Back)

Driver or worker Residence Card (Front and back)

Driver or worker fourth name verification (Front and back)

(Only need one document from the list below)

1. Father, Uncle, or Aunt National ID

2. Father, Uncle, or Aunt Jensiya

3. Father, Uncle, or Aunt Death Certificate

4. Father or Uncles Military Book

5. Father or Uncles retirement card

Driver or worker Food Ration Card (Front only)

Driver or worker National ID Card (Front only) image6.emf

العجلة الصفحة الاولى : جنسیة السائق و سنویة

الصفحة الثانیة: الوكالة image7.emf

Example - Tax Clearance .pdf

Contract Number / PO Number

Company Name

Contract name