191Z-1018-Q-0003_Tree_trimming_IDIQ.pdf

U.S. American Embassy – Baghdad RFQ-Solicitation No.: 191Z-1018-C-0003

COVER LETTER

November 2, 2017

General Services Office/Procurement

Subject: Solicitation number 191Z-1018-Q-0003 – Tree trimming & cutting IDIQ along the river side for the US Embassy-Baghdad.

Dear Sir/ Ma`am, The Embassy of the United States of America invites you to submit a quote for subject solicitation located inside the IZ, Baghdad, Iraq.

If you are interested in submitting a quote for this project, read the instructions in the attached Request for Quote (RFQ).

Your Quote must be submitted electronically by email with the subject line "Proposal 191Z-1018-Q-0003 Enclosed" to BaghdadGSOProcBid@state.gov at/ before (2:00 PM) (Baghdad Time) on/before (Sunday December 3, 2017). You may also elect to submit your proposal in hard copy marked for the attention of the “Contracting Officer – Proposal 191Z-1018-Q-0003 Enclosed”, which may be delivered to the Embassy Blue CAC on Al Kindi Street between 0800 and 1600 on regular business days. No proposal will be accepted after the cut-off date and time.

The Embassy intends to conduct a site visit on (Sunday November 12, 2017), at (10:00 AM Baghdad Time) and all prospective offerors who have received a solicitation package are invited to attend. The names of the participants must be submitted not later (Wednesday November 08, 2017) at/before (12:00 PM Baghdad Time). No more than (1) person will be admitted from each company. The assembly point for all bidders who wish to participate in the site visit is in front of the GREEN CAC no later than 10:00 AM local time on Sunday November 12, 2017 please. Bidders who wish to use their own vehicles will be responsible for parking them.

Complete the OFFER portion of the Standard Form (1449), including all blank spaces, and have the form signed by an authorized representative of your company, or the proposal may be considered unacceptable and may be rejected.

In order for a proposal to be considered, you must also complete and submit the following:

1. Standard Form SF (1449) completed in Iraqi Dinars (for local companies) or USD (for foreign companies).

2. Performance Plan with Performance Schedule where the estimated period of performance must be specified.

3. Name, cell phone number and ID number with copy of Superintendent who can speak good English with certificate(s) of language proficiency.

4. Copies of valid International Zone badges for all personnel performing under the project.

5. All required IZ access authorizations for vehicles/trucks/lifts/backhoes will be the responsibility of the successful contractor. The

U.S. Embassy-Baghdad will provide a copy of the contract, if required, to assist the process of issuing the authorization letter(s) when requested. Kindly complete the PMNOC requirement in attached word document.

Please be advised that each offeror is responsible for furnishing complete information to his/her subcontractor and suppliers, such as details and quantities required by the drawings and specifications if any.

Questions submittal due date is (Tuesday November 14, 2017 at/ before 12:00 PM Baghdad time); all questions should be submitted by writing in English language to the Email address stated on the bottom of this cover letter. Answers to all questions will be posted on the U.S.

Embassy website to all bidders.

Embassy of the United States of America Baghdad, Republic of Iraq mailto:BaghdadGSOProcBid@state.gov

The Contracting Officer reserves the right to reject a quote and to waive any informality in the quote received. In addition, the Embassy reserves the right to conduct further negotiations concerning price and other terms before awarding the contract, or to award without discussions.

Direct any questions regarding this solicitation to BaghdadGSOProcurement@state.gov.

Sincerely, Ramon Taruc Contracting Officer

Enclosure: 191Z-1018-Q-0003 mailto:BaghdadGSOProcurement@state.gov

SECTION A

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

5. SOLICITATION NUMBER

191Z1018-C-0003

6. SOLICITATION ISSUE DATE

11/02/2017

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Ramon Taruc, Contracting Officer

b. TELEPHONE NUMBER (No collect calls) BaghdadGSOProcBid@state.gov

8. OFFER DUE DATE/ LOCAL TIME

12/03/2017

9. ISSUED BY CODE 10.THIS ACQUISITION IS UNRESTRICTED

OR

SET ASIDE:____ % FOR:

General Services Office U.S. American Embassy – Baghdad International Zone, Baghdad, Iraq

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINATION UNLESS

BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

General Services Office U.S. American Embassy – Baghdad International Zone, Baghdad, Iraq

Information Resource Management U.S. American Embassy – Baghdad International Zone, Baghdad, Iraq 17a. CONTRACTOR/OFFERER

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

Financial Management Office U.S. American Embassy – Baghdad, Iraq BaghdadVendorInvoice@State.gov

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED.

ADDENDA

ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN __1__

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

Ramon Taruc 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212 mailto:BaghdadGSOProcBid@state.gov mailto:BaghdadVendorInvoice@State.gov

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See scope of work for required quantities and repetitions of services please.

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

PART I - THE SCHEDULE

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SCOPE OF SERVICES

The Contractor shall provide tree trimming & cutting services for the U.S. Embassy-Baghdad.

B.2 TYPE OF CONTRACT

This is a fixed price contract with indefinite delivery/indefinite quantity for temporary/additional services.

B.3 TYPES OF SERVICES

(a) Standard Services. The Contractor shall provide standard tree trimming & cutting services as specified in Section C within the buildings and spaces listed in Exhibit A.

(b) Temporary Additional Services.

The Contractor shall provide Temporary Additional Services when requested by the

Contracting Officer's Representative (COR) through a written order. Temporary Additional Services delivered shall be in addition to the Standard Services, and shall be priced at the unit price shown below. The tasks to be accomplished shall be additional quantities of the same tasks described in Section C.

Because Temporary/Additional Services are based on indefinite delivery/indefinite quantity the minimum and maximum amounts are defined below:

Minimum: The Government shall place orders totaling a minimum of to be determined after awarding, This reflects the contract minimum for the base year and option period.

Maximum: The amount of all orders shall not exceed to be determined after awarding. This reflects the contract maximum for the base year and each option period for temporary/additional services.

B.4 PRICING

(a) The Government will pay the Contractor a fixed price for Standard Services that have been satisfactorily performed. The Government will also pay the Contractor for Temporary Additional Services ordered by the Government for satisfactorily completed work.

(b) The Contractor shall include any premium pay for services required on holidays only in the fixed prices for Standard Services. The Contractor shall include any premium pay for overtime only in the fixed rates for Temporary Additional Services.

(c) The Government will also reimburse the Contractor at the purchase price for any materials or equipment ordered by the Government for Temporary Additional Services.

(d) The cost of Workers’ Compensation War-Hazard Insurance Overseas (See Section I, FAR 52.228-4) is not reimbursable and shall be included in the Contractor’s rates.

(e) The Government will make payment in local currency.

(f) VALUE ADDED TAX.

VALUE ADDED TAX (VAT).

The Government will not reimburse the Contractor for VAT under this contract. The Contractor shall not include a line for VAT on Invoices as the U.S. Embassy has a tax exemption certificate with the host government.

B.5 Base Year Prices

(a) Standard Services. The fixed price for the base year of the contract is (starting on the date stated in the Notice to Proceed (NTP) and continuing for a period of 12 months):

Index Service Area Description UOM Quantity Unit Price Total Amount both sides of the River Road to the intersection with Gordo Alley

Tree trimming & cutting (as per described in below

SOW)

Service 2

2 River side between Green CAC and Black CAC

Tree trimming & cutting (as per described in below

SOW)

Service

Along the road Southwest side of the embassy (from the end of the West End Road to the UAE Embassy).

Tree trimming & cutting (as per described in below

SOW)

Service

Net Amount

(B) Temporary Additional Services. The unit fixed price is:

Index Service Area Description UOM Quantity Unit Price Total Amount both sides of the River Road to the intersection with Gordo Alley

Tree trimming & cutting (as per described in below

SOW)

Service

2 River side between Green CAC and Black CAC

Tree trimming & cutting (as per described in below

Along the road Southwest side of the embassy (from the end of the West End Road to the UAE Embassy).

Tree trimming & cutting (as per described in below

Total Not to Exceed Price for Base Year (a + b)

B.6 Option Year 1 Prices

(a) Standard Services. The fixed price for the base year of the contract is (starting on the date stated in the Notice to Proceed (NTP) and continuing for a period of 12 months):

Index Service Area Description UOM Quantity Unit Price Total Amount both sides of the River Road to the intersection with Gordo Alley

Tree trimming & cutting (as per described in below

SOW)

Service

2 River side between Green CAC and Black CAC

Tree trimming & cutting (as per described in below

SOW)

Service

Along the road Southwest side of the embassy (from the end of the West End Road to the UAE Embassy).

Tree trimming & cutting (as per described in below

SOW)

Service

(B) Temporary Additional Services. The unit fixed price is:

Index Service Area Description UOM Quantity Unit Price Total Amount both sides of the River Road to the intersection with Gordo Alley

Tree trimming & cutting (as per described in below

2 River side between Green CAC and Black CAC

Tree trimming & cutting (as per described in below

Along the road Southwest side of the embassy (from the end of the West End Road to the UAE Embassy).

Tree trimming & cutting (as per described in below

Total Not to Exceed Price for Base Year (a + b)

B.7 Grand Total of Base plus Option Year

Base Year Total Option Year 1 Total

Grand Total of Base plus Option Year

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. PROJECT DESCRIPTION

1.1 Project Synopsis

The project will provide trimming twice a year for the trees branches in the both sides of the River Road to the intersection with Gordo Alley, River side between Green CAC and Black CAC and Along the road Southwest side of the embassy (from the end of the West End Road to the UAE Embassy).

2. GENERAL CONDITIONS

2.1 Fixed-Price Proposal. The Contractor shall provide one fixed-priced Proposal for the complete project that includes every aspect of the Work.

2.2 Specifications.

A. Should there be a discrepancy between any of the items noted above, the more stringent shall govern.

B. The Contractor is responsible for compliance with all Building Codes; Work not in compliance with the

Codes shall be deemed to be unacceptable.

2.3 Execution. The Work shall be executed in a diligent and workmanlike manner in accordance with the negotiated fixed-price, this Scope of Work, the Project Schedule, Codes and references noted above, and the laws of the City of Baghdad.

2.4 Work Hours. Unless otherwise agreed with Facilities Management, the Work shall be executed during normal Embassy work hours. Night, weekend or holiday work shall not be permitted except as arranged in advance with Facilities Management. Embassy holiday schedule is available from Facilities Management.

2.5 Safety.

A. The Contractor shall be responsible for conducting the work in a manner that ensures the safety of residents, employees and visitors to the Embassy, and the Contractor’s employees.

B. The Contractor is required to comply with the Construction Safety and Occupational Health Regulations of OBO Specification Section 01521 and the US Army Corps of Engineers Safety and Health requirements Manual. (EM385).

2.6 Workforce.

A. The contractor shall provide all supervision, skilled and unskilled labor needed to perform the work. The Contractor shall provide all skilled and unskilled labor needed to perform the Work.

B. In order to comply with the Embassy’s minimum escort ratio requirement of one (1) escort to four (4) workers, the Contractor will have on his staff an employee(s) with an RSO vetted “Escort” Badge.

C. If the Contractor has no staff with an Escort Badge the Contractor will have 10 days from award to submit the required paperwork. The RSO vetting process could take up to 30 days and must be shown on the Contractors Project Schedule.

D. Information for all non-badged staff must be submitted to the COR for processing to allow the workers access to the NEC. This list must be resubmitted every 30 days or when modified.

E. If escorts are needed prior to being vetted by the RSO the Contractor may submit a request to the COR for government furnished escorts. The COR will schedule temporary escorts ONLY if they are available and the request must be submitted at least 48 hours in advance of the preferred date.

2.7 Subcontractors. Contractor shall be responsible for the conduct and workmanship of Subcontractors engaged in the Project, and for Subcontractors compliance with the terms of this Statement of Work. The Contractor is responsible for the behavior and workmanship of Subcontractors while on Embassy property.

2.8 Modification to Contract. The Contractor shall not incur any costs beyond those described in this SOW unless directed otherwise in writing by the Contracting Officer. Any work performed by the Contractor beyond this SOW without written direction from the Contracting Officer will be at the Contractor’s own risk and at no cost to the Embassy.

2.9 Stop Work. At any time during the Project, the Contracting Officer reserves the right to Stop Work for protection of employees or visitors, security, or any other reason at his/her discretion.

2.10 Construction Cost Breakdown. The Government provided “Construction Cost Breakdown” is for bid comparison only, and the contractor is responsible to field measure and to quantify the required materials and tasks as to complete the job.

2.11 Submittals. The contractor is responsible to submit shop drawings prior to fabrication and release of any materials for the FAC Engineer’s review and approval. The Engineer’s review, however, does not relieve of the contractor’s responsibility for the engineering work as to provide a complete working system.

2.12 Excavation and Utilities. The contractor is responsible to locate all existing utility lines prior to any excavation. Prior to disconnecting any existing utility services, the contractor is responsible to provide 48-hour advance notice to the COR.

2.13 Close-out.

2.14 Housekeeping. The contractor is responsible to clean up daily after working hours. The Contractor is also responsible for Final Cleaning of the area, ready for use by the Government.

3. BID FORM - CONSTRUCTION COST BREAKDOWN

No Descriptions Unit Qty Unit Price

Total Price $

1 Administration A Mobilization / Demobilization LS 1 B Submittals – product data & shop drawings LS 1 Administration Sub-Total

2 Trimming/Cutting Work A River Road LS 1 B River Bank LS C Embassy Road LS

Trimming/Cutting Work Sub-Total

3 Debris Removal A River Road LS B River Bank LS C Embassy Road LS Debris Removal Sub-Total 3 DBA Insurance

A

Contractor shall cover each of its workers at the site with DBA Workers’ Compensation coverage, and require its subcontractors to do the same.

Contractor must furnish certificate evidencing this coverage to Engineer prior to starting work.

LS 1

DBA Insurance Sub-Total Items 1 thru 2 Sub-Total G & A Sub-Total Profit

4 Basic Bid - Contract Cost

A Bid - Contract Cost

4.0 SCOPE OF WORK

4.1 General Requirements

A. The Contractor is to provide all labor, logistics, equipment and material for the Work requested based on the attached and referenced drawings and specifications, and the specific instructions noted in this Statement of Work.

B. Comments below supplement the referenced specifications and are to be incorporated into the Work.

If there are any conflicts, the most stringent standard applies.

C. Except as noted, within 5 days of Notice to Proceed (NTP), the contractor shall provide to the COR a project schedule showing start to completion.

D. The contractor is responsible to dispose of the debris outside of the IZ. Include, but not limited to soils, rock excavation, packing materials, scrap steel, and debris generated by project.

E. When pursuing the work, the contractor is to take extra care as not to damage existing structures.

F. During the execution of any work along a roadway, the contractor shall take measures to protect workers and passing vehicles by means of an approved traffic management plan which includes measures (barricades, flag-man, etc.). A traffic management plan will be submitted to the COR within 5 days of NTP.

4.2 Cutting and Trimming Trees Branches.

1. Cutting and Trimming Trees Branches shall be implemented twice a year and as directed by

RSO/FAC

2. Cut and trim the trees branches along the road between the south west corner of the embassy compound along the River Road to the intersection with Gordo Alley. The cutting shall include all tree branches protruding from the trees trunk to both sides of the street (buildings and river sides).Clearing distance shall be from the edge of the road curb toward the buildings side and flush with outer side of the perimeter TWall on the river side. The work shall include the street.

3. For the Embassy Road, cut the trees brunches two meters from the curbs toward the buildings along the entire road from guard booth southwest US Embassy Wall to the end of the Embassy of

UAE.

4. The work is to exclude the area in front of the South Korean Embassy

5. Cut everything including the weeds and foliage between the south embassy perimeter wall to the water level. The work shall be in and around the existing barbed wires. Cut and remove all the trees and tree stumps. The stumps shall be no taller than 300mm

6. Cut and clear all brush (any plant material not specifically a bush and with a stem size less than 40mm) from the roadway along River Road and along the Embassy South Perimeter Wall running adjacent to the Tigris River. Along the river, the brush will be cut from the perimeter wall to the water line. All brush to be cut to within 70mm of the existing ground.

7. Cut the trees by the South Korean Embassy. The remaining stumps shall be no taller than 300mm

8. Along, Embassy Road, the road Southwest side of the embassy (from the end of the West End

Road to the UAE Embassy), cut and trim the trees shrubs and stems from the road curb to 2m width toward the embassies’ buildings side.

9. The horizontal and vertical trimming/cutting orientations are as directed by FAC.

10. Clean and remove all the cutting/trimming debris out of the IZ.

11. The work shall be approved by the COR.

5. Closeout

• At completion of work, the Contractor shall clean any impacted areas to a condition equal to original condition.

• All materials and construction debris are to be disposed of in a legal manner outside of the IZ.

6. DELIVERABLES

a. Pre-Construction:

i. Safety, Security Plan

ii. DBA Insurance

iii. Bank Guarantee

iv. Schedule

b. Construction:

i. Meeting Minutes, Progress reports

ii. Updated Schedule

iii. Safety Incidents

c. Close-out

i. As-built Drawings

ii. O&M Manuals

iii. Standard Operating Procedure(s)

7. PROJECT SCHEDULE

a. Approximate dates of pre-award activities

i. Pre-Bid Site Survey o/a TBD

ii. Bids Due o/a TBD

iii. Contract Award o/a TBD

iv. Notice to Proceed (NTP) o/a TBD

b. Construction Milestones, from Notice to Proceed (All time periods in calendar days)

i. Notice to Proceed (NTP) 0 Days from NTP

ii. Project Schedule to FAC 5

iii. Cutting and Trimming 30

iv. Construction Completion 5

v. Project Acceptance 40

c. Commencement, execution, and Completion of Work

i. The Contractor shall be required to (a) commence work under this contract within five (5) calendar days after the date the Contractor receives the Notice to Proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than the time frame noted above. The time stated for completion shall include final cleanup of the premises.

8. RESPONSIBILITIES AND PROJECT MANAGEMENT

a. COR. A Contracting Officers Representative (COR) will be assigned to ensure quality assurance goals are met. The Contractor shall provide the COR access to the site at all times.

b. Point of Contact (POC). The COR shall be the main point of contact for this Project. The Contractor shall report to the COR on (a) status of the Project, (b) changes in Schedule, (c) accidents and safety issues, (d) disruptions to elevator or utility services; and all other important information pertaining to the Project

c. English Speaking Representative. The Contractor shall provide an English-speaking representative on-site during all working hours with the authority to make all decisions on behalf of the Contractor and subcontractors.

d. Management Personnel. The Contractor shall staff the site, full-time, with a competent senior manager who shall perform project management. Remote project management is not an option. This individual shall keep a detailed photographic and written history of the project and shall update the Government weekly.

e. Site Security. The Contractor is responsible for on-site security as necessary to ensure no unauthorized access to their work sites. The Contractor is 100% responsible for securing their working materials and equipment. Any damage to facilities or infrastructure, which happens due to a lack of security, will be the responsibility of the Contractor to correct.

f. Contractor’s Temporary Work Center. The Contractor will be permitted to use a designated area within the contract limits for operation of his construction equipment and office if warranted. If directed by the Contracting Officer, the Contractor shall not receive additional compensation to relocate his operations.

The Contractor is responsible for obtaining any required additional mobilization area above that designated. On completion of the contract, all facilities shall be removed from the mobilization area within 5 days of final acceptance by the Contractor and shall be disposed of in accordance with applicable host government laws and regulations. The site shall be cleared of construction debris and other materials and the area restored to its final grade. The Contractor is responsible for maintaining this area in a clear orderly manner.

g. Health and Safety.

i. The Contractor shall be solely responsible for risk assessments, managing health, and safety issues associated with this project. The Contractor must provide cold water to all workers at the job sites. Based on hazard assessments, Contractors shall provide or afford each affected employee personal protective equipment (PPE) that will protect the employee from hazards. At a minimum PPE shall consist of eye protection, hard hats, and closed toe shoes.

ii. If the workers arrive on-site with sandals or athletic shoes, the Contractor is expected to provide rubber boots to them or send them home. All construction workers and management personnel must wear hard hats at all times on the construction sites. Contractor provided rubber boots and rubber gloves shall be worn when working around concrete placement. Other PPE such as gloves, dust masks, air respirators (sewage work) are also recommended. These items must be provided at the Contractor’s expense. Workers may use discretion if they feel unsafe in using the equipment in a hostile environment. Any worker at an elevated location above 4 meters, with the exception of a portable ladder, must be provided and utilize a safety harness.

iii. The Contractor must adhere to the Construction Safety and Occupational Health Regulations of OBO Specification Section 01521.

h. Progress Payments. If the contract awarded expects to receive more than one (1) progress payment, the

Contractor must submit a broken out Cost Proposal with a Schedule of Values in order to properly calculate the percentage of contract completion.

SECTION D PACKAGING AND MARKING RESERVED

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also the full text of a clause may be accessed electronically at:

http://www.acquisition.gov/far/ or http://farsite.hill.af.mil/vffara.htm

These addresses are subject to change. If the Federal Acquisition Regulation (FAR) is not available at the locations indicated above, use the Department of State Acquisition website at http://www.statebuy.state.gov/ to see the links to the FAR. You may also use an internet “search engine” (for example Google, Yahoo, Excite) to obtain the latest location of the most current FAR.

FEDERAL ACQUISITION REGULATION (48 CFR CH. 1)

52.246-4 INSPECTION OF SERVICES-FIXED-PRICE (AUG 1996)

E.2 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

Performance Objective

PWS

Paragraph Performance Threshold Services

Performs all tree trimming & cutting services set forth in Statement of Work

(SOW).

Page# 7 thru Page#

All required services are performed and no more than one

(1) customer complaint is received per task order.

http://www.acquisition.gov/far/ http://farsite.hill.af.mil/vffara.htm http://www.statebuy.state.gov/

E.2.1 Surveillance

The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

E.2.2 Standard

The performance standard is that the Government receives no more than one (1) customer complaint per service . The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.246-4, Inspection of Services – Fixed Price (AUG 1996)), if any of the services exceed the standard.

E.2.3 Procedures

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

SECTION F - DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

F.1.1 The performance period of this contract is one year plus one year option year from the date the contractor receives the notice under a completely funded task order..

F.1.2 The Government may extend this contract for up to One (1) additional period in accordance with the option clause in Section I. 52.217-9, Option to Extend the Term of the Contract, which also specifies the total duration of this contract. See also Section I, FAR 52.217-8, Option to Extend Services, for up to an additional six months of optional performance, if required by the Government.

F.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at:

http://www.acquisition.gov/far/ or http://farsite.hill.af.mil/vffara.htm

These addresses are subject to change. If the Federal Acquisition Regulation (FAR) is not available at the locations indicated above, use the Department of State Acquisition website at http://www.statebuy.state.gov/ to see the links to the FAR. You may also use an internet “search engine” (for example Google, Yahoo, Excite) to obtain the latest location of the most current FAR.

FEDERAL ACQUISITION REGULATION (48 CFR CH. 1)

52.242-15 STOP-WORK ORDER AUG 1989

52.242-17 GOVERNMENT DELAY OF WORK APR 1984

F.3 DELIVERY SCHEDULE

The following items shall be delivered under this contract:

Description Quantity Delivery Date Deliver To

C.1.3.2 General Instructions 1 30 days after award COR

C.3.1.2 Schedule 1 Weekly COR

F.4 NOTICE TO PROCEED

http://www.acquisition.gov/far/

After contract award and submission of insurance certificates, the Contractor shall be sent a Notice to Proceed. That Notice to Proceed will establish a date (a minimum of ten (10) days from date of issuance fully approved and funded task, unless the Contractor agrees to an earlier date) on which performance shall start.

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is Regional Security Office.

G.1.1 Duties

The COR is responsible for inspection and acceptance of services. These duties include review of Contractor invoices, including the supporting documentation required by the contract. The COR may provide technical advice, substantive guidance, inspections, invoice approval, and other purposes as deemed necessary under the contract.

G.2 SUBMISSION OF INVOICES

The Contractor shall submit invoices in an original and three (3) copies to the Contracting' Officer's Representative (COR) at the following address:

BaghdadVendorInvoice@state.gov

G.2.1 Value Added Tax

VALUE ADDED TAX (VAT). The Government will not reimburse the Contractor for VAT under this contract. The Contractor shall not include a line for VAT on Invoices as the U.S. Embassy has a tax exemption certificate with the host government.

mailto:BaghdadVendorInvoice@state.gov

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 SECURITY

H.1.1 General. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Government will run background checks on all proposed Contractor employees. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be used on this contract.

H.1.2 Identity Cards. The Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identify card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government.

H.2 STANDARDS OF CONDUCT

(a) General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance and integrity and shall be responsible for taking such disciplinary action with respect to employees as required. Each Contractor employee is expected to adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

(b) Uniforms. The Contractor's employees shall wear clean, neat and identifiable uniforms, although not necessarily identical uniforms. All employees shall wear accreditation at all times.

(c) Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

(e) Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

(f) Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

• Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

• Unauthorized use of Government property, theft, vandalism, or immoral conduct;

• Unethical or improper use of official authority or credentials;

• Security violations; or,

• Organizing or participating in gambling in any form.

(g) Key Control. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.

H.3 PERSONNEL HEALTH REQUIREMENTS

All employees shall be in good general health without physical disabilities that would interfere with acceptable performance of their duties. All employees shall be free from communicable diseases.

H.4 LAWFUL OPERATION, PERMITS, AND INDEMNIFICATION

(a) Bonds. The Government imposes bonding requirement on this contract. The Contractor shall provide any official bonds required, pay any fees or costs involved or related to the authorization for the equipping of any employees engaged in providing services specified under this contract if such bonds or payments are legally required by the local government or local practice.

(b) Employee Salary Benefits. The Contractor shall be responsible for payment of all employee wages and benefits required by host country law or agreements with its employees. The Government, its agencies, agents, and employees shall not be part of any legal action or obligation regarding these benefits which may subsequently arise. Where local law requires bonuses, specific minimum wage levels, premium pay for holidays, payments for social security, pensions, sick or health benefits, severance payments, child care or any other benefit, the Contractor is responsible for payments of these costs and must include them in the fixed prices in this contract.

(c) Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor's personnel in the performance of this contract. The Contractor's assumption of absolute liability is independent of any insurance policies.

(d) Amount of Insurance. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

General Liability

1. Bodily Injury, On or Off the Site, in US Dollars

Per Occurrence 10,000.00USD

Cumulative 100,000.00USD

2. Property Damage, On or Off the Site, in US Dollars

Per Occurrence 10,000.00USD

Cumulative 100,000.00USD

The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

For those Contractor employees assigned to this contract who are either United States citizens or hired in the United States or its possessions, the Contractor shall provide workers' compensation insurance in accordance with FAR 52.228-3.

The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

(a) Any property of the Contractor,

(b) Its officers,

(c) Agents,

(d) Servants,

(e) Employees, or

(f) Any other person, arising from and incident to the Contractor's performance of this contract.

The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

(e) Permits. Without additional cost to the Government, the Contractor shall obtain all permits, licenses, and appointments required for the performance of work under this contract. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. The Contractor shall provide evidence of possession or status of application for such permits, licenses, and appointments to the Contracting Officer with its proposal. Application, justification, fees, and certifications for any licenses required by the host government are entirely the responsibility of the Contractor.

H.5 CERTIFICATE OF INSURANCE

The Contractor shall furnish to the Contracting Officer a current certificate of insurance as evidence of the insurance required. In addition, the Contractor shall furnish evidence of a commitment by the insurance carrier to notify the Contracting Officer in writing of any material change, expiration or cancellation of any of the insurance policies required not less than thirty (30) days before such change, expiration or cancellation is effective. If Contractor is self-insured then the Contractor shall not change or decrease the coverage without the Contracting Officer's approval.

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at:

http://www.acquisition.gov/far/ or http://farsite.hill.af.mil/vffara.htm

These addresses are subject to change. If the Federal Acquisition Regulation (FAR) is not available at the locations indicated above, use the Department of State Acquisition website at http://www.statebuy.state.gov/ to see the links to the FAR. You may also use an internet “search engine” (for example Google, Yahoo, Excite) to obtain the latest location of the most current FAR.

FEDERAL ACQUISITION REGULATION (48 CFR CH. 1):

CLAUSE TITLE AND CLAUSE

52.202-1 DEFINITIONS (NOV 2013)

52.203-3 GRATUITIES (APR 1984)

52.203-5 COVENANT AGAINST CONTINGENT FEES (MAY 2014)

52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES

TO THE GOVERNMENT (SEP 2006)

52.203-7 ANTI-KICKBACK PROCEDURES (MAY 2014)

52.203-8 CANCELLATION, RESCISSION, AND RECOVERY

OF FUNDS FOR ILLEGAL OR IMPROPER ACTIVITY (MAY 2014)

52.203-10 PRICE OR FEE ADJUSTMENT FOR ILLEGAL

OR IMPROPER ACTIVITY (MAY 2014)

52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE

CERTAIN FEDERAL TRANSACTIONS (OCT 2010)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT

TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (APR 2014)

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

(JAN 2017)

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON

http://www.acquisition.gov/far/

POSTCONSUMER FIBER CONTENT PAPER (MAY 2011)

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT

AWARDS (OCT 2015)

52.204-12 DATA UNIVERSAL NUMBERING SYSTEM NUMBER MAINTENANCE (DEC

2012)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (JULY 2013)

52.204-18 COMMERCIA LAND GOVERNMENT ENTITY CODE MAINTENANCE (JUL

2016)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING

WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR

DEBARMENT (OCT 2015)

52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (JULY 2013)

52.211-5 MATERIAL REQUIREMENTS (AUG 2000)

52.215-2 AUDIT AND RECORDS - NEGOTIATION (OCT 2010)

52.215-8 ORDER OF PRECEDENCE--UNIFORM CONTRACT

FORMAT (OCT 1997)

52.215-11 PRICE REDUCTION FOR DEFECTIVE CERTIFIED

COST OR PRICING DATA – MODIFICATIONS (AUG 2011)

52.215-13 SUBCONTRACTOR CERTIFIED COST OR PRICING

DATA – MODIFICATIONS (OCT 2010)

52.215-14 INTEGRITY OF UNIT PRICES (OCT 2010)

52.215-21 REQUIREMENTS FOR COST OR PRICING DATA OR INFORMATION OTHER

THAN COST OR PRICING DATA—MODIFICATIONS (OCT 2010)

52.222-19 CHILD LABOR – COOPERATION WITH

AUTHORITIES AND REMEDIES (FEB 2016)

52.222.50 COMBATING TRAFFICKING IN PERSONS (MAR 2015)

52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING

WHILE DRIVING (AUG 2011)

52.224-1 PRIVACY ACT NOTIFICATION (APR 1984)

52.224-2 PRIVACY ACT (APR 1984)

52.225-5 TRADE AGREEMENTS (FEB 2016)

52.225-13 RESTRICTIONS ON CERTAIN FOREIGN

PURCHASES (JUNE 2008)

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION OF

CONTRACT (FEB 2000)

52.228-3 WORKERS’ COMPENSATION INSURANCE (Defense Base Act) (JUL 2014)

52.228-5 INSURANCE-WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

52.229-6 TAXES - FOREIGN FIXED-PRICE CONTRACTS (FEB 2013)

52.229-7 TAXES- FIXED PRICE CONTRACTS WITH FOREIGN GOVERNMENTS (FEB

2013)

52.232-1 PAYMENTS ( APR 1984)

52.232-8 DISCOUNTS FOR PROMPT PAYMENT (FEB 2002)

52.232-11 EXTRAS (APR 1984)

52.232-17 INTEREST (MAY 2014)

52.232-18 AVAILABILITY OF FUNDS (APR 1984)

52.232-22 LIMITATIONS OF FUNDS (JUNE 2013)

52.232-24 PROHIBITION OF ASSIGNMENT OF CLAIMS (MAY 2014)

52.232-25 PROMPT PAYMENT (JAN 2017)

52.232-32 PERFORMANCE-BASED PAYMENTS (APR 2012)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER -

SYSTEM FOR AWARD MANAGEMENT (JULY 2013)

52.232-34 PAYMENT BY EFT – OTHER THAN SAM (JULY 2013)

52.233-1 DISPUTES (MAY 2014) - ALTERNATE I (DEC 1991)

52.233-3 PROTEST AFTER AWARD (AUG 1996)

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT

CLAIM (OCT 2004)

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS,

EQUIPMENT AND VEGETATION (APR 1984)

52.237-3 CONTINUITY OF SERVICES (JAN 1991)

52.242-13 BANKRUPTCY (JULY 1995)

52.243-1 CHANGES - FIXED-PRICE (AUG 1987) - ALTERNATE II (APR 1984)

52.244-6 SUBCONTRACTOR AND COMMERCIAL ITEMS (JAN 2017)

52.245-1 GOVERNMENT PROPERTY (JAN 2017)

52.245-2 GOVERNMENT PROPERTY INSTALLATION

OPERATION SERVICES (APR 2012)

52.245-9 USE AND CHARGES (APR 2012)

52.246-17 WARRANTY OF SUPPLIES OF A NONCOMPLEX NATURE (JUNE 2003)

52.246-25 LIMITATION OF LIABILITY – SERVICES (FEB 1997)

52.248-1 VALUE ENGINEERING (OCT 2010)

52.249-2 TERMINATION FOR CONVENIENCE OF THE GOVERNMENT (FIXED-PRICE)

(APR 2012) – ALTERNATE I (SEPT 1996)

52.249-4 TERMINATION FOR CONVENIENCE OF THE

GOVERNMENT (SERVICES) (SHORT FORM) (APR 1984)

52.249-8 DEFAULT (FIXED-PRICE SUPPLY AND SERVICE) (APR 1984)

52.253-1 COMPUTER GENERATED FORMS (JAN 1991)

I.2 FAR CLAUSES IN FULL TEXT:

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within the performance period of the contract.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MARCH 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 calendar days before the final date of the contract; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 calendar days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 24 (months).

(End of clause)

52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond September 30 of the current calendar year. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 30 of the current calendar year, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

I.3 DOSAR CLAUSES IN FULL TEXT

652.243-70 NOTICES (AUG 1999)

Any notice or request relating to this contract given by either party to the other shall be in writing.

Said notice or request shall be mailed or delivered by hand to the other party at the address provided in the schedule of the contract. The Contracting Officer must make all modifications to the contract in writing.

652.242-73 AUTHORIZATION AND PERFORMANCE (AUG…