Meeting Minutes.docx

Minutes From Pre-Quotation Conference of June 14, 2023

Introduction The Contracting Officer, Gavin T. Elliott, welcomed all attendees. The following Embassy representatives attending the conference were introduced: Tiziana Carfora, Acquisitions Supervisor; Paul Furgiuele, Post Language Representative, Elvira Zilli, COR.

Discussion of Solicitation Package The following sections of the solicitation were highlighted:

· Standard Form -SF-1449

· Section 1 – Prices:

a) Base Year + 4 Option Years prices length of contract

b) Government unilateral rights to exercise the option year

c) IDIQ type of contract

d) Quantities as estimated amount only

e) 5-year projected prices

f) Economic offer: submission of fair and reasonable prices

· Section 2:

Description of contract services provided in conjunction with the COR

· Section 3 – Submission of Offer:

a) Mandatory registration of offeror to the SAM.gov database prior to submittal of their offer

b) Submission of W-14 Form with the offer

c) Evaluation Factors – LPTA procedure and evaluation of the offer

d) Economic offer and technical proposal

e) Information demonstrating the offeror’s ability to perform the services

f) Technical panel evaluation

g) How to submit the quotation electronically

h) Submission of questions: procedure, deadline, and replies. Posting on SAM.gov website

i) Offer deadline submission

· Section 4: Evaluation of offers

· Section 5: Filled out FAR clauses and offer submissions

Ten persons/six firms attended the pre-quotation conference.

A few questions were raised by the firms representatives during the conference.

Written responses will be drafted and posted on SAM.gov:

Q1: Are classes to be held in the Embassy compound?

Q2: Who will assess the students’ Italian knowledge level?

Q3: Who shall provide the instructional materials?

Q4: Are the classes scheduled consecutively during operation hours 8:00 to 18:00?

Q5: Is the technical offer to be presented and submitted in English?

Pre-Quotation Conference Attendee List:

1. Ms. Francesca Colangelo, Scuola Internazionale di Lingue

2. Ms. Asia Carangelo, Scuola Internazionale di Lingue

3. Ms. Beatriz Curbera Garcia, Scuola Internazionale di Lingue

4. Ms, Stefania Vaccaro, Darby School of Languages

5. Mr. Riccardo Cascarino, Darby School of Languages

6. Mr. Ennio Recchioni, Berliz

7. Mr. Valerio Nicolia, Inlingua

8. Ms. Filomena Leo, Domus Aurea

9. Ms. Sage Coates-Farley, DbN

10. Louay Azar, DbN

Conclusion The conference and attendees were thanked for their presence and expression of interest in serving the U.S. Government.

Sincerely, Gavin T. Elliott