Florence Maintenance Minutes.pdf

April 26, 2021

Minutes from Pre-Proposal Conference and Site Visit in Florence: April 14, 2021.

Introduction

The Contracting Officer welcomed attendees from three companies. The COR and

Florence Consulate representative were introduced.

Discussion of Solicitation Package

The following sections of the solicitation were highlighted:

o Standard Form -SF-1442 o Section B – Prices:

a) Exclusion of VAT from to the contract offered prices

b) Explanation of Scheduled Maintenance Services prices versus

Unscheduled/Emergency Services prices

c) Base Year + 4 Option Years Prices and the unilateral Government option to extend the contract upon a total of 5-year period

d) How to reach the total contract price for each year, and the grand total for

5-year contract o Introduction to Section C and Exhibits to the solicitation o Section K – FAR 52.204-24 & 26 o Section L – Submission of Offer:

a) Evaluation Factors – LPTA procedure and evaluation of the offer

b) Zadroga Act and IRS form W-14

c) Performance Schedule and Business Management /Technical proposal:

experience and past performance, subcontract proposals

d) How to submit the proposal electronically

e) Mandatory SAM registration o With the assistance of the COR, detailed description of the technical specification requirements as described in Section C and the Exhibits to the solicitation:

a) Scheduled maintenance and repair services

b) Scheduled preventive maintenance services

c) Unscheduled maintenance services o Invoices for scheduled versus unscheduled maintenance services o Brief description of the Safety and POSHO requirements o Explanation of security check requirements in case of award o Questions and Answers to be sent in writing

The site visit at the Consulate compound was held right after the pre-proposal meeting.

Few questions were raised by company representatives during the pre-proposal conference and the site survey.

Pre-Proposal Conference + Site Visit Attendees:

1. Maurizio Francesco Airi – Said Ozkan Aktug

2. Vanessa Prisco – Concordia Soc. Coop

3. Stefano Marchese – Marchese Srl

Conclusion

The April 14 pre-proposal conference and site visit concluded, and attendees were thanked for their presence and expression of interest in serving the U.S.

Government.

Sincerely, Karen A Kuzis Meyer

Contracting Officer