Minutes_03262025TPL.pdf

CONSULATE GENERAL OF THE

UNITED STATES OF AMERICA

MILAN, ITALY

GSO/ACQUISITION

Via Principe Amedeo 2/10 – 20121 Milano

Milan, April 1, 2025

Minutes from Pre-Proposal Conference, March 26, 2025

Introduction:

The Contracting Officer, Timothy Lockwood, welcomed the attendees and introduced the following U.S. Consulate representatives:

• Maria Rosa Balestracci, Contracting Specialist

• Lorenzo Rozzi, Diplomatic Technology Section

• Addison Preseau, Post Language Officer

• Gianfranco Vuolo, FSNI

• Alessandra Ocarni, Procurement Agent

• Isabella Perissinotto, Contract COR – Contracting Officer Representative

Discussion of Solicitation Package:

The Contracting Specialist described the services requested in the solicitation and explained the requirements for the offer, including total costs and the contract duration (1 base year + 2 option years). Key milestones and the deadline for submitting quotes were discussed, along with instructions for submitting questions (all in English and in written form).

Instructions were provided on how to complete the SF-1449 form and Section 1, as well as explanations for Sections 3 and 5 of the solicitation:

• Section 3: Classes will be either in-person or virtual; the period of performance will be from 8:00 AM to 6:00 PM CET; the place of performance will be either Milan (main Consulate building and New Consulate Compound site) for in-person lessons or virtually.

• Section 4: Evaluation Factors. The contract will be awarded to the lowest priced technically acceptable offeror.

• Currency: Either Euro or US dollars.

• SAM.gov registration: Mandatory prior to submitting quotes.

• DEI certification letter: Required, as well as NDAA compliance.

All answers to questions will be posted on SAM.gov.

CONSULATE GENERAL OF THE

UNITED STATES OF AMERICA

MILAN, ITALY

GSO/ACQUISITION

Via Principe Amedeo 2/10 – 20121 Milano

Gianfranco Vuolo, FSNI, explained the security background check process and demonstrated the OVQ (Overseas Vetting Questionnaire) form. All fields must be completed, and a digital signature is required. FSNI suggested saving a copy of the completed form before digitally signing it, as no modifications are possible after signature. The OVQ form must be submitted only by the awarded contractor.

A few questions were asked, and all vendors were invited to submit their questions in written form, as the answers must be published on SAM.gov.

Pre-Proposal Conference Attendee List (all virtual)

• Marta Giorgetti – Alltrad s.a.s.

• OneSource Europe GmbH

• Percy Vela – FORTIS DYNAMICS CONSULTING LLC

• Betiel Yohannes – CIPA Consulting LLC

• Victoria Pickwick – BRN Group LLC

Conclusion

The Contracting Officer added a few remarks, encouraging all interested parties to submit their offers early to allow time for addressing any technical issues with their emails before the deadline. He explained that the evaluation will be based on technical capability first, followed by price. An example of NDAA compliance was provided. All participants were thanked for their interest in the solicitation.

Sincerely, Timothy P. Lockwood Contracting Officer