Attachment A Minutes from PreProposal Conference of May7.pdf

19IS7020Q0004 00003

00003 ATTACHMENT A

May 12, 2020

MINUTES FROM PRE-PROPOSAL CONFERENCE OF MAY 7, 2020

SOLICITATION 19IS7020Q0004 VEHICLE INSURANCE SERVICES

Pre-Proposal Conference was conducted on-line through WEBEX Meetings

Introduction

Mr. Michael L Howard, the Contracting Officer, welcomed all attendees and the following Government Attendees were introduced:

1. Mr. Michael L Howard – Contracting Officer – Tel Aviv

2. Mr. Chanan Stern – Procurement Supervisor – Tel Aviv

3. Mr. Ronen BenEli – Procurement Agent – Tel Aviv

4. Ms. Ranya A Dahdal – Procurement Supervisor – Jerusalem

5. Mr. Johnny M Kamar – Contract Specialist – Jerusalem

6. Ms. Iris BenEzra – Motorpool Supervisor – Tel Aviv

7. Mr. David Furst – GSO Shipping Supervisor

8. Mr. Ishai Moshe – GSO Shipping agent

All attendees introduced themselves. The Tel Aviv Procurement Supervisor thanked all attendees for coming and expressed his hope to have a fruitful and mutually beneficial working relationship.

Discussion of the Solicitation Package

The following sections of the solicitation were highlighted:

1. Proposal due date, time, and delivery requirements were specified. It was emphasized that all proposals may be delivered electronically.

2. Confirmation that offers that do not meet the deadline and submission requirements will not be considered.

3. Section B Pricing – Contract line items were discussed. Each line item needs to be priced per month and the total yearly price for each line item needs to be priced out. The Israeli Government regulated price for Compulsory Insurance was discussed. The solicitation is only for Compulsory and 3rd party insurance as the US Government will self-insure the actual vehicles. The retention rate was emphasized as being a firm fixed price rate that needed to be priced out separately. Minimum and Maximum amounts for each year were discussed.

U.S. DEPARTMENT OF STATE

U.S. EMBASSY JERUSALEM, ISRAEL

19IS7020Q0004 00003

4. Section C The Scope of Work was discussed. It was emphasized that the solicitation only requires Compulsory (3rd Party Bodily) and 3rd Party (3rd Party Property liability) Insurance.

5. The ordering process was discussed at length.

6. Section E and the requirement of a Quality Assurance Plan was discussed.

7. Section I Contract Clauses were discussed and the Clause 52.222-50, Combating

Trafficking in Persons (MAR 2015) was emphasized.

8. The requirement of submitting an English version of the proposed Insurance policy was discussed

9. Reviewed Section K – Representations and Certifications – This section was explained in detail and it was emphasized to all that the certifications need to be signed and certified as part of the technical proposal. The offerors need to provide their TIN and DUNS numbers and CAGE code and register with SAM or show proof of being in the process of obtaining those.

10. Section L was discussed as was the importance of the technical proposal.

11. Reviewed Section M – Evaluation Factors. It was noted that the U.S. Government will award the contract to the lowest priced and technically responsible offeror.

12. It was emphasized that all questions that might arise prior to submission of the proposal may be submitted in written form by May 18, 2020, 14:00 PM US Eastern Standard time.

Answers will be emailed to all offerors who expressed interest in this solicitation. In addition, answers to all questions will be posted in BETA.SAM.

Questions

The attached questions were asked and answered during the conference

Conclusion

The conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting was adjourned.

Sincerely, Chanan Stern

Contracting Specialist