Attachment B Minutes from Pre Proposal Conference of March 9 2020 191S7020Q0002 00001.pdf

19IS7020Q0002 00001

00001 ATTACHMENT B

March 10, 2020

MINUTES FROM PRE-PROPOSAL CONFERENCE OF MARCH 9, 2020

SOLICITATION 19IS7020Q0002 FUEL SUPPLY SERVICES

Introduction

Mr. Michael L Howard, the Contracting Officer, welcomed all attendees and the following

Government Attendees were introduced:

1. Mr. Michael L Howard – Contracting Officer – Tel Aviv

2. Mr. James Henry – Motor pool Officer- Tel Aviv

3. Mr. Chanan Stern – Procurement Supervisor – Tel Aviv

4. Mr. Michael Hazan – Procurement Agent – Tel Aviv

5. Ms. Ranya A Dahdal – Procurement Supervisor – Jerusalem

6. Mr. Johnny M Kamar – Contract Specialist – Jerusalem

The Tel Aviv Procurement Supervisor thanked all attendees for coming and expressed his hope to have a fruitful and mutually beneficial working relationship.

Discussion of the Solicitation Package

The following sections of the solicitation were highlighted:

1. Proposal due date, time, and delivery requirements were specified

2. Confirmation that offers that do not meet the deadline and submission requirements will not be considered.

3. Pricing – Contract line items were discussed. Each line item needs to be priced per liter and the total yearly price for each line item needs to be priced out. The regulated price based on world oil refinery rates was discussed. The mark up rate was emphasized as being a firm fixed price rate. VAT exception rules on the pricing was explained.

Contract Maximum amounts stated is subsection VIII was noted as being incorrect. The amount will be corrected through an official solicitation amendment.

4. The Scope of Work was discussed. It was stated that that the maximum amount of fuel ordered under each year of the contract as stated in the first paragraph of the scope of work shall be increased from 550,000 liters to 800,000 liters, through an official amendment to the solicitation.

5. The ordering process was discussed at length.

6. Section 2 Contract Clauses were discussed and the Clause 52.222-50, Combating

Trafficking in Persons (MAR 2015) was emphasized.

7. The importance of the technical proposal was emphasized.

U.S. DEPARTMENT OF STATE

U.S. EMBASSY JERUSALEM, ISRAEL

19IS7020Q0002 00001

8. Reviewed Section 4 – Evaluation Factors. It was noted that the U.S. Government will award the contract to the lowest priced and technically responsible offeror.

9. Reviewed Section 5 – Representations and Certifications – This section was explained in detail and it was emphasized to all that the certifications need to be signed and certified as part of the technical proposal. The offerors need to provide their TIN and DUNS numbers and CAGE code and register with SAM or show proof of being in the process of obtaining those.

10. It was emphasized that all questions that might arise prior to submission of the proposal may be submitted in written form by March 20, 2020, 14:00 PM Israel Standard time.

Answers will be emailed to all offerors who expressed interest in this solicitation. In addition, answers to all questions will be posted in BETA.SAM.

Questions

The attached questions were asked and answered during the conference

Conclusion

The conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting was adjourned.

Sincerely, Chanan Stern

Contracting Specialist