191NLE25Q0026 INL Kyiv Unlocking Equipments.pdf

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SBU - CONTRACTING AND ACQUISITIONS

Department of State

Bureau of International Narcotics and Law Enforcement Affairs (INL)

Solicitation

UNLOCKING EQUIPMENT PROCUREMENT

INL Section Kyiv, Ukraine

191NLE25Q0026

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SECTION 2 (Instruction to Offerors)

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS/RESPONDENTS

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE

2.1 INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information shall be clearly marked. Marking of items shall not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents shall be deemed releasable.

2.2 QUESTIONS CONCERNING THE REQUEST FOR PROPOSAL

Offerors are warned against contacting any INL personnel other than the Contracting Officer and Contract Specialist prior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

No information concerning this RFQ shall be provided in response to telephone calls. All such requests shall be submitted in writing to the Contracting Officer and Contract Specialist.

2.3 NOTICE OF SAM.GOV SYNOPSIS CLOSING DATE AND TIME

All offers shall be submitted to the designated Government Representative.

Proposals relating to this notice shall be accepted, via email to the Contracting Officer and Contract Specialist, through:

Closing Date and Time:

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• 5:00 P.M. (local Washington D.C. time) on the following date: Friday, April 18, 2025.

Any communications in reference to this RFQ shall cite the reference section title and page number, and directed to the following individuals:

Name: Mohan N. Krishnakumar Title: Contract Specialist E-mail: Krishnakumarm@state.gov

All items shown shall be performed and/or delivered at the designated point(s) described, within the time specified. No other exceptions or qualifications exist.

2.4 CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

(Rest of Page Intentionally Left Blank) mailto:Krishnakumarm@state.gov

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SECTION 3

DESCRIPTION OF REQUIREMENTS

GENERAL

The National Police of Ukraine (NPU) and State Border Guards Service (SBGS) are key law enforcement partners of the Bureau of International Narcotics and Law Enforcement Affairs and Drug Enforcement Administration (DEA). To date, INL has provided support for the sustainment and development of NPU’s and SBGS’s law enforcement units through training, equipping, and advisory assistance. INL programming supports capacity building within the National Police of Ukraine Counternarcotics Department (NPU CND), Migration Police Department (Mipol), and State Border Guards Operatives’ Department. To improve the efficiency of these departments’ operations, including investigative, technical, and analytical operations, the technical personnel requested INL to procure special equipment and tools for executing search warrants.

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THE SCHEDULE

1. TYPE OF CONTRACT

This requirement will result in the award of a Firm Fixed Price (FFP) contract in accordance with the specifications in Section 3 of this solicitation. No additional sums will be payable due to any escalation in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

2. EFFECTIVE PERIOD OF CONTRACT

The contract shall be effective on the date of the Contracting Officer's signature and shall remain in full force and effect until all items are received and accepted by the U.S. Government in accordance with the contract delivery date NLT March 31, 2025.

3. SUPPLIES AND PRICING

The Contractor shall provide to the U.S. Government the required equipment, in strict compliance with the specifications at the agreed upon firm fixed price. In the event of non-compliance with the specifications, the U.S. Government reserves the right to demand correction(s) or reject this requirement in its entirety.

Additionally, the Contractor shall perform the pre-delivery inspection of the items and deliver them to the location set forth in Section 9, Place of Delivery, of this solicitation. The firm fixed price shall include the items, pre-delivery inspection, certificates of origin, operator’s manuals, warranty certificates and any other documentation mandated by the destination country. All manuals shall be furnished in Ukrainian. Reference the Statement of Work for detailed descriptions (Atachment A).

(Rest of Page Intentionally Left Blank

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Equipment List

*Please reference Attachment A for a full list and product description/specification.

Line # Description QTY Unit of

Measure 1 TURBO DECODERS FOR SPECIAL LOCKS SAG 5 EA - each 2 DECODERS FOR AUTOMATIC LOCKS BORDER 4X4 9 EA - each 3 TURBO DECODERS FOR AUTOMATIC LOCKS CISA 3X5X3 9 EA - each 4 TURBO DECODERS FOR AUTOMATIC LOCKS CISA 3X3 9 EA - each 5 TURBO DECODERS FOR AUTOMATIC LOCKS ELBOR/CLASS : 3X3 9 EA - each 6 TURBO DECODERS FOR AUTOMATIC LOCKS GUARDIAN 3X3 9 EA - each 7 TURBO DECODERS FOR AUTOMATIC LOCKS GUARDIAN 4X4 9 EA - each 8 TURBO DECODERS FOR AUTOMATIC LOCKS METEM 3X3 9 EA - each 9 TURBO DECODERS FOR AUTOMATIC LOCKS MOTTURA NUCLEO COMPACT 6 ANTIDECO DUE 9 EA - each

10 TURBO DECODERS FOR AUTOMATIC LOCKS MOTTURA NUCLEO COMPACT 7 9 EA - each

11 TURBO DECODERS FOR AUTOMATIC LOCKS SECUREMME 4X4 9 EA - each

12 TURBO DECODERS FOR AUTOMATIC LOCKS SECUREMME SECURMAP 3X3 9 EA - each 13 TURBO DECODERS FOR AUTOMATIC LOCKS SECUREMME SECURMAP 6X6 9 EA - each 14 TURBO DECODERS FOR AUTOMATIC LOCKS STUV 4.19.94 CLASS 2 \ 10 PIN 5 EA - each 15 KEYLESS GO / KEYLESS ENTRY SYSTEM OF LOW FREQUENCIES "AKS PRO" V5.1 5 EA - each 16 CODE GRABBER PANDORA FANTOM 5 EA - each 17 CODE GRABBER PANDORA P24 7 EA - each 18 CODE GRABBER "SHERIFF" FOR VEHICLES 2 EA - each 19 CODE GRABBER SCHER-KHAN 2 EA - each 20 CODE GRABBER PANDORA FERRARI DXL 5000, VER. PRO+ 2 EA - each 21 CODE GRABBER P30 6 EA - each 22 CRYPTOGRABBER EMULATOR KEYLESS GO P33 8 EA - each

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SBU - CONTRACTING AND ACQUISITIONS

23 CODEGRABBER P31 KEYLESS 4 EA - each 24 CAR REMOTE CONTROL JAMMER FOR FREQUENCIES 315 433 434 868 MHZ 6 EA - each 25 ALGORITHMIC SIGNAL ANALYZER AND DE-ENCRYPTOR OF CRYPTO KEYS "MB PRO" 2 EA - each 26 CODE GRABBER FOR GATES, BARRIERS & RFID CARDS ALFA 7 EA - each 27 CRYPTOGRABBER EMULATOR KEYLESS GO P32 2 EA - each 28 CRYPTOGRABBER «SPARK 2» KIA-HUNDAI-MITSUBISHI-GENESIS-INFINITI-NISSAN-MERCEDES-RENAULT 5 EA - each 29 NEW CRYPTOGRABBER SPACE TOYOTA LEXUX SUBARU 4 EA - each 30 TWO WAY LONG RANGE REPEATER TOY LEX 2 EA - each 31 KEYLESSGO REPEATER V.1.11 2 EA - each 32 LISHI 2 IN 1 AUTO PICK SET 2 EA - each 33 DECODER ROTORPICK MUL-T-LOCK (400-R/L) PROFI 8 IN 1 5 EA - each 34 DECODER ROTORPICK ABUS D6, D10, D15, EC550, CISA ASTRAL, ASIX, P8/THIRARD-BRICARD, TEKNO PRO 5 EA - each 35 DECODER ROTORPICK MOTTURA PRO /C39/C30/C28+/C28/C38 7 EA - each 36 NQ FABRICA KEY BRIDGE 2 EA - each 37 NQ FABRICA KEYCAN 5 EA - each 38 NQ FABRICA KEY CLONER 2 EA - each 39 NQ FABRICA KEY EMU 2 EA - each

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4. WARRANTY

The Contractor shall be registered to do business in Ukraine or an existing partner with a Ukrainian registered business. This registration is required to provide maintenance, repairs, and spare parts since this type of equipment involves safety and security.

The Contractor shall have a valid international warranty on the products offered which shall be utilized to coordinate replacement parts and services for the end user in order to avoid incurring additional expenses.

5. PREPARATION FOR DELIVERY

The equipment shall be clean, in new, not previously used condition and must be in optimal operating conditions and quality.

6. MARKING AND SUBMISSION OF DOCUMENTS

The equipment for INL Kyiv will be delivered to the following location:

Shipping Destination: U.S. Embassy to Ukraine

Marking: Marking Instructions (for delivery only) will be provided upon award.

Contractor must provide/file all required shipping/export declaration documentation (including Dept. of Commerce Form 7525-V), including local handling fees prior to shipment. Even though this product will be donated to Government of Ukraine, these forms should be submitted in advance declaring the value of goods/product entering country. All shipping docs, export declaration forms, export licenses (Contractor provided) & other delivery information shall be submitted in advance of shipment, to the INL Point of Contact (above). The Contractor, in performance of this requirement, shall be licensed by (and in compliance with) U.S. Transportation & Safety requirements. Shipping shall minimally include disconnection of batteries from electrical system, securing loose gear to prevent shifting during shipment, & securing all equipment to prevent movement & damage during shipment. Contractor must remove

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SBU - CONTRACTING AND ACQUISITIONS

flammable liquids IAW ocean/overland transportation regulations & requirements.

FOB Destination. Delivery shall be made directly to the end user in Kyiv, Ukraine.

7. DELIVERY SCHEDULE

All equipment shall be delivered to the U.S. Embassy Ukraine not later than (NLT) 90 calendar days from receipt of the award notification.

The Contractor shall provide full destination services (shipping, custom clearance, temporary warehousing, local delivery, loading/offloading at final destination).

Contractor shall coordinate all deliveries with the designated COR(s). Partial deliveries are acceptable if approved in writing by the COR.

The delivery location in Ukraine is a restricted access location. The vendor must submit the list of visitors with their passport information along with vehicle information to the designated COR a minimum of one full working day prior to the scheduled delivery to be granted access.

8. PLACE OF DELIVERY

The equipment shall be delivered to the address disclosed at the time of award:

9. CUSTOMS CLEARANCE AND TAX EXEMPTIONS

The U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Ukraine in accordance with Section 7, Marking and Submission of Documents, of this contract. The Contractor’s must include and arrange all local, port handling and other fees associated with the contract.

9.1. EXPORT LICENSE

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SBU - CONTRACTING AND ACQUISITIONS

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22 U.S.C. 2778-2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-130) as required, for the prosecution of work under this contract at no additional cost to the Government. Failure to be in compliance with AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract shall result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR, will be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

The Contractor shall comply with license requirements of the Commerce Control List and any Export Administrative Regulations (EAR), which shall apply.

10. INSPECTION AND ACCEPTANCE OF EQUIPMENT

The inspection and acceptance of the equipment shall be performed by the U.S.

Government upon their arrival at the INL Kyiv, U.S. Embassy of Ukraine. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of the equipment and installation.

11. ACQUISITION METHOD

This contract is issued as FAR Part 8, Federal Supply Schedule Items.

11.1 AWARD TYPE:

The Government intends to award a Firm-Fixed-Price (FFP) Purchase Order for the requirements identified in this RFQ. The FFP price shall include all direct and indirect costs, profit, shipping/delivery charges, export requirements, insurance, and etc. The price will not be subject to adjustment after award.

BASIS OF AWARD

EVALUATION OF QUOTATIONS:

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The evaluation of sources will be made in accordance with requirements outlined in FAR part 15. Because the requirement can be fulfilled with brand name or equal, technical acceptability will be weighted more heavily than price. Past performance of previous delivery will also be a factor in evaluation bids.

ADDITIONAL CONSIDERATIONS

1. The Government reserves the right to reject a quotation that is technically unacceptable or unreasonably high in price.

2. The Government will determine acceptability by assessing the quoter's compliance with the terms of the RFQ.

3. The quoter must be able to demonstrate that it has the necessary resources to provide on-time delivery as well as a high level of quality for the requested items.

QUOTATION MUST INCLUDE THE FOLLOWING

1. PRICE: unit and extended prices, inclusive of delivery charges.

2. GUARANTEED DELIVERY DATE: Equipment delivered to Government by TBD.

3. DESCRIPTION: Description/nomenclature of the item being quoted; product literature may be provided. Quotation must demonstrate compliance with all required features. This also includes certification of new equipment, and description of warranty terms.

4. Data Universal Numbering System (DUNS) AND Central Contractor Registration (CCR): DUNS number and statement that the quoter is registered in Central Contractor Registration (CCR)/System for Award Management (SAM) with active registration status, without suspensions, exclusions or debarred registration status.

5. CERTIFICATIONS: Completed certifications (FAR 52.212-3) or statement that the certifications are included already at the ORCA web site (https://orca.bpn.gov/).

6. PAST PERFORMANCE: A list of contracts within the last two (2) years for the provision of comparable equipment to federal or commercial customers. The list shall include contact information (name, organization, email, and phone) and limited to no more than five (5) references.

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