191NLE25Q0021 INL Guatemala Servers SGAIA.pdf

U.S. Department of State (DOS)

Bureau of International Narcotics and Law Enforcement Affairs U.S. Embassy – [Guatemala City]

191NLE25Q0021

IT Equipment- Servers

SECTION 1

SOLICITATION CONSIDERATIONS

1.1 SYSTEM FOR AWARD MANAGEMENT

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

1.2 TRADE AGREEMENTS ACT (19 U.S.C. 2512(A)) (TAA)

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that shall supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems.

1.3 UNAUTHORIZED DISCLOSURE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

See FAR 3.104 for additional information.

(Rest of Page Intentionally Left Blank)

SECTION 2

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS/RESPONDENTS

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE

2.1 INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information must be clearly marked. Marking of items shall not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents shall be deemed releasable.

2.2 QUESTIONS CONCERNING THE REQUEST FOR PROPOSAL

Offerors are warned against contacting any INL personnel other than the Contracting Officer and Contract Specialist prior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

2.3 CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

2.4 MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor shall the Government accept or evaluate, multiple proposals offering alternative solutions. Contractors shall not submit, nor shall the Government accept or evaluate, multiple solutions within one proposal.

2.5 PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the proposal is accepted within ninety (90) calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

2.6 SPECIFIC SUBMISSION INSTRUCTIONS

Vendors shall limit the number of pages to no more than fifteen (15), 12 Point Font, Times New Roman, pdf.

Quotes MUST include the following to be considered compliant:

• PRICE: unit and extended prices, inclusive of delivery charges in USD.

• DELIVERY DATE: Proposed delivery date.

• DESCRIPTION: Description/nomenclature of the item being quoted; product literature may be provided. Quotation must demonstrate compliance with all required features, including installation and training as described in the SOW. Also include description of warranty terms.

• PAST PERFORMANCE: A list of contracts within the last two (2) years for the provision of comparable equipment to federal or commercial customers. The list shall include contact information (name, organization, email, and phone) and limited to no more than five (5) references.

SECTION 3

DESCRIPTION OF REQUIREMENTS

3.1 BACKGROUND

The Bureau of International Narcotics and Law Enforcement Affairs (INL) is an instrumental leader in the development of policies and programs to combat international narcotics and crime. INL programs support two of the Department of States' strategic goals: (1) to reduce the entry of illegal drugs into the United States; and (2) to minimize the impact of international crime on the United States and its citizens. One of the many ways to effectively meet these goals is to partner with allied governments both directly and indirectly to promote the modernization of and support the enforcement operations of their foreign criminal justice systems and law enforcement agencies.

In recent years the increase in number and complexity of drug trafficking crimes lead the National Civil Police (PNC) to create a specialized criminal investigation unit within the Counternarcotics Division (SGAIA). The unit, which focuses on crimes in the Guatemalan Counternarcotics Law, including criminal structures and drug dealers, lacks the expertise, office infrastructure, and IT equipment necessary to effectively investigate and coordinate with other justice and security sector agencies. To reduce drug transportation into the U.S., it is key to control criminal structures expansion.

INL seeks to support SGAIA through improved information access and exchange, automatization of activities, control of sensitive information, and monitoring to improve efficiency and effectiveness levels by 25% in all departments. The new equipment will increase SGAIA’s capacity to handle information needed to present stronger cases in courts.

The required equipment must have capacity to operate 24 hours a day without failure, receiving and registering close to 600 cases annually, manage information, and present analysis results for decision-making by investigators and prosecutors.

3.2 TECHNICAL SPECIFICATIONS

The equipment shall be clean, new, not previously used and must be in optimal operating conditions and quality. All manuals shall be furnished in Spanish.

(ALL SPECIFICATIONS LISTED ARE BRAND NAME OR EQUAL)

LOCATION: SGAIA/CICANG, 14-00 Street 19-00 Colonia Cipresales, Zone 6, Guatemala City

No Description Quantity

1 Servers

Similar or equal to Dell PowerEdge R760

Chassis: 2.5" Chassis with up to 10 Hard Drives (SAS/SATA), 2CPU, PERC12.

● Processor: Intel® Xeon® Gold 6426Y 2.5G, 16C/32T, 16GT/s, 38M Cache, Turbo, HT (185W)

DDR5-4800.

● Co-Processor: Intel® Xeon® Gold 6426Y 2.5G, 16C/32T, 16GT/s, 38M Cache, Turbo, HT (185W)

DDR5-4800.

● Performance: Performance Optimized.

● Memory speed: 4800MT/s RDIMMs.

● Memory: (4) 32GB RDIMM, 4800MT/s Dual Rank.

● Raid: C7, Unconfigured RAID for HDDs or SSDs (Mixed Drive Types Allowed).

● Hard Drives: (2) 960GB SSD SATA Mix Use 6Gbps 512 2.5in Hot-plug AG Drive, 3 DWPD.

● Power Source: Dual, Hot-plug, Power Supply Fully Redundant (1+1), 1400W, Mixed Mode.

● Power Cords: (2) NEMA 5-15P to C13 Wall Plug, 125 Volt, 15 AMP, 10 Feet (3m), Power Cord, North America.

● Riser: Riser Config 5, Low Profile, 2x16 LP Slots (Gen 4) + 1x16 LP Slot (Gen5) w/ SNAPI.

● iDrac: iDRAC9, Enterprise 16G.

● Network Card: Broadcom 57504 Quad Port 10/25GbE

SFP28, OCP NIC 3.0.

● Additional Network Card: Broadcom 5720 Dual Port 1GbE Optional LOM.

● Rails: ReadyRails Sliding Rails with Cable Management Arm.

2 Storage Area Network (SAN) 1

Similar or equal to Dell PowerVault ME5024.

● Chassis: All-in-one dual controllers, internal drive bays, networking and with expansion options.

● Rack size: 2U.

● Controller card: (2) 25G/SFP28 iSCSI 4 port single controller.

● Processor: Intel Xeon Processor.

● Internal Storage: (24) 2.5” drive bays hot plug.

● Hard drives: (24) 10K 2.5” 2.4TB SAS drives.

● Power Supply: (2) 580W, Redundant, WW.

● Power cords: NEMA 5-15P to C13 wall plug, 125volt, 15 AMP cord.

● Rack Rails: Rack Rails 2U.

● Bezel: ME Series 2U Bezel.

3 Switches

High-performance networking top-of-rack switch, similar or equal to Dell PowerSwitch S5212F-ON.

● (12) SFP28 port

● (3) QSFP28 port

● (2) 340W Redundant power supply

● (12) Transceiver, 25GbE SFP28

● (3) Transceiver, 100GbE QSFP28

● 100 Gbps 3mt, DAC cable

● (4) 25 Gbps 3mt, DAC SFP28 cable

● DAC SFP+ cable, 3 mts.

4 Rack. 42 U Closed Rack.

● 19-inches 800 x 1200

● grilled front door

● 19-inches front and rear uprights

● leveling feet included

● static load capacity 700KG

5 UPS 5KVA / 5KW, 120/240V.

● With rail kit for rack.

● Direct connection to 120V or include transformer from 208V to 120V.

6 License - Windows Server 2022 Data Center edition, 16 core pack.

7 License - Microsoft SQL Server 2022 Enterprise edition, 2 core pack.

3.3 Installation and configuration and technical support

After all equipment has been received and delivered to end user location, INL shall notify the provider to proceed with installation. Provider must install, integrate, configure, and put into operation the equipment included in this SOW, no later than thirty (30) calendar days after notice to proceed with installation.

Provider shall be responsible for complying with INL and CICANG policies and procedures.

Installation service shall be in the Data Center of the Counter Narcotics Police. The equipment and licenses must be fully installed, configured, tested, and put into operation as a two-node Hyper V fail-over cluster with share storage.

All equipment shall be tested and applicable configurations, providing technical assistance during the implementation. This task must be done by brand certified technicians from the provider and will include installation, configuration, and startup.

At the end of the installation period, vendor shall provide 30 hours of onsite/ in- person support services for any IT activity request not included in the proposal similar but not limited to configurations request such as software installation. These 30 hours of support may be required to the vendor by the institution in a period of 12 months.

3.4 DELIVERY (SHIPPING AND HANDLING INSTRUCTIONS)

The equipment shall be delivered to the following address:

ORDER NO. / GUATE

11380 NW 34TH ST

SUVI Global Services Doral, FL 33178

3.5 MARKING AND PACKING

The equipment for INL Guatemala will be delivered to the following location:

ORDER NO. / GUATE

11380 NW 34TH ST

SUVI Global Services Doral, FL 33178

Purchase Order #: PR12637134

Contractor must provide/file all required shipping/export declaration documentation (including Dept. of Commerce Form 7525-V), including local handling fees prior to shipment. Even though this product will be donated to Government of Guatemala, these forms should be submitted in advance declaring the value of goods/product entering country. All shipping docs, export declaration forms, export licenses (Contractor provided) & other delivery information shall be submitted in advance of shipment, to the INL Point of Contact (above). The Contractor, in performance of this requirement, shall be licensed by (and in compliance with) U.S.

Transportation & Safety requirements. Shipping shall minimally include disconnection of batteries from electrical system, securing loose gear to prevent shifting during shipment, & securing all equipment to prevent movement & damage during shipment. Contractor must remove flammable liquids IAW ocean/overland transportation regulations & requirements.

3.6 TYPE OF CONTRACT

Firm Fixed Price.

3.7 WARRANTY

ALL ITEMS SHALL COME WITH AT LEAST A ONE-YEAR WARRANTY AND GUARANTEE OF

QUALITY.

To facilitate expeditious return of warranty items and to avoid delays in the warranty process, the offeror shall provide within 30 days of notification of a warranty action the required information to facilitate shipping of warranty items to manufacturer. This includes, but is not limited to, information to ensure full compliance with ITAR regulations and no delay in providing the Reference RA# and a shipping address. Control Base Stations (Part Number for reference, followed by description and quantity).

The Contractor shall be registered to do business in the host country or an existing partner with a host country registered business, this is required to provide maintenance, repairs, and spare parts for this type of equipment.

The Contractor shall have a valid international warranty on the products offered which shall be utilized to coordinate replacement parts and services for the end user in order to avoid incurring additional expenses.

3.8 CUSTOMS CLEARANCE AND TAX EXEMPTIONS

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22 U.S.C.

2778-2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-130) as required, for the prosecution of work under this contract at no additional cost to the Government. Failure to be in compliance with AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract shall result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR, will be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

The Contractor shall comply with license requirements of the Commerce Control List and any Export Administrative Regulations (EAR), which shall apply.

Valid export licenses shall be issued by the U.S. Department of State, Directorate of Defense Trade Controls, in accordance with the International Traffic in Arms Regulation (ITAR), Title 22, Code of Federal Regulation 120-130; or by the U.S. Department of Commerce in accordance with the Export Administration Regulations (EAR), 15 CFR Parts 730-774.

The U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Guatemala for this contract. The Contractor’s must include and arrange all local, port handling and other fees associated with delivery to the destination.

3.9 INSPECTION AND ACCEPTANCE

The Contractor shall provide to the U.S. Government the new products as described in the specifications. Further, the Contractor shall properly perform the pre-delivery inspection on the products and deliver them to the location set forth under place of delivery, of this Statement of Work.

The final inspection and acceptance of ALL items shall be performed by the U.S. Government upon their arrival. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of products by the Office of INL in Guatemala. All equipment delivered shall conform exactly to the standard described in the technical specification sheet.

If the items or some item does not fulfill requested technical specifications, INL shall return the items to vendor with no cost to INL Guatemala. The vendor shall evaluate and replace returned items with no transportation cost to INL.

The designated representative of the US Embassy in Guatemala will be responsible for carrying out at least the following checks of the required elements:

i. Quantities

ii. Compliance with the offered technical specifications.

iii. Compliance with delivery date

iv. Correct operation of the required elements

3.10 PERIOD OF PERFORMANCE (POP)

The Contractor shall deliver elements described above in section two, specifications, within 90 calendar days after award of the contract. No partial deliveries will be accepted.

3.11 EVALUATION FACTORS FOR OFFERORS

The following are the evaluation factors for proposals sent by the bidders:

• Award will be made to the lowest priced, technically acceptable, responsible quoter.

• Award will be made on an “all or none” basis.

• The Government reserves the right to reject quotations that are incomplete, non-compliant with the terms of this solicitation, or that are unreasonably high in price.

• For evaluation purposes, the price will be determined by multiplying the offered prices times the quantities stated in the schedule, and arriving at a grand total, including all options, if any.

• The Government will evaluate the proposed delivery time frame and the technical specifications and warranty period as per Statement of Work. The Government will only consider for award those companies that the Government determines have a high likelihood of satisfactorily completing the required items based on the proposal.

• The Government will determine quoter responsibility by analyzing whether the apparent successful quoter complies with the requirements of FAR 9.1.

• Unless an exception in FAR 4.1102 applies, a quoter must be registered in SAM (www.sam.gov) in order to be eligible for award. If the quoter does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered quoter.

http://www.sam.gov/