SOW GAPP INACIF DRAFT.docx

U.S. Department of State (DOS)

Bureau of International Narcotics and Law Enforcement Affairs U.S. Embassy – Guatemala City, Guatemala

Gas and Liquid Chromatographs for Guatemala’s National Forensic Laboratory

SECTION 1

SOLICITATION CONSIDERATIONS

1.1 SYSTEM FOR AWARD MANAGEMENT

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

1.2 TRADE AGREEMENTS ACT (19 U.S.C. 2512(A)) (TAA)

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), federal acquisitions of supplies may be made only from offerors that shall supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems.

1.3 UNAUTHORIZED DISCLOSURE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

See FAR 3.104 for additional information.

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SECTION 2

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS/RESPONDENTS

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE

SECTION 3

DESCRIPTION OF REQUIREMENTS

3.1 BACKGROUND

The U.S. Embassy in Guatemala’s International Narcotics and Law Enforcement Affairs (INL) section is seeking to purchase two (2) chromatographs for donation to Guatemala’s National Forensic Laboratory (INACIF). INACIF provides independent forensic analysis to support Guatemala’s judicial and law enforcement entities in the investigation and prosecution of criminal activity, including the trafficking and sale of illicit narcotics and synthetic drugs. The donation aims to improve INACIF’s capacity to identify the latest synthetic drugs and precursor chemicals and thus better support such investigations. The two (2) chromatographs shall include: one (1) gas chromatograph coupled with a mass spectrometer (GC/MS) and one (1) liquid chromatograph coupled with a mass detector (LC/MD). Purchase shall include delivery, installation, configuration, operation, testing, and technical support to INACIF staff.

The Contactor shall provide all labor, services, materials, equipment, transportation, supervision, standard equipment warranty and all requirements necessary to accomplish the efforts described in this Statement of Work (SOW).

3.2 TECHNICAL SPECIFICATIONS

The equipment shall be clean, new, not previously used and must be in optimal operating conditions and quality. All manuals shall be furnished in Spanish.

(ALL SPECIFICATIONS LISTED ARE BRAND NAME OR EQUAL)

· Carbon trap at the vent outlet.

· A moisture trap for the hydrogen line into the instrument.

· Maximum injector temperature of 325 °C

· Septum purge.

· Pneumatic control to compensation for changes in barometric pressure and ambient temperature.

· Oven with a maximum temperature of 325°C, programmed with a resolution of 0.1°C or less and accessories for capillary columns of 0.25 mm diameter.

· A selective Mass detector (Mass Spectrometer) with Electron ionization.

· System must allow cleaning of the Ionization source, capable of performing scanning of 12500 u/s or more, in SCAN and SIM mode, and a vacuum system with turbomolecular pump.

· Autoinjector for ALS type liquids with an injector tower provided with a carousel.

· Detections modes: Selective Ion monitoring and Scan mode (Ion scanning.)

· High sensitivity and resolution, detections limit as low as 1 fg.

· Inert Plus MSD Turbo EI/CI Bundle that includes inert extractor - EI source which provides high analytical sensitivity and CI source which delivers softer ionization for molecular formula determination and enhanced selectivity. Includes PC and acquisition/data analysis software.

· Mass Hunter workstation personal computer including monitor and Software or comparable (Quantitative and Qualitative Software.)

· Smart Alerts software or similar for monitoring instrument health.

· Consistent data acquisition.

· Quantitative and Qualitative software.

· JetClean or similar self-cleaning ion source.

Compatible with Agilent 5977C; similar to Agilent Hydro Inert Source.

Specifications:

· Up to 100 mL of hydrogen gas storage.

· Flow capacities of 150-165, 650-850, and 1,300-1,400 cc/min.

· Delivery pressure of up to 175 PSIG; ideal for high speed and fast GC applications.

· Palladium membrane.

· Automatic water feed for continuous operation, 24/7

· Remote PC monitoring.

· Advanced PEM electrochemical cell protection system with microprocessor controls.

Must include:

· Installation kit for Hydrogen Generator - stainless steel tubing/fittings.

· Extractor lens 9 mm for Hydrogen Generator

· Repeller for Hydrogen Generator.

· Ultra Inert GC column 20 m 0.18mm 0.18um, 7-inch cage.

· De-Ionized water system adequate to supply hydrogen generator.

LIQUID CHROMATOGRAPH COUPLED TO MASS DETECTOR (LC/MS) – Similar or equal to Agilent LC-MSMS triple quadrupole with the following Specifications:

Liquid Chromatography (LC) system able to provide robust and reproducible flow rates compatible with high-pressure and ultra-high-pressure (sub-2 µm particle size columns) experimental conditions. The system must accommodate a minimum of two independent analytical columns and offer sample and column temperature controls, flexible injection volumes, and minimum carry-over.

Must Include:

· Pressure range of 300 – 15,000 psi.

· Minimum carry-over.

· Variable volume sample injection loop.

· Binary pump system with pump flow:

· 0.001 to 2mL/min.

· Must allow switching between 4-6 mobile phases, 2-3 for each pump.

· Must have an integrated degassing system.

· Adjustable flow rates from 0.001 to 2 mL/min, in increments of 0.001 mL/min.

· Must have pump seal washing.

· Oven capacity for 150 mm long columns, temperature ranges from 5 to 90°C (up to 110°C,) preheating system, with filter or precolumn.

· Ionization source: Electrospray Ionization Source (ESI.)

· High Purity/High-Flow air compressor/nitrogen generator (Purity > 99% / Flow rates of 30-35 L/min.)

· Oven: For 150 mm long columns, with temperature range from 4 to 90 degrees Celsius.

· Maximum pressure: 17,000 Pounds per Square Inch.

· Autosampler for 2 mL vials, at least 90 positions, allow the use of well plates, temperature control and adjustment from 4 to 40°C, be able to inject sample volumes from 0.1 to 10 µL or even up to 20 µL, a needle washing system.

· Programmable divert valve for deviating LC eluent from MS detector to waste container and back.

With the following specifications:

· Triple quadrupole mass analyzer.

· Multiple MS analysis capabilities (data-dependent MS/MS analysis most important.)

· Sensitivity: S/N > 100,000 (at 1 pg.)

· Mass range: 5-1000 Da (minimum.)

· Mass resolution/accuracy: < 0.5 Da / < 0.1 Da.

· Scanning rate: 15,000 Da/second (maximum.)

· Polarity switching capability.

· Dynamic range: > 5 orders.

· ESI source (included); APCI source (optional)

· Fully compatible with IonSense® DART source.

· Syringe pump.

· Divert valve (to MS/to waste.

· Standalone uninterruptible power supply (UPS) unit to supply operating voltages for both LC and MS systems (and accessories) and protect from power surges and failures.

· 120 V and 230 V (current: 15-20 amps.)

3.3 DELIVERY (SHIPPING AND HANDLING INSTRUCTIONS)

The equipment shall be delivered to the following address:

Delivery address:

ORDER NO. / GUATE (order number will be provided upon award)

11380 NW 34TH ST

SUVI Global Services Doral, FL 33178

Place of Delivery:

FOB – destination Doral, Florida 33178.

· Cargo not following these instructions, will be refused. U.S. Government will not be liable for re-delivery, re-consignment, re-stocking, or re-shipping fees.

· All boxes, pallets or crates should be identified with purchase order no. (to be determined upon award).

Purchase Order No. ___________ (to be determined upon award)

All Boxes and AWB must be marked as “Diplomatic Cargo”

3.4 MARKING AND PACKING

The equipment for INL Guatemala will be delivered to the following location:

The Bill of Lading must describe each part with the make and model where applicable.

Marking Instructions (for delivery only) will be provided upon award and shall minimally contain the following:

US Embassy INL INL – Purchase of Chromatographers for INACIF Purchase Order #: (provided upon award)

Contractor must provide/file all required shipping/export declaration documentation (including Dept. of Commerce Form 7525-V), including local handling fees prior to shipment. Even though this product will be donated to Government of Guatemala, these forms should be submitted in advance declaring the value of goods/product entering country. All shipping docs, export declaration forms, export licenses (Contractor provided) and other delivery information shall be submitted in advance of shipment, to the INL Point of Contact (above). The Contractor, in performance of this requirement, shall be licensed by (and in compliance with) U.S. Transportation & Safety requirements. Shipping shall minimally include disconnection of batteries from electrical system, securing loose gear to prevent shifting during shipment, & securing all equipment to prevent movement & damage during shipment. Contractor must remove flammable liquids IAW ocean/overland transportation regulations & requirements.

3.5 INSTALLATION AND TRAINING

· In advance of installation, a technical visit will be scheduled and attended by INACIF, INL and contractor to ensure the facility is suitable and electrical supplies are adequate. The equipment must include an online uninterruptible power supply UPS for protection, which must be installed at the INACIF power source.

· The Gas Chromatograph/Mass Spectrometer (GS/MS) and hydrogen generator must be installed, configured and an operational test performed at the INACIF Controlled Substances Laboratory: National Institute of Forensic Sciences of Guatemala, 16 Avenue 14-00, Zone 6, Colonia Cipresales, Interior of Subdireccion General de Apoyo y Logistica of National Civilian Police, Guatemala City, Guatemala.

· The Liquid Chromatograph coupled with a Mass Spectrometer (LC/MS) must be installed, configured and an operational test performed at the INACIF Toxicology Laboratory: The National Institute of Forensic Sciences of Guatemala, NASA Building 14, 5-49 Street, Zone 1, Guatemala City, Guatemala.

· The contractor must provide all necessary supplies for the installation, calibration, and operations verification of the GS/MS and LC/MD.

· Upon delivery, the contractor must provide operating manuals, reference guides and support material necessary for the proper handling of the equipment in Spanish.

· The contractor shall provide a minimum of 16 hours ofa in-person on-site training to INACIF laboratory technicians in the proper use and maintenance of the equipment once installation is complete.

3.6 TYPE OF CONTRACT

Firm Fixed Price.

3.7 WARRANTY. ALL ITEMS SHALL COME WITH AT LEAST THREE-YEARS OF WARRANTY AND GUARANTEE OF QUALITY.

The equipment must be provided with a standard 3-year warranty on its hardware and one year warranty on its software, date that will be from the installation of the equipment at the INACIF

a. Contract shall include four annual preventive maintenance services visits during the duration of the guarantee, as coordinated with the INACIF Criminalistics Laboratory director.

b. Maintenance services shall include necessary consumables and spare parts.

To facilitate expeditious return of warranty items and to avoid delays in the warranty process, the offeror shall provide within 30 days of notification of a warranty action the required information to facilitate shipping of warranty items to manufacturer. This includes, but is not limited to, information to ensure full compliance with ITAR regulations and no delay in providing the Reference RA# and a shipping address. Control Base Stations (Part Number for reference, followed by description and quantity).

The Contractor shall be registered to do business in the host country or an existing partner with a host country registered business, this is required to provide maintenance, repairs, and spare parts for this type of equipment.

The Contractor shall have a valid international warranty on the products offered which shall be utilized to coordinate replacement parts and services for the end user in order to avoid incurring additional expenses.

The contractor must be able to provide technical support for the maintenance of the equipment in situ and must be available when INACIF reports a failure of the equipment (by telephone, email, etc.); the contractor must respond to the request within a period of no more than forty-eight hours. In the case of a major failure, it must be resolved within a period of no more than ten calendar days. If local technical support is unable to resolve the equipment failure, the contractor must escalate it to the parent company immediately, informing INACIF with evidence of where the action was taken. The contractor must prove that it has local technical personnel with experience to perform maintenance services on the equipment, for which it must present photocopies of the documentation of the technical skills of the personnel who will provide the service, including resumes of the personnel, photocopies of duly legalized certificates of the courses, certifications and/or training received, which guarantee the competence to provide support to the offered and/or similar equipment.

3.8 CUSTOMS CLEARANCE AND TAX EXEMPTIONS

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22 U.S.C. 2778-2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-130) as required, for the prosecution of work under this contract at no additional cost to the Government. Failure to comply with AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract shall result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR, will be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

The Contractor shall comply with license requirements of the Commerce Control List and any Export Administrative Regulations (EAR), which shall apply.

Valid export licenses shall be issued by the U.S. Department of State, Directorate of Defense Trade Controls, in accordance with the International Traffic in Arms Regulation (ITAR), Title 22, Code of Federal Regulation 120-130; or by the U.S. Department of Commerce in accordance with the Export Administration Regulations (EAR), 15 CFR Parts 730-774.

The U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Guatemala for this contract. The Contractor’s must include and arrange all local, port handling and other fees associated with delivery to the destination.

3.9 INSPECTION AND ACCEPTANCE

The Contractor shall provide to the U.S. Government the new products as described in the specifications. Further, the Contractor shall properly perform the pre-delivery inspection on the products and deliver them to the location set forth under place of delivery, of this Statement of Work.

The final inspection and acceptance of ALL items shall be performed by the U.S. Government upon their arrival. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of products by the Office of INL in Guatemala. All equipment delivered shall conform exactly to the standard described in the technical specification sheet.

If the items or some item does not fulfill requested technical specifications, INL shall return the items to vendor with no cost to INL Guatemala. The vendor shall evaluate and replace returned items with no transportation cost to INL.

The designated representative of the US Embassy in Guatemala will be responsible for carrying out at least the following checks of the required elements:

i. Quantities

ii. Compliance with the offered technical specifications

iii. Compliance with delivery date

iv. Correct operation of the required elements

3.10 PERIOD OF PERFORMANCE (POP)

The Contractor shall deliver elements described above in section two, specifications, within 90 calendar days after award of the contract. No partial deliveries will be accepted.

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