PR12374555_SOW OPG IT Consulting Services with TOR_AMENDED.docx

U.S Department of State (DOS)

Bureau of International Narcotics and Law Enforcement Affairs (INL) U.S. Embassy – Kyiv, Ukraine

IT Consulting Services for the Office of Prosecutor General (OPG)

SCOPE OF WORK

GENERAL

The Bureau of International Narcotics and Law Enforcement Affairs (INL) plays a pivotal role in shaping policies and programs to combat international narcotics and crime. INL programs contribute to two of the Department of State's strategic objectives: (1) reducing the entry of illegal drugs into the United States; and (2) mitigating the impact of international crime on the United States and its citizens. A key strategy in achieving these goals involves partnering with allied governments, both directly and indirectly, to support the modernization and enhance the enforcement capabilities of their criminal justice systems and law enforcement agencies.

DESCRIPTION

The International Narcotics Affairs Section (INL) at the U.S. Embassy in Kyiv is dedicated to supporting the Office of the Prosecutor General (OPG) by offering comprehensive IT consulting services. These services will enable to assess both the current and future state of the OPG's Information Technology (IT) infrastructure, aiming to enhance its efficiency, security, and capacity for innovation. Additionally, essential IT documentation, including terms of reference for the OPG’s Juvenile Department information system project, will be developed.

The IT consulting services we provide will cover a wide range of areas, including a thorough IT audit for the OPG, formulation of the OPG’s IT strategy, implementation of IT Service Management (ITSM), facilitation of training programs for IT staff, establishment of a Service Desk, development of key IT documents, and crafting the Terms of Reference for the information system project intended for the OPG's Juvenile Department.

TYPE OF CONTRACT

This project will be executed under a Firm Fixed Price (FFP) contract. No additional payments will be made for any increase in the cost of services, nor for the Contractor’s underestimation or failure to foresee the difficulty of meeting the contract requirements. Furthermore, the contract price will not be adjusted due to fluctuations in currency exchange rates.

EFFECTIVE PERIOD OF CONTRACT

The IT Consulting Services is slated for completion within 8 months from the signing of the agreement.

This contract will become effective upon the Contracting Officer's signature and remain valid until all services have been delivered and accepted by the recipient and INL - U.S. Embassy, Kyiv, as per the contract terms.

The Contractor is obligated to provide the Office of the Prosecutor General with IT Consulting services that meet the specifications outlined in Appendix A and Appendix B, for the agreed-upon fixed price. In instances of non-compliance, the U.S. Government reserves the right to require corrections or to reject the service entirely.

SERVICE SPECIFICATIONS AND EXPETCED DELIVERABLES

DELIVERABLES

SPECIFICATIONS

Attached in Appendix A and Appendix B (development of ToR for the “Minors” Information System)

DATA PROTECTION

The Contractor must adhere to strict confidentiality and data protection standards, securely managing all information acquired during the audit and using it solely for project purposes.

LOCATION OF PROVIDIG THE SERVICES

The Contractor must be capable of performing on-site activities at the OPG's premises in Kyiv, as needed.

THE RECEPIENT LOCATION ADDRESS:

Prosecutor General's Office 13/15 Riznytska Str.

Kyiv, Ukraine

EXPERTISE REQUIREMENTS

The Contractor must have thorough knowledge of Ukrainian legislation and IT standards, essential for evaluating and improving the OPG's IT infrastructure within Ukraine's legal framework.

Moreover, the Contractor should possess an in-depth understanding of national IT security protocols, data protection laws, and the specific legal considerations for public sector IT operations in Ukraine. This expertise will ensure that the audit's recommendations are not only technically viable but also legally compliant and customized for the OPG's unique operational context.

INSPECTION AND ACCEPTANCE

The INL - U.S. Embassy, Kyiv representatives will perform service acceptance upon the Contractor's delivery of the IT Consulting Services, following the specifications in Appendix A and Appendix B. Payments to the Contractor will be issued after the satisfactory acceptance of the IT Consulting Services provided.

ACQUISITION METHOD

AWARD TYPE:

The Government intends to award a Firm-Fixed-Price (FFP) Purchase Order for the requirements identified in this RFQ. The FFP price shall include all direct and indirect costs, profit, etc. The price will not be subject to adjustment after award.

BASIS OF AWARD

EVALUATION OF QUOTATIONS:

· Award from this solicitation will be made on an “All or None” basis.

· Award will be made based on the Lowest Priced-Technically Acceptable (LPTA) quote that is responsive to the Request for Quote (RFQ) requirements

ADDITIONAL CONSIDERATIONS

1. The Government reserves the right to reject a quotation that is technically unacceptable or unreasonably high in price.

2. The Government will determine acceptability by assessing the quoter's compliance with the terms of the RFQ.

3. The quoter must be able to demonstrate that it has the necessary resources to provide on-time delivery as well as a high level of quality for the requested items.

QUOTATION MUST INCLUDE THE FOLLOWING

1. PRICE: unit and extended prices, inclusive of delivery charges.

2. DELIVERY DATE: Equipment delivered to Government by TBD.

3. DESCRIPTION: Description/nomenclature of the item being quoted; product literature may be provided. Quotation must demonstrate compliance with all required features.

4. PRICE: Price should include breakdown of IT audit service itself and service for development of ToR for Minors information system.

· DELIVERY DATE: Specify the timeline for delivering the audit report or completion of services along with delivery of ToR for Minors information system.

5. DESCRIPTION: Detailed description of the IT audit service to be provided.

· Include the scope of work, methodologies, and deliverables.

· Compliance with relevant standards or regulations.

6. QUOTATION COMPLIANCE: Demonstrate alignment with all specified requirements and ensure clarity on service inclusions and exclusions.

7. SAM.gov Unique Entity ID.

8. PAST PERFORMANCE: A list of contracts within the last two (2) years for the provision of comparable services in this request to federal or commercial customers. The list shall include contact information (name, organization, email, and phone) and limited to no more than five (5) references.

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