191NLE24I0002 Vehicles.pdf

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SENSITIVE BUT UNCLASSIFIED

United States Department of State

Bureau of International Narcotics and Law Enforcement Affairs (INL)

U.S. Embassy- Port au Prince Haiti

Haitian National Police Support Program

Vehicles for use by the HNP in Support of Law Enforcement

STATEMENT OF WORK (SOW)

191NLE24I0002

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SECTION 1

SOLICITATION CONSIDERATIONS

1.1 SYSTEM FOR AWARD MANAGEMENT

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

1.2 TRADE AGREEMENTS ACT (19 U.S.C. 2512(A)) (TAA)

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that shall supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems

1.3 UNAUTHORIZED DISCLOSURE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

See FAR 3.104 for additional information.

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SECTION 2 (Instruction to Offerors)

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS/RESPONDENTS

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE

2.1 INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information shall be clearly marked. Marking of items shall not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents shall be deemed releasable.

2.2 QUESTIONS CONCERNING SOLICITATION

Offerors are warned against contacting any INL personnel other than the Contracting Officer and Contract Specialist prior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

No information concerning this RFQ shall be provided in response to telephone calls. All such requests shall be submitted in writing to the Contracting Officer and Contract Specialist.

Submit Questions by:

5:00 P.M. (local Washington D.C. time) on the following date: 06 October 2023

2.3 NOTICE OF SAM.GOV SYNOPSIS CLOSING DATE AND TIME

All offers shall be submitted to the designated Government Representative via email.

Any communications in reference to this RFQ shall cite the reference section title and page number, and directed to the following individuals:

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Name: Mohan N. Krishnakumar

Title: Contracting Officer

E-mail: KrishnakumarM@state.gov

Closing Date and Time:

5:00 P.M. (local Washington D.C. time) on the following date: 16 October 2023

2.4 CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

2.5 MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor shall the Government accept or evaluate, multiple proposals offering alternative solutions. Contractors shall not submit, nor shall the Government accept or evaluate, multiple solutions within one proposal.

2.6 PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the proposal is accepted within ninety (90) calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

2.7 SPECIFIC SUBMISSION INSTRUCTIONS

Vendors shall limit the number of pages to no more than Thirty (30), 12 Point Font, Times New Roman, pdf. (suggestion)

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STATEMENT OF WORK

Vehicles for use by the HNP in Support of Law Enforcement

Background:

INL Port-au-Prince supports the Haitian National Police (HNP)’s development as an accountable and effective institution capable of protecting Haitians from crime and violence. The HNP has few functional armored vehicles, limiting its ability to carry out key operations against gangs and criminals across Port-au-Prince and larger Haiti. While the HNP has received Mine-Resistant Ambush Protected (MRAP) vehicles in 2022 and 2023, units still need smaller, faster, and more mobile armored vehicles to access areas where gangs operate. These 25 armored vehicles will be supported with some of the 100 unarmored vehicles INL has procured for the HNP since 2021.

INL is also providing vehicle parts and subject matter experts in vehicle repair and fleet management embedded in the HNP. To ensure sustainability for newly acquired vehicles, INL and the HNP have identified standardized vehicle types for most HNP functions in order to standardize spare parts and facilitate quick repair and maintenance.

The Bureau of International Narcotics and Law Enforcement Affairs (INL) is seeking a contractor for the acquisition of 25 armored Toyota (B6 level) 78 series Land Cruisers for the HNP.

DESCRIPTION

INL Port-au-Prince has made significant investments in the mobility of INL-supported specialized HNP units, which is a key factor in their capacity to contribute to U.S. Mission Haiti goals. In addition to providing vehicles, INL funds an embedded master mechanic and an embedded fleet management expert within the HNP and has funded the construction or restoration of several HNP vehicle repair facilities. Following several years of mentoring and training for HNP officials responsible for vehicle maintenance, the embedded INL experts assess that the HNP will continue to have a limited ability to maintain vehicles other than the Toyota Land Cruiser 70 series which the HNP now sees as a standard for all Haitian procurement and foreign donations. These vehicles are affordable, durable, easy to service, and have interchangeable engines and transmissions between variants (i.e. the 76-series SUV, 79-series pickup, and 78-series troop carrier). Facilitating local maintenance will significantly extend the life of INL investments in HNP mobility and contribute to key U.S. goals, such as countering violent gang activity and providing security for the upcoming elections necessary to restore democratic institutions.

TYPE OF CONTRACT

This requirement will result in the award of a Firm Fixed Price (FFP) contract in accordance with the specifications in Section 3 of this Statement of Work (SOW). No additional sums will be

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104 payable due to any escalation in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

EFFECTIVE PERIOD OF CONTRACT

This contract shall be effective on the date of the Contracting Officer's signature and shall remain in full force and effect until the period of performance end date.

SUPPLIES AND PRICING

The Contractor shall provide to the U.S. Government 6 vehicles in strict compliance with the specifications at the agreed upon firm fixed price. In the event of non-compliance with the specifications, the U.S. Government reserves the right to demand correction(s) or reject this requirement in its entirety. Additionally, the Contractor shall perform the pre-delivery inspection of all 6 vehicles and deliver them to the location set forth in Section 9, Place of Delivery, of this SOW. The firm fixed price shall include 25 armored Toyota B6 78 series Land Cruisers with bull bars, 25 units- covert siren, 25 units- covert speaker and 1 unit- labor installations of radios, sirens and speakers for 25 Toyota B6 78 series Land Cruisers. The last cost should include shipment of vehicles and equipment. If possible, all listed equipment mentioned should be installed prior to shipment to Haiti.

SPECIFICATIONS

1 Pricing Matrix Deliverables Quantity Unit

1 Armored Toyota Land Cruiser B6 78 Series, 13 seater with covert siren, bulbar and run flats.

25 Each

2 Shipping Lot

STANDARD SPECIFICATIONS ARE OUTLINED BELOW

Armored Toyota Land Cruiser B6 78 Series – (BRAND NAME ONLY)

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QUANTITY: 25 each

SPECS: IAG-TLC-78-4.2L-DIESEL-MANUAL

General

Specifications:

Safety:

Armoring Details

• Five sided armoring of passenger compartment using ballistic steel plating to defeat high-powered rifle fire, 7.62 x 51 M80 NATO Ball @ 2,750 fps. (Meets CEN level B6, see Ballistic Specifications in section 4.0)

• Floor is fitted with steel blast protection to protect occupants against fragmentation from simultaneous detonation of 2 DM-51 German ordnance hand grenades or equivalent.

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• Armoring included on kick panels, front fenders, rear wheel wells, firewall, A, B, and C door pillars and posts.

• Single piece ballistic metal plate for entire side section of the vehicle

• Armor consists of all welded ballistic grade steel construction.

WHELEN BETA TM SIREN 2022 (BRAND NAME OR EQUAL)

QUANTITY: 25 each (If already installed or will not delay delivery)

SPECS:

Whelen Beta TM Siren 2022

Alternate Code 3 H2 Covert Siren P/N 3599L5

WHELEN SIREN SPEAKER 2022 (BRAND NAME OR EQUAL)

QUANTITY: 25 each

SPECS:

Whelen Siren Speaker 2022 Alternate Code 3 Speaker w/Bracket P/N C3100U

Labor Installation of sirens (if applicable), and bullbars for 25 vehicles

(BRAND NAME OR EQUAL)

QUANTITY: 1 each

Labor Installation of sirens and bullbars for 6 vehicles

3.2.8 Shipping Services for 25 units- Toyota Land Cruiser B6 78 Series

QUANTITY: 1 each

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Shipping Services for 25 units: Toyota Land Cruiser B6 78 Series

SHIPPING

Contractor shall transport, deliver, unload, and inventory all vehicles no later than sixty (60) calendar days after award of the delivery order. All deliveries must be coordinated with the INL CO and or the COR.

ADDITIONAL REQUIREMENTS

Toyota:

Haiti: 36 Months or 100000 Kms (whichever comes first) PK Trucks commercial warranty and aftersales service is included in the price of the vehicles supplied by the contractor through PK Trucks.

Please note that non-Toyota equipment fitted is not endorsed by Toyota and consequently shall not benefit from the vehicle warranty and warranty service. This non-Toyota equipment will be separately warranted by the Contractor who will match the conditions of the warranty of the original manufacturer.

WARRANTY

The Contractor shall provide the customary warranty applicable in Haiti, starting upon final delivery of the vehicles to the end user’s facilities.

All warranty replacements and repairs must be completed no later than 10 days after receipt of a warranty claim by the Contractor. This period includes the time required to ascertain the validity of the warranty claim, and may only be extended if approved in writing by the Contracting Officer or

COR.

During the warranty period, the contractor must respond within one (1) business day to any warranty requests received via phone or email.

PREPARATION FOR DELIVERY

Any lost or damaged items during shipment shall be replaced by the contractor upon notification by the USG. Contractor shall ensure the units have less than 100 miles in Odometer at the time of delivery.

INL encourages partial deliveries, if approved in writing by the Contracting Officer or COR.

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MARKING AND SUBMISSION OF DOCUMENTS

The 6 vehicles and equipment will be delivered to the following location:

The contractor shall deliver and unload the vehicles at the Port in Port au Prince Haiti. Ground transportation from the Port to the final destination US Embassy or Haiti National Police SWAT Unit will be coordinated with drivers from the Haiti National Police for security during ground movement.

Your delivery order proposal should contain your best terms. The Contracting Officer may reject any or all delivery order proposals. After initial evaluation of delivery order proposals, the Contracting Officer may negotiate final terms with one or more contractors of the Government’s choice before issuing a delivery order. The Contracting Officer will not negotiate with any contractors other than those of the Government’s choice and will not use the formal source selection procedures described in FAR Part 15.

The Contracting Officer may issue a delivery order to other than the contractor with the lowest proposed priced. In addition to price, the Contracting Officer will consider the following items when selecting a contractor for award:

• Vehicle Specifications

• Proposed Warranty Terms

• Utilization of Authorized Distribution Channels

• Proposed Delivery Date

The Government reserves the right to issue a delivery order for less than the quantity on which your delivery order proposal is based, at the quoted price, unless you tell us that you will not accept a delivery order on that basis.

DELIVERY SCHEDULE

Contractor shall transport, deliver, unload, and inventory all vehicles no later than sixty (90) calendar days after award of the delivery order. All deliveries must be coordinated with the INL CO or the COR.

The Contractor must provide a detailed bill of at least ten (10) calendar days before delivery of vehicles. The list shall include Item Description, Name of Manufacturer, Model, Serial number, Delivered Quantity, Warranty Expiration Date, Unit Price, and Extended Price.

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PLACE OF DELIVERY

The 25 vehicles shall be delivered to the following address:

American Embassy

Blvd. 15 Octobre – Tabarre 41

Port-au-Prince, Haiti

(Attn: Office or Project name)

Alternate destination – Haiti National Police SWAT Base

DO NOT PUT ANY PERSONAL NAME IN THE FIRST LINE OF ANY

DOCUMENT. THE AMERICAN EMBASSY MUST ALWAYS BE THE PRIMARY

ADDRESSEE.

B- Documents requested to initiate the franchise (duty-free entry letter):

1) Airway bill (for air shipment) or Bill of Lading (for sea shipment)

2) Detailed Commercial Invoice from vendor with commercial value

3) Detailed packing list.

C- Vehicle shipment:

1) Bill of Lading

2) Commercial Invoice

3) Title or Certificate of Origin of vehicle

A full description of the vehicle must be on the Bill of Lading & Invoice, such as: Make, Model, Year, VIN# (Make sure that VIN number is correct), Color, Cylinder, etc.

CUSTOMS CLEARANCE AND TAX EXEMPTIONS

The U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Haiti in accordance with Section 7, Marking and Submission of Documents, of this contract. The contractor must include and arrange all local, port handling and other fees associated with delivery to the destination.

EXPORT LICENSE

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The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22 U.S.C. 2778-2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-

130) as required, for the prosecution of work under this contract at no additional cost to the Government. Failure to follow AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract shall result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR, will be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

The Contractor shall comply with license requirements of the Commerce Control List and any Export Administrative Regulations (EAR), which shall apply. Export Restrictions.

All Gen 3 and Gen 2+ night vision image intensifier tubes and devices as well as thermal sensors and devices are subject to United States export rules and regulations. Valid export licenses shall be issued by the U.S. Department of State, Directorate of Defense Trade Controls, in accordance with the International Traffic in Arms Regulation (ITAR), Title 22, Code of Federal Regulation 120- 130; or by the U.S. Department of Commerce in accordance with the Export Administration Regulations (EAR), 15 CFR Parts 730-774.

INSPECTION AND ACCEPTANCE OF ALL 6 VEHICLES

The final inspection and acceptance of vehicles delivered under this contract shall be performed by the COR upon delivery of vehicles to the delivery location(s) identified in this delivery order. The Contractor understands and agrees, at no additional cost to the government, that the USG may take up to thirty (30) days after delivery of the vehicles to conduct the final inspection and acceptance.

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BASIS OF AWARD

EVALUATION OF QUOTATIONS:

• Award from this solicitation will be made on an “All or None” basis.

• Award will be made based on the Lowest Priced-Technically Acceptable (LPTA) quote that is responsive to the Request for Quote (RFQ) requirements.

ADDITIONAL CONSIDERATIONS

1. The Government reserves the right to reject a quotation that is technically unacceptable or unreasonably high in price.

2. The Government will determine acceptability by assessing the quoter's compliance with the terms of the RFQ.

3. The quoter must be able to demonstrate that it has the necessary resources to provide on-time delivery as well as a high level of quality for the requested items.

QUOTATION MUST INCLUDE THE FOLLOWING

1. PRICE: unit and extended prices, inclusive of delivery charges. (N/A if not applicable)

2. DELIVERY DATE: Vehicles delivered to Government by XXXXXXXXX.

3. DESCRIPTION: Description/nomenclature of the item being quoted; product literature may be provided. Quotation must demonstrate compliance with all required features. Also include description of warranty terms.

4. Unique Entity Identifier (UEI) AND Central Contractor Registration (CCR): DUNS number and statement that the quoter is registered in Central Contractor Registration (CCR)/System for Award Management (SAM).

5. PAST PERFORMANCE: A list of contracts within the last two (2) years for the provision of comparable to federal or commercial customers. The list shall include contact information (name, organization, email, and phone) and limited to no more than five (5) references.