191NLE23Q0070 Radio Detection Finder.pdf

United States Department of State

Bureau of International Narcotics and Law Enforcement Affairs (INL)

STATEMENT OF WORK (SOW)

INL-Panama

RADIO DETECTION FINDER

191NLE24Q0070

SECTION 1

SOLICITATION CONSIDERATIONS

1.1 SYSTEM FOR AWARD MANAGEMENT

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

1.2 TRADE AGREEMENTS ACT (19 U.S.C. 2512(A)) (TAA)

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that shall supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems.

1.3 UNAUTHORIZED DISCLOSURE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S

Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

See FAR 3.104 for additional information.

http://www.sam.gov/

(Rest of Page Intentionally Left Blank)

SECTION 2 (Instruction to Offerors)

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS/RESPONDENTS

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE

2.1 INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information shall be clearly marked. Marking of items shall not necessarily preclude disclosure when Department of

State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents shall be deemed releasable.

2.2 QUESTIONS CONCERNING SOLICITATION

Offerors are warned against contacting any INL personnel other than the Contracting Officer and

Contract Specialist prior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

No information concerning this RFQ shall be provided in response to telephone calls. All such requests shall be submitted in writing to the Contracting Officer and Contract Specialist.

Submit Questions by:

• 5:00 P.M. (local Washington D.C. time) on the following date: 01 May 2024

2.3 NOTICE OF SAM.GOV SYNOPSIS CLOSING DATE AND TIME

All offers shall be submitted to the designated Government Representative via email.

Any communications in reference to this RFQ shall cite the reference section title and page number, and directed to the following individuals:

Name: Mohan N. Krishnakumar

Title: Contracting Officer

E-mail: KrishnakumarM@state.gov

Closing Date and Time:

• 5:00 P.M. (local Washington D.C. time) on the following date: 10 May 2024

2.4 CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

2.5 MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor shall the Government accept or evaluate, multiple proposals offering alternative solutions. Contractors shall not submit, nor shall the Government accept or evaluate, multiple solutions within one proposal.

2.6 PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the proposal is accepted within ninety (90) calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

2.7 SPECIFIC SUBMISSION INSTRUCTIONS

Vendors shall limit the number of pages to no more than Thirty (30), 12 Point Font, Times New

Roman, pdf. (suggestion) mailto:KrishnakumarM@state.gov

SCOPE OF WORK

RADIO DETECTION FINDER

1. BACKGROUND

The U.S. Department of State is the lead institution for the conduct of American diplomacy and the

Secretary of State is the President’s principal foreign policy advisor. The Department of State’s mission is to advance U.S. national security interests, fight terrorism, protect U.S. interests abroad, and implement foreign policy initiatives that build a freer, prosperous, and secure world.

INL keeps Americans safe at home by countering international crime, illegal drugs, and instability abroad. INL helps countries deliver justice and fairness by strengthening their police, courts, and corrections systems. These efforts reduce the amount of crime and illegal drugs reaching U.S. shores.

The Bureau of International Narcotics and Law Enforcement Affairs (INL), as a part of the Department of State (DoS) by means of the United States Embassy in Panama, is empowered to provide technical assistance to the Government of Panama according to the Technical Assistance Act subscribed in

1961.

INL Panama is then duly authorized to work in collaboration with the Government of Panama to develop and implement strategies against drugs and crime and border controls. INL Panama works jointly with other agencies of the United States of America to cooperate and ensure that the training and tools required for the fight against drug trafficking and organized crime are provided.

In the context of its Programs, INL Panama requires the procurement of a radio detection finder and training services.

2. SCOPE

The vendor shall provide “ALL” items stated under APPENDIX A, TECHNICAL SPECIFICATION

OF ITEMS. Packaging and preservation shall be IAW best commercial practices to enable shipment to final destination in US Embassy Panama City, to the address specified below, without repacking or incurring damage during shipment and handling.

3. DELIVERY DATE

The required Delivery Date is forty-five (45) days from date of purchase order award. This time frame should include 30 days for delivery, 5 days for installation/configuration/testing, and 10 days for training.

4. SET-ASIDE

Small Business 100%.

5. SUPPLIES AND PRICES

The Contractor shall provide to the U.S. Government new, unused products as described in Appendix

A. Further, the Contractor shall properly perform the pre-delivery inspection on the products and deliver them to the location set forth under Place of Delivery. The firm fixed price shall include the products pre-delivery inspection, certificates of origin, operator’s manuals, warranty certificates and any other documentation mandated by the destination country.

*** If applicable - manuals shall be furnished in Spanish and English.

6. MARKINGS AND PACKAGING

All boxes shall be marked as follows (i.e., please see below) with clear visibility.

ATTN:

U.S. Embassy Panama City GSO Shipping/INL Section

SHIPPING ADDRESS

US EMBASSY PANAMA CITY

ATTN: GSO SHIPPING - INL

Demetrio Basilio Lakas Street, Bldg. 783

Panama City, Republic of Panama

SERVICE AND MAINTENANCE

All parts, accessories, service, and repairs – if applicable for the above items- shall be available in

Panama and obtainable within reasonable period.

WARRANTY

All products should be covered by standard warranty. Please refer to Appendix A, for specific warranty terms on specific line items.

DELIVERY INFORMATION

The vendor is responsible for the delivery of items under Appendix A, technical specifications of items.

FOB Destination INL Section U.S. Embassy Panama City, Republic of Panama. The Contractor shall consolidate the entire shipment to prevent loss and misdirection. The contractor upon notification shall replace any lost or damaged items during shipment.

The items being acquired will be donated to the government of the ultimate destination in Panama.

The contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, required material data safety sheet, licenses, and paperwork. One copy of the packing list and commercial invoice must be sent by email for prior approval, and will accompany the shipment, attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package.

PLEASE NOTE:

All orders are ultimately intended for an overseas destination. If the shipment will involve wood packaging material, then the packing and palletizing must conform to the standards in the International

Standards for Phytosanitary Measures Publication No. 15: “Guidelines for Regulating Wood Packaging

Material in International Trade” (ISPM 15) and have the appropriate markings indicating that the materials meet this standard. Any deliveries arriving at our indicated domestic delivery address that do not meet these standards will be rejected and must be corrected at the contractor’s expense.

NO PARTIAL SHIPMENTS ARE PERMITTED, UNLESS OTHERWISE SPECIFIED BY

CONTRACTING OFFICER AT TIME OF CONTRACT AWARD.

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that will supply products of an eligible country under any of the free trade agreements entered pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems.

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them because of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting

Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government.

Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer.

These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

CUSTOMS CLEARANCE AND TAX EXEMPTIONS

If applicable, the U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Panama accordance with Section 7, marking and

Submission of Documents, of this contract.

EXPORT LICENSE

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22 U.S.C.

2778-2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-130) as required, for the prosecution of work under this contract at no additional cost to the Government.

Failure to be in compliance with AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract may result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR will be the responsibility of the Contractor. For additional information on

AECA and ITAR, see http://www.pmddtc.state.gov/.

The Contractor shall comply with license requirements of the Commerce Control List and any Export

Administrative Regulations (EAR), which may apply.

INSPECTION AND ACCEPTANCE

The final inspection and acceptance of ALL items shall be performed by the U.S. Government upon installation at the delivery place in Panama. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of products and services by the Office of INL in Panama.

APPENDIX A

TECHNICAL SPECIFICATION OF ITEMS

CLIN 0001 – RADIO FREQUENCY FINDER

SPECTRUM ANALYZER WITH MULTIPLE CAPACITY OF ANALYSIS, DEMODULATION

AND RECORDING (IRIDIUM and INMARSAT): tactical team with autonomous operational capacity, without the need for the participation of companies that provide satellite communication services, the system must be able to analyze, monitor, demodulate, record and store signals and voice communications full duplex, half duplex, (voice, fax, data, text messages, emails) originated and received by the Inmarsat GSPS (Global Satellite Phone Service) and Iridium terminals, operating frequencies: descending L band between: 1525.0-1559.0 MHz and 1616.0-1626.5 MHz Ascending L band between: 1616.0-1626.5MHz and 1626.5-1660.5 MHz, in Inmarsat communications the system must provide georeferencing via GPS coordinates with an error margin of less than five (5) meters, Communications must be able to be monitored in real time, the system must capture the IMSI and

IMEI of the target terminal, the system must have an analysis software included that allows establishing the filtering criteria for optimization of functions and pre-established alarms, the system must provide state-of-the-art digital technology such as DSP (Digital Signal Processing) and FPGA

(Field Programmable Gate Array), the software must be able to configure a list of priority objectives and automatically record the content of the call, listen to it and store it, the system must allow it to be configured to operate in the “ Collection and Storage ", where all sessions are recorded and stored, the system “Line of Sight” tactical must have a range of at least fifteen (15) km to the target terminal and up to 1,000 km to the satellite, the system must be delivered in a reinforced plastic suitcase, of the Pelican type or similar, the system it must include all the cables, connectors and antennas necessary for the operation and the computerized control instrument of the system, the accessories must be robust to withstand tactical operations, 12 Vdc power. Operating temperature -25 C to 70 C.

The system must include all software needed for its use and software and firmware update service plan. Additionally, to must include Globalstar SPOT AIS & ADSB (AIS: Automatic Identification

System & ADS-B: Automatic Dependent Surveillance–Broadcast) “Transponders for ships and planes”, SBD (Short Burst Data) (License), and DDF (Direction Finding).

CLIN 0002 – TRAINING SERVICES

The contractor shall provide a theoretical and practical application training course in English and

Spanish for up to ten (10) end-user students.

The contractor shall provide training to ensure that the end-user technicians are professionally proficient to install, administer, and maintain the system provided. The training course shall cover, at a minimum:

• General description and functionality of the equipment,

• Setting,

• Programming,

• Optimization,

• Operation,

• Preventive maintenance, The training provided shall be a minimum of eighty (80) instructional hours; 10 days. Instructors shall be experienced and capable to teach the course in English and Spanish and shall be duly accredited in the subject matter prior to the course start date.

The contractor shall provide each course attendees with English and Spanish language course documents and handouts. The Contractor shall provide an additional copy of said material to be kept by the end-user records archive. Likewise, the Contractor shall provide each student who successfully completes the course a certificate of completion and training.

The Contractor shall also deliver electronic version of all course material, manuals, handouts, etc. to the INL designated COR.

In coordination with the INL designated COR, the contractor shall deliver a minimum of eighty (80) instructional hours over a period of 10 days. To include theoretical training at a classroom setting location and outdoors setting location(s) to be determined – but located in Panama City, Colon, and/or Panama Oeste, Republic of Panama. The classroom venue will be provided by the end-user.

CLIN 0003 – PREVENTIVE MAINTENANCE

During the two-year warranty period, the Contractor shall provide calibration, preventive maintenance, technical support, and deployment support services, as needed.

ITEM NO. DELIVERY DATE

CLIN 001- RADIO FREQUENCY FINDER 30 DAYS AFTER AWARD

CLIN 0002-TRAINING 35 DAYS AFTER AWARD

CLIN 0003 – PREVENTIVE MAINTENANCE IMMEDIATELY AFTER

INSTALLATION RECEIPT

Technical Support Services

During the length of warranty period, the Contractor shall provide, at a minimum, the following services. Services shall be provided in English and/or Spanish at no additional cost to the

Government.

Phone support (technical assistance) regarding operational issues and questions involving the products provided, during normal working hours (Monday through Friday, 08:00 am to 05:00 pm).

Provide email support (Monday thru Sunday) for product inquires and operational issues. Responses must be provided within 24-hours of receipt of the inquiring email.

Deployment Support Services

The contractor shall have trained technical personnel on hand in Panama to solve potential problems regarding system’s functioning during the installation, integration, and testing phases of the project.

After the practical training is completed and at this same site, the contractor is responsible for verifying installation, integration, and testing of the equipment to ensure it is fully operational.

Warranty

Warranty shall be effective in Panama. The Contractor shall be solely responsible, at no additional cost to the Government, of export/import procedures, shipping costs, parts, labor, and any other costs required for all repairs/replacements performed under warranty. The full warranty coverage shall be no less than two (2) years, from the date of Government acceptance, for each system component.

The Contractor guarantees that for a period of at least 5 years after the date of equipment delivery, replacement and spare parts for all system components will be available for purchase. Contractor will provide all contact information to enforce warranty, indicating Start date and End date of same, including installation and all labor services.

Period of Performance and Schedule

The equipment should be delivered 45-days after award. The awarded contractor should provide a workplan that considers the following timeframes for installation: 30 days for delivery, 5 days for installation/configuration/testing, and 8 days for training.

Place of Performance / Location of Work

Equipment and training will be provided at Building 115 Corozal, Panama City, Republic of Panama.

Special Requirements

Contractor must submit a list of employees (name, and ID/Passport) and vehicles that will perform installation, configuration, and training. US Embassy reserves the right to accept the list of proposed employees.

Training should be provided in English and Spanish for end-users and project advisors.

BASIS OF AWARD

EVALUATION OF QUOTATIONS:

• Award from this solicitation will be made on an “All or None” basis.

• Award will be made based on the Lowest Priced-Technically Acceptable (LPTA) quote that is responsive to the Request for Quote (RFQ) requirements.

ADDITIONAL CONSIDERATIONS

1. The Government reserves the right to reject a quotation that is technically unacceptable or unreasonably high in price.

2. The Government will determine acceptability by assessing the quoter's compliance with the terms of the RFQ.

3. The quoter must be able to demonstrate that it has the necessary resources to provide on-time delivery as well as a high level of quality for the requested items.

QUOTATION MUST INCLUDE THE FOLLOWING

1. PRICE: unit and extended prices, inclusive of delivery charges. (N/A if not applicable)

2. DELIVERY DATE: Vehicles delivered to Government by XXXXXXXXX.

3. DESCRIPTION: Description/nomenclature of the item being quoted; product literature may be provided. Quotation must demonstrate compliance with all required features. Also include description of warranty terms.

4. Unique Entity Identifier (UEI) AND Central Contractor Registration (CCR): DUNS number and statement that the quoter is registered in Central Contractor Registration (CCR)/System for Award

Management (SAM).

5. PAST PERFORMANCE: A list of contracts within the last two (2) years for the provision of comparable to federal or commercial customers. The list shall include contact information (name, organization, email, and phone) and limited to no more than five (5) references.