TCCC 191NLE23Q0036 Answers.xlsx

XLSX spreadsheet 30 KB Posted May 22, 2023

Attached to: Advanced Training in Tactical Combat Casualty Care (TCCC) Federal contract opportunity
Solicitation number: 191NLE23Q0036
Issued by: Department of State Office of Acquisition Management

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Other files attached to Advanced Training in Tactical Combat Casualty Care (TCCC), newest first.
File	Type	Posted
TCCC 191NLE23Q0036 Answers.xlsx	XLSX spreadsheet	May 24, 2023
SOW Advanced Tactical Combat Casualty Care 191NLE23Q0036.pdf	PDF	May 4, 2023
Questions TCCC 191NLE23Q0036.xlsx	XLSX spreadsheet	May 4, 2023

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Round 1 - Questions

	Identifier	Technical, Cost, or Admin	RFP Section and Page Reference	Question or Clarification Request	Offeror Recommendation (if any)	Government Response to Question
*Note: Answers must be complete, well-written, and address all aspects of the question or clarification request. The goal is to provide adequate information so an additional round of Q&A results in few or no follow-up questions.	Change to RFQ? If so, where?
	1	SOW	N/A	Will the USG please provide a place of performance (country and region) for this training?		Any European nation outside Ukraine
	2	SOW	Page 9, item 2 under "Quotation Must Include the Following:"	Will the USG please provide an estimated period of performance?		The period of performance will be during a two-week period in September 2023. .
	3	SOW	Page 7	SOW states "Training venue shall be provided."
Will the USG clarify if the training venue will be contractor or USG-provided?		This is vendor's responsibility to provide a training facilitiy
	4	SOW	Page 7	SOW states "Onsite meals and lodging shall be provided for the participants."
Will the USG clarify if meals and lodging will be contractor or USG-provided?		This is vendor's responsibility to provide three balanced meals per day and include it in the offer.
	5	SOW	Page 7	SOW states "Onsite meals and lodging shall be provided for the participants."
If meals and lodging are to be USG-provided, will they be provided for the instructor cadre as well, or should the offeror make alternate arrangements for instructor meals and lodging?		All meals and lodging shall be provided by vendor. Cadre and students should be afforded the same cuisine.
	6	SOW	Page 7	SOW states "Course shall be taught over a 5-day (from Monday to Friday)" and that the two training courses shall be conducted "back-to-back."
We interpret this to mean that there will be two rest days (Saturday and Sunday) between courses, which would require MTT instructors to be present at the training venue for a minimum of 12-days. Is this interpretation correct?		Yes, correct. Saturday and Sunday will be two rest days
	7	SOW	Page 7	SOW states "Student-to-instructor ratio is not to exceed 5:1 for exercises."
In order to meet these ratios for a 25-man course, does the USG require that five instructors be present/available at all times during training, including didactic portions?		No, only for practical oversight of hands-on exercises
	8	SOW	Page 9, item 1 under "Quotation Must Include the Following:"	We assume that training will take place at an OCONUS location and will require the use of MTTs, and that instructor travel and shipping costs are to be included in our firm fixed price. Can the USG confirm this interpretation is correct?		Yes, correct. The training should take place at an OCONUS location. The vendor has to include travel and shipping costs in their offer.
	9	SOW	Page 9, item 4 under "Quotation Must Include the Following:"	SOW states "Data Universal Numbering System (DUNS) AND Central Contractor Registration (CCR): DUNS number and statement that the quoter is registered in Central Contractor Registration (CCR)/System for Award Management (SAM)."
We assume the USG is asking for our DUNs and Unique Entity ID (UEI), is this correct?		Yes
	10	SOW	Page 9, item 5 under "Quotation Must Include the Following:"	SOW states "CERTIFICATIONS: Completed certifications (FAR 52.212-3) or statement that the certifications are included already at the ORCA web site (https://orca.bpn.gov/)."
We assume the USG is requiring a statement that the offerors are registered in SAM.gov with up-to-date representations and certifications, is this interpretation correct?		All certifications needs to be upto date.
	11	SOW	Page 9, item 6 under "Quotation Must Include the Following:"	SOW states "PAST PERFORMANCE: A list of contracts within the last two (2) years for the provision of comparable Marine Patrol Vehicles to federal or commercial customers."
Could the USG provide clarification on the type of past performance information it would like included in our response?		Disregard "Marine Patrol Vehicles".
	12	Technical	Section 2.7 Page 5 of 10	The RFQ states, "Vendors shall limit the number of pages to no more than fifteen (15), 12 Point Font, Times New Roman, pdf". To which document or sections of the quotation does this page limit apply to?		Disregard.
	13	Technical	Page 9-10	The RFQ states, ": Quotation Must Include the Following: 3. Description: Description/nomenclature of the item being quoted; product literature may be provided. Quotation must demonstrate compliance with all required features. Also include description of warranty." This requirements seems to be applicable to an equipment purchase vs. a services contract. Please clarify the requirement for the quote.		I do not think this statement applies to this event. Vendor will provide all training aids and course presentations in English and Ukrainian, but no other items are being procured for donation to students. No items are being procured for donation to students.
	14	Technical	Statement of Work/Work to Be Done/Page 7	SOW states "Training venue will be provided." Request USG provide clarification on 1) Whether the training venue will be provided by the USG, Partner Nation, or contractor.		This is vendor's responsibility to provide a training venue
	15	Technical	Statement of Work/Work to Be Done/Page 7	If the USG or PN is providing training location, will it include audiovisual equipment such as projector, speakers, laptop, and internet capabilities for presenting course materials? If the venue includes these items, which items are included?		This is contractor's responsibility to provide all necessary equipment, including audiovisual equipment such as projector, speakers, laptop, and internet capabilities for presenting course materials
	16	Technical	Statement of Work/Work to Be Done/Page 7	Does the training venue provided have an area that replicates an urban environment for realistic training scenario purposes?		This is vendor's responsibility to secure a training location and venue with replica urban enviroment.
	17	Technical	Statement of Work/Work to Be Done/Page 7	SOW states, "Onsite meals and lodging shall be provided for the participants." If offeror is to provide onsite meals and lodging, request USG provide clarification on 1) whether the training venue is a separate location than the lodging or in close proximity to the lodging location?; 2) how many meals per day are required? 3) minimal lodging requirements? one-person versus two-person rooms allowed? 4) do participants include women and men?		1) whether the training venue is a separate location than the lodging or in close proximity to the lodging location? This is vendor's responsibility to provide a venue for a training. Either option works; however, if transportation is required for student transit between lodging, dining, and training locations, the vendor must provide it.

2) how many meals per day are required? Three: breakfast, lunch, and dinner. Cadre and students should eat the same cuisine.

3) minimal lodging requirements? one-person versus two-person rooms allowed? Two-person rooms with separate beds is acceptable.

4) do participants include women and men? Men only 18 Technical Statement of Work/Work to Be Done/Page 8 SOW states, "Provide all Class VIII (medical) supplies, equipment, and training aids necessary to execute training," and "Ensure import of training aids and instruction adheres to all host nation regulations."

Please confirm that it is the USG's intent that all Class VIII supplies remaining after course execution be left with and donated to the PN after completion of the courses.

	There is no requirement to donate training supplies at the completion of the course.
19	Technical	Statement of Work/Work to Be Done/Instructor Minimum Qualifications are as follows/ Page 8	The SOW states, "Subject Matter Expertise (SME) in Prolonged Field Care/TCCC, as well as the Operational Medicine skills of a Special Operations Forces (SOF) medic." Would USG also accept highly-qualified TCCC certified instructors/SME with SWAT experience as part of the instructor team?	No
20	Technical and Cost	Page 9 of 10 Quotation Must Include	"Quotation Must Include the Following" seems to be from a another RFQ, can the USG please provide a a relevant Basis of Award for this solicitation.	Yes, this does appear to be another typo
21	Technical	N/A	Please provide a Period of Performance and/or timeline for the training delivery.	Sep-23
22	Technical		In order to prepare our response - both techical solution and cost proposal - we will need to know the place of performance. Has a location been determined to base our travel, lodging and all other logistics costs as the place of performance?	Vendor can conduct training at any European venue it chooses to secure.
23	Technical		If a training venue has been identified, are the utilities (electric, water, etc.) operational? Also, is the venue capable of supporting the students (25) and required number of instructors, interpreters, and corresponding training aids?	N/A
24	Technical		Will INL accept an Offeror whose partner is registered with the UK Clinical Professional Development Service (CPDS) to award clinical professional hours post course completion, this is an Internationally recognized certificate program equivalent to CAPCE. Please confirm.	Yes
25	Technical		Will INL accept a training delivery team comprised of non-US instructors who possess equivalent SOF Medical qualifications to those stated within the SOW. Please confirm.	Yes, if qualifications are deemed substantively equivalent by the technincal evaluation panel.
26	Technical		Please confirm whether outdoor areas are available for practical exercises/demonstrations.	This is vendor's responsibility to provide a training venue, including outdoor areas, and quote it.
27	Technical		Please confirm whether pyrotechnics would be made available to use at the training site.	This is vendor's responsibility to provide a training venue and secure all training aids. Articulation of training scenarios will be assessed by technical evaluation team.
28	Administration/ Technical		Will INL have representation (COR) at the Training Site to meet with training delivery team and coordinate with the host country organization?	Yes, COR or ACOR will observe the training
29	Administration/ Technical		Will INL be conducting the Leahy Vetting of the KORD personnel that will be participating in the training? How far in advance of the training start date(s) will the vetting be completed?	Yes, INL has already leahy vetted KORD and DOZOR participants. The results will be valid until the end of CY23
30	Technical		Are the two (2) - 5 day TCCC courses to be conducted in consecutive weeks? Two weeks only? Please confirm for logistics and cost proposal purposes.	Yes, these two 5-day courses shall be conducted in cosecutive weeks - "back-to-back." Yes, two weeks only.
31	Technical		Is the Offeror/Contractor responsible for providing meals and lodging to all 25 KORD personnel for each class? Is local transportation required as well? If so, please provide the pre-determined location of the training venue, if available.	Yes, it is vendor's responsibility to provide meals three times per day: breakfast, lunch, and dinner. Cadre and students should eat the same cuisine.

It is also the vendor's responsibility to provide a venue and transportation between facilities, if needed.

32	Technical		If lodging is to be provided for the 25 KORD personnel, are there accommodation minimum requirements Offerors must adhere to? Double Occupancy? Distance from Training venue?	Vendor shall provide the accommodation for law enforcement and include it to the offer. Two-person room with separate beds is acceptable. We anticipate only men as course participants. It is the vendor's responsibility to provide a training location and quote it.
33	Administrative		Will INL provide any support for entry Visa's into the Ukraine?	No. Training cannot be conducted in Ukraine
34	Administration		Will INL provide any support for import of supplies and/or equipment into the Ukraine?	No. Training cannot be conducted in Ukraine
35	Administration		Will INL provide any support to gain authorization to waive VAT on locally procured products and services?	Yes, INL will provide project registration documents
36	Administration		Please elaborate on the Submission Instructions / Instructions to Offerors. 15 Page proposal - does that include the Past Performance references?	15 pages does not need to include past performances.
37	Admin	SOW, p7	Is the intent of the "training venue shall be provided" requirement for the contractor to provide the training venue? If so, is there a geographic requirement for the training venue?	Yes, it is vendor's responsibility to provide the trainig facility. The training should take place at an OCONUS location in Europe. Poland would be most convenient, but the vendor can offer other European locations.
38	Technical	SOW, p7	Which Tier of TCCC is contemplated by the "all the sub-components of TCCC" requirement?	Tier 3. This course is for experienced combat medics.
39	Admin	SOW, p8	Is it the government's intent for the training to be conducted in a foreign country ("Ensure import of training aids and instruction adheres to all host nation regulations")? If so, which foreign country is contemplated by the government?	The vendor has the option to propose training in any European country.
39	Admin	SOW, p8	Is the contractor responsible for transportation costs and logistical considerations for the course participants?	Transportation expenses for students to and from the training venue at the beginning and conclusion of training will be funded separately by INL. All transportation, lodging, meals, and logistics are the responsibility of the vendor.
39	Admin	SOW, p8	Will the government accept a course that is state-certified for continuing education credits in place of the CAPCE requirement?	No
42	Technical	SOW, p8	Will the government accept individual (as opposed to corporate only) TCCC training experience to meet the 10-year past performance requirement?	Yes, if the non-corporate experience can be verified independent of the prospective instructor's own assertions and prospective instructor meets all other qualifications outlined in SOW.
43	Technical	SOW, p8	Will the government accept an NREMT-P with medical experience in combat and instructor experience at a DoD MSTC as meeting the instructor minimum qualifications?	Instructors must be former SOF medics with combat experience.
44	Admin	SOW, p9	Can the government confirm the accuracy of the information required under the "Quotations must include the following" header?	solicitation #.
45	Cost	N/A	Does the government have a perferred format for the cost volume? If so, can the government please publish that format?	No
46	Cost	N/A	Does the government want the cost volume submitted separately from the technical volume?	Yes, Preffered.
46			When is the Period of Performance?	The period of performance will be during a two-week period in September 2023. .
47		SOW, p. 8	Is a 68WW1 medic who has graduated from the Special Operations Combat Medic Course at the JSOMTC, an acceptable instructor candidate?	Yes
48		Basis of Award, p. 9, Past Performance	Paragraph 6, p. 9 states: PAST PERFORMANCE: A list of contracts within the last two (2) years for the provision of comparable Marine Patrol Vehicles to federal or commercial customers. Is the Marine Patrol Vehicles a requirement for this contract or is it a discrepancy?	Disregard "Marine Patrol Vehicles". .
49		P7	Can the gov't confirm that the government will provide the training venue, meals, and lodging?	This is vendor's responsibility to provide training venue, meals, lodging, and transportation between locations if needed. Vendor shall provide the accommodation for law enforcement and include it to the offer. Two-person room with separate beds is acceptable. We anticipate only men as course participants. It is vendor's responsibility to provide meals three times per day: breakfast, lunch, and dinner. Cadre and students should eat the same cuisine.
50		P7	Can you provide the dates for conducting the two back-to-back training courses?	No specific dates have beed idinntified yet. However, the period of performance will be during a two-week period in September 2023.
51		P7	Where is the preferred location for this training venue? What are the specific regarding the facility? (i.e. Classroom Instruction: a. What are the minimum room dimensions required for conducting classroom instruction? b. Are there any specific audiovisual equipment or technology requirements for delivering the didactic portion of the training? c. Are there any specific seating or furniture arrangements that should be considered?

Practical Instruction: a. What are the space requirements for conducting practical hands-on training exercises? Are there any specific room dimensions or outdoor space requirements? b. Are there any specific equipment or props needed for the practical exercises, and if so, what are the specifications or criteria for these items? c. Are there any safety or environmental considerations that should be addressed when selecting or preparing the training site?		It is vendor's responsibility to provide the trainig facility. The training should take place in Europe. Poland would be most convenient, but the vendor can offer other European locations. No spesific requirements for the classroom. It should fit all 25 participants, instructors, one iNL representative, and interpreters. In case vendor delivered any presentation, then vendor shall use audiovisual equipment and include it in the quote.
	52		P7	Contract office is going to be responsible for providing onsite meals and lodging for the participants. Does this include travel to and from lodging location to the training site? Is there areas to secure supplies, equipment, and training aids necessary to execute training? Can you clarify the conditions of the lodging aspects for the contracting force? (i.e. What are the conditions and specifications for the government provided lodging facility?; b. Are there any specific amenities or facilities that should be available to the contracting force during their stay, such as Wi-Fi, laundry services, or recreational areas? c. Clarify the duration of lodging availability for the contracting force? d. What is the distance from the lodging location to the training venue? e. Are there specific security requirements or considerations that the lodging facility adhere to that the Contracting force will need to follow, such as controlled access, badges, surveillance systems, or secure parking areas?	Yes, it is vendor's responsibility to provide meals three times per day: breakfast, lunch, and dinner. Cadre and students should eat the same cuisine.

It is also the vendor's responsibility to provide a venue and transportation between facilities, if needed.

Vendor shall provide the accommodation for law enforcement and include it to the offer. Two-person room with separate beds is acceptable. We anticipate only men as course participants. Accomodation conditions should be equal or better than 3-star hotel. Yes, Wi-Fi should be included in lodging offer. Laundry would be considered as preferable option, but not required. The accommodatoon should be provided for the entire training duration and travel dates. Each student should be afforded seven days of lodging. Five days for the training event and two for travel days. This is vendor's responsibility to provide the venue and lodging and obtain all necessary access there.

53	P7	Is transportation available to support this effort or is this a contractor responsbility. If so, what access is there to rent vehicles?		It is also the vendor's responsibility to provide a venue and transportation between facilities, if needed.
54	P7	What are the preferred dates for the training course, starting from Monday and ending on Friday?		The period of performance will be during a two-week period in September 2023. Yes, starting on Monday and ending on Friday
55	P7	Can you confirm that the course duration is 40 hours in total?		This solicitation is for two 40-hour courses
56	P7	Is training to be delivered in the English language?		Yes, training can be delivered in English. INL will provide English-to-Ukrainian intrepreters for instructors.
57	P7	Could you provide more details on the required sub-components of TCCC that should be covered in the training course?		Vendor will propose a 40-hour course for TCCC at the Tier 3 level. A technical evaluation team will access each vendor's proposal.
58	P8	Can you provide a detailed list of the Class VIII (medical) supplies, equipment, and training aids that need to be provided for the course?		Sufficient to faciliate vendor's instructin for TCCC Tier 3 course proposal. Vendor should include list of supplies and training aids to accompany TCCC Tier 3 course proposal. A technical evaluation team will access each vendor's proposal.
59	P8	Could you provide more information about the advanced trauma scenarios that should be conducted for tactical team medics in remote, austere environments?		Scenarios should replicate combat conditions medics are likely to encounter during armed combat against the Russian federation. Empasis should be placed on urban combat scenarios.
60	P8	What format should the academic course materials be provided in? Are electronic copies acceptable?		Written training materials for course presentation can be provided to students on electronic media. Vendor should submit all course presentation materials to INL 30 days in advance of course in order for INL to develop translation to Ukrainian.
61	P9	There is mention of Marine Patrol Vehicles? Is this something you would like us to quote with the TCCC Course? If so can you provide additional details.		Disregard "Marine Patrol Vehicles". .
62	P9	Can you provide the Shipping address to ship supplies, equipment, and training aids necessary to execute training?		This is vendor's responsibility to provide a training venue and ship all necessary equipment there.
63	P9	What is the delivery date for the course?		The period of performance will be during a two-week period in September 2023.
64	P9	Can you provide details on the warranty terms that should be included in the quotation?		NA
65	P9	Can you clarify if a Data Universal Numbering System (DUNS) number is required for this quotation?	DUNS numbers have been replace with UIE numbers.	Yes
66	P9	Can you clarify the time frame for the list of contracts within the last two (2) years for the provision of comparable Marine Patrol Vehicles?		Disregard "Marine Patrol Vehicles".

File details come from the government source that posted it. Updated May 22, 2023.