Question RFP No. 191NLE21Q0018QA121020 QA RESPONSES.xlsx

XLSX spreadsheet 16 KB Posted Dec 18, 2020

Attached to: Accreditation of Mexico Federal and State Prison Facilities
Solicitation number: 191NLE21Q0018
Issued by: Department of State Office of Acquisition Management

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Written by GovTribe AI · Dec 28, 2023

This request for proposal solicits auditing services to evaluate Mexican prisons and central offices seeking accreditation or re-accreditation from the American Correctional Association. The selected contractor will perform up to fifty facility audits and three technical assistance visits per year, conducting on-site assessments and panel hearings to determine compliance with ACA standards. Services must be performed in both English and Spanish. The proposal should include details on audit methodology, relevant experience, and past performance, as well as separate pricing for auditing tasks and travel expenses. The period of performance is not specified. This is a new requirement not related to any previous work.

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191NLE21Q0018 SOW Accreditation of Mexico Federal and State Prison Facilities.pdf	PDF	Dec 7, 2020

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Sheet1

DISREGARD ANY INFORMATION TO X-RAY MACHINES
Q#	Reference	Page Number	Reference Text	Question	Answer
1	Section 3, Formatting Requirements

Section 4 Statement of Work Section 5 Basis of Award and Evaluation Criteria Appendix A Technical Specifications and CLINs

	Several Sections	The Scope of Work (Section 4) describes conducting accredidation audits at 50 Mexican federal and state prisons. However the rests of the sections cited all refer to the procurement, installation and training of 50 Smith Detection HI-SCAN 6040C X-ray scanners. This disconnect includes not having a CLIN in Appendix A to cover the accreditation or reaccreditation audits for 50 prisons.per year. Please clarifiy the scope of work under this solicitation.	RFP will be reposted. SCOPE: Perform audits to evaluate Mexican prisons, and central offices that are in the process of receiving accreditation and re-accreditation by the American Correctional Association.
2	Section 3, Formatting Requirements

Section 4 Statement of Work Section 5 Basis of Award and Evaluation Criteria Appendix A Technical Specifications and CLINs

		Several Sections	Does this solicitation include both the procurement, installation, and training for 50 Smith Detection HI-SCAN 6040C X-ray scanners and the 50 accreditation audits?	No, solicitation is for Accreditation of Mexico Federal and State Prison Facilities.
	3	Section 4 Statement of Work
Appendix A		Entirety	If the solicitation includes the 50 accrediatation audits, what is the CLIN associated with this work?	RFP will be re-issued.
	4	Section 4 Statement of Work
Section 5 Basis of Award		entirety	If the solicitation includes the 50 accrediatation audits, what basis of award?	Basis of award will be updated.
	5	Section 3, Formatting Requirements

Section 4, Statement of Work

FORMATTING REQUIREMENTS:

Volume I – Technical Proposal Part A: Product Details o Full details and specification required, including breakdown of differences if not offering brand name.

Part B: Importation/Exportation Plan Part C: Previous Delivery Experience Part D: Past PerformanceAT A MINIMUM, A PROPOSAL PACKAGE MUST INCLUDE: *see below Detailed itemized technical specifications/product details (with pictures) Previous Delivery Experience Past Performance Completed Firm Fixed-Price CLIN Structure (via SF-1449) o All prices shall reflect USD o All proposals must include a complete cost breakdown in separate pricing matrix Description of any special features, testing procedures and any value-added services Delivery information and shipping services including terms and conditions

Warranty information	If the accreditation audits are included in this solicitation, what should we include in the technical proposal and where should include it?	Please consider following concepts in the technical proposal: Audits and Accredit/Reaccredit, Technical Assistance Visits (TAV), Acreditation Specialist - US and Other Direct Costs (Travel/ODCs)
	6	Section 3 Formatting Requirements		See above	If an offeror is using a subcontractor may they submit past performance for the subcontractor as part of their proposal?
	7	Section 1, Unauthorized Disclosure	Page 3	The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions	Is there a security/public trust requirement for personnel working on this contract?	Follow FAR 3.104
	8	Section 3, Quote Submission Format and Requirements, Seller Requirements	Page 6	All responsible vendors that submit quotations pursuant to the requirements outlined in this document and the applicable socio-economic set-aside shall be considered by INL.	What is the applicable socio-economic set-aside for this acquisition?
	9	Section 4, Statement of Work (SOW)	Page 8	The overall objective of this effort is to enhance prison conditions by achieving compliance of the International Core Standards developed by American Correctional Association…	IS there an incumbent for this contract and if so, could the government provide the name of the vendor.	No, solicitation is competed and all proposals will be technicaly evaluated.
	10	Section 4, Statement of Work (SOW) Scope	Page 9	An audit consists in the assessment of a penitentiary facility and it will cover a variety of subjects involving, but not limited to, administration and management, institutional operations and services, the physical state of the facility, as well as the quality of life conditions for staff and inmate population.	Will the vendor be provided an audit tool or be required to develop one?	Audits shall be based on the compliance of accreditation standards must follow what the American Correctional Association has developed.
	11	Section 4, Statement of Work (SOW), Table 1, Task 001	Page 10	Perform up to fifty (50) facility audits per year with at least one Spanish speaking auditor..	How many auditors are expected to be on each audit?	Up to vendor choice, however, At least one of the auditors selected for the same visit must be fully bilingual.
	12	Section 4, Statement of Work (SOW), Table 1, Task 002	Page 10	Perform a total of 3 TAVs per year in state and federal facilities	How many auditors are expected to perform the TAVs?	Up to vendor choice, however, At least one of the auditors selected for the same visit must be fully bilingual.
	13	Section 4, Statement of Work (SOW), Table 1, Task 007	Page 11	Conduct and attend panel hearings with review materials in items 004, 005, and 006. Deliver 4 accreditation certificates per facility during each hearing	Will registration and travel expenses be authorized for the performance of the this deliverable?	There is a CLIN dedicated to ODCs and travels.
	14	Section 4, Statement of Work (SOW), 12. Key Personnel	Page 16	The U.S.-based Accreditation Specialist must be fully dedicated to the INL Mexico contract and will be the main point of contact between the contractor and the INL corrections team.	Is the Accreditation Specialist billable to the contract?	Yes
	15	Section 3, Quote Submission Format and Requirements, Seller Requirements	Page 6	Completed Firm Fixed-Price CLIN Structure (via SF-1449) *All proposals must include a complete cost breakdown in separate pricing matrix	Is it the governments intent to provide a SF-1449 and separate pricing matrix with CLIN breakdown?
		The Scope stated in the SOW is to perform audits to evaluate the Mexican prisons and central offices that are in the process of receiving accreditation and re-accreditation by the American Correcting Association (pg. 9). Consequently, Section 5 (Basis of Award and Evaluation Criteria), Appendix A (Technical Specifications of Items), Appendix B (Performance Requirements), Appendix C (Deliverables), and Appendix D (Delivery Information) are focused on delivery of goods (pgs 18-73). Can you please clarify if this is a service contract of auditing prisons using the ACA standards or a goods contract requiring office equipment to be procured and delivered to varying offices in Mexico?
		Could you please tell me if the Combined Synopsis/Solicitation posted as solicitation number 191NLE21Q0018 will be a follow-on requirement to any work performed currently or in the past, or will this be a new requirement?

File details come from the government source that posted it. Updated Dec 18, 2020.