191NLE20N0006 - OIJ Narcotics Incinerator.pdf

RESPONSE TO REQUEST FOR INFORMATION NOTICE (191NLE20N0006)

SBU - CONTRACTING AND ACQUISITIONS

U.S. Department of State

Bureau of International Narcotics and Law Enforcement Affairs

INL Costa Rica

Organismo de Investigación Judicial (OIJ) Narcotics Incinerator

Request For Information (RFI) #: 191NLE-20-N-0006

SBU - CONTRACTING AND ACQUISITIONS

I. REQUEST FOR INFORMATION SUBMISSION NOTICE

This Request for Information (RFI) will be used to identify potential sources that are interested in and capable of performing the work described in this “Draft” Statement of Work (SOW). In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This RFI is issued solely for conducting market research, information and planning purposes and does not constitute a solicitation or obligation on the part of the Government. Neither unsolicited proposals nor any other kind of offers will be considered in response to this RFI. No reimbursement will be made for any costs associated with providing information in response to this announcement and/or any follow-up information requests.

The purpose of this RFI is to communicate and solicit feedback from industry on the “Draft” version of an upcoming overseas requirement for Organismo de Investigación Judicial (OIJ)

Narcotics Incinerator. Contractors shall provide company capabilities and pictures (if able). The

NAICS Code for this requirement is 562213- Solid Waste Combustors and Incinerators.

Please do not provide generic capability statements, as they shall add no value to this RFI. The

Government is seeking specific information in conjunction with the specifications of this requirement.

The page limitation for responses is 10 pages.

All responses shall be submitted in writing via email to Patrick Jones (Contract Support

Specialist) at JonesPR@state.gov, no later than 12:00 PM, EST on December 12, 2019.

In order to participate in the resulting RFQ and to be eligible for an award, the proposer must have (i) a current CAGE Code, (ii) a DUNS#, (iii) be registered to do business with the

Government of the United States in the System For Award Management (SAM) and not be on the Excluded Parties List: https://www.sam.gov

II. COMPANY INFORMATION

Company Name

Address

DUNS Number

Company Website

POC Name

Phone

Email mailto:JonesPR@state.gov https://www.sam.gov/

III. SOCIOEONOMIC STATUS

a. Provide information pertaining to your company’s socio-economic status for federal procurement programs (small, HUBZone, 8(a), Women-owned, veteran-owned, etc.)

under NAICS code 562213.

The size standard for NAICS 562213 is $38.5M. Unless the SBA has granted a class waiver of the NMR for a particular product, the company will either be required to be the manufacturer of the products offered or qualify for the procurement as a

“nonmanufacturer”. In accordance with FAR 19.102(f), the applicable size standard for a

“nonmanufacturer” is 500 employees.

Response:

b. Is your company the manufacturer of the product included in Attachment 1?

c. If your company is not the manufacturer, identify the manufacturers’ names, addresses, DUNS numbers, and other pertinent information. Are all manufacturers U.S. small business concerns?

d. If the manufacturer is not a US small business concern, has the SBA issued a class waiver of the non-manufacturer rule for the product? If so, please identify the applicable class waiver(s).

IV. PRODUCTS AND SERVICES

a. Provide a list of the product(s) sold by your company meeting the requirements of this

RFI. Where a particular standard is included in the RFI, address your company’s product compliance with said requirements. Please note that unless explicitly stated all products in Attachment 1 will be solicited on a brand name or equal basis.

b. Is your company an authorized seller of the above-mentioned product(s) in Costa Rica? If so, what business licenses does your company possess in Costa Rica?

c. What areas of Costa Rica does your company service? Briefly describe your current logistical capabilities in Costa Rica.

d. Provide a brief description of your corporate experience in Costa Rica and Latin

America.

e. Are the products sold by your company covered under warranty in Costa Rica? If so, what is the length of the warranty offered? Are repairs handled in country?

f. Does your company provide training in Spanish? If so, is training accomplished via

Spanish speakers or via the use of translators?

g. Are equipment manuals provided in Spanish?

h. Would your company need to subcontract any part of the work? Please explain.

i. What is the necessary platform/foundation and environment needed to support the incinerator? (Please provide detailed information, both general and specific to the proposed incinerator(s))

j. Does your company create/develop/construct the necessary platform/foundation? If not, do you have partnerships/connections with vendors who do?

k. If requested, could your company meet on-site in Costa Rica to aid in the establishment of the platform/foundation/environment for the incinerator?

V. EXISTING CONTRACTS

a. List any existing contract vehicles through which the US Department of State can access your company’s products and services (i.e. GSA FSS, IDIQs, etc.)

VI. RECOMMENDATION

a. Did your company identify any areas in the draft specifications that present excessive risks or other concerns? If so, please provide detailed information and suggested mitigation.

SBU - CONTRACTING AND ACQUISITIONS

DRAFT STATEMENT OF WORK

NARCOTICS INCINERATOR FOR INL/COSTA RICA

1.0 INTRODUCTION

Mission of the U.S. Department of State: The U.S. Department of State is the lead institution for the conduct of American diplomacy and the Secretary of State is the President’s principal foreign policy advisor. The Department of State’s mission is to advance U.S. national security interests, fight terrorism, protect U.S. interests abroad, and implement foreign policy initiatives that build a freer, prosperous and secure world.

Mission of the Bureau of International Narcotics and Law Enforcement Affairs (INL): INL is under the Under Secretary for Democracy and Human Rights (J) and works to keep Americans safe at home by countering international crime, illegal drugs, and instability abroad. INL helps countries deliver justice and fairness by strengthening their police, courts, and corrections systems. These efforts reduce the amount of crime and illegal drugs reaching U.S. shores.

2.0 BACKGROUND

INL is one of the bureaus in the Department of State whose program authority derives from the

Foreign Assistance Act of 1961, as amended (FAA). Under the FAA, INL is charged with aiding host governments to develop and implement effective counter narcotics, anticrime, and border control programs.

Costa Rica, as well as the other Central American countries, is a strategic path for illegal drugs and chemicals on the way north, for its many coastal areas, both Pacific and Atlantic, its roads, and its closeness to a big and growing market of drug consumption.

The purpose of this Statement of Work (SOW) is to establish the needed requirements to purchase an incinerator for drugs, and possible chemical precursors, for the Costa Rican government, for the destruction of these illegal chemical substances, which is a growing problem.

3.0 SCOPE

To purchase and donate an incinerator for the Organismo de Investigación Judicial (OIJ), San José, Costa Rica, in charge of destroying the seized drugs, and possible chemical precursors.

4.0 TECHNICAL REQUIREMENTS

The incinerator shall meet the following requirements:

General description:

SBU - CONTRACTING AND ACQUISITIONS

A two-chamber incinerator, capable of destroying solid synthetic and natural drugs, and possibly liquid and solid chemical precursors, at a rate of 350 kg/hr, complying with EPA standards emission, with maximum core temperatures of 900 to 1,100 ⁰C for the primary chamber, and 1,100 to 1,200 ⁰C for the secondary chamber. Gases coming out of the stack should meet EPA standards

(not cause particulate matter emissions to be discharged into the outdoor atmosphere to exceed

0.10 grains per dry standard cubic foot (gr/dscf) of exhaust gas, corrected to 7% oxygen). The equipment shall meet Costa Rican regulations referring to the expulsion of liquid, solid or gaseous substances from the incineration process into the atmosphere, which are reported expressed in concentration; that is, the mass amount of the substance per unit volume of waste gases on a dry basis (eg, nanograms per cubic meter (ng / m3), milligrams per cubic meter (mg / m3) or grams per cubic meter ( g / m3). Download document here

The equipment is to be operated at a rate of 4 to 6 hours daily burning the waste, 5 days a week, and should be started with diesel fuel. The remained ashes shall be easily removed, manually, from the incinerator through an adequate access door at the bottom/end of the primary chamber and disposed of accordingly to local regulations. Entry to the chamber to remove ashes should not be required for normal clean out procedures.

A computerized system should provide all the necessary information on equipment status, temperatures, controls, emissions, general information, and should be capable of connecting to other computers or equipment via internet. The control of the equipment should be fully automatic and equipped with safety interlocks. Padlocks should be placed on all access doors.

The system start switch and primary and secondary burner switches should require a key to be operated. Burners on both chambers should be full modulating for maximum fuel efficiency and provide a stable operation. Waste reduction efficiency should be above 95% of combustible materials.

The equipment should have no problems operating at an elevation of 1,100 to 1,200 meters above sea level and will be connected to an electrical grid of 210 - 220 Volts, 3 phase, 60 Hz.

General equipment specifications

• Waste: Cocaine, second marijuana, and newly developed chemical drugs / chemical precursors. The drugs are inside plastic bags.

• Volume of incineration: 300 to 350 kg per hour of solid drugs, cocaine and marijuana.

• Frequency and duration of operation: 4-6 incinerating hours per day / 5 days a week.

• Emissions requirements: all gases completely combusted, air stream cooled and clean, must meet EPA emissions standard.

• Burning fuel: diesel.

• Electrical connectivity: 210-220 V, tri phasic, 60 Hz.

Period of Performance: 120 calendar days after the award is placed by the Contracting Officer.

System specifications:

http://www.pgrweb.go.cr/scij/Busqueda/Normativa/Normas/nrm_texto_completo.aspx?param1=NRTC&nValor1=1&nValor2=80049&nValor3=101481&strTipM=TC

SBU - CONTRACTING AND ACQUISITIONS

- The offeror shall provide a modular style incinerator with two chambers.

The first incinerator chamber should have two full modulating diesel burners with individual control setpoints, easily adjusted via the touch control panel, and provide between 150 k to 1

MM btu/hr.

- Each burner should be equipped with spark ignited gas pilot.

- The operating temperature in this chamber should be around 900 ⁰ C.

- The chamber heat release should not exceed 15 k btu/cubic foot/hr, and outside shell temperature should not exceed 100 ⁰C at any given point or time. It should be lined with both high temperature refractory and board insulation, and the shell constructed of 3/8”

ASTMA-36 plate steel or similar, with an internal coated acid barrier.

- It should have two air cooled observation points.

- The charge opening should be around 36” x 24”.

- The secondary chamber should have one air atomized diesel burner, equipped with a spark ignited pilot, capable of generating 3 to 4 MM btu/hr, full modulating, with excess air control.

- Residence time of gases should be around 2 seconds, assuring emission gases will be clean, meeting EPA standards.

- Temperatures will be in the 1,000 ⁰C to 1,200 ⁰C inside the chamber and cooled down before exiting the stack.

- It should be constructed of 3/8” ASTMA-36 plate steel or similar, with an internal coated acid barrier.

- It should be lined with high temperature refractory and high temperature ceramic insulation. It should have a service platform with ladder and railing.

- Both chambers should have temperature controls actuated by fuel and air control.

- A waste feeder should be installed to elevate from ground level and feeding/dumping the waste into the hopper or primary chamber.

- It should be operated semi automatically, controlled by the main computer.

- The hopper should have a charging frequency of up to 6 times per hour.

- The stack specifications should be according to the needed dimensions to produce clean air emissions but should be built of ¼” carbon steel plates, flanged, and should have at least

3 EPA test ports at different altitudes.

- Altitude should be around 12 to 15 meters above ground.

- If the effluent gases are not clean according to EPA standards, or the European

Standard, Directive 2000/76/EC-4/12/2000, a treatment system should be provided, consisting of a flue gas treatment system, a set of reactors, and a particulate filtering system.

- The PLC & Control System should come in a NEMA 12 enclosure, with an IBM compatible programmable control system.

- It should control the loader, modulating air dampers, modulating of primary and secondary burners, the flame controls, combustion air blowers, safety and operating interlocks, fuel system, and the ash removal system.

- Readings of necessary temperatures, voltages, loads, pressures, cycles and audible as well as visual alarms.

- Should have internet connection possibility.

- All control system components shall employ non-volatile memory, and memory shall be retained one year minimum with electrical power shut off.

SBU - CONTRACTING AND ACQUISITIONS

- A touch screen is a must.

- The results of the analysis of the effluent gases at the final testing points should be displayed on the touch screen, and data stores in the PLC.

- The whole unit must have a one-year warranty.

Additional to above specifications, the vendor shall provide the following items:

- Time needed to manufacture and ship the equipment to Costa Rica

- Shipping costs to San Joaquín de Flores, Heredia, Costa Rica (price quotation CIF)

- On site installation at the destination point in San Joaquin de Flores, Heredia, Costa Rica

- On site training during amount of time required, according to vendor´s experience, to the number of operators needed.

- Option of extended 3- or 4-years Operations and Maintenance, with spare parts included for one-year normal operation

- Set of 3 O&M manuals

- Partial shipments are not allowed

- Drawings and specifications of the platform needed to install the equipment

- KW consumption for the equipment and peripherals

5.0 DELIVERY/SHIPPING

Vendor shall consolidate the entire shipment to prevent loss and misdirection. Partial shipments will not be permitted.

Vendor shall provide total cost for the items noted in above, including the cost of transportation to

San Jose, Costa Rica using CIF – Incoterm. Shipment should be consigned as follows:

EMBAJADA DE ESTADOS UNIDOS DE AMERICA – INL

Avenida 0, Calle 120 Rohrmoser

San José, Costa Rica

6.0 PROCESS EXPORT LICENSE

The items being acquired will be donated to the government of the ultimate destination Costa Rica.

The contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, licenses, and paperwork. Purchase order price includes delivery to the above-mentioned address and compliance with all applicable export/ITAR licensing requirements. If an export license is required, the items shall not be shipped until necessary export licenses are approved.

7.0 PACKING AND MARKING

Each box, carton, and package shall be marked as follows:

EMBAJADA DE ESTADOS UNIDOS DE AMERICA – INL

Avenida 0, Calle 120 Rohrmoser

San Jose, Costa Rica

Purchase Order No. (to be determined upon award)

SBU - CONTRACTING AND ACQUISITIONS

Box #_____ of ______

Improperly marked shipments may be rejected by the Government

The offeror shall consolidate the entire shipment to prevent loss and misdirection. Partial shipments will not be permitted. The US Embassy/INL will assist with coordination of the shipment in Costa Rica. The offeror is responsible for all export/import requirements.

The offeror shall deliver all items to/through Puerto Limón, Costa Rica CIF (incoterm) and then further transported to the final destination for installation.

The offeror shall assemble the incinerator at: Ciudad Judicial Calle La Soledad, San Joaquin de

Flores,Heredia, Costa Rica (Exact geo coordinates will be provided. )

The offeror shall be provided water and electricity for the incinerator.

The offeror shall be provided a concrete pad of adequate size to place the incinerator upon.

The offeror shall provide pad requirements and specifications to INL within 30 days after notice to proceed.

The offeror shall assemble and demonstrate operation of the incinerator in Costa Rica.

Export License:

The offeror shall ensure that all items are prepared for safe shipment and include all necessary export and import approvals, licenses, and paperwork. The offeror’s proposal price shall include delivery to the above-mentioned address and compliance with all applicable export/ITAR licensing requirements, if any.

The offeror shall specify if an export license is required, and track the time to acquire the license as well as acknowledging that NO items will be shipped until necessary export licenses are approved.

DELIVERY INFORMATION

Delivery Terms:

The items being acquired will be donated to the government of the ultimate destination, the

United States Embassy Costa Rica. The contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, required material data safety sheet, licenses, and paperwork. One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package.

PLEASE NOTE:

All orders are ultimately intended for an overseas destination. If the shipment will involve wood packaging material, then the packing and palletizing must conform to the standards in the

International Standards for Phytosanitary Measures Publication No. 15: “Guidelines for

Regulating Wood Packaging Material in International Trade” (ISPM 15) and have the

SBU - CONTRACTING AND ACQUISITIONS

appropriate markings indicating that the materials meet this standard. Any deliveries arriving at our indicated domestic delivery address that do not meet these standards will be rejected and must be corrected at the contractor’s expense.

8.0 COMPLETE INSTALLATION AND FUNCTIONING

Vendor shall be aware that complete installation and proof of functioning is required by certified personnel. Equipment should be installed at the following location in Costa Rica:

Ciudad Judicial

Calle La Soledad, San Joaquin de Flores

Heredia, Costa Rica

9.0 ON-SITE TRAINING IN COSTA RICA

The offeror shall provide an in country and on-site training plan. The training shall be for five days for up to 15 incinerator operators.It is preferred that the training be provided in Spanish. INL will facilitate the names and contacts of qualified translators if necessary.Training shall include guidance on the correct use and operational maintenance of the equipment, stressing safety standards. The vendor must also include in their quote a seven (7) day Trouble Shooting and

Follow Up training module and technical visit carried out on-site in San Joaquin de Flores, Heredia for all Costa Rican operators approximately four (4) months after the initial training and no later than 10 months after delivery and installation of the equipment. All original training materials must be printed and provided in both English and Spanish.

10.0 WARRANTY, OPERATIONS & MAINTENANCE (O&M)

The offeror shall provide a one year warranty. Operations and maintenance (O&M) offer from vendor will include price for all estimated labor and spare parts. The offeror shall provide a complete set of operating and maintenance manuals and instructions. Manuals and instructions in Spanish are preferred. The offeror shall provide technical assistance support in

English, Spanish technical support is preferred. The offeror shall perform all warranty and O&M services on site of the incinerator installation in Costa Rica.

To facilitate expeditious return of warranty items and to avoid delays in the warranty process, the offeror shall provide within 30 days of notification of a warranty action the required information to facilitate shipping of warranty items to manufacturer. This includes, but is not limited to, information to ensure full compliance with ITAR regulations and no delay in providing the

Reference RA# and a shipping address. Control Base Stations (Part Number for reference, followed by description and quantity).

Include in the proposal pricing for operations and maintenance (O&M) for complete equipment for the following four (4) option years after warranty or original year base period has expired.

Maintenance shall be performed according to manufacturer recommendations and should be provided in Costa Rica.

11.0 INSPECTION AND ACCEPTANCE CRITERIA

US Embassy in Costa Rica will be supporting vendor on shipping related matters in Costa Rica processing Customs clearance with franchise. Customs process usually takes 5 weeks shipments arrives to port.

The vendor is required to replace any defective items at no additional cost to the Government.