SOW_Amendment_2.pdf

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U.S. Department of State

Bureau of International Narcotics and Law Enforcement Affairs (INL)

Request for Quote (RFQ)

Amendment 2: September 4th, 2018

INL/San Jose, Costa Rica Armored Vehicles

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LIST OF SECTIONS

Section 1 – Submission and RFQ Information

Section 2 – Statement of Work

Section 3 – Evaluation Instructions and Criteria

Section 4 – Delivery Terms

Section 5 – Contract Clauses

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SECTION 1

SUBMISSION AND RFQ INFORMATION

1.1 INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information must be clearly marked.

Marking of items will not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents will be deemed releasable.

1.2 QUESTIONS CONCERNING THE REQUEST FOR QUOTE

Offerors are warned against contacting any INL personnel other than the Contract Specialist prior to award of the Contract resulting from this RFQ. If contact occurs and is found to be prejudicial to competing vendors, the vendor making contact may be excluded from award consideration. Answers to inquiries/questions, if given, shall be provided in writing to all vendors being solicited via FedBid. No information concerning this RFQ shall be provided in response to telephone calls.

All such requests must be submitted in writing to the designated Government Representative through FedBid. Written questions relating to this RFQ shall be accepted through 11:00 A.M.

(local Washington D.C. time) Wednesday 14 SEPTEMBER 2018. Any communications in reference to this RFQ shall cite the reference section title and page number, and directed to the following individual:

Name: Jeffrey Lloyd

Title: Contract Support Specialist

All questions will be addressed and answers distrubted after the closing date for questions.

1.3 NOTICE OF RFQ CLOSING DATE AND TIME

All offers shall be submitted to the designated Government Representative(s) via FedBid NLT 11:00

A.M. (local Washington D.C. time) on 28 September 2018.

Name: Jeffrey Lloyd

Title: Contract Support Specialist

E-mail: LloydJD@state.gov

1.4 CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

1.5 MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor shall the Government accept or evaluate, multiple proposals offering alternative solutions. Contractors shall not submit, nor shall the Government accept or evaluate, multiple solutions within one proposal.

1.6 PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the proposal is accepted within ninety (90) calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of proposals, to

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- 4 -furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

1.7 QUOTATION SUBMISSION FORMAT

1.7.1 Format for Technical and Cost/Price Quotation

Proposals shall be organized in the following files:

Volume I – Technical Proposal o Part A: Product Details o Part B: Past Performance

Volume II – Cost/Price o Submitted via FedBid

1.8 DETAILED SUBMISSION REQUIREMENTS

Vendors shall limit the total number of pages to no more than fifteen (15), 12 Point Font, Times New

Roman in either Microsoft Office 2007 or later or Adobe PDF format. All quotes shall include the following:

DESCRIPTION: Description/nomenclature of the items being quoted; product literature may be provided. Quotation must demonstrate compliance with all required features and include description of warranty terms. Operations manuals must be provided in English and Spanish.

Vehicles should comply with all Federal Motor Vehicle Safety Standards (FMVSS) and Federal regulations applicable. Chassis and components should be represented in the manufacturer’s current technical data. Materials used should be new and not less than the quality conforming to current engineering and manufacturing practices. Product images are required.

PAST PERFORMANCE: A list of contracts within the last two (2) years for the provision of comparable requirements to federal or commercial customers. The list shall include contact information (name, organization, email, and phone) and limited to no more than five (5) references.

PRICE: Unit and extended prices, inclusive of delivery/warranty/maintenance charges.

DELIVERY DATE: Proposed delivery date(s) and method of delivery.

DUNS NUMBER: DUNS number and statement or proof that the offeror is registered in

SAM.gov.

CERTIFICATIONS: Completed certifications (FAR 52.212-3) or statement that the certifications are included already at the ORCA web site (https://orca.bpn.gov/).

Vendor shall be limited to no more than three (3) separate digital files for a proposal package uploaded to

FedBid.

Should a warranty be required, a complete description of all warranty terms and conditions must be included in the proposal. For more information on minimum warranty specifications, see: Technical

Specifications.

Proposals that include only the information found in the solicitation (e.g., copied/pasted) will not be considered a complete proposal. Vendor submissions must include a detailed description of the items that will be provided. This information may include, but is not limited to, part or manufacturer numbers, brand names (if applicable), line drawings, or photographs.

1.9 EVALUATION FACTOR/BASIS FOR AWARD

https://orca.bpn.gov/

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The Government will award a contract resulting from this solicitation to the responsible vendor providing the Lowest Priced Technically Acceptable (LPTA) quote determined to meet the minimum requirements described in the SOW. For further information reference Section 3.

1.10 TYPE OF CONTRACT

This is a firm-fixed price, single award contract with optional quantities. Items outlined under Section 2

Statement of Work, Equipment List shall be brand name or equal of the purchase request. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the Contractor’s failure to properly estimate or accurately predict these prices or difficulty of achieving the results required by this contract, nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

The Contractor shall provide to the U.S. Government the new products as described in the specifications for the stated firm fixed price. Further, the Contractor shall properly perform the pre-delivery inspection on the products and deliver them to the location set forth under Place of Delivery of this contract. The firm fixed price shall include the products’ pre-delivery inspection, certificates of origin, operator’s manuals, warranty certificates and any other documentation mandated by Costa Rica.

*Awards are subject to the availability of funding.

1.11 SET-ASIDE

This acquisition is 100% small business set-aside.

1.12 NAICS CODE

The NAICS Code for this requirement shall be 336992 – Military Armored Vehicles with a size standard of 1,500 employees.

1.13 ACQUISITION METHOD

FAR Part 13 Subpart 13.5 – Simplified Procedures for Certain Commercial Items.

1.14 EFFECTIVE PERIOD OF CONTRACT

This contract shall be effective on the date of the Contracting Officer's signature and shall remain valid until all commodities are received, inspected and installed at final destination INL/Costa Rica.

1.15 CONTRACTING OFFICE ADDRESS

Anthony Pierce

Contracting Officer

U.S. Department of State

Bureau of International Narcotics and Law Enforcement Affairs

Grants, Acquisitions, and Procurement Policy (INL/RM/GAPP)

Columbia Plaza-2401 E ST NW, Washington, DC 20037

(Rest of Page Intentionally Left Blank)

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SECTION 2

STATEMENT OF WORK (SOW)

2.1 BACKGROUND

INL San Jose is committed to assisting the Costa Rican Government, specifically the Ministry of Public

Security through their Uniformed Police Force (Tactical Intervention Team). Ministry of Public Security teams are combating drug trafficking, organized crime and entering high risk and violent communities.

INL/San Jose is supporting the efforts of the security forces in Costa Rica by providing equipment, technology and training. Costa Rican law enforcement institutions continue to make progress in combatting the drug trade and law enforcement in high risk areas in the country. The acquisition of four

(4) All Terrain armored vehicles will provide extra protection and support the law enforcement officers that are combatting crime in high risk area.

The purpose of this vehicle is to transport task forces and equipment to different areas in Costa Rica.

Vehicles will be entering areas with tarmac road, dirt road, high inclination and narrow allies, which usually are violent and poor areas. Officers are exposed to different violent communities of the country that are confronting with different types of weapons. Vehicle will be transporting at least 12 officers inside.

2.2 SCOPE OF WORK

The contractor shall provide FOUR (4) All-Terrain Armored Vehicles and associated equipment, technical support, warranty, training, shipping, documentation, and all miscellaneous requirements necessary to accomplish the efforts described in this Statement of Work (SOW). This equipment/system will be used by the following Costa Rican Government agency: Ministry of Public Security, Uniformed Police Task Force

(Ministerio de Seguridad Pulica, Fuerza Publica).

2.3 PERFORMANCE REQUIREMENTS

All work to assemble and manufacture shall be performed at the contractor’s facilities.

Contractor shall provide planned timeline once contract has been awarded to determine: assembly time, site visit, delivery to Costa Rica and training.

Suggested system assembly: 120 Calendar days

Site visit: INL San Jose will inspect each of the All-Terrain Armored vehicles as sustained by the data sheets to ensure that the contractor has performed all tasks as required by this SOW, before final delivery to final destination in Costa Rica. Contractor shall coordinate with Contracting Officer (CO)/Contracting

Officer Representative (COR) at least 30 days in advance to arrange travel to inspect vehicles before shipping.

The contractor shall assist with lodging arrangements and shall provide transportation arrangements from hotel to site. Cost shall be included in bid.

Coordination: The contractor shall work with the U.S. Government (INL) personnel to finalize system technical specifications and proposed training and test plans. The contractor shall coordinate with the INL

COR.

System Testing: 30 Calendar days

Once the system is assembled and complete, the contractor shall test all systems. INL and CRGOV officials may be present to observe testing. The contractor shall develop and coordinate a test plan with

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INL before test begins. The contractor shall deliver the proposed test plan to INL for review at least 15 days before acceptance testing begins.

The contractor shall provide a detailed bill of materials to use to be verified by the COR. The contractor shall provide an all-inclusive bill of materials associated with the project. The bill of materials shall include, but not limited to: cost, quantity, description, specifications, transportation and any other information that shall assist with expediting the entry permit process

At a minimum, the contractor shall provide warranty, maintenance and support for a period of two years in Costa Rica. The warranty period shall begin after formal acceptance by the COR.

The contractor documentation shall include an explanation of coverage, the process to request and provide warranty service, and all applicable manufacturer/distributor contract information.

The contractor shall certify original equipment manufacturers will agree to maintain the equipment offered in Costa Rica.

The contractor shall be required to perform an operational capability demonstration at the final deliver address (Costa Rica). This demonstration shall show that the equipment delivered perform

100% of all requirements.

Maintenance manual: The Contractor shall provide an Operator and Maintenance Manual for each vehicle delivered. Corrective and preventive maintenance actions and procedures shall be documented in the manual. The manual shall contain a description of the vehicle and its operation. System limitations, safety information, and other important information shall be highlighted in the manual. These shall be in English and Spanish.

Corrective and Preventive Maintenance actions and procedures shall be documented in a Maintenance

Manual. One (1) Maintenance Manual is required for each production lot of systems developed or produced under this contract. A single Maintenance Manual may apply to more than one (1) system providing the systems are similar or a revision of an existing system. Identification of model number and/or revision number shall be clearly explained in the Maintenance Manual. The Maintenance Manual shall contain a description of the device and its operation. System limitations, safety information, and other important information shall be highlighted. This manual shall be provided in Spanish.

Preventive Maintenance: The Maintenance Manual shall contain a detailed explanation of every task required on the Preventive Maintenance Schedule. All components with a service life less than the total system life expectancy shall be identified and addressed in the preventive maintenance schedule with recommended service and replacement times.

Corrective Maintenance: The Maintenance Manual shall contain a detailed explanation of every foreseeable task from the Level of Repair Analysis required to repair the system in case of failure. The

Maintenance Manual shall be continuously updated during the service life of the system to incorporate unforeseen corrective maintenance tasks.

System User's Manual: One (1) System User’s Manual is required for each unit developed or produced under this contract. The System User’s Manual shall contain a description of the device and its operation.

System limitations, safety information, and other important information shall be highlighted. The System

User’s Manual shall contain a detailed explanation of every task required during the operation of the system.

Any operator-level maintenance task shall be fully explained in the System User’s Manual. This manual shall be provided in Spanish.

Operational Checklist: A laminated Operators Checklist shall be provided on a single sheet, listing each step in the procedure required: (1) for operating the system and (2) for preparing an operational system for

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

- 8 -shot or long-term storage. The checklist shall only list the sequential steps. Each step shall be described in detail in the Operator’s Manual and each step shall reference an Operator’s Manual page number. The checklist shall be attached to the system near the operator’s station. This Operational Checklist shall be provided in Spanish.

Language requirements: The contactor shall provide, at no additional cost, operator and maintenance manuals, and operating systems in English and Spanish.

2.4 CONTRACT REQUIREMENTS

CLIN 001: ALL-TERRAIN ARMORED VEHICLES (MEET OR EXCEED)

QUANTITY: 4 EACH

The Contractor will provide all required labor, personnel, management, oversight and materials to complete the following basic project objective. INL San Jose requires four (4) Turbo Diesel Engine armored all-terrain vehicles with the following requirements:

Diesel engine, 4x4 traction, automatic transmission, Level IV/B7 protection armored vehicle with ballistic windows, tires must be equipped with run-flat capability and a spare.

Electric power winch in the front for each vehicle

Color: Black

The Contractor shall ensure that the equipment/system and services meet or exceed requirement listed below:

Item Minimum Requirements Rationale

VEHICLE TYPE AND

TRACTION

4 doors and 1 back door, 4x4 level NIJ

IV/B7 All-Terrain armored vehicle.

Fully armored vehicle (roof, floor, gas tank, glass, etc.)

Law enforcement officers are requiring protection from rifles of high impact.

(7.62x39, 5.56x45, 7.62x51)

STEERING Hydraulic power steering Vehicle must be capable to steer in street, U-turn and move around possible obstacles on the road

TRANSMISSION 6 speed Automatic. Torque shift 6 speed automatic with electric 4-wheel drive

Based on the experience of the officers that will be maneuvering this vehicle, the automatic transmission is best. This will allow the driver a quick response time during operations and full focus while driving.

FUEL TYPE Diesel This fuel is commonly available throughout Costa Rica.

FUEL CAPACITY Armored dual gas tanks of up to 280 liters (74 gallons)

Average fuel tank capacity for this type of vehicle and to obtain best energy and operational independence.

ENGINE V8 Turbo Diesel

Engine capacity for this size vehicle. HP must be strong enough to move vehicle and gain speed during operations.

BRAKES Anti-locking brake system (ABS)

DIMENSIONS Clearance 14” Able to drive on highways and roads in

Coast Rica.

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SUSPENSION Heavy duty, to match weight ratio of the vehicle.

Norm for this type vehicle. Vehicle shall be able to perform on dirt roads, uphill and downhill operations, in remote areas.

AIR CONDITIONING Yes. Independent air conditioning and heating system for the front and the rear of the vehicle. (Auxiliary A/C system)

Vehicle should have dual air conditioning and heating for climate conditions in Costa Rica.

RADIO AND

COMMUNICATION

EQUIPMENT

AM/FM, CD player, USB outlet and

Bluetooth.

GPS w/ access to maps in Costa Rica

(installed).

Vehicle shall have outlets to install radio communication equipment for officers.

WINDOWS Bullet resistant glass ballistic standard

NIJ IV, free of optical distortion.

Windows/glass shall comply with same standard of the armored vehicle.

SEATING For at least 12 passengers. (2) Front/ (8)

Rear on benches, (2) on jump seats

Task force teams and equipment will be transported to infiltrate in high risk areas.

TIRES All terrain Run flat tires 335 x 20, with spare tire

Vehicle must come with spare tire that is consistent with what is on the vehicle.

All tires must be all terrain tires

WARRANTY Two (2) year warranty.

COLOR

Opaque Black

STORAGE Gear storage areas are required in the interior of the vehicle (under bench seats and tie offs)

During task force operations, officers will be transported with all necessary gear.

EXTERIOR LIGHTS,

SIRENS AND

INTERCOM SYSTEM

LED light bar front and rear, and side patrol lights (red, blue and white).

Mobile halogen lights (front and rear).

High intensity driving lights.

Exterior intercom system (e.g.

megaphone).

Siren.

Standard features needed on vehicles for this purpose

INTERIOR

FEATURES

Interior lighting: White and red

Gunports: 5 on each side and 2 in the rear.

Holder bars.

Intercom system.

Extreme heat reducing insulation and sound reduction package.

Standard features needed on vehicles for this purpose

EXTERIOR

FEATURES

Ladder.

Firewall.

Holding bars and side step.

Police shield holder.

Rear running board.

Standard features needed on vehicles for this purpose

OTHER FEATURES Back up camera w/ screen in center console for driver.

Electrical winch.

Thermal camera.

RAM Camera.

RAM bar.

Removable ramp.

AC/DC Inverter.

Standard features needed on vehicles for this purpose

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4 HD color night vision cameras system and DVR.

Front mounted receiver with ram post and plat.

MANUALS AND

PUBLICATIONS

Manuals, maintenance logs and all publications regarding this vehicle shall be in English and Spanish.

For driving and maintenance purposes

MAINTENANCE Capable of being maintained commercially in Costa Rica, and is cost-effective

Availability to get parts and service from local vendors (in Costa Rica)

PERFORMANCE Proven durability, reliability, safety A very reliable vehicle to avoid break downs and excessive maintenance cost

CLIN 002: TRAINING (MEET OR EXCEED)

QUANTITY: 1 LOT

Training is required for all systems and related items produced under this contract. The Training shall consist of procedures for operating and maintaining the systems developed or produced as appropriate.

Documentation of the Training may include but is not limited to a Training Plan, Outline, Student Guide, Instructor Guide, handout material and other aids, “hands on” exercises, a training report, and student evaluations of the training. All training documentation shall be incorporated into the Technical

Documentation package.

The contractor shall provide the training in CRGOV facilities in Costa Rica. The total number of personnel to be trained shall be ten (10) operators per unit. The training course shall be 40 hours. The training shall be provided in Spanish.

Operator Training:

The contractor shall provide on-site training in Costa Rica for ten (10) CRGOV operators per vehicle in

CRGOV facilities using materials to include classroom instruction, video, and on-the-job training aids.

Training shall also include all items contained in the Systems User’s Manual. The contractor shall provide the training in Spanish.

Class duration shall be one (1) day of classroom instruction plus four (4) days of hands-on training. Total course duration is five (5) days/forty (40) hours at the CRGOV site. The contractor shall propose (1) instructor per vehicle per class of ten (10) students.

At the end of the training session the contractor shall provide one training package per student that includes an audio/video CD-ROM as well as an operator’s manual. This training package shall provide information necessary to acquire the technical and operational skills required to conduct operational functioning of the system.

CLIN 003: LOCAL WARRANTY AND SUPPORT (MEET OR EXCEED)

QUANTITY: 2 YEARS

The contractor shall provide a minimum of two-year warranty for the Armored Vehicles and systems in

Costa Rica. The warranty period shall begin on the date of acceptance of delivery. The contractor shall provide documented warranty terms for the primary individual system. Warranties shall include parts, labor, consumables, travel, shipping and transportation required to maintain operational availability and

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

- 11 -designed performance. Warranties shall include a replacement provision for units found to exhibit persistent systemic failures.

The contractor shall provide pricing for a two (2) year system warranty.

1st Year Bumper to Bumper Warranty for the vehicle, as well as replacement parts, service and repairs, freight costs, labor, travel expenses, corrective repairs and scheduled preventive maintenance visits for a period of one year from date systems have been delivered and accepted by

INL.

The 2nd Year Bumper to Bumper Warranty/Service Agreement for the vehicle, as well as replacement parts, service and repairs, freight costs, labor, travel expenses, corrective repairs and scheduled preventive maintenance visits for a period of one year from the end date of 1st Year

Warranty.

Warranty Repairs:

The contractor shall include all repair actions performed during the warranty period in a Failure and Error

Report. The contractor shall involve and integrate the maintenance process during the Warranty Period with INL San Jose to ensure a smooth transition. The contractor shall acknowledge warranty requests in less than 24 hours (normal business days). Maximum response time to initiate warranty repairs shall be less than 72 hours (normal business days).

Reporting:

During the warranty period, the contractor shall maintain a log of all maintenance actions. The log shall include the description of operational activities prior to a failure with a description of the failure, shut down causes, corrective actions taken, serial number of the item repaired, hour meter reading. The report shall be provided, as a deliverable, to the COR once every ninety (90) calendar days.

Warranty Period Configuration Changes:

The contractor shall not change, upgrade or make modification to the equipment or its configuration during the warranty period without prior notice to the CO/COR. Equipment configuration changes approved by the CO/COR shall be reflected in Operator and Maintenance Manuals, Hazardous Materials

Lists, Configuration Management documents and Technical Documentation Package.

Corrosion Control:

During the period of warranty, the contractor shall document in the system logbook actions taken relative to inspections, cleaning, washing, scaling, priming, painting, and waxing surfaces.

CLIN 004: DELIVERY (MEET OR EXCEED)

QUANTITY: 1 LOT

SPECS: Reference “SECTION 4 – DELIVERY TERMS”

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SECTION 3

EVALUATION INSTRUCTIONS AND CRITERIA

3.1 EVALUATION CRITERIA

The Government will award a contract resulting from this solicitation to the responsible vendor providing the Lowest Priced Technically Acceptable (LPTA) quote determined to meet the minimum requirements described in the SOW. In addition, there are other considerations that may be taken into account:

1. The Government reserves the right to reject a quotation that is technically unacceptable or unreasonably high in price.

2. The Government will determine acceptability by assessing the offeror’s compliance with the terms of the Request for Quotation (RFQ).

3. The offerors must be able to demonstrate that it has the necessary resources to provide on-time delivery at a high level of quality.

4. The offerors shall be registered to do business in the host country or to partner with a host country registered business, this is required in order to provide maintenance, repairs and spare parts since this type of equipment involves security and safety.

5. The offerors must have a valid international warranty on the products offered so the sales representative may be able to claim this warranty and coordinate possible replacement to the end user without incurring in additional expenses.

3.2 TECHNICALLY ACCEPTABLE/UNACCEPTABLE

3.3 ADDITIONAL INFORMATION AND REQUIREMENTS:

In order to receive an award, vendors must be registered in the System for Award Management

(sam.gov). All responsible vendors that submit quotations pursuant to the requirements outlined in this document shall be considered by INL.

The Seller confirms to have sourced all products submitted in this Quote from manufacturer-approved channels for Federal sales, in accordance with all applicable laws and manufacturer’s current applicable policies at the time of purchase. Seller must be able to support both the product sale and product pricing, in accordance with applicable manufacturer certification / specialization requirements.

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that will supply products of an eligible country under any of the free trade

Acceptable

Demonstrates understanding of requirements as outlined in the Request for

Quote; meets or exceed the specifications outlined on this solicitation; may have strengths; have no significant weaknesses and no deficiencies; and demonstrates good understanding of requirement.

Unacceptable

Demonstrates a lack of understanding of the requirements set for in the

Solicitation; fails to meet the specifications outlined on this solicitation; has major weakness or deficiencies, which cannot be corrected without major changes to the quote.

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

- 13 -agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s).

The vendor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government.

Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The vendor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

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SECTION 4

DELIVERY TERMS

4.1 SHIPPING – FOB DESTINATION

All equipment must be shipped on an FOB Destination basis identified below no later than 6 months from the date of delivery order award. All services, except warranty and support, must be completed no later than

6 months from the date of delivery order award.

All related items included on this order and associated documents shall be labeled and marked for, and the shipping documents, including original bills of lading, and boats titles or certificates of origin, shall be submitted by courier or international courier to the consignee’s following address:

US Embassy San Jose

Av. 0 Calle 120, San Jose, Costa Rica

Attn: INL

The Contractor shall further send a copy of each commercial invoice, for customs clearance purpose, to the Office of INL at the address described above. All documents shall be sent for the attention of the following contacts: Maricela Urbina, GSO, Customs & Shipping, US Embassy San Jose

(urbinam@state.gov), copy, Christian Bravo, Acquisitions & Budget Supervisor (Bravoca@state.gov).

All the shipping documents (e.g. airway bill, bill of lading) the description will need to indicate type of equipment plus “DIPLOMATIC OFFICIAL CARGO”. If there are any questions about shipping instruction please contact the GSO Customs & Shipping at US Embassy San Jose.

The titles or certificates of origin and shipping documents, including original bills of lading and copy of commercial invoice(s), shall be sent to the Office of International Narcotics and Law Enforcement Affairs

(INL) in San Jose, in advance, INL/ San Jose can assist the Contractor, in obtaining from the Government of Costa Rica, the necessary exemption certificates for duty and tax free clearance prior to arrival of the equipment in Costa Rica.

This shall be determined based on the size, weight and transportation of the cargo which should be coordinated with INL San Jose and Contracting officer.

INL San Jose will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Costa Rica.

The inspection and acceptance of the equipment shall be performed by the U.S. Government upon the arrival of vehicles at the customs facility in San Jose, Costa Rica. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of the equipment, and upon presentation of certificates of origin to the Office of INL in Costa Rica.

Indicate in your bid, if applicable:

1) The number and type of batteries included per unit, and whether they are shipped separately or pre-installed;

2) Whether the shipment includes any type of radioactive material that may require UN2911 labeling;

and

3) Whether your shipment includes any liquid or gel, and the total volume of such.

mailto:urbinam@state.gov

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The Contractor shall be responsible for arranging, coordinating, and obtaining all required U.S. export documents and authorizations.

4.2 INSPECTIONS AND ACCEPTANCE

The shipping and receiving personnel at the each location will inspect items to verify the correct type of item is received in good working condition. The contractor is required to replace any defective items at no additional cost to the Government.

4.3 EXPORT LICENSE

The contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22 U.S.C.

2778 2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-130) as required, for the prosecution of work under this contract at no additional cost to the Government. Failure to be in compliance with AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract may result in contract termination.

Any penalties rendered to the contractor, as a direct result of being found non-compliance with AECA and ITAR, will be the responsibility of the contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

4.4 SOLICITATION CONSIDERATIONS

This is a brand name or equal to procurement, Seller certifies that it is an authorized distributer of the similar product being sold to the Department of State and that it has the certification/specialization level required by the manufacturer, to support both the product sale and product pricing, in accordance with applicable manufacturer certification/specialization requirements. Unless otherwise specified, Seller warrants that the products are new and in their original box(es).

In addition to providing pricing for this solicitation, each Offeror must provide any required, NON-

PRICING responses (e.g. technical proposal, representations and certifications, etc.) so that they are received no later than the closing date and time for this solicitation. Submissions can be sent via the

FedBid Portal.

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

All Quotes must be valid for 90 days from the closing date for this solicitation. No exceptions or qualifications. New equipment ONLY, NO grey market or refurbished products. Items must be in original packaging, never used, and not altered in any way. Components of the requested equipment, to include memory, must be manufacturer-approved and may not be compatible, remanufactured, or refurbished equipment. All items must be covered by manufacturer’s warranty and procured through a manufacturer approved distribution channel. Sellers must be able to document their ability to provide items through manufacturer approved distribution channels upon request.

The Seller confirms to have sourced all products submitted in this Quote from manufacturer-approved channels for Federal sales, in accordance with all applicable laws and manufacturer’s current applicable policies at the time of purchase. Seller must be able to support both the product sale and product pricing, in accordance with applicable manufacturer certification / specialization requirements. If software is provided or included, Seller shall, upon request, provide Buyer with a copy of the End User License http://www.sam.gov/

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

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Agreement. Seller certifies that all software is licensed originally to Buyer as the original licensee authorized to use the software.

No partial shipments are permitted, unless otherwise specified by Contracting Officer at time of award.

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that will supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s).

Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, based solely on its integration into IT or other systems.

The contractor and its employees shall exercise the utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

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SECTION 5

CONTRACT CLAUSES

Clauses Incorporated by Reference

52.203-3 --Gratuities (Apr 1984)

52.203-17 --Contractor Employee Whistleblower Rights and Requirement To Inform Employees of

Whistleblower Rights (Apr 2014)

52.204-4 -- Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011)

52.204-13 -- System for Award Management Maintenance (Jul 2013)

52.209-10 -- Prohibition on Contracting With Inverted Domestic Corporations (Nov 2015)

52.212-4 -- Contract Terms and Conditions -- Commercial Items (May 2015)

52.232-39 -- Unenforceability of Unauthorized Obligations (Jun 2013)

52.232-40 -- Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

652.225-71-- Section 8(a) of the Export Administration Act of 1979, as Amended (AUG 1999)

652.229-70 -- Excise Tax Exemption Statement for Contractors Within the United States (JUL 1988)

652.232-70 -- Payment Schedule and Invoice Submission (Fixed-Price) (AUG 1999)

652.242-73 – Authorization and Performance

652.243-70 -- Notices

652.247-70 – Notice of Shipments

652.247-71-- Shipping instructions (FEB 2015)

Provisions Incorporated by Reference

52.204-7 -- System for Award Management (Jul 2013)

52.204-16 -- Commercial and Government Entity Code Reporting (Jul 2015)

52.204-18 -- Commercial and Government Entity Code Maintenance (Jul 2015)

52.211-6 -- Brand Name or Equal (Aug 1999)

52.212-1 -- Instructions to Offerors -- Commercial Items (Oct 2015)

52.212-2 -- Evaluation -- Commercial Items (Oct 2014)

52.212-3 -- Offeror Representations and Certifications -- Commercial Items (Nov 2015)

Clauses Incorporated by Full Text

52.212-5 --Contract Terms and Conditions Required to Implement Statutes or Executive Orders --

Commercial Items (Feb 2016)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108-78

(19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or

Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

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X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct

1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of

2009 (Jun 2010) (Section 1553 of Pub L. 111-5) (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009).

X (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Oct 2015) (Pub.

L. 109-282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

___ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of

Div. C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014)

(Pub. L. 111-117, section 743 of Div. C).

X (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (31 U.S.C. 6101 note).

X (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013)

(41 U.S.C. 2313).

___ (10) [Reserved]

___ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C.

657a).

___ (ii) Alternate I (Nov 2011) of 52.219-3.

___ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct

2014) (if the offeror elects to waive the preference, it shall so indicate in its offer)(15 U.S.C. 657a).

___ (ii) Alternate I (Jan 2011) of 52.219-4.

___ (13) [Reserved]

X (14) (i) 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).

___ (ii) Alternate I (Nov 2011).

___ (iii) Alternate II (Nov 2011).

___ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

___ (ii) Alternate I (Oct 1995) of 52.219-7.

___ (iii) Alternate II (Mar 2004) of 52.219-7.

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

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X (16) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)).

___ (17) (i) 52.219-9, Small Business Subcontracting Plan (Oct 2015) (15 U.S.C. 637 (d)(4)).

___ (ii) Alternate I (Oct 2001) of 52.219-9.

___ (iii) Alternate II (Oct 2001) of 52.219-9.

___ (iv) Alternate III (Oct 2015) of 52.219-9.

X (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

X(19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

___ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

___ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011)

(15 U.S.C. 657f).

X (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C.

632(a)(2)).

___ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged

Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

___ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business

Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

___ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

X (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Feb 2016) (E.O. 13126).

X (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

X (28) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

X (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

X (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

X (31) 52.222-37, Employment Reports on Veterans (Oct 2015) (38 U.S.C. 4212).

X (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010)

(E.O. 13496).

X (33) (i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O.

13627).

___ (ii) Alternate I (Mar 2015) of 52.222-50, (22 U.S.C. chapter 78 and E.O. 13627).

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

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___ (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

___ (35) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items

(May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (36) (i) 52.223-13, Acquisition of EPEAT® -Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514

___ (ii) Alternate I (Oct 2015) of 52.223-13.

___ (37) (i) 52.223-14, Acquisition of EPEAT® -Registered Television (Jun 2014) (E.O.s 13423 and

13514).

___ (ii) Alternate I (Jun 2014) of 52.223-14.

___ (38) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

___ (39) (i) 52.223-16, Acquisition of EPEAT® -Registered Personal Computer Products (Oct 2015)

(E.O.s 13423 and 13514).

___ (ii) Alternate I (Jun 2014) of 52.223-16.

X (40) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011)

(E.O. 13513).

___ (41) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83).

___ (42) (i) 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (May 2014) (41 U.S.C.

chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L.

103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and

112-43).

___ (ii) Alternate I (May 2014) of 52.225-3.

___ (iii) Alternate II (May 2014) of 52.225-3.

___ (iv) Alternate III (May 2014) of 52.225-3.

___ (43) 52.225-5, Trade Agreements (Feb 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

X (44) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

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___ (45) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul

2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10

U.S.C. 2302 Note).

___ (46) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

___ (47) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42

U.S.C. 5150).

___ (48) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C.

4505), 10 U.S.C. 2307(f)).

___ (49) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 4505, 10 U.S.C.

2307(f)).

X (50) 52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013)

(31 U.S.C. 3332).

___ (51) 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management

(Jul 2013) (31 U.S.C. 3332).

___ (52) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

___ (53) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

X (54) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46

U.S.C. Appx 1241(b) and 10 U.S.C. 2631).

___ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

___ (1) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495)

___ (2) 52.222-41,…