Solicitation_Alarm_System_ModA001.pdf

Solicitation to provide residential security alarm system supply, installation, de-installation and maintenance services for the U.S. Government-owned or leased facilities throughout New Delhi

TABLE OF CONTENTS

Section 1 - The Schedule

SF 18 or SF 1449 cover sheet

Continuation To SF-1449, RFQ Number 19-1N65-18-Q-0075, Prices, Block 23

Continuation To SF-1449, RFQ Number 19-1N65-18-Q-0075, Schedule Of

Supplies/Services, Block 20 Description/Specifications/Work Statement

Attachment 1 to Description/Specifications/Performance Work Statement, Government Furnished Property

Section 2 - Contract Clauses

Contract Clauses

Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

Solicitation Provisions

Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

Section 4 - Evaluation Factors

Evaluation Factors

Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

Section 5 - Representations and Certifications

Representations and Certifications

Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

Page

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19-1N65-18-Q-0075

6. SOLICITATION

ISSUE DATE

June 1, 2018

7. FOR SOLICITATION

INFORMATION CALL

a. NAME

Towhid G. Kazi

b. TELEPHONE NUMBER

2419 8328

8. OFFER DUE

DATE/LOCAL

TIME

July 16, 2018 by 1700 hours

9. ISSUED BY CODE

IN650 10. THIS ACQUISITION IS

AMERICAN EMBASSY NEW DELHI

9000 NEW DELHI PL, ATTN: S/GSO

WASHINGTON DC 20521-9000

UNITED STATES

x UNRESTRICTED

_ SET ASIDE: % FOR

_ SMALL BUSINESS _

EMERGING SMALL

_ HUBZONE SMALL BUSINESS SMALL BUSINESS _

8(A)

_ SERVICE-DISABLED VETERAN OWNED

NAICS:

SIZE STD:

11. DELIVERY FOR FOB 12. DISCOUNT

TERMS

13a. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15

CFR 700)

DESTINATION UNLESS BLOCK IS MARKED

x SEE SCHEDULE

13b. RATING

14. METHOD OF SOLICITATION

xRFQ _ IFB _ RFP

15. DELIVER TO: Code 16. Administered by:

AMERICAN EMBASSY NEW DELHI, CUSTOMS &

SHIPPING OFFICE

SHANTI PATH, CHANAKYAPURI,

NEW DELHI 110021

INDIA

AMERICAN EMBASSY NEW DELHI

9000 NEW DELHI PL, ATTN: S/GSO

WASHINGTON 110021

UNITED STATES

117a. CONTRACTOR/OFFEROR N

CODE 0 FACILITY CODE

TELEPHONE NO:

18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY NEW DELHI

SHANTI PATH, CHANAKYAPURI,

NEW DELHI 110021

INDIA

17b CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

_ SEE ADDENDUM 19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Provide residential security alarm system supply, installation, de-installation and maintenance services for the U.S. Government-owned or leased facilities throughout New Delhi in accordance with attached SOW and clauses.

As Attached

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt.

Use Only) x 27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA x ARE _ ARE NOT ATTACHED.

_ 27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA X ARE _ ARE NOT ATTACHED.

_ 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

_ 29. AWARD OF CONTRACT: REF. OFFER DATED

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES

WHICH ARE SET FORTH HEREIN, IS ACCEPTED

AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING

OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV3/2005)

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19-1N65-18-Q-0075

PRICES, BLOCK 23

Continuation/Addendum to SF-1449, RFQ Number 19-1N65-18-Q-0075

1. SCOPE OF CONTRACT

The purpose of this firm fixed price indefinite quantity, indefinite delivery purchase order is to provide residential security alarm system supply, installation, de-installation and maintenance services for the U.S. Government-owned or leased facilities throughout New Delhi, in accordance with the Schedule of Supplies/Services, Block 20, Description/Specifications/

Work Statement, specifications and terms and conditions set forth herein.

The contractor shall complete all work, including furnishing all labor, material, equipment, and services, unless otherwise specified herein, required under this contract. The contract price shall include all direct and indirect costs and profit.

The performance period of this contract is from the start date in the Notice to Proceed and continuing for 12 months as priced in the Pricing Section. The initial period of performance includes any transition period authorized under the contract.

The U.S. Government has the unilateral right to exercise the optional periods in accordance with

Federal Acquisition Regulation Sub-part 52.217-9. Also, in accordance with Federal Acquisition

Regulation Sub-part 52.217-8, the U.S. Government will have the unilateral right to extend the term of the contract for periods not to exceed six months in all, at the same prices, terms and conditions of the last option year that was exercised, or the base period if no option period was exercised.

2. PRICING

This is a fixed-price indefinite quantity/indefinite delivery contract.

(a) The Contractor shall provide the services for the base period of the contract at the rates shown below and any option years, if any, exercised by the Government.

(b) The quantities of supplies and services specified in the Schedule are estimates only and are not guaranteed by this contract.

(c) The Contractor shall furnish to the Government, when and if ordered, the supplies or services as specified in this contract. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. Except as specified in the Delivery

Order Limitations clause or in the paragraph below, there is no limit on the number of orders that may be issued/ordered.

(d) The prices listed below shall include all direct and indirect costs, insurance (see FAR

52.228-4 and 52.228-5), overhead, and profit. The prices include all expenses and materials required to complete the work. The Government will pay the Contractor on a monthly basis for

Standard Services that have been satisfactorily performed.

(e) GOODS & SERVICE TAX (GST)

Goods & Service Tax (GST) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Invoices should include as per instructions given below:

a. Invoice should be a “Tax Invoice”

b. Date of the tax invoice should be current

c. GSTIN of seller must be noted on the invoice

d. UIN 0717USA00138UNS for the Embassy must be noted on the invoice

2.1. Base Year Prices

Option Term: Twelve (12) month period after Notice to Proceed (NTP) issued:

Item

Number

Item Description Estimated

Quantity

Unit

Price

INR

*Estimated extended price

INR

2.1.1. CLIN 1 – ALARM SURVEY AND SYSTEM

DESIGN

For details refer "CONTINUATION TO SF-1449, SCHEDULE OF SUPPLIES/SERVICES, BLOCK

20, PERFORMANCE WORK STATEMENT

(PWS), 1.4.1.

92 each

2.1.2. CLIN 2 – ALARM SYSTEM INSTALLATION

For details refer "CONTINUATION TO SF-1449, SCHEDULE OF SUPPLIES/SERVICES, BLOCK

20, PERFORMANCE WORK STATEMENT

(PWS), 1.4.2.

92 each

2.1.3. CLIN 3 – ALARM SYSTEM DE-

INSTALLATION

For details refer "CONTINUATION TO SF-1449, SCHEDULE OF SUPPLIES/SERVICES, BLOCK

20, PERFORMANCE WORK STATEMENT

(PWS), 1.4.3.

38 each

2.1.4. CLIN 4 – USER BRIEFING

For details refer "CONTINUATION TO SF-1449, SCHEDULE OF SUPPLIES/SERVICES, BLOCK

20, PERFORMANCE WORK STATEMENT

(PWS), 1.4.4.

2.1.5. CLIN 5 – SERVICE CALL

SCHEDULE OF SUPPLIES/SERVICES, BLOCK

20, PERFORMANCE WORK STATEMENT

(PWS), 1.4.5.

360 Per hour

2.1.6. CLIN 6 – EMERGENCY SERVICE CALL

SCHEDULE OF SUPPLIES/SERVICES, BLOCK

20, PERFORMANCE WORK STATEMENT

(PWS), 1.4.6.

180 Per hour

2.1.7. CLIN 7 – ANNUAL PREVENTATIVE

MAINTENANCE SERVICE

For details refer "CONTINUATION TO SF-1449, SCHEDULE OF SUPPLIES/SERVICES, BLOCK

20, PERFORMANCE WORK STATEMENT

(PWS), 1.4.7.

160 each

2.1.8. CLIN 8 – ALARM CENTRAL CONTROL

PANEL

For details refer "CONTINUATION TO SF-1449, SCHEDULE OF SUPPLIES/SERVICES, BLOCK

20, PERFORMANCE WORK STATEMENT

(PWS), 1.4.8.

2.1.9. CLIN 9 – REMOTE FOB

SCHEDULE OF SUPPLIES/SERVICES, BLOCK

20, PERFORMANCE WORK STATEMENT

(PWS), 1.4.9.

184 each

2.1.10. CLIN 10 – DOOR SENSOR

SCHEDULE OF SUPPLIES/SERVICES, BLOCK

20, PERFORMANCE WORK STATEMENT

(PWS), 1.4.10.

2.1.11. CLIN 11 – WINDOW SENSOR

SCHEDULE OF SUPPLIES/SERVICES, BLOCK

20, PERFORMANCE WORK STATEMENT

(PWS), 1.4.11.

920 each

2.1.12. CLIN 12 – GLASS BREAK SENSOR

SCHEDULE OF SUPPLIES/SERVICES, BLOCK

20, PERFORMANCE WORK STATEMENT

(PWS), 1.4.12.

2.1.13. CLIN 13 – MOTION DETECTOR

SCHEDULE OF SUPPLIES/SERVICES, BLOCK

20, PERFORMANCE WORK STATEMENT

(PWS), 1.4.13.

2.1.14. CLIN 14 – FIRE/SMOKE DETECTOR

SCHEDULE OF SUPPLIES/SERVICES, BLOCK

20, PERFORMANCE WORK STATEMENT

(PWS), 1.4.14.

300 each

2.1.15. CLIN 15 – CARBON MONOXIDE DETECTOR

SCHEDULE OF SUPPLIES/SERVICES, BLOCK

20, PERFORMANCE WORK STATEMENT

(PWS), 1.4.15.

2.1.16. CLIN 16 – UPS REPLACEMENT BATT

SCHEDULE OF SUPPLIES/SERVICES, BLOCK

20, PERFORMANCE WORK STATEMENT

(PWS), 1.4.16.

2.1.17. CLIN 17 – WIRELESS RELAY/BOOSTER

SCHEDULE OF SUPPLIES/SERVICES, BLOCK

20, PERFORMANCE WORK STATEMENT

(PWS), 1.4.17.

15 each

2.1.18. CLIN 18 – EXTERIOR SIREN

SCHEDULE OF SUPPLIES/SERVICES, BLOCK

20, PERFORMANCE WORK STATEMENT

(PWS), 1.4.18.

2.1.19. CLIN 19 – EXTERIOR STROBE LIGHT

SCHEDULE OF SUPPLIES/SERVICES, BLOCK

20, PERFORMANCE WORK STATEMENT

(PWS), 1.4.19.

each

2.1.20. Estimated Total (CLIN2.1.1. – CLIN2.1.19.)

2.1.21. Estimated GST

2.1.22. Estimated Grand Total Contract Price for the Base Year

* This amount is based on total estimated Government requirements. If more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less.”

2.1.23. MINIMUM/MAXIMUM

The U.S. Government guarantees the following minimum and maximum orders under this contract during this base year:

Furnishing, installation, maintenance and testing of new alarm systems (from 2.1.1. – 2.1.19):

minimum of INR 10,000.00; maximum of INR 15,100,000.00.

Prices are stated in _____________ (contractor insert name of currency).

3. PAYMENT

Advance payments are not authorized. Payment shall be made in local currency by

Electronic Funds Transfer (EFT) within 30 days after receipt of the proper invoice. The payment shall be made on monthly billing cycle for the material supplied and services completed. Contractor shall submit the invoice on 1st day of every month for the material/services provided during the previous month. The COR will certify the invoice for the services received for the claim submitted by contractor.

The Contractor shall submit monthly invoices to the COR at the address shown below. A proper invoice must include the following information:

Contractor's name and bank account information for payments by wire transfers

Invoice Date

Contract Number

A summary showing a listing of each property with total monthly price in local currency.

Name, title, phone number, and address of person to contact in case of defective invoice

If an invoice does not contain the above information, the Government reserves the right to reject the invoice as improper and return it to the Contractor within 7 calendars days. The Contractor must then submit a proper invoice.

The COR will take each summary invoice and furnish the detailed invoice to the appropriate official in each individual Government agency. That agency representative will review the detailed invoice and either approve for payment or advise the COR of the inaccuracies found. It shall be the COR who will interact with the Contractor on any invoice problems.

The Contractor will send all invoices to the following address:

U.S. Embassy

Financial Management Officer

Financial Management Office, Shantipath, Chanakyapuri, New Delhi – 110021

CONTINUATION TO SF-1449,

RFQ NUMBER 19-1N65-18-Q-0075

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

1. PERFORMANCE WORK STATEMENT (PWS)

The contractor shall provide residential security alarm system supply, installation, de-installation and maintenance services for the U.S. Government-owned or leased facilities throughout New

Delhi, in accordance with the specifications and terms and conditions set forth herein.

1.2. Embassy anticipates to take the services for an initial supply and installation of alarm systems for an estimated 56 residences on the Embassy’s enclave residential compound.

Embassy will allow for a three months project to install this initial supply for alarms, after the issuance of the alarm system survey (CLIN-1 X 56 units) task order.

1.3. The contractor shall propose a wireless alarm system to the government that meets the technical specifications below. Once approved by the Contracting Officer’s Representative

(COR), the contractor shall not deviate from the approved alarm system without Contracting

Officer’s (CO) approval. If the alarm system or its components become unavailable, the service provider shall seek a replacement that is compatible with the previously approved system and demonstrate that compatibility to the Contracting Officer’s Representative (COR). In general, the alarm system must be wireless, be capable of dual communication through a ground line (phone line) and through mobile signal, and be able to communicate with the

Embassy’s CENTRAL STATION RECEIVER, Manufacturer Part No.: D6600, Contractor Part No.: D6600, Manufacturer: BOSCH - IFAS Contract No.: GS-07F-206CA

MAS Schedule/SIN: 084/246 40.

1.4. CONTRACT LINE ITEM NUMBER (CLIN)

The contractor shall furnish the devices and services under the contract as per below contract line items:

1.4.1. CLIN 1 – ALARM SURVEY AND SYSTEM DESIGN

The service provider shall conduct an alarm survey of the indicated residence within two working days after receipt of the task order. A not-to-scale floorplan of the residence, indicating all doors, windows, stair cases, and sky lights, shall be drawn. The document will clearly indicate the address of the residence and the date of the survey. The document will include a standardized legend or key for alarm components. The drawing will not be done by hand. The drawing will include proposed locations for alarm components and will be submitted to the COR for approval within two (2) working days after the survey. If the COR requests changes, then the service provider shall make those changes within two (2) working days and resubmit the drawing for COR approval. A PDF copy of the approved alarm design shall be emailed to the

COR for his/her records.

As a general rule, each wireless alarm system will include an alarm panel, an uninterrupted power supply, and 2 remote Key FOB with panic button. Alarm design will incorporate sensors for accessible exterior doors and accessible windows; glass break sensors for sliding glass doors and skylights; motion detectors for main hall or foyer; and fire and carbon monoxide sensors in the main hall or foyer. Where necessary, a signal relay/booster will be installed in residences where it is necessary to boost the wireless communication between sensors and the alarm panel.

The alarm sensors shall not utilize AA or AAA batteries, but the longer lasting lithium batteries such as the Panasonic CR123A or equivalent. The alarm system shall not be connected to the internet.

1.4.2. CLIN 2 – ALARM SYSTEM INSTALLATION

Alarm Installation, a firm fixed price to install an alarm system, to include all wiring, programing, and testing. Installation will include test activations with the embassy’s Central

Alarm Monitoring System. Alarms shall be installed within two workings days of receipt of the task order.

The Contractor will furnish and perform all cabling in such a way as to cause as little damage and visible disruption to the residence interior as possible. The Contractor shall fit all cabling into new Panduit. Contractor shall repair and finish the chiseling work by painting the wall matching with the existing color.

The Contractor shall rely on its professional judgment in determining the number and the placement of the detection components as per approved schematic drawings generated after the survey, and the way the cabling is routed, but will assure intrusion detection at any location.

However, if during the performance acceptance inspection by the COR it is found that, due to a misjudgment by the Contractor, the installation shows weak spots where the intended security of a location is compromised, the COR shall have the right to request the Contractor to move the placement of any alarm system component installed by the Contractor until satisfactory security coverage is reached, without extra cost to the Government.

Each installation will be followed by a complete testing of the system, including a test of each system component, by the Contractor. The Contractor shall be responsible for the maintenance of each installed system thereafter. The Contractor shall replace inoperable alarms within twelve (12) hours from when the test is completed. If the Contractor needs to deviate from the twelve (12) hour requirement, the request for deviation shall be in writing to the COR for approval and shall be of no cost to the USG.

Alarm system components shall be separately billed (See CLIN 8- CLIN 19).

CLIN 3 though CLIN 19 are for both contractor-installed and legacy alarm systems.

1.4.3. CLIN 3 – ALARM SYSTEM DE-INSTALLATION

Alarm de-installation, a firm fixed price to de-install an alarm system and all of its components.

Functional de-installed components will be returned to usable stock warehoused by the service provider. Non-Functional or outdated components will be certified by the COR and destroyed.

Alarm systems and components shall not be resold. The Contractor shall use maximum care as to cause minimal damage to the building while removing the alarms and cabling. Alarms shall be de-installed within two working days of receipt of the task order.

1.4.4. CLIN 4 – USER BRIEFING

Alarm User’s Briefing: The service provider will explain, in clear English, how to activate, deactivate, and bypass a sensor, to the resident (user). The service provider shall instruct the resident on how to recognize which sensor is providing a fault, and show the resident how to replace window and door sensor batteries. The service provider shall leave enough, new sensor batteries (still in package) for the resident to change three window or door sensor batteries. The briefing will end with the User selecting their PIN to activate and deactivate the alarm. A one-page, COR-approved, laminated user’s guide will be provided to the user. The service provider will not/not note or record the PIN selected by the user. However, they will inform the user that the user is to provide the PIN to the COR. The resident will sign an itemized receipt of briefing document, that lists the alarm system components and receipt of extra batteries. This receipt of briefing document will be included by the service provider to the COR in the monthly invoice.

User briefings will only be conducted during regular business hours, Monday through Friday, 08:00 am to 5 pm. This is a firm, fixed price and both travel and briefing time is inclusive in this

CLIN.

1.4.5. CLIN 5 – SERVICE CALL

Service Call: A service call is a request for maintenance during regular business hours, Monday through Friday, 8:00 am to 5 p.m. The call is for alarm technicians to troubleshoot and repair an alarm system at the indicated address. The service provider shall attend the service call same day before mid-night.

The cost of battery replacement in remote sensors is inclusive in this CLIN. Other replacement parts will be charged per the CLIN rate listed below. The service call rate is an hourly one that begins the moment the technician arrives at the designated residence.

1.4.6. CLIN 6 – EMERGENCY SERVICE CALL

Emergency Service Call: An emergency service call is one after regular business hours (regular business hours are Monday Through Friday 08:00 am to 5:00 pm). The service provider will respond to emergency calls within 1 hour. The service call rate is an hourly one that begins the moment the technician arrives at the designated residence. The COR may request an emergency service call verbally, but will follow up the request within two working days, in writing.

1.4.7. CLIN 7 – ANNUAL PREVENTATIVE MAINTENANCE SERVICE

The service provider shall establish an annual preventative and maintenance service schedule.

Each alarm, both service provider installed and legacy alarm systems, shall be included in the service schedule. Each alarm (service provider installed and legacy system) shall have one annual preventative maintenance service.

During the service, all remote, wireless alarm batteries shall be replaced with new, out-of-the-package, batteries. The service provider may not reuse batteries. In addition, even if the battery in the sensor appears to be working, it will be replaced. The requirement is for 100% replacement of sensor batteries in all sensors. The maintenance service will include an inspection of the wiring, testing of circuits, testing of connectivity to the embassy’s Central

Alarm Monitoring System, and verification of the correct functioning of the uninterrupted power supply.

1.4.8. CLIN 8 – ALARM CENTRAL CONTROL PANEL

Alarm Central Control Panel (inclusive of an Uninterrupted Power Supply), cost by unit.

1.4.9. CLIN 9 – REMOTE FOB

Remote Key FOB w/panic button, cost by unit.

1.4.10. CLIN 10 – DOOR SENSOR

Door Sensor, cost by unit.

1.4.11. CLIN 11 – WINDOW SENSOR

Window Sensor, cost by unit.

1.4.12. CLIN 12 – GLASS BREAK SENSOR

Glass Break Sensor, cost by unit.

1.4.13. CLIN 13 – MOTION DETECTOR

Motion Detector, cost by unit.

1.4.14. CLIN 14 – FIRE/SMOKE DETECTOR

Fire/Smoke detector, cost by unit.

1.4.15. CLIN 15 – CARBON MONOXIDE DETECTOR

Carbon Monoxide Detector, cost by unit.

1.4.16. CLIN 16 – UPS REPLACEMENT BATTERY

Replacement uninterrupted power supply battery, having capacity to provide 24 hours power back-up, cost by unit.

1.4.17. CLIN 17 – WIRELESS RELAY/BOOSTER

Wireless sensor relay/booster, cost by unit.

1.4.18. CLIN 18 – EXTERIOR SIREN

Exterior Siren, cost by unit.

1.4.19. CLIN 19 – EXTERIOR STROBE LIGHT

Exterior Strobe Light, cost by unit.

1.5. ANNUAL PREVENTATIVE MAINTENANCE SCHEDULE

The service provider shall maintain a list of alarm systems and develop an annual preventative maintenance schedule for COR review and CO approval. The COR will use this list to issue preventative maintenance task orders on a quarterly basis (January – March; April- June; July –

September; October – December). The service provider may only do the work as indicated on task orders. The annual maintenance schedule is a guide for the issuance of task orders, and is not, in itself, a task order.

1.6. WAREHOUSING

The service provider is responsible for all warehousing of alarm systems, components, and installation equipment and supplies. The service provider will provide the government with a monthly invoice of all government-owned property in the provider’s warehouse. The service provider is responsible for replacement of items and equipment that are stolen, missing, or otherwise lost. At the end of the contract, the service provider shall return all warehoused government-owned property to a location indicated by the government. A final inventory of the property will be conducted and must be accepted by the COR.

1.7. STAFFING

The service provider will assign enough staff for the execution of this contract and will provide

24 hour emergency maintenance response by a certified and licensed electrician. The COR may request emergency maintenance and repair verbally but must follow that request in writing within 72 hours. The COR’s written request for emergency maintenance shall be included with the invoice.

1.8. ELECTRICAL WORK

All electrical work must be performed by a trained and certified electrician (Class II certificate holder) and meet all applicable local codes. Electrical wiring must be properly grounded and run in such a way to protect from any injuries.

1.9. INVOICE

The service provider will provide itemized invoices that include photographs of the completed installation or M&R service for acceptance by the COR. Invoices will be billed on the first day of the month for the last month’s services. Copies of the approved pre-alarm survey must be submitted, along with the task order, with the monthly invoices. All surveys and copies made thereof, remain the property of the Government and must be returned to the Government at the conclusion of the contract.

1.10. ACCESS

The Contractor shall ask the COR in writing for permission to access properties covered under this contract, for the purpose of routine maintenance at least one (1) week in advance. The

Contractor may make oral emergency requests followed up by a written request on the next business day. The Contractor shall not make requests for access for routine maintenance directly to the resident.

1.11. TYPE OF EQUIPMENT

The Contractor shall propose and furnish only equipment that is adequate to complete performance under this contract.

1.12. INSTALLATION WARRANTY

Notwithstanding inspection and acceptance by the Government or any provision concerning the conclusiveness thereof, the Vendor warrants that all services performed under this agreement will, at the time of acceptance, be free from defects in workmanship and conform to the requirements of this contract. The Contracting Officer shall give written notice of any defect or non-conformance to the Contractor, within 30 days from the date of acceptance by the

Government.

This notice shall state either (1) that the Contractor shall correct or re-perform any defective or non-conforming services, or (2) that the Government does not require correction or re-performance.

If the Contractor is required to correct or re-perform, it shall be at no cost to the Government, and any services corrected or re-performed by the Contractor shall be subject to this clause to the same extent as work initially performed. If the Vendor fails or refuses to correct or re-perform, the Contracting Officer may, by agreement or otherwise, correct or replace with similar services and charge to the Vendor the cost occasioned to the Government thereby, or make an equitable adjustment in the agreement price.

If during the installation, any one of the alarm system components is being damaged due to the fault or negligence of the vendor or its employees or any equipment failure is experienced within

30 days that is due to the fault or the negligence of the vendor or its employees, the vendor will reimburse to the U.S. Government the cost of the item to be replaced.

1.13. SCHEMATICS/DIAGRAMS

The Contractor shall provide to the COR an alarm schematic/diagram for each residence, detailing where, and what type of sensors have been installed, within ten (10) days of installation.

1.14. COMPONENTS CONDITION

All components purchased under this agreement shall be new. The contractor shall not sell used or reconditioned components to the U.S. Government.

2. DELIVERY SCHEDULE

2.1. Installation of New Alarm Systems: Each individual newly installed alarm system must be completed, made operational and tested within maximum two (2) working day (8:30-17:00).

Individual appointments with residents for the installation of new alarm systems will be made by the COR. The COR will give the Contractor a task order with at least five (5) working days’ notice before each individual installation appointment.

2.2 DELIVERY SCHEDULE

The following items shall be delivered under this contract:

Description & PWS Section Qty Delivery Date Deliver To

PDF copy of the proposed alarm design, 1.4.1.

2 Within 5 working days after survey

COR

User’s Guide in English, 1.4.4 2 Upon Installation Resident

Schematics/Diagrams, 1.13 2 10 days after installation COR

Bonds refer Section 12. 2 10 days after award CO

2.3. PERIOD OF PERFORMANCE

The contract shall be effective as from the date of Notice to Proceed and shall remain in effect for twelve (12) months in accordance with FAR 52.217-9.

NOTICE TO PROCEED

(a) The Contracting Officer will provide a Notice to Proceed (NTP) following:

(1) Receipt of proof of bonding and evidence of insurance within the time specified in section 12. LAWFUL OPERATION, PERMITS, AND

INDEMNIFICATION

(2) Acceptance of these documents by the Contracting Officer.

The Contractor shall then proceed with the work required, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to

Proceed before receipt and acceptance of any bonds or evidence of insurance required.

Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

The Contracting Officer may also extend this contract for an additional six (6) months, if required by the Government, in accordance with the FAR clause 52.217-8 OPTION TO

EXTEND SERVICES, in SECTION 2 of this contract.

3. TASK ORDERS

The Contracting Officer will issue task orders to the Contractor to perform any work under this contract. If a task is given orally, it will be followed up by a written task order within two (2) days of the oral order. All task orders will be in written form, state the manner of the work to be performed, and have an issue date and a date by which the work is to be completed.

4. PROJECT MANAGEMENT AND SUPERVISION

In view of the importance of this project, the Contractor shall assign a specific project manager who will be the direct liaison with the COR concerning all work related to this contract. The project manager must be available during normal working hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. It will be the project manager’s task to direct, schedule, supervise, inspect and test the work under this contract, and to receive instructions from the COR. The Contractor’s project manager shall be fluent in English having 3+ English language skill level.

Quality control shall be the responsibility of the Contractor. The Contractor shall perform inspection visits to the work site on a regular basis. These visits shall be coordinated with the

COR, but shall be surprise inspections to those working on the contract.

5. COVERAGE DURING EXTENDED POWER OUTAGES

If power outages last longer than the alarm system’s reserve battery power, the Contractor shall coordinate with the COR to provide additional reserve battery power until power is restored.

6. SUBCONTRACTING

The Contractor shall not subcontract any work to be performed without the express consent of the Contracting Officer.

7. DEFINITIONS

“Central Processor/Control Box” is a unit that receives and analyzes input from the sensors installed in various zones being protected and communicates via the radio transmitter or phone line to the Central Alarm Monitoring System (CAMS) located at a base operations center.

“Keypad” is a component used to activate, deactivate, and program the alarm system.

Commands are entered by pressing various buttons on the unit.

“Transmitter” is the primary transmitter that establishes a radio signal link for communication between the control box and the CAMS at the base operations center.

“Receiver” is the component which receives signals from the wireless alarm sensors/transmitters and relays data to the control box for processing.

“Door/Window Contact Sensors” are magnetic-type sensors that are mounted on windows and doors to signal when they have been opened.

“Motion Sensors” are sensors which utilize one or a combination of several different technologies to detect the motion of an intruder and signal his/her presence in a protected zone.

Common technologies used include employment of passive infrared (PIR) and/or microwave signals.

“Hand-Held Panic Alert Buttons” are small, remote-control-type units that can be carried on one’s person in or near the protected property. In case of an emergency, the button can be pressed to signal for assistance from a React Team.

“Interior Siren” is an audible alarm positioned inside the protected property to alert the occupants to an alarm condition.

“Exterior Siren and Strobe Light” consist of an audible alarm and flashing light which are mounted on the exterior of the protected property. When activated they clearly signal to neighbors, passersby, or responding authorities that an apparent unauthorized entry is in progress and may also deter an intruder from continuing illegal activity and cause them to flee.

“Panduit” means the cable ties that are used to secure the cabling and wiring to the interior and exterior walls.

“U.S. Embassy” and “Embassy” mean the diplomatic or consular mission of the United States of

America for which services are provided under this contract.

“Department” means the Department of State, including all of its activities wherever located.

“Government” means the Government of the United States of America unless specifically stated otherwise.

8. INSPECTION BY GOVERNMENT:

The services and the supplies furnished will be inspected from time to time by the COR, or his/her authorized representatives, to determine that all work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

8.1 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The

QASP provides a method for the Contracting Officer's Representative (COR) to monitor

Contractor performance, advise the Contractor of unsatisfactory performance, and notify the

Contracting Officer of continued unsatisfactory performance. The Contractor, not the

Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold

Services.

Performs all security alarm system supply, installation, de-installation and maintenance services set forth in the scope of work.

1. thru 8.

All required services are performed and no more than one

(1) customer complaint is received per month.

8.1.2 SURVEILLANCE

The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

8.1.3 STANDARD

The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR

52.246-4, Inspection of Services – Fixed Price (AUG 1996)), if any of the services exceed the standard.

8.1.4 PROCEDURES

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant.

The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The

COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

9. SECURITY

General - The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. All personnel working on this contract must receive a security certification from the Regional Security Office. The Government will run background checks on all proposed Contractor employees. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall work on this contract. The service provider should take into account that the certification process averages 120 days after receipt of the complete security package. The government reserves the right to deny any person from working on this contract.

Identity Cards – It is at the discretion of the Government to issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identify card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government.

10. STANDARDS OF CONDUCT

(a) General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance and integrity and shall be responsible for taking such disciplinary action with respect to employees as required. Each Contractor employee is expected to adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The

Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

(b) Uniforms. The Contractor's employees shall wear clean, neat and identifiable uniforms, although not necessarily identical uniforms. All employees shall wear accreditation at all times.

(c) Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

(d) Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

(e) Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

Unauthorized use of Government property, theft, vandalism, or immoral conduct;

Unethical or improper use of official authority or credentials;

Security violations; or, Organizing or participating in gambling in any form.

(f) Key Control. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The

Contractor shall not duplicate keys without the COR's approval. Where it is determined that the

Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.

(g) Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personnel affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the work site security.

11. PERSONNEL HEALTH REQUIREMENTS

All employees shall be in good general health without physical disabilities that would interfere with acceptable performance of their duties. All employees shall be free from communicable diseases.

12. LAWFUL OPERATION, PERMITS, AND INDEMNIFICATION

(a) Bonds. The Contractor shall furnish:

(1) A performance and guaranty bond and a payment bond on forms provided by and from sureties acceptable to the Government, each in the amount of 20% of the contract price, or

(2) Comparable alternate performance security approved by the Government such as a Bank Letter of Guaranty shown in EXHIBIT-D.

TIME FOR SUBMISSION

The Contractor shall provide the bonds required by paragraph (a) within ten (10) days after contract award. Failure to submit:

(1) The required bonds other security acceptable to the Government;

(2) Bonds from an acceptable surety; or

(3) Bonds in the required amount, may result in rescinding or termination of the contract by the Government.

The Contractor shall be liable for costs described in FAR 52.249-10, "Default (Fixed-Price

Construction) if the contract is terminated.

COVERAGE

The bonds or alternate performance security shall guarantee:

(a) The Contractor's completion of the work within the contract time,

(b) The correction of any defects after completion as required by this contract,

(c) The payment of all wages and other amounts payable by the Contractor under its subcontracts or for labor and materials, and

(d) The satisfaction or removal of any liens or encumbrances placed on the work.

(e) Loss or damage of Government Furnished Property stored at Contractor’s warehouse.

DURATION OF COVERAGE

The required performance and payment securities shall remain in effect in the full amount required until final acceptance of the project by the Government. At that time, the penal sum of the performance security only shall be reduced to 10% of the contract price. The performance security shall remain in effect for one year after the date of final completion and acceptance, and the Contractor shall pay any premium required for the entire period of coverage.

The requirement for payment security terminates at final acceptance.

52.228-2 ADDITIONAL BOND SECURITY (OCT 1997)

The Contractor shall promptly furnish additional security required to protect the

Government and persons supplying labor or materials under this contract if –

(a) Any surety upon any bond, or issuing financial institution for other security, furnished with this contract becomes unacceptable to the Government;

(b) Any surety fails to furnish reports on its financial condition as required by the

Government; or

(c) The contract price is increased so that the penal sum of any bond becomes inadequate in the opinion of the Contracting Officer; or

An irrevocable letter of credit (ILC) used as security will expire before the end of the period of required security. If the Contractor does not furnish an acceptable extension or replacement

ILC, or other acceptable substitute, at least 30 days before an ILC’s scheduled expiration, the

Contracting Officer has the right to immediately draw on the ILC.

(b) Employee Salary Benefits. The Contractor shall be responsible for payment of all employee wages and benefits required by host country law or agreements with its employees.

The Government, its agencies, agents, and employees shall not be part of any legal action or obligation regarding these benefits which may subsequently arise. Where local law requires bonuses, specific minimum wage levels, and premium pay for holidays, payments for social security, pensions, sick or health benefits, severance payments, child care or any other benefit, the Contractor is responsible for payments of these costs and must include them in the fixed prices in this contract.

(c) Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor's personnel in the performance of this contract. The Contractor's assumption of absolute liability is independent of any insurance policies.

(d) Amount of Insurance. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

General Liability

(1) Bodily Injury, On or Off the Site, in Indian Rupees

Per Occurrence INR100,000.00

Cumulative INR1,000,000.00

(2) Property Damage, On or Off the Site, in Indian Rupees

Per Occurrence INR100,000.00

Cumulative INR1,000,000.00

The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

For those Contractor employees assigned to this contract who are either United States citizens or hired in the United States or its possessions, the Contractor shall provide workers' compensation insurance in accordance with FAR 52.228-3.

The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

Any property of the Contractor, Its officers, Agents, Servants, Employees, or

Any other person, arising from, and incidental to, the Contractor's performance of this contract.

The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

(e) Permits. Without additional cost to the Government, the Contractor shall obtain all permits, licenses, and appointments required for the prosecution of work under this contract.

The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. The Contractor shall provide evidence of possession or status of application for such permits, licenses, and appointments to the Contracting Officer with its proposal. Application, justification, fees, and certifications for any licenses required by the host government are entirely the responsibility of the Contractor.

(f) Workers' Compensation and Employer's Liability

Workers' Compensation and Occupational Disease As required by host country law

Employer's Liability As required by host country law

13. ORDERING OFFICIAL

The designated ordering individual under FAR 52.216-18 is the Contracting Officer.

14. CERTIFICATE OF INSURANCE

The Contractor shall furnish to the Contracting Officer a current certificate of insurance as evidence of the insurance required. In addition, the Contractor shall furnish evidence of a commitment by the insurance carrier to notify the Contracting Officer in writing of any material change, expiration or cancellation of any of the insurance policies required not less than thirty (30) days before it is effective. When coverage is provided by self-insurer, the

Contractor shall not change or decrease the coverage without the Contracting Officer's approval.

15. LIST OF ATTACHMENTS

EXHIBIT A – CONTRACTOR FURNISHED MATERIALS

EXHIBIT B – GOVERNMENT FURNISHED PROPERTY

EXHIBIT C – RESIDENCES

EXHIBIT D – SAMPLE BANK LETTER OF GUARANTY

EXHIBIT A - CONTRACTOR FURNISHED MATERIALS

The Contractor shall provide all equipment, materials, and supplies required to perform.

Such items include, but are not limited to:

Long-life lithium batteries such as the Panasonic CR123A or equivalent.

Long-life lithium battery back-ups for when power outages occur with replacements (24 hours minimum capacity)

All necessary wiring, cabling and Panduit.

Uniforms and personal equipment

Operating instructions in English

Alarm schematic/diagrams

The Contractor shall maintain sufficient spare parts, etc., for all Contractor-furnished materials to ensure uninterrupted services.

EXHIBIT B - GOVERNMENT FURNISHED PROPERTY

The Government shall make the following property available to the contractor as

"Government furnished property" for performance under the contract.

1. Alarm system components {See CLIN 8 - CLIN 19 (1.4.8 – 1.4.19)}

The Contractor has the option to reject any or all Government furnished property or items. However, if the Government furnished property is rejected, Contractor shall provide all necessary property, equipment or items, adequate in quantity and suitable for the intended purpose, to perform all work and provide all services at no additional cost to the Government. The Contractor shall use all Government furnished property or items only in connection with performance under this contract. The Contractor is responsible for the proper care, maintenance and use of Government property in its possession or control from time of receipt until properly relieved of responsibility in accordance with the terms of the contract. Negligent use of Government furnished property that results in damage or destruction is cause for repair or replacement at the Contractor's expense.

The Contractor shall…