J.03_SOW.pdf

International Boundary and Water Commission United States and Mexico United States Section

Front Cover

Service Scope of Work Amistad Reservoir and Dam Project Repair of Elevated Water Tank Val Verde County, Texas

RFP 191BWC18R0009

June 20, 2018

International Boundary and Water Commission United States and Mexico United States Section Engineering Services Division El Paso, Texas

This Scope of Work may be reprinted after Contract award using the awarded Contract number instead of the RFP number currently shown. The reprint may have all changes indicated incorporated.

Reissuance of the awarded Scope of Work with the Contract number will proceed without an amendment or modification.

Amistad Reservoir and Dam Project US International Boundary & Water Commission Repair of Elevated Water Tank

Reissuance with the Contract number will NOT result in a new date being displayed on the Scope of

Work.

Repair of Elevated Water Tank US International Boundary & Water Commission Amistad Reservoir and Dam Project

USIBWC Amistad Reservoir and Dam Project

June 20, 2018 Scope of Work

USIBWC RFP 191BWC18R0009 Page-i of ii

TABLE OF CONTENTS

Section 1 Project Specific Information

1.1 Project Overview

1.2 Project Goal

1.3 Project Location

1.4 Period of Performance

1.5 Investigation of Site Conditions

1.6 Duty to Inquire

1.7 Work Restrictions

1.8 Department of Homeland Security

1.9 Information Provided by the USIBWC

Section 2 Project Requirements

2.1 Temporary Potable Water Tank

2.2 Tank Cleaning

2.3 Tank Inspection

2.4 Coating Repairs

2.5 Exterior Coating Repairs

2.6 Tank Repairs

2.7 Appurtenance Repair

2.8 Disinfection

2.9 Final Inspection

2.10 Clean-Up and Disposal of Waste Materials

2.11 Warranty

Section 3 Existing Conditions

3.1 General

3.2 Government Furnished Utilities

3.3 Use of Government Land

3.4 Hazardous Materials

Section 4 Quality Requirements

4.1 Tank Inspector Qualifications

4.2 Coating Inspector Qualifications

4.3 Nondestructive Tester Qualifications

4.4 Welding Inspector Qualifications

4.5 Welder Qualifications

4.6 Common Product Requirements

Section 5 Deliverables

5.1 General

5.2 Video Recordings

5.3 Photos

Section 6 Document Requirements

6.1 Project Related Correspondence

6.2 Electronic Document Submittal Format

Val Verde County

Scope of Work June 20, 2018

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6.3 Communication Methods-Delivery of Documents

Section 7 Project Coordination & Administration

7.1 General

7.2 Security

7.3 Safety

7.4 Insurance

7.5 Requests for Information (RFI)

Section 8 Project Meetings

8.1 General

8.2 Kickoff Meeting

8.3 Progress Meetings

Section 9 Project Schedule

9.1 Description / Purpose

9.2 Schedule Requirements

9.3 Schedule Limitations

9.4 Project Float

Section 10 Regulatory Requirements

10.1 Contractor's Responsibility

10.2 Permits

10.3 Dates

10.4 Summary of Regulatory Documents and Agencies

Section 11 Project Data

11.1 General

11.2 Definitions

11.3 Data First Produced in the Performance of this Contract

11.4 Data Not First Produced in the Performance of this Contract

11.5 Release and Use Restrictions

Section 12 Measurements and Payments

12.1 Schedule of Values

12.2 Progress Payment (Lump Sum CLIN)

12.3 USIBWC Payment Processing

12.4 Invoices

Section 13 Abbreviations and Definitions

13.1 Abbreviations

13.2 Definition of Terms

USIBWC RFP 191BWC18R0009 Page-1 of 39

SECTION 1

PROJECT SPECIFIC INFORMATION

1.1 Project Overview

A. The Amistad Reservoir and Dam Project is self-sufficient in operating and maintaining its own public water system at the project site. The system is registered with the Texas Commission on

Environmental Quality (TCEQ) and is required to submit all mandated water samples and testing on a periodic basis. The water system serves the Amistad Dam field administration building, six (6) residential houses, maintenance buildings, the Port of Entry building, the Amistad warehouse, and the hydroelectric power plant building. The water source comes from an existing onsite well.

B. The existing twenty five thousand (25,000) gallon water tank requires cleaning, inspection, and repairs.

1.2 Project Goal

A. The purpose of this Scope of Work (SOW) is to clean, inspect, and repair the elevated, potable water tank located within the Amistad Village as part of USIBWC's Amistad Reservoir and Dam

Project.

1. The Contractor shall remove the water tank from service in order to perform the work under this Contract.

2. Prior to removing the tank from service, the Contractor shall provide a temporary potable water tank with at least ten thousand (10,000) gallon capacity.

3. After completion of all inspections and repairs, the water tank shall be disinfected prior to being brought back into service.

4. After being restored to service, the Contractor shall verify the proper function of the tank and repairs.

B. This is a nonpersonal service contract.

1.3 Project Location

A. The work is within the United States on land owned by the USIBWC in Val Verde County, Texas.

The site is located at 670 Texas Spur 349, Del Rio, Texas.

B. The work is located completely within the United States, but is adjacent to the international border with Mexico.

1.4 Period of Performance

A. The complete period of performance shall include the site coordination, installation of temporary potable water tank, cleaning the tank, inspections, repairs, disinfection, site cleanup, and all documentation.

B. The specific duration for the period of performance is noted in the Contract.

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1.5 Investigation of Site Conditions

A. The Contractor, as well as their subcontractors, is urged to visit the jobsite and to become fully aware as to the existing conditions affecting the work to be performed under this Contract.

B. Submission of a bid shall be conclusive evidence that the Contractor has reviewed, investigated, and acknowledged all items below.

1. Conditions bearing upon transportation, disposal, handling, and storage of materials.

2. The availability of labor, water, electric power, and roads.

3. Uncertainties of weather and similar physical conditions at the site.

4. The conformation and conditions of the ground.

5. The character of equipment and facilities needed preliminary to and during work performance.

C. Submission of a bid shall be conclusive evidence that the Contractor has investigated and is satisfied as to the conditions to be encountered, the character, quality, and scope of work to be performed, and the quantities of materials to be furnished.

D. Submission of a bid constitutes agreement that Contractor has provided written notice of all conflicts, errors, ambiguities, and discrepancies discovered in SOW, that responses to these written notices are acceptable to Contractor, and that SOW is sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing required work.

E. Contractor has the sole responsibility to make such independent instigation and examination as they deem necessary in order to satisfy themselves as to the conditions to be encountered in the performance of work and the quantities required to complete the work in a accordance with the

SOW.

F. The Government assumes no responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of this Contract, unless that understanding or representation is expressly stated in this

Contract.

G. Any failure of the Contractor to take the actions described and acknowledged in this paragraph will not relieve the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the Government.

1.6 Duty to Inquire

A. Contractor shall review the full SOW, attachments, etc. to determine the full scope of work required.

B. If during review of these items, the Contractor finds discrepancies, omissions, conflicts, defects, errors, or ambiguities, they have a duty to inquire. The Contractor shall also inquire about items that are unclear or open to interpretation.

C. The Contractor shall take no advantage of any item of which they have a duty to inquire.

1.7 Work Restrictions

A. The working hours of the adjacent USIBWC facility are 8:00 am to 4:00 pm, Monday through

Friday. The Contractor, and any subcontractors shall only work onsite during these hours.

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B. USIBWC facilities are closed during all Federal Holidays.

1.8 Department of Homeland Security

In any event the staff of the US Department of Homeland Security (DHS, also known as US Customs and

Border Protection or CBP) alerts and directs any field crews to stop work in for any security reasons in the area, the Contractor shall consider this as top priority and fully cooperate with the directions of DHS at all times until the security alert is cleared by the DHS. In addition the Contractor shall contact and coordinate with the COR for any additional steps to be taken during and after the security alert from the

DHS is cleared.

1.9 Information Provided by the USIBWC

A. USIBWC shall provide the following project documents to the Contractor:

1. 2017 TCEQ Annual Tank Inspection

B. These items are available at our ftp site:

Address: 63.96.218.8

Username: ESD_User

Password: 2erAsatu

Folder: 191BWC18R0009

C. USIBWC's ftp site must be accessed using ftp software; internet browsers (e.g., Internet Explorer, Chrome, Firefox, etc.) will not work.

1. Ftp software is available as freeware or as commercial software. Examples of available ftp software include FileZilla, WinSCP, SmartFTP, and Ipswitch.

D. The Contractor is responsible for printing copies of items provided in electronic format for their own use.

E. Any hardcopy documents provided to the Contractor are the property of the USIBWC and shall be returned upon completion of this project.

F. Any forms referenced in this document are available on USIBWC's ftp site in Folder: Construction

Forms/Forms/IBWC.

SECTION 2

PROJECT REQUIREMENTS

2.1 Temporary Potable Water Tank

A. Prior to taking the existing tank out of service for more than twenty four (24) hours, a temporary tank shall be provided and installed by the Contractor.

B. The temporary tank shall be connected to the existing water system.

C. The temporary tank shall have a capacity of at least ten thousand (10,000) gallons.

D. The Contractor shall provide the COR with at least seventy two (72) hours notice prior to any disruptions to the water service.

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2.2 Tank Cleaning

A. Contractor shall coordinate with local O&M personnel for location to discharge water stored in tank.

B. Water shall be discharged in a manner to prevent erosion and to collect any sediment and debris for proper disposal.

C. All sediment and debris shall be removed from the tank and disposed of.

D. The interior of the tank shall be scrubbed or otherwise cleaned to remove all residue, algae, and other contaminates.

2.3 Tank Inspection

A. The tank shall be inspected per AWWA M42.

B. Examination and Report

1. The tank evaluations shall consist of an examination of the entire tank. This includes the site and surrounding property.

2. The report and its observations shall be of a narrative format and shall not be of checklist or fill-in-the-blank type format. Checklists can be attached as supporting documentation.

3. Conditions of Paint

The condition of the paint on both the interior and the exterior of the tank shall be evaluated and the findings presented in the report, including, but not limited to:

a. Existing coating information including age, type, or apparent type of coating if otherwise unknown.

(1) The existing tank lining material and year of application is unknown. At least one coat of paint on the exterior of the water tank, legs, and standpipe are assumed to be lead-based paint.

(2) The Contractor may assume that lead levels are greater than one and a half milligrams per liter (1.5 mg/l) but less than five milligrams per liter (5 mg/l) classifying the exterior coating as TCEQ Class 1 Industrial Waste.

b. Adhesion of the paint.

c. Cohesion of the paint.

d. Dry film thickness (DFT) of the paint.

e. Rough approximation of percent of corroded steel and/or spalled or cracked areas of concrete, expressed in quantitative terms (square feet, lineal feet, etc.).

(1) Specific location of such areas.

(2) Character of such rust areas (blotching, corrosion, loose paint, etc.).

f. Recommendations for steel restoration and coatings.

g. Test samples of the interior and exterior coatings, in the areas in which replacement may take place, if applicable. The testing of the existing coatings for lead and chromium content in conformance with current AWWA and TCEQ requirements.

4. Condition of Tank

A full examination of the structural shell of the tank shall be performed and the findings shall be included in the report.

a. Corrosion of the tank shall be determined via magnetic flux leakage (MFL) and/or ultrasonics (UT).

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b. Welds shall be inspected by UT.

5. Types of Repairs

a. Where pitting has penetrated to a depth indicating the necessity for repairs, the report shall so state specifically, describing the location of spots and their size. If they can be repaired by patches, the report shall clearly specify the type and extent recommended.

b. The report shall identify which repair work (coating, metal, or appurtenance) is considered necessary and shall list all repairs in order of severity.

6. Report Details

In addition to the descriptive report contents outlined above, the report shall include pertinent measurements of all of the tank’s structural members and details on the appearance and structural condition of the following items where applicable:

a. Tower

Interior and Exterior:

(1) Roof structure (size and style)

(2) Vents (size and style)

(3) Roof manways (size and style)

(4) Ventilation manways (size, style, and screen size)

(5) Overflow weir and pipe (size, style, air breaks, splash pads, and drainage)

(6) Support column (size and style)

(7) Capacity level and head range

(8) Mud ring

(9) Drains

(10) Hatches

(11) Floor condition (oil canning)

(12) Cathodic protection

(13) Pitting

(14) Girders and sail plates

(15) Ladders, cages, platforms, and handrails

(16) Painters rigging

(17) Reinforcement pads

(18) Balcony or stiffening girder

(19) Anchor bolts and cotter pins

(20) Base pad condition including flexcell and grout

(21) Screens on vents and overflows

(22) Lighting

(23) Dimensions

b. Inlet/Outlet piping

c. Indications of leakage

d. Condition of coated surfaces

e. Tank construction (welded, riveted, or bolted)

f. Antennas installations

(1) Are they installed properly?

(2) Are there maintenance issues with the antennas?

(3) Are they in compliance with standards?

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g. Safety devices and general compliance of the tank with OSHA and/or ANSI safety standards.

h. Site drainage and indications of settlement.

i. Compliance of the tank openings and coatings with sanitary, OSHA, and TCEQ.

j. Condition of all tank appurtenances.

k. Evidence of other damage to the tank.

l. Evidence of vandalism.

m. Compliance of the tank’s present condition with current AWWA Standard.

n. Security

7. Color photographs and/or video shall be used along with the report to document all the observations. The photographs shall include captions and be referenced to support observations.

8. Recommendation for Specifications

The report shall include recommendations for items to be included in the specifications for correcting all deficiencies found during the evaluation, not to include the repairs completed under this Contract.

9. Projected life of the tank and present coatings shall also be included.

10. Cost Estimate

a. The report will include an opinion of how much the repair recommendations will cost, not including the repairs completed under this Contract.

b. The estimated life of coating recommendations shall also be included, as will the expected remaining service life of the tank.

c. If appropriate, estimated demolition costs shall be included.

11. Cost Comparison Estimate

New tanks vs. reconditioning project shall be prepared.

C. The tank inspection shall be overseen by a tank inspector meeting the qualification of Paragraph 4.1.

D. The paint inspection shall be performed by a coating inspector meeting the qualification of

Paragraph 4.2.

E. Nondestructive testing (MFL and UT) shall be performed by a nondestructive tester meeting the qualifications of Paragraph 4.3.

F. Inspection of welds shall be performed by a welding inspector meeting the qualifications of

Paragraph 4.4.

2.4 Coating Repairs

A. Based upon the inspection report, if any repairs are required on the interior coating, the Contractor shall repair the interior coating starting with the most severe damage/most immediate required.

B. Repairs on the interior coating shall not exceed fifty square feet (50 ft2).

C. The interior coating material shall meet NSF 61 and AWWA D102 and be compatible with the existing coating.

D. The specific areas of repair, type of repair, and the materials used shall be documented in a report to the COR.

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2.5 Exterior Coating Repairs

A. Based upon the inspection report, if any repairs are required on the exterior coating, the Contractor shall repair the exterior coating starting with the most severe damage/most immediate required.

B. Repairs on the exterior coating shall not exceed fifty square feet (50 ft2).

C. The exterior coating material shall not contain lead, shall meet AWWA D102, and shall be compatible with the existing coating.

D. The specific areas of repair, type of repair, and the materials used shall be documented in a report to

2.6 Tank Repairs

A. Based upon the inspection report, if any repairs are required on the tank shell or welds, the

Contractor shall repair them starting with the most severe damage/most immediate required.

B. Repairs on the tank shell and welds shall not exceed fifty square feet (50 ft2). If considered more critical than tank shell elements, repairs shall include catwalk, ladder, and other appurtenances.

C. The repairs shall meet AWWA D100.

D. All welding repairs shall be performed by a welder meeting the qualifications of Paragraph 4.5.

E. The specific areas of repair, type of repair, and the materials used shall be documented in a report to

2.7 Appurtenance Repair

A. The existing six (6) inch standpipe connecting the tank to the valve box in the ground shall be replaced as well as any appurtenances where the standpipe connects to the water tank.

1. The new standpipe shall be painted to match the water tank.

2. The exterior coating material shall not contain lead, shall meet AWWA D102, and shall be compatible with the existing coating on the water tank.

3. The hose manifold shown in Figure 6 and Figure 7 shall be removed during work and reinstalled after a new standpipe is installed. Contractor shall ensure that a fitting allowing the installation of this manifold is provided on the standpipe.

4. At the base of the standpipe is a valve, gauge, and switch. These items are connected via an electrical conduit connected to the standpipe. These items are not expected to require replacement. These items shall be carefully removed prior to work on the standpipe and reinstalled after new standpipe is installed. The new standpipe must have a connection for the switch and gauge shown in Figure 5.

a. Repairs on the electrical components shall meet NEC.

B. The four (4) valves in the valve box below the tank (see Figure 4) shall be replaced.

1. The new valves shall meet or exceed the specifications of the existing valves.

2. The new valves shall have hand wheels at least as large as the existing valves or shall have lever handles at least nine (9) inches long.

3. Valves shall meet AWWA C500.

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C. The elbow from the standpipe to the valves as well as the pipe 4-way 'T' connecting all of the valves together shall also be replaced.

1. These items shall be manufactured from corrosion resistant material, be galvanized, or shall be coated with an NSF 61 compliance corrosion resistant coating.

D. All items repaired and replaced shall meet applicable AWWA standards as well as TCEQ and IPC requirements.

E. The specific items repaired and the materials used shall be documented in a report to the COR.

F. The four (4) removed valves shall be provided to USIBWC. All other materials removed shall become the property of the Contractor.

2.8 Disinfection

A. After completion of all cleaning, inspection, and repairs, the system shall be disinfected.

B. Disinfection products shall meet NSF 61.

C. Disinfection process shall meet AWWA C652 and TCEQ requirements.

D. Disinfection by products and residuals shall not produce unhealthy or toxic substances when mixed with chlorine. USIBWC uses chlorine to treat groundwater in this system.

2.9 Final Inspection

A. The Contractor shall bring the cleaned, repaired tank back into service after completion of disinfection.

B. Once system is fully operational and refilled to at least the level prior to emptying, the tank and all repairs shall be inspected to ensure that the repairs were completed properly and that the tank is functioning as required.

2.10 Clean-Up and Disposal of Waste Materials

A. The Contractor shall be responsible for the cleanup and disposal of waste materials and rubbish from the site, field office(s), and staging area(s).

B. The disposal of waste materials and rubbish shall be in accordance with applicable Federal, state, and local laws and regulations and with the requirements in these Contract documents. Should a conflict exist in the requirements for cleanup and disposal of waste materials, the most stringent requirements shall apply.

1. All waste unless otherwise noted in these specifications shall be disposed of at a licensed landfill or waste disposal facility.

2. Recyclables

a. The Contractor shall dispose of recyclable and reusable products through waste disposal only as a last option.

b. Scrap metal shall be donated or sold to scrap dealers or recycle centers whenever possible.

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C. No excess materials shall be deposited within Government property, unless compliance confirmed by the Government. Excess materials not compliance confirmed by the Government for placement on Government property shall be disposed of or reused by the Contractor at another site.

D. The Contractor shall keep records of the types and amounts of waste materials produced and of the disposal of all waste materials. These records shall be kept current and accurate bills of lading, disposal tickets/landfill receipts, and other items that document the end result of materials removed from the project site.

E. The Contractor shall maintain work and storage areas free from accumulations of waste materials and rubbish and before completing the work, shall remove all temporary facilities, including, buildings, unused materials, concrete forms, and other like materials, which are not a part of the permanent work.

F. Bills of Lading, disposal tickets/landfill receipts, and other items that document the end result of materials removed from the project site shall be provided to COR.

2.11 Warranty

A. The Contractor shall warrant that work performed under this SOW conforms to the Contract requirements and is free of any defect in equipment, material, or workmanship performed by the

Contractor or any subcontractor or supplier at any tier for a period of at least five (5) years.

1. The Contractor is responsible for providing warranties on items when the manufacturer's warranty is less than the time period indicated in Paragraph 2.11B or when the manufacturer's warranty does not cover full repair and/or replacement as appropriate.

B. The Contractor shall obtain warranties from responsible subcontractors, suppliers, and manufacturers, within sixty (60) days after completion of the applicable item of work, but no later than the date of warranty commencement.

C. Starting date of warranty is date of substantial completion.

D. A warranty requires that if a warranted item fails to meet Contract requirements, it shall be repaired, replaced, or have other remedial actions taken to bring the item into compliance with the Contract requirements. Any item damaged due to failure or malfunction of item warranted under this

Contract shall be repaired or replaced at no cost to the Government.

E. The Contractor shall supply the CO with a telephone number, mailing address, email address, and contact name for the point of contact for any required warranty work.

SECTION 3

EXISTING CONDITIONS

3.1 General

A. The water tank was originally built in 1962. The date of last repairs is unknown.

B. The elevated tank is spherical and set on three legs with a triangular base of approximately thirty three feet (33) along each side.

C. The tank is approximately one hundred (100) feet high from finished grade to the catwalk and approximately one hundred twenty feet (120) feet high from the finished grade to the top of the tank.

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D. There is a six (6) inch standpipe from the bottom of the tank to a valve box directly below the tank.

Both the valve box and the standpipe are visible in Figure 3, Figure 6, and Figure 7.

E. This water tank used the single standpipe to both fill and drain the tank. The switch and pressure gauge that control water flow into the tank are shown in Figure 5. Electrical connection to the switch is via a conduit attached to the standpipe which is shown in Figure 3 and Figure 6.

3.2 Government Furnished Utilities

A. The Government will furnish water. The Contractor is responsible for tying/hooking up to water as well as providing a distribution system to their point of use.

B. Except for water, the Government will not be furnishing any other utilities for this project including, but not limited to: electricity, telephone, sewer, and natural gas.

3.3 Use of Government Land

A. The Contractor's facilities shall be arranged and operated in a manner to preserve and protect existing features, trees, and vegetation to the maximum extent practicable. The location, construction, operation, maintenance, and removal of Contractor's facilities on Government land shall be subject to the approval of the COR.

B. USIBWC land is available for use for the Contractor's field office and/or sheds.

1. The Contractor may choose to have an offsite field office.

C. USIBWC property is available for use as the Contractor's staging and/or storage areas.

D. Housing for Contractor personnel will not be permitted on Government land.

E. Upon completion of the work, and following removal of Contractor's facilities and required cleanup, Government land used for Contractor's purposes and not required for the completed installation shall be returned to pre-work conditions.

Figure 1 - Bottom of Water Tank (5/28/2014)

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Figure 2 - Water Tank (6/29/2016)

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Figure 3 - Water Tank Base and Standpipe (5/28/2014)

Top of electrical line attached to standpipe.

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Figure 4 - Valves to be Replaced (11/7/2017)

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Figure 5 - Switch and Pressure Gauge on Standpipe (6/19/2018)

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Figure 6 - Standpipe, Manifold, Electrical Line, and Vault (6/19/2018)

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Figure 7 - Hose Manifold on Standpipe (6/19/2018)

3.4 Hazardous Materials

Lead-based (LBP) paint tests elsewhere around the project area have turned up LBP. The Contractor may assume that lead levels on all exterior paint are greater than one and a half milligrams per liter (1.5 mg/l) but less than five milligrams per liter (5 mg/l).

SECTION 4

QUALITY REQUIREMENTS

4.1 Tank Inspector Qualifications

A. Contractor shall submit copy of tank inspectors' qualifications to COR.

B. The Contractor shall pay for all services of any inspector required to perform testing and required to ensure that all Contract requirements are met.

C. Per AWWA M42, Appendix C, Section A-1.2, only the following organizations and individuals are qualified to perform tank inspections.

1. An engineering organization whose principals are registered professional engineers, specializing in inspection services and having at least five (5) years of experience in the inspection of steel structures.

2. Independent engineers, licensed in the state in which the structure is located, whose practice has included substantial or major attention to steel construction.

3. Inspection or safety agencies of the state in which the structure is located, if such agencies are empowered to render inspection services and, further, if such inspection services involve the employment of personnel experienced in steel construction and maintenance.

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D. The inspector assigned to the work in the field shall have been properly trained by the organization so qualified and shall have no interest, other than that of a competent inspector, in the performance of any work under consideration at the time the inspection is made.

E. The inspection and inspection reports will be performed in accordance with AWWA M42.

4.2 Coating Inspector Qualifications

A. Contractor shall submit copy of coating inspectors' qualifications to COR.

B. The Contractor shall pay for all services of any coating inspector required to perform inspections and required to ensure that all Contract requirements are met.

C. The inspector performing the work in the field is required to be NACE Level 3 certified coating inspector or a NACE Level 2 certified coating inspector under the supervision of a NACE Level 3 certified coating inspector.

D. All inspections shall conform to the requirements of AWWA D102 and OSHA.

E. Laboratories shall calibrate measuring devices, laboratory equipment, and instruments at established intervals against certified standards in accordance with National Institute of Standards and

Technology requirements.

4.3 Nondestructive Tester Qualifications

A. Contractor shall submit copy of nondestructive testers' qualifications to COR.

B. The Contractor shall pay for all services of any nondestructive tester required to perform testing and required to ensure that all Contract requirements are met.

C. The tester shall performing the work in the field is required to be ACCP Professional Level III, ASNT NDT Level III, or ACCP Level II overseen by an ACCP Professional Level III or an ASNT

NDT Level III.

D. The tester shall be certified in the appropriate examination method: MT, PT, RT, UT, or VT.

4.4 Welding Inspector Qualifications

A. Contractor shall submit copy of welding inspectors' qualifications to COR.

B. The Contractor shall pay for all services of any welding inspector required to perform inspections and required to ensure that all Contract requirements are met.

C. The welding inspector shall be certified as a senior certified welding inspector (SCWI) or a certified welding inspector (CWI) by AWS.

D. A nondestructive tester qualified in VT may be used instead of a welding inspector.

4.5 Welder Qualifications

A. Contractor shall submit copy of welders' qualifications to COR.

B. The Contractor shall pay for all services of any welder required to perform repairs required to ensure that all Contract requirements are met.

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C. Welders shall be qualified either by ASME BPVC-IX or AWS B2.1.

4.6 Common Product Requirements

A. Materials Certification

The Contractor shall submit a materials certification package to COR which contains a checklist and supporting documentation for all materials used on the project. The supporting documentation shall consist of a summary of all documentation practices utilized for material acceptance and explanations of any deficiencies noted on the checklist.

1. Material certifications shall ensure that all items meet the Buy American Act (41 USC 10a -

10d).

B. Source Control

1. The Contractor shall use only materials that meet the Contract requirements.

2. Unless otherwise specified or compliance confirmed, the Contractor shall use new materials for the work. Material can be reused onsite upon approval of COR.

3. All materials installed shall be free of defects.

4. The Contractor shall secure the Government’s compliance confirmation of the proposed source of materials to be used before their delivery.

C. Quality Control / Quality Assurance of Materials

1. Source Limitations

To the greatest extent possible for each item of work, the Contractor shall provide materials of a singular generic kind from a single source.

2. Compatibility of Options

Where more than one choice is available as options for Contractor's selection of a product, material, or equipment, the Contractor shall select an option which is compatible with other products, materials, or equipment. Compatibility is a basic general requirement of product, material, and equipment selections.

3. Field Measurements

Verify field measurements, lines, grades, locations, and details at the jobsite prior to fabrication. It shall be the Contractor's responsibility to conform to and satisfy actual field conditions, for accuracy of dimensions, proper fit, and for adequacy of use intended.

4. The Contractor shall correct or remove materials that fail to meet Contract requirements or that do not produce satisfactory results. The Contractor shall reimburse the Government for cost incurred if additional quality assurance sampling and testing is required by a change of source.

5. Materials not meeting Contract requirements will be rejected, unless the Government approves corrective actions. Upon rejection, the Contractor shall immediately remove and replace rejected materials. Should the Contractor fail to comply with the removal of rejected materials, the Government may remove and replace defective material and the cost of testing, removal, and replacement will be deducted from the Contractor’s monthly pay estimate or final payment.

D. Sampling, Testing, and Inspection of Materials

1. The Contractor shall provide a complete written statement of the origin, composition, and manufacture of materials to show that all materials meet the Buy American Act and these

Contract requirements.

USIBWC RFP 191BWC18R0009 Page-19 of 39

2. Materials shall be available for inspection by the Government at any time (upon delivery, stockpile, during preparation or use, after installation, etc.) and at the discretion of the

Government.

3. Material which that has been tested and compliance confirmed at a supply source or staging area may be reinspected or tested before or during incorporation into the work and rejected if it does not meet Contract requirements.

4. The Contractor shall not use material that, after compliance confirmed, becomes unfit for use.

The Contractor shall replace material that becomes damaged during installation or testing.

5. Unless otherwise noted in the Contract, all testing must be performed within the United States and the Government must be provided the opportunity to witness the testing.

6. If materials or processes require quality assurance testing outside the contiguous forty eight

(48) United States, the Contractor shall reimburse the Government for inspection expenses.

7. The Government reserves the right to sample and test any material used on this Contract.

8. Government inspections are for the sole benefit of the Government and do not:

a. Relieve the Contractor of responsibility for providing adequate quality control measures.

b. Relieve the Contractor of responsibility for damage to or loss of the material before acceptance.

c. Constitute or imply acceptance.

9. The presence or absence of a Government inspector does not relieve the Contractor from any

Contract requirements.

E. Hazardous Materials

The Contractor shall use materials that are free of hazardous materials. The Contractor shall notify the Government immediately when a visual observation or odor indicates that materials in required material sources or on sites owned or controlled by the Government may contain hazardous materials.

F. Surplus Materials

1. The Contractor shall take ownership of surplus materials unless otherwise indicated in the

Contract documents.

2. The Contractor shall remove and dispose of materials in accordance with Paragraph 2.10 If requested or otherwise noted in these specifications, the Contractor shall provide an appropriate level of documentation to verify proper disposal.

G. Storage and Protection

1. Designate receiving/storage areas for incoming products so that they are delivered according to installation schedule and placed convenient to work area in order to minimize waste due to excessive materials handling and misapplication.

2. Store and protect products in accordance with manufacturers' instructions.

3. Store with seals and labels intact and legible.

4. Prevent contact with material that may cause corrosion, discoloration, or staining.

5. Provide equipment and personnel to store products by methods to prevent soiling, disfigurement, or damage.

6. The Contractor shall store and handle materials to preserve their quality and fitness for the work and shall store materials so that they can be easily inspected and retested. When required

Page-20 of 39 USIBWC RFP 191BWC18R0009 by the Government, the Contractor shall protect the material with cover, on wooden platforms, or on other hard, clean surfaces as necessary.

SECTION 5

DELIVERABLES

5.1 General

A. Deliverables include, but are not limited to:

1. Tank inspection report, including photos, videos, and other supporting documentation

2. Nondestructive test reports

3. TCEQ permit(s)

4. Disinfection documentation

5. Repair documentation

6. Material certifications and product information

7. Bills of lading and disposal tickets/landfill receipts for all waste materials

8. Safety documents

9. Warranty

5.2 Video Recordings

A. Video recordings shall be MPEG encoding, delivered on DVD (DVD+R) disks using high definition (1080p) video cameras with clear and succinct narrative or captioning.

1. All video recordings must include metadata (catalogue information) to include the date and time of recording, the name of the area being documented, the project name, direction of travel, the viewing side, project number, project name, Contract number and description, and name or company of photographer.

2. The date and time shall appear in the upper left hand corner of the picture, for example:

Time: 08:35:15 (using twenty four (24) hour clock time)

Date: 09/18/2002. (date format MM/DD/YYYY)

5.3 Photos

A. All photographs shall be taken with digital cameras. The digital camera files must be captured as eight (8) megapixel files or greater with a minimum pixel array of 3,266 pixels by 2,450 pixels.

B. Each photograph shall have a unique name.

1. Filenames shall start with the date of the photo in the format of YYYYMMDD.

2. Use underscores "_" instead of blanks in the filename.

3. Include basic description of project after date in filename.

4. The entire filename shall not exceed thirty (30) characters, excluding .jpg.

C. Each photograph shall be identified by a photo number, name of photographer, project name, date and time of photograph, location of photographer, orientation, and description of photograph.

1. The above captioned information shall be detailed on IBWC Form 148.

USIBWC RFP 191BWC18R0009 Page-21 of 39

D. Include tags in the jpg file. Tags shall include, but not be limited to:

1. Contract Number

2. Project Name

3. Contractor's Name

4. Amistad Reservoir and Dam Project

E. Except for adding tags, submit digital images exactly as originally recorded in the digital camera, without alteration, manipulation, editing, or modifications using image-editing software.

F. The Contractor shall submit an electronic copy of all photographs on a CD. The CD shall contain

IBWC Form 148 to identify each photograph as described above.

SECTION 6

DOCUMENT REQUIREMENTS

6.1 Project Related Correspondence

A. All project related correspondence shall include the Contract number in the subject line.

6.2 Electronic Document Submittal Format

A. Electronic Document Submittal

1. Electronic documents may be submitted via email (preferred), by ftp (only large files that cannot be emailed), or on CD.

2. Filenames shall not exceed thirty (30) characters.

B. Software Requirements

1. Text Files

MS Word 2010 or newer for text documents

2. Spreadsheet Files

MS Excel 2010 or newer for spreadsheets

3. PDF Files

a. Pdfs shall be produced directly via software whenever possible and shall include valid electronic signatures or they shall be scans of the original documents.

b. Color documents shall be scanned in color. NCR pages that are other than white (e.g. all yellow or all pink) are not considered color documents and may be scanned in grayscale or black and white.

c. The minimum scanning resolution shall be 400 dpi for color and grayscale and shall be

600 dpi for black and white.

4. DVD/CDs

All CD/DVDs shall be labeled with the Contract Name, USIBWC Contract and Contract

Number, general contents, and Contractor's name.

6.3 Communication Methods-Delivery of Documents

A. USIBWC will perform most document transfer communications via email.

Page-22 of 39 USIBWC RFP 191BWC18R0009

B. The Contractor shall send all files electronically via email whenever possible. USIBWC's email system can accept files up to 50 MB. Very large files shall be transferred via ftp sites or via

CD/DVD.

1. The US Army Aviation and Missile Research Development and Engineering Center

(AMRDEC) provides a free, safe ftp system which can be used to deliver items up to 2 GB.

This is available at: https://safe.amrdec.army.mil/safe/.

C. Direct delivery via drop off, US Postal Service, FedEx, UPS, etc. is acceptable.

1. No delivered boxes shall exceed forty (40) pounds.

D. Placing documents on a cloud server, online drop box, "web hub," or online management system

(e.g. Owner Insite) is unacceptable as a delivery method.

SECTION 7

PROJECT COORDINATION & ADMINISTRATION

7.1 General

A. The Contractor shall provide all materials, equipment, labor, and services required by this Scope of

Work to perform the work for the Contract sum and within the Contract time.

B. The Contractor shall be responsible for ensuring that all of its suppliers, manufactures and subcontractors have reviewed all applicable documents relative to their work. The Contractor shall provide all labor, material, equipment, and services not provided by the Contractor’s suppliers, manufacturers, fabricators, and/or subcontractors.

7.2 Security

The Contractor is responsible for securing the work site, equipment, and materials from vandalism and theft.

7.3 Safety

A. The Contractor shall provide a copy of their company's safety program to the COR. Upon review of the safety program documentation, additional safety documentation may be requested.

1. Copies of all project specific job hazard analyses (JHAs) shall be provided within twenty four

(24) hours of being completed.

2. Copies of all project specific confined space permits, training, etc. shall be provided within twenty four (24) hours of being completed.

B. The Contractor is solely responsible for worksite safety while performing work or inspections on

Government property. The Contractor shall implement a safety program that protects the lives and health of personnel in the project area, prevents damage to property, and avoids work interruptions.

C. The Contractor is responsible for being cognizant of and ensuring compliance with the requirements set forth. Such responsibility shall apply to both the Contractor’s operations and those of the

Contractor’s subcontractors.

D. The Contractor shall provide appropriate warning signage, safety barricades, and any other required safety measures as required.

https://safe.amrdec.army.mil/safe/

USIBWC RFP 191BWC18R0009 Page-23 of 39

E. The Contractor shall comply with all provisions of all applicable regulations of the Occupational

Safety and Health Administration (OSHA), 29 CFR 1910, Occupational Safety and Health

Standards, and 29 CFR 1926, Construction Standards.

1. The OSHA 29 CFR 1910 and 29 CFR 1926 can be accessed at http://www.osha.gov or http://www.gpo.gov/fdsys/.

F. The Contractor’s personnel shall be required to use appropriate personal protective equipment such as, but not limited to: hard hats, safety goggles, welding shields, face shields, protective footwear, protective gloves, and hearing protection.

G. The Contractor shall perform daily housekeeping, the work area shall be clear of any coatings or debris removed from the structures. The Government will not provide trash dumpsters.

7.4 Insurance

A. When not required by the Contract clauses, the Contractor has the right to purchase coverage for property insurance, builder's risk insurance (including perils of wind, collapse, vandalism/malicious mischief, and theft, including theft of materials whether or not attached to any structure), or any other associated insurance or to be self-insured for these exposures.

B. The Contractor shall be held liable for all costs associated with losses, deductibles, and self-insurance for coverages not required by the Contract clauses.

1. Loses shall include architects' and engineers' fees that may be necessary to provide plans and specifications for the repair and/or replacement of damaged property.

2. Loses shall include appropriate supervision and quality control of all work for the repair and/or replacement of damaged property.

C. Any insurance policies purchased for work or property related to this Contract for coverages, whether required by the Contract clauses or not, shall list the International Boundary and Water

Commission, United States Section, as an additional insured.

7.5 Requests for Information (RFI)

A. When it is necessary to confirm the interpretation of this Scope of Work or to secure a documented directive or clarification from the Government in order to continue work, the Contractor shall prepare and submit a Request for Information (RFI).

1. Whenever possible, details and clarifications shall take place at the lowest level possible, indicating via discussions, meetings, and emails.

B. All RFIs shall be provided to the COR in pdf with a scan of the signed original or including a scanned electronic signature. RFIs without a signature will not be accepted.

C. Content of the RFI

The RFI shall be detailed on IBWC Form 233 and shall include a detailed, legible description of item needing interpretation and the following:

1. Project name

2. Date

3. Name of Contractor

4. RFI number, numbered sequentially

5. Section number, title, and related paragraphs, as appropriate http://www.osha.gov/ http://www.gpo.gov/fdsys/

Page-24 of 39 USIBWC RFP 191BWC18R0009

6. Drawing number and detail references, as appropriate

7. Field dimensions and conditions, as appropriate

8. Contractor's suggested solution(s)

9. If Contractor's solution(s) impact the Contract time or the Contract sum, Contractor shall state impact in the RFI.

10. Contractor's signature

11. RFIs without a signature will not be accepted by the COR.

12. Attachments

Include drawings, descriptions, measurements, photos, product data, shop drawings and other information necessary to fully describe items needing interpretation. Supplementary drawings prepared by Contractor shall include dimensions, thicknesses, structural grid references and details of affected materials, assemblies, and attachments.

13. Government Action

a. The COR will review each RFI, determine action required, and return a response to the

Contractor within five (5) business days.

b. RFIs received after 1:00 pm (COR's local time zone) will be considered as received the following business day.

SECTION 8

PROJECT MEETINGS

8.1 General

A. The Contractor, the COR, or the CO may schedule project meetings at any time.

B. All project meetings, unless otherwise indicated, shall be scheduled and conducted at USIBWC headquarters or at the local USIBWC Office.

1. Discussion meetings may be held via teleconference, via video conference, or in person.

2. If the COR, CO, and Contractor all agree, instead of holding a meeting onsite or at the

USIBWC Office, a meeting may be held via teleconference or via video conference.

C. When USIBWC schedule's a meeting, the COR shall inform participants and others involved and individuals whose presence is required, of date and time of each meeting. The COR shall prepare the meeting agenda and distribute to all invited attendees.

D. When the Contractor schedule's a meeting, the Contractor shall inform participants and others involved and individuals whose presence is required, of date and time of each meeting. The

Contractor shall prepare the meeting agenda and distribute to all invited attendees.

E. The following meetings are anticipated and the Contractor shall identify them in the Schedule:

1. Kickoff Meeting

2. Progress Meetings

8.2 Kickoff Meeting

A. After award of the Contract, the COR will coordinate with the Contractor to schedule a Kickoff

Meeting. The meeting shall take place prior to the beginning of any Contract work.

USIBWC RFP 191BWC18R0009 Page-25 of 39

B. The Kickoff Meeting will be held at Amistad Field Office at 670 Texas Spur 349, Del Rio, Texas.

C. The purpose of the meeting is to introduce project personnel and to review responsibilities and procedures.

D. The Contractor shall reach an understanding with the Government regarding the project requirements as stated is this Scope of Work. This understanding shall be documented in writing and approved by the CO after the Kickoff Meeting.

E. Attendees include, but are not limited to:

1. Contractor's Project Manager

2. Contractor's Tank Inspector

3. COR

4. USIBWC O&M Representative

5. It is recommended that Contractor's engineers, inspectors, subcontractors, suppliers, and other concerned parties also attend the conference. The Contractor may invite anyone they wish to this meeting.

6. All participants at the conference shall be familiar with the project and authorized to conclude matters relating to the work.

F. Agenda

Discussion of items of significance that could affect the work and project, including the following:

1. Introduction/designation of key personnel and their duties.

2. Review of the current…