191-20250327144346 JXN WATER.pdf

Wharton-Smith Contact:

Brett Ardizone – Preconstruction Manager watergmpbids@whartonsmith.com

Engineer: Jacobs

OB CURTIS WATER TREATMENT PLANT

PROJECTS

Treatment Process Renewals

Compressed Air System

Bid Manual Prepared by Wharton-Smith (CMAR)

Issued 03/27/2025

OB Curtis WTP – Treatment Process Renewals – Air Compressors | Bid Manual

Electrical Contractor 1

TABLE OF CONTENTS

1 SECTION 1 – INVITATION TO BID

2 SECTION 2 – LIST OF BID DOCUMENTS

3 SECTION 3 – INSTRUCTION TO BIDDERS

3.1 BID PROPOSALS

3.2 BID SUBMISSION

3.3 BID ALTERNATES

3.4 REQUESTS FOR INFORMATION & CLARIFICATION

3.5 ADDENDA

3.6 BID OPENING

3.7 SCHEDULE

4 SECTION 4 – BID REQUIREMENTS AND CONDITIONS

4.1 GENERAL

4.2 DEFINITIONS

4.3 CONTRACT DOCUMENTS

4.4 SUBSTITUTIONS OR EQUALS

4.5 LIQUIDATED DAMAGES & SUBSTANTIAL COMPLETION

4.6 MODIFICATIONS AND WITHDRAWALS

4.7 BIDS TO REMAIN OPEN

4.8 REJECTION OF BIDS

4.9 PAYMENT AND PERFORMANCE BONDS

4.10 LAWS AND REGULATIONS

4.11 INSURANCE

4.12 LEASED EMPLOYEES

4.13 SHIPPING TERMS

4.14 TAXES

4.15 SRF FUNDING

5 SECTION 5 – BID PROPOSAL EVALUATION

5.1 GENERAL

5.2 RECOMMENDATION AND APPROVAL OF RANKING

5.3 AWARD OF CONTRACT

6 SECTION 6 – SCOPE OF WORK

6.1 WORK OVERVIEW

6.2 GENERAL REQUIREMENTS

6.3 CLARIFICATIONS

6.4 PROJECT SCHEDULE

6.5 SUBMITTAL REQUIREMENTS

6.6 INSTALLATION, OPERATION, AND MAINTENANCE MANUALS

6.7 START-UP, MANUFACTURER SERVICES, AND TRAINING

6.8 RECORD DOCUMENTS

6.9 SPARE PARTS

6.10 INSURANCE

6.11 WARRANTY

6.12 TEAMPLAYER

6.13 BID PRICING / ALTERNATES

7 BID FORM

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1 SECTION 1 – INVITATION TO BID

Wharton-Smith, Inc. is the Construction Manager at Risk (CMAR) for the OB Curtis Water Treatment Plant – Treatment Process Renewals to be performed for JXN Water. You are invited to submit a competitive bid for the Compressed Air System Bid Package. Please email the contact listed below to gain access to the plans and specs.

We are soliciting proposals from qualified firms for the bid packages that have been developed for this project scope of work. You are encouraged to submit proposals on the bid packages that you are qualified to perform.

The project’s MBE/WBE fair share objectives are 3.1% MBE and 1.1% WBE. For further details, you are encouraged to contact the bid contact listed below.

The current project schedule is included within the bid documentation for your review. Wharton-Smith, Inc. and JXN Water will receive electronic bids for the project up to the date and time indicated below.

Bid Deadlines

All questions must be submitted electronically to the email listed below and received by the times and dates listed below. All bid proposals must be submitted electronically to the address listed below and received by the times and dates listed below.

Bid Questions: 04/04/2025 at 5:00 PM CST

Bids Due: 04/11/2025 at 2:00 PM CST

Email: watergmpbids@whartonsmith.com

Pre-Bid Meeting

There will be no pre-bid meeting for this package.

Bid Contact

Contact for all bid related questions:

Brett Ardizone Wharton-Smith

980-776-5207 mailto:watergmpbids@whartonsmith.com

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2 SECTION 2 – LIST OF BID DOCUMENTS

1. Bid Manual

2. Equipment Procurement Design Documents

3. SRF Bid Documents

a. Davis-Bacon Wage Rates (Heavy)

b. Davis-Bacon Wage Rates (Building)

c. SRF HDWI75 – Required Contract Document Provisions (Revised 2-2-2024)

d. SRF HDWI077 – Supplemental General Conditions (Revised 2-2-2024)

4. Wharton-Smith Standard Subcontract

5. Team Player Welcome Letter

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3 SECTION 3 – INSTRUCTION TO BIDDERS

3.1 BID PROPOSALS

3.1.1 All Bid Proposals will be submitted on an individual basis. Bidders may submit multiple Bid Packages but must submit a complete Bid Proposal for each Bid Package, including the Bid Form provided herein.

3.1.2 SUBCONTRACTOR BID PACKAGES

For a Subcontractor’s Bid Proposal to be considered responsive, the following documentation must be included. CMAR and Owner reserve the right to accept or reject any proposal that does not include the required bid proposal documentation.

A. Bid Form – Complete the Bid Form provided for the Bid Package as contained herein.

B. Qualifications Letter:

a. Provide a description of the proposed project team, organizational structure, and management plans. This description should provide the names, titles, and clearly identify the proposed role in the project team for each person.

b. Summary of three (3) to five (5) similar projects completed within the last ten (10) years.

Detail the following information for each project: Project Name and Location, Owner’s Name and Address, Owner’s Current Contact Information, Description of Services Provided, Actual Construction Cost, Completion Date, Brief Project Description.

c. A resume or brief description of qualifications for each member of the project team.

Detail the following information for each: Professional Qualifications, Total Experience in the Industry, Summary of Experience on Similar Projects, Experience with Local Governments and Other Public Entities.

C. Sanctions & Litigation – List any regulatory or license agency sanctions. Provide a summary of any litigation, claims, or contract disputes filed by, or against, the Bidder in the past ten (10) years which are related to the services that Bidder provides in the regular course of business. The summary will state the nature of the litigation, claim, or contract dispute, a brief description of the case, the outcome or projected outcome, and the monetary amounts involved.

D. List of Subcontractors – Provide a complete list of all Subcontractors the Bidder intends to utilize for this Project.

E. MBE/WBE/DBE Participation – Provide a detailed listing of all MBE, WBE, and DBE certified companies that will be subcontracted or supplying materials and the total direct cost included in the bid for each company. Copies of all certifications must be included as part of the bid proposal.

F. Licenses – Include copies of all licenses needed by the Bidder to perform the Work on the Bid Package.

G. Certificate of Insurance – Bidder shall provide a copy of its Certificate of Insurance demonstrating conformance to all the requirements of the Bid Documents. If the Bidder plans to purchase additional insurance to meet the requirements of the Bid Documents after award of the Project, include a clarification letter stating such.

H. Proof of Bonding Capability – Provide proof of bonding capability for a Payment and Performance Bond. Wharton-Smith, Inc. may, in its sole discretion, require a payment and performance bond. The costs for the bond shall be included in the Bid Proposal.

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3.1.3 PURCHASE ORDER (SUPPLIER) BID PACKAGES

For a Supplier’s Bid Proposal to be considered responsive, the following documentation must be included:

A. Bid Form – Complete the Bid Form provided for the Bid Package as contained herein.

B. Bill of Materials – Include a Bill of Materials with the Bid Proposal. Bidder acknowledges that the Bill of Materials is for reference only and shall not be the basis of supply. All materials required to be supplied by the Bid Documents are included as part of the Bid Proposals, regardless of the Bill of Materials.

3.1.4 Bidders may elect to include the following:

A. Value Engineering Letter – Value Engineering proposals will be detailed regarding pricing and the change(s) being suggested. Alternate materials, substitute manufacturers, innovative ideas, and pricing will be clearly defined for evaluation.

B. Clarifications – If the Bidder elects to do so, the Bidder may choose to include a clarification letter with the Bid Proposal with the understanding that any clarifications may result in rejection of the Bid Proposal.

3.2 BID SUBMISSION

3.2.1 All Bids must be submitted on the Bid Forms provided in this Bid Manual. Bidders must provide individual Bids for each Bid Package in electronic format by the date and time indicated in Section 1.

3.2.2 Electronic Submission

Electronic submissions must be emailed, in one (1) PDF document. The email must be received prior to the Bid Due Date and Time. Wharton-Smith, Inc. does not take responsibility for email receipt, or successful file transfer. Wharton-Smith, Inc. recommends emailing the document in enough time to confirm receipt prior to the Bid Due Date and Time.

3.2.3 Bid Form

A. Bid Form must be completed in ink or typewriter/computer.

B. Bids by corporations must be executed in the corporate name by the President or a Vice-President (or another appropriate corporate officer).

C. Bids by partnerships must be executed in the partnership name and signed by an authorized partner, whose title must appear under the signature.

D. All names and titles must be typed or printed below the signature.

E. The Bids will contain an acknowledgement of receipt of all Addenda (the number of which will be filled in on the Bid Form).

F. All blank spaces on the Bid Form must be filled in legibly and correctly.

G. In the event of a discrepancy between a unit bid price and an extension, the unit bid price will govern.

3.2.4 Use of the Bid Form confirms Bidder has acknowledged all applicable Contract Documents, understands requirements, submitted all required documentation, and has submitted complete and accurate pricing for evaluation and selection by Wharton-Smith, Inc.

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3.3 BID ALTERNATES

3.3.1 Each Bid Package may contain bid alternates in the Bid Form. All alternates must be priced for each Bid

Package. Failure to include pricing for any alternates may result in rejection of the Bid.

3.4 REQUESTS FOR INFORMATION & CLARIFICATION

3.4.1 All requests for information and clarifications will be submitted by email to the contact provided in Section

1.

3.4.2 All such correspondence must reference the project title in the subject line. Bidders will promptly notify Wharton-Smith, Inc. of any ambiguity, inconsistency, or error discovered upon examination of the Contract Documents. No verbal interpretation will be made to any Bidder as to the meaning of the Contract Documents or any part thereof.

3.5 ADDENDA

3.5.1 All Addenda issued during the bid process will become part of the Contract Documents. Bidders will acknowledge all addenda issued on the Bid Form.

3.6 BID OPENING

3.6.1 Bids will be collected at the time and date stated above.

3.6.2 Wharton-Smith, Inc. assumes no responsibility for Bids received after the advertised bid opening time or at any office or location other than that specified, whether due to mail delays, email delays, courier mistakes, mishandling, or any other reason.

3.6.3 More than one Bid received for the same Bid Package from an individual, firm, or partnership, a Corporation or Association, or any other legal entity under the same or different names will not be considered. Reasonable grounds for believing that any Bidder is interested in more than one Bid for the same work package will cause the rejection of all such Bids in which the Bidder is interested. If there are reasonable grounds for believing that collusion exists among the Bidders, the Bids of the participants believed to be in such collusion may not be considered.

3.6.4 Notwithstanding any other provision contained in the Contract Documents, Wharton-Smith, Inc. reserves the right to reject any and all Bids and waive any and all irregularities, and the right to disregard any or all non-confirming, unbalanced or conditional Bids or counter proposals.

3.6.5 Wharton-Smith, Inc. and the Owner may reject, as non-responsive, any or all Bids where Bidders fail to acknowledge receipt of Addenda as prescribed. If Wharton-Smith, Inc. elects not to reject a Bid which fails to acknowledge receipt of any Addenda, the Bid will be construed as though the Addenda had been received and acknowledged by the Bidder.

3.7 SCHEDULE

3.7.1 Critical Path Delays – Actual costs borne by the CMAR, the Owner, and affected trades will be assessed for delays to the critical path to the subcontractor at fault.

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4 SECTION 4 – BID REQUIREMENTS AND CONDITIONS

4.1 GENERAL

4.1.1 The Bid Documents will remain accessible to the Bidders as outlined in the Invitation to Bid for the duration of the bid process. Any and all Addenda will be made accessible for the Bidders through the same methods as the original Bid Documents. The Bidder will be responsible to verify that all Bid Documents and Addenda are received and acknowledged.

4.1.2 The Bidder will review and understand the complete scope of work and carefully examine the site conditions.

4.1.3 There will be no discrimination as to race, sex, color, creed, disabilities, or national origin in the operations conducted under this Agreement.

4.2 DEFINITIONS

4.2.1 Construction Manager – Wharton-Smith, Inc.

4.2.2 Owner – JXN Water

4.2.3 Architect/Engineer – Jacobs and any of its Subconsultants

4.2.4 Project – OB Curtis WTP – Treatment Process Renewal

4.2.5 Bidder/Supplier/EC – The entity which submits a bid proposal

4.3 CONTRACT DOCUMENTS

4.3.1 The Contract Documents will consist of the documents provided as part of the Bid Documents and all addenda, refer to Section 2 – List of Bid Documents.

4.3.2 All questions about the meaning or intent of the Contract Documents will be submitted to the attention of Wharton-Smith, Inc. Replies will be issued by Addenda delivered to all parties recorded as having received the Bidding Documents. Questions received after the Requests for Information Due Date will not be answered. Only questions answered by formal written Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

4.4 SUBSTITUTIONS OR EQUALS

4.4.1 Bidders must submit and receive approval for all substitutions and “or equal” equipment, prior to the submission of the Bid Proposal. No Bid Proposals with unapproved equipment will be accepted. Requests for approval of equipment will be submitted to Wharton-Smith, Inc. in writing with the necessary documentation required to prove the equipment is equivalent to the specified equipment.

4.5 LIQUIDATED DAMAGES & SUBSTANTIAL COMPLETION

4.5.1 Liquidated Damages will be expressly defined at the time of the execution of the Owner’s Prime Agreement. For the basis of this bid, Bidder will assume Liquidated Damages exist on the Project and Supplier/EC will be assessed any Liquidated Damages that have been assessed against Wharton-Smith, Inc. that are a result of action or inaction by the Supplier/Subcontractor.

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4.6 MODIFICATIONS AND WITHDRAWALS

4.6.1 Bids may be modified or withdrawn by an appropriate document duly executed (in the manner that a Bid must be executed) and delivered to the place where Bids are to be submitted at any time prior to the opening of the Bids. Withdrawal of a Bid will prejudice the rights of the Bidder to file a new Bid after Bid Opening.

4.6.2 If, within 24 hours after Bids are opened, any Bidder files a duly signed written notice with Wharton-Smith, Inc. and within 48 hours thereafter demonstrates to any reasonable satisfaction that a) there has been a material and substantial mistake in the preparation of the Bid; b) the mistake is of such great consequence that to enforce the contract would be unconscionable; and c) the mistake occurred notwithstanding the exercise of reasonable care in the preparation of the Bid; the Bidder may withdraw its Bid. Bidder will not be allowed to correct a Bid with a material and substantial mistake.

4.7 BIDS TO REMAIN OPEN

4.7.1 All Bids will remain open for 180 days after the day of the Bid Opening. Wharton-Smith, Inc. may, in its sole discretion, release any Bid.

4.7.2 Extensions of time when Bids will remain open beyond the 180-day period may be made only by mutual agreement between Wharton-Smith, Inc., the Owner, and the low Bidder.

4.8 REJECTION OF BIDS

4.8.1 Submitted Bid Proposals may be rejected for any of the following reasons:

A. The Bid Form contained within the Bid Package is not complete or altered.

B. The Bid is submitted with exceptions, clarifications, or other irregularities that make the Bid incomplete or ambiguous in any manner.

C. The Bidder included provisions reserving the right to reject any award or entering into a Subcontract or Purchase Order Agreement.

D. The values of any unit pricing or lump sum are evidently unbalanced, either in excess or below reasonable cost analysis values.

4.8.2 Wharton-Smith, Inc. and the Owner reserve the right to reject any or all Bids for any reason whatsoever that is in the best interest of the Owner.

4.8.3 Wharton-Smith, Inc. reserves the right to waive and/or reject minor irregularities, when, in the sole opinion of Wharton-Smith, Inc., such waiver or acceptance is deemed to be in the best interest of the Owner.

4.8.4 Wharton-Smith, Inc. reserves the right to reject the Bid of any Bidder which is behind on the approved completion schedule for any existing contracts within Wharton-Smith, Inc. and/or the Owner, or in litigation with Wharton-Smith, Inc. and/or the Owner, or has previously defaulted on a contract with Wharton-Smith, Inc. and/or the Owner.

4.9 PAYMENT AND PERFORMANCE BONDS

4.9.1 Wharton-Smith, Inc. may, in its sole discretion, require a Payment and Performance bond for the Scope of Work for all Subcontract Bid Packages. The costs for the bond will be included in the Bid Proposal as indicated on the Bid Form contained herein.

4.10 LAWS AND REGULATIONS

4.10.1 Bidder will be responsible for researching and understanding all laws, regulations, licenses, permits, etc., Electrical Contractor 9 and all efforts required to meet such requirements will be included as part of the Scope of Work.

4.11 INSURANCE

4.11.1 Bidder acknowledges all insurance requirements outlined by Wharton-Smith, Inc., and the Owner. The Bidder’s proposal will include the cost to meet or exceed all insurance requirements. No Bidder will be allowed to begin work onsite until the required insurance documentation naming Wharton-Smith, Inc.

and the Owner as additionally insured parties is provided.

4.12 LEASED EMPLOYEES

4.12.1 Wharton-Smith, Inc. may, at its sole discretion, prohibit the use of Leased Employees to execute the Work.

If permitted, Bidder will be subject to comply with Wharton-Smith’s leased employee policy. Bidder’s use of leased employees will be identified on the Bid Form contained herein.

4.13 SHIPPING TERMS

4.13.1 Unless otherwise specified, all prices are to be FOB Jobsite.

4.14 TAXES

4.14.1 Unless otherwise specified, the Bid should include all applicable international, federal, state, and local transportation, privilege, occupation, and other taxes applicable to the equipment and technical assistance, and all international, federal, state, and local taxes, contributions, and premiums imposed upon or measured by the Bidder or the Bidder’s payroll. Wharton-Smith will not be responsible for any state or local sales, use, or excise taxes.

4.15 SRF FUNDING

4.15.1 Bidder shall be advised that the Owner is receiving SRF funding from the Mississippi State Department of Health and is subject to the requirements of this such Funding. These requirements are detailed in the Mississippi State Department of Health State Revolving Fund Program Supplementary Conditions and are included as part of the Contract Documents. These requirements include, but are not limited to, Davis- Bacon wage rates and the American Iron and Steel (AIS) requirements.

4.15.2 Bidder shall be responsible for ensuring the Bid Proposal is based on the most recent Davis-Bacon wage rates and is in compliance with AIS as applicable to materials supplied for the project.

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5 SECTION 5 – BID PROPOSAL EVALUATION

5.1 GENERAL

5.1.1 Bid Proposals will be evaluated based upon review of the following:

A. Cost – The evaluation of this criterion will be based on the Bidder’s total base bid, bid alternates, unit prices.

B. Value Engineering – This criterion measures the ability of the Bidder to identify potential areas of cost savings or improvements of the final project.

C. Bidder’s ability to meet all other criteria outlined herein.

5.1.2 Reference the Instructions to Bidders section of this Bid Manual and the Bid Form for more information regarding detailed requirements of the Bid Proposals.

5.1.3 In evaluating Bids, Wharton-Smith, Inc. will consider the submission of the Bidders, and whether or not the Bids comply with the prescribed requirements as outlined in these Instructions, the Bid Form, this Bid Manual, and all associated Owner and Bid Related documents provided with this Bid Package.

5.1.4 Wharton-Smith, Inc. may conduct such investigations and require supplemental information as it deems necessary to assist in the evaluation of any Bid and to establish the responsibility, qualifications, and financial ability of the Bidders, proposed Subcontractors, proposed equipment and material suppliers, and other persons and organizations to provide the materials in accordance with the Contract Documents to Wharton-Smith, Inc.’s satisfaction within the prescribed time.

5.1.5 Bidder will, upon request of Wharton-Smith, Inc., submit documentation evidencing its capability to execute the work properly within the time specified. This information must be received by Wharton- Smith, Inc. within ten (10) calendar days of Bidder receiving written request.

5.2 RECOMMENDATION AND APPROVAL OF RANKING

5.2.1 The Construction Manager will review all Bid Proposals that are received in conformance of the requirements herein and provide a recommendation to the Owner. The Owner, at its sole discretion, may accept the Construction Manager’s recommendation or re-evaluate the Bid Proposals. The Owner will establish and approve the final recommendation of award for the Bid Package. The Owner will be the sole judge of its own interests, the proposals, and the resulting agreements. The Owner’s decision will be final.

5.3 AWARD OF CONTRACT

5.3.1 Award will be based on products, equipment, and materials named in the Contract Documents.

Consideration of any decisions regarding substitution will not be made until after Award of Contracts.

5.3.2 If the Contract is to be awarded, Wharton-Smith, Inc. will give the Bidder a Notice of Award within ten

(10) calendar days after the Owner’s agreement of the Bidder to receive Award.

5.3.3 The Awarded Bidder will be required to enter into a Purchase Order Agreement or Subcontract Agreement with Wharton-Smith, Inc. This agreement will contain the same terms and conditions as shown in the sample agreement provided in this Bid Manual. The Purchase Order or Subcontract will also contain the defined work scope as shown in this Bid Manual. Modifications to this Agreement will not be allowed.

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6 SECTION 6 – SCOPE OF WORK

The Bidder will utilize the information within this section of the Bid Manual to assist in development of the Bid Proposal. The outlined scopes herein are not intended to detail the complete scope of the Bid Package. The Bidder is responsible for reviewing the Contract Documents to understand the full scope and requirements.

Furnish all labor, equipment, material, subcontracts, and supervision required to complete the Scope of Work generally described as the Compressed Air System, detailed herein, for the OB Curtis WTP – Treatment Process Renewal. All work will be complete and in accordance with the Contract Documents. In the event of conflicts between the Scope of Work and other parts of the Contract Documents, this section will take precedence.

The subcontractor will include work from other specifications applicable to the work being performed.

6.1 WORK OVERVIEW

6.1.1 Bid Manual Summary Statements:

A. The scope of work captured by this bid manual is intended to be for a turn-key Compressed Air System package as detailed within and as shown on the Contract Drawings. This includes all aspects required to fully install all compressors, wet receivers, dry receivers, air dryers, etc., and be actively involved in the complete facility testing and start-up process of the new compressed air system equipment, in conjunction with the CMAR, JXN Water, and the Engineer.

B. The scope of work detailed below is to be used as a guide in understanding the extent of the work this turn-key bid package is responsible for. The Subcontractor is to fully review the Contract Documents to ensure all aspects of a turn-key install package are captured within the proposal submitted.

6.1.2 Scope of Work:

A. Furnish all labor, equipment, material, subcontracts, and supervision to perform the Compressed Air System work as outlined below. The scope of work shall be in accordance with the project contract documents, to include but not limited to the following:

a) Furnish and Install One (1) Compressed Air System. Including but not limited to:

(i) Two (2) Oil-free Rotary Tooth or Screw Compressors

1. Duty/standby configuration

2. Rated for 230 SCFM @ 125 psi

3. 100 psig operating pressure

4. Motor size and speed per compressor manufacturer recommendation.

(ii) Two (2) Vertical Wet Receivers

1. 120 Gallon capacity.

2. Duty/standby configuration

(iii) Two (2) Vertical Dry Receivers

1. 1,060 Gallon capacity.

2. Duty/standby configuration

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(iv) Two (2) Air Dryers

1. Air Flow at Outlet to be 195 scfm at 125 psi.

2. Heatless Regenerative Twin Tower Desiccant Dryer type.

3. Pre-Drying PRV to be 100 psig.

4. Downstream PRV to be 80 psig.

5. Provide compressed air filter integral to the PRVs

6. Duty/standby configuration

b) Furnish all required pipe, fittings, valves, supports, hardware, and accessories needed for a complete installation of the equipment. Interconnecting piping between equipment is the responsibility of the subcontractor.

c) Furnish all required instrumentation and controls necessary for the complete installation of the equipment.

d) Furnish all required control panels for complete installation.

e) Demolition of existing system, all concrete work, all electrical work, and all external instrumentation and programming shall be by others. Final electrical and communication connections to new equipment shall be by others.

f) Any testing required per the contract documents must be included in this scope of work.

g) Furnish all material, services, equipment, and incidentals as shown specified and required to assemble, shop test, furnish, field test, and place in satisfactory operation as shown in the contract drawings.

h) Supplier must certify the installation prior to putting the equipment in service.

i) All materials supplied shall be coordinated with applicable specification and drawings. The supplier is responsible for reviewing and assuring that the product is correct for the application and installation.

j) Subcontractor shall include a Comprehensive Annual Service Agreement for all equipment installed under this package.

6.1.3 Other Items of note:

A. Existing 50 HP air compressor system is to remain in place and serve as a backup system.

Subcontractor to coordinate any necessary accessories.

6.1.4 Delivery, Shipping, and Handling

A. The Subcontractor will coordinate with the CMAR and on the delivery of the CMAR procured equipment.

B. The Subcontractor will receive and store all equipment and materials furnished under this scope, or to be installed by this scope, and as required to complete this scope of work.

a) The Subcontractor is responsible to unload, store, and maintain all equipment in accordance with the manufacturer’s recommendations and requirements.

b) All construction equipment needed to safely unload materials or equipment associated with this package is the responsibility of the Subcontractor.

c) Any temporary storage or other required provisions will be furnished by the Subcontractor.

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(i) The Subcontractor will be responsible for identifying the storage and maintenance requirements of the equipment. The Subcontractor will produce a storage and maintenance log for all equipment received.

d) The Subcontractor will inventory all equipment delivered by the CMAR against the Bill of Lading (BOL) in conjunction with the CMAR. The Subcontractor will sign off on the delivery ticket for materials/equipment received. The CMAR will scan the delivery ticket and provide a copy to the Subcontractor.

(i) The Subcontractor will acknowledge any damages or defects of the materials/equipment received within 24-hours of delivery. Subcontractor will notify the CMAR in writing of the damage or defect.

(ii) After 24-hours of delivery the Subcontractor will take responsibility for the materials/equipment, including protection once stored on site.

e) The Subcontractor will maintain a delivery log that inventories all material and equipment received.

6.1.5 Coordination Responsibility of the Subcontractor:

A. The Subcontractor will be responsible for coordinating with other trades/ Subcontractors throughout the duration of the project.

B. The Subcontractor will need to coordinate the installation and phasing of this scope of work with other trades/ Subcontractor s to not hinder the performance of others. Close coordination between the other trades/ Subcontractor s and the CMAR is required.

C. Process Equipment Suppliers:

a) Thorough review of all shop drawings provided on all process equipment.

b) Operation and maintenance requirements of all equipment furnished by CMAR to be installed under this package.

c) Layout and coordination with other trades for all structures and equipment included in this package to ensure all work is fully coordinated.

d) Coordination with the equipment manufacturers during the installation of the material, equipment, and instrumentation associated with the process equipment being electrically connected under this package.

e) Complete pre-startup checklists as required by equipment manufacturers as they pertain to the electrical scope of work.

f) Work with equipment manufacturers and CMAR to obtain all required manufacturer’s certificate of proper installation certificates.

D. Structural:

a) Layout of housekeeping pads and pedestals.

E. Instrumentation and Controls:

a) The Subcontractor is to review the Instrumentation and Control drawings and participate in coordination meetings with the I&C contractor and the CMAR to plan and to promote the integration of the equipment into the overall plant SCADA system.

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b) The Subcontractor will be responsible for participating in the I/O checkout of all equipment, instruments, and control panels installed under this scope of work.

F. CMAR:

a) In all coordination with the other Subcontractors and the Process Equipment Suppliers, Subcontractor is to keep the CMAR in written communication between all parties.

b) The CMAR will hold weekly coordination meetings that will be attended by the Subcontractor.

The purpose of these meetings is to implement the CMAR’s production planning system and populate the 6-week look ahead boards/ schedule.

c) The Subcontractor will coordinate with CMAR on all major deliveries, critical lift plans, laydown and storage usage, and other conflicts that may arise throughout the course of construction.

d) The Subcontractor will keep CMAR informed of interactions with the Owner, Owner Representatives, and Engineer.

e) Scheduling workshops and updates as the work progresses.

f) The Subcontractor will be responsible to assist in developing a startup and commissioning plan for the process equipment in conjunction with the CMAR.

(i) Multiple planning and coordination meetings will be held throughout the duration of the project to adequately plan and prepare for the startup and commissioning of this project.

6.1.6 Schedule Requirements

A. Post-Bid Schedule

a) The Subcontractor who is recommended for award of this package will be required to participate in multiple scheduling workshops, facilitated by the CMAR, to refine the bid schedules and develop the project baseline schedule prior to formal award of the bid package. The CMAR will issue a notice of intent to award in order to begin this portion of the planning process.

B. Construction Schedule

a) Subcontractor will provide monthly updates (once their work begins) to the baseline schedule as it pertains to their scope of work.

b) Subcontractor will participate in the CMAR production planning system as noted above and develop their own 6-week look ahead schedule.

6.1.7 Submittal Requirements above and beyond what is called for in the Construction Documents:

A. Site Specific Safety Plan including all competent person safety certifications and operator credentials.

6.1.8 Site and Supervision Requirements:

A. The Subcontractor to assign, at a minimum, a dedicated project manager and field supervisor, two separate employees, to oversee this scope of work.

B. The Subcontractor’s project manager is to begin coordination with the CMAR upon execution of the subcontract agreement.

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C. The Superintendent and project manager will be responsible for overseeing the work and perform all QA/QC required for this scope of work. Subcontractor to employ other staff as necessary to supervise and support this scope of work.

D. The Subcontractor’s field supervisor is to be onsite at all times any work is being performed by EC or by those under the control of the Subcontractor.

E. The Subcontractor will provide their own office trailer, temporary power, internet, ice, and potable water, needed to support and complete this scope of work.

a) The CMAR will provide a temporary power hook up at the onsite office complex for use, if desired.

b) The Subcontractor is to identify in their proposal what they require for office trailer space so the CMAR can accommodate this in the site utilization plan.

6.1.9 Specific Provisions to be Included as part of the Work:

A. Provide and maintain all equipment needed to complete the scope of work.

a) All equipment maintenance will be performed in a location deemed acceptable by the Owner and

CMAR.

b) Leaking equipment will not be permitted onsite. If a leak develops while the equipment is onsite, the equipment is to be immediately removed and all environmental cleanup measures will be the responsibility of the EC should hazardous fluids be discharge on site.

B. Furnish all heavy equipment necessary to complete the scope of work in its entirety.

C. Provide all temporary equipment required to perform this work to ensure plant operations are not interrupted.

D. All work will be in full accordance with JXN Water Standards.

E. All equipment will be labeled and tagged in accordance with the Contract Documents.

F. All shop coatings required will be completed prior to shipment of all materials and equipment.

Subcontractor will ensure all shop coatings are fully compatible with field applied coatings specified.

Subcontractor will be responsible for ensuring all materials and equipment are delivered without damage to the shop coatings. Any all damages to shop coatings, including but not limited to scrapes, nicks, or blemishes will be repaired by Subcontractor.

G. The Subcontractor is to exercise extreme caution during all excavation activities. Subcontractor is responsible for any damage to utilities or structures during execution of this demolition work. This applies to utilities and structures both shown and not shown on the drawings.

H. The Owner and CMAR have first right of refusal to all demolished and salvaged materials.

Subcontractor will remove and relocate all items that the Owner identifies to be salvaged to an offsite location within the Owner’s service area limits. All materials not wanted by the Owner or Construction Manager will be removed from the property and properly disposed of.

6.2 GENERAL REQUIREMENTS

6.2.1 The Subcontractor will be bound to the Construction Manager to the same extent the Construction Manager is bound to the Owner by the terms of the Contract Documents.

6.2.2 The scope of work will be in compliance with all Federal, State and Local Codes.

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6.2.3 This is a lump sum agreement, including freight, incidental fees, and all applicable taxes. A schedule of values for submittals, materials, checkout, startup, and closeout paperwork will be submitted with the return of the signed agreement for review and approval by the Construction Manager’s Project Manager.

6.2.4 No escalation costs are permitted, pricing will remain firm throughout the project duration.

6.2.5 No billing will be accepted without an approved Schedule of Values. Subcontractor billing will be handled through Teamplayer which is detailed in the bidding documents.

6.2.6 A detailed Schedule of Values must be provided within two (2) weeks of a contract being executed should your bid be accepted.

6.2.7 The Subcontractor is to submit daily reports at the end of every week, or as requested by CMAR.

6.2.8 The Subcontractor will be required to use the CMAR Redteam software for Document Control. Training will be provided by the CMAR.

6.2.9 The Subcontractor is required to abide by the Wharton-Smith, Inc. safety program and OSHA standards.

Excavation, confined space plans, and SDS sheets will be required for all applicable work.

6.2.10 The Subcontractor is responsible for developing and providing a site-specific safety plan for this scope of work.

A. The safety plan will list all potential hazards and competent persons who will be supervising the work.

6.2.11 The Subcontractor will maintain an OSHA Certified competent person on site at all times while the work is conducted.

6.2.12 The Subcontractor will be required to follow security protocol of JXN Water and Wharton-Smith at all times. There will be an on-site security guard. All employees are required to sign in and out with this security guard.

6.2.13 Proper PPE will be worn by any personnel on the jobsite, including but not limited to delivery drivers, startup and commissioning representatives, manufacturer’s representatives, and other personnel.

6.2.14 Multiple mobilizations will be required. Bid pricing will include all necessary mobilization costs as necessary to complete the work.

6.2.15 Materials are to be released as required to maintain schedule, but Subcontractor is to inform CMAR of material releases and deliveries. No item will be released for production without approval from the Engineer.

6.2.16 Provide all management necessary to adequately support field activities and maintain the project schedule.

6.2.17 Fulltime and onsite supervision is required while any work by Subcontractor is being performed. If Subcontractor fails to do so, the CMAR will provide supervision and all costs will be back charged to Subcontractor. The Subcontractor’s superintendent will be required to attend all requested progress, safety, scheduling, coordination, and quality control meetings. Meetings of other natures may be required as requested by Engineer, Owner, or Construction Manager.

6.2.18 The Subcontractor will be responsible for protecting all new and existing work throughout the site from damage that could be caused by performing the scope of work. Any damage caused by Subcontractor is the responsibility of Subcontractor and Subcontractor will bear the costs of said damage.

6.2.19 The Subcontractor will be responsible for performing all cutting and patching necessary in connection with this scope of work.

6.2.20 The Subcontractor will be required to coordinate with all other construction trades as required to complete this scope of work.

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6.2.21 Anticipated (general) sequencing – Your crews will be interfacing with several other trades including mechanical, concrete, piping, and testing agencies. Reasonable time provisions need to be made for coordination and time for these trades to complete their work.

6.2.22 All deliveries will be made between 7am-3pm M-F; all deliveries will be escorted onto the site by WSI. A 72-hour notice to WSI’s Superintendent will be required prior to any deliveries.

6.2.23 The Subcontractor may not utilize any area of the project site for storage without approval from the Construction Manager. If the Subcontractor plans to utilize storage space, the Subcontractor will submit, to the Construction Manager, a site plan detailing the areas being requested for storage.

6.2.24 An emergency contact list will be provided by the Subcontractor. This list will include at least one point of contact that is available 24 hours a day.

6.2.25 Furnish appropriate Safety & Data Sheets (SDS) and warranty documentation with shop drawings for approval.

6.2.26 The Subcontractor is required to coordinate with all applicable authorities as required.

6.2.27 The Subcontractor utilizing an Employee Leasing Company for Worker's Compensation Insurance coverage will not be allowed to use any EC on the project (i.e. no third-party subs)

6.2.28 It is the sole responsibility of the Subcontractor to secure any and all tools, materials, and equipment stored on the site. Wharton-Smith, nor the owner, will be responsible for any theft of, vandalism, or damage to the Subcontractors property. The Subcontractor is responsible for all security measures required to secure its resources.

6.2.29 The Subcontractor is responsible for following all site plan details and adhering to all specifications applicable to the scope of work items above.

6.2.30 All hazardous material will be properly disposed of at an offsite location.

6.2.31 The Subcontractor will be responsible to clean-up daily and deposit debris in dumpsters provided by CMAR for trash disposal; however, CMAR reserves the right to back charge any Subcontractor that disposes of excessive amounts of trash. All areas will be left clean at the end of each day.

6.2.32 A representative of the Subcontractor knowledgeable of the work will be present at weekly coordination meetings with the General Contractor, the Owner, and the Engineer.

6.2.33 Pre-Mobilization Jobsite QC/QA Conference - Subcontractor to participate in WSI Quality Control Plan as outlined in their Subcontract Agreement. Subcontractor’s Project Superintendent and or Foremen will attend Quality Control Meetings as deemed necessary by WSI including a minimum of one (1) pre-mobilization meeting to be held in advance of Subcontractor’s mobilization on site.

6.2.34 The Subcontractor must have approval for additional work (not included in this Scope) in writing by an authorized W/S representative prior to proceeding with said work.

6.2.35 No claim for extra services rendered or materials furnished will be valid by either party unless agreed to in writing by both parties.

6.3 CLARIFICATIONS

6.3.1 All work is to be properly sequenced so as not disrupt operation of the existing water treatment process.

6.3.2 Submit detailed plans for all work that intercepts, interrupts, or otherwise impacts the existing plant operations. Plans are to be submitted with adequate time for review and coordination prior to the work, as deemed by the Owner and Construction Manager.

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6.3.3 The CMAR will provide portable toilets and handwashing stations for the Subcontractor’s employees.

6.3.4 All equipment supplied will be in accordance with any applicable hazardous environment classifications outlined in the Contract Documents and the latest N.E.C Standards. In the event of a conflict, the more stringent will apply.

6.3.5 The SubcontractorSubcontractor will include all field service and supervision necessary including traveling and living expenses as required to complete the Scope of Work.

6.3.6 It is the responsibility of the Subcontractor to ensure that signage, tagging, and labeling per the Contract Documents.

6.3.7 The Subcontractor will be required to attend all project progress and coordination meetings as requested by Wharton-Smith, Inc. or the owner.

6.3.8 All materials must be submitted upon and approved prior to being sent to the jobsite, all non-approved items may be rejected and returned at the Subcontractor’s cost.

6.3.9 The Subcontractor is responsible for coordinating with the CMAR and all Subcontractors and vendors associated with this project as it pertains to this scope of work.

6.3.10 The Subcontractor will be responsible for all general notes indicated on the drawings that pertain to this scope of work.

6.3.11 The Subcontractor will obtain all permits, licenses, certificates, and coordination efforts, or any such approvals of plans or specifications as may be required by federal, state, and local laws, ordinances, rules, and regulations, for the proper execution and completion of the work specified herein.

6.3.12 The Subcontractor will be responsible for offloading all equipment deliveries and proper short-term and long-term storage requirements per the manufacturer’s requirements. Provide all equipment necessary to offload and set equipment including cranes.

6.4 PROJECT SCHEDULE

6.4.1 The Subcontractor will provide a detailed schedule for the scope of work being performed. The Subcontractor will coordinate with the Construction Manager to ensure the detailed schedule conforms to the overall project schedule. The EC will update this scope of work schedule each month and provide a written update to the CMAR.

6.4.2 The Subcontractor will account for not working on holidays and still plan for the scope of work to be completed per the overall Project Schedule. Holidays will include those observed by the Owner, the Construction Manager, and the SubcontractorSubcontractor. The Construction Manager or Owner observes the following holidays:

A. New Year’s Day

B. Martin Luther King Day

C. Presidents Day

D. Memorial Day

E. Independence Day

F. Labor Day

G. Veteran’s Day

H. Thanksgiving

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I. Day after Thanksgiving

J. Christmas Eve

K. Christmas

6.5 SUBMITTAL REQUIREMENTS

6.5.1 The Subcontractor will provide submittal documentation as required within the Contract Documents.

Upon execution of this agreement the Subcontractor will provide a list of anticipated submittals for the scope of work. The Subcontractor will provide any additional submittal documentation requested for any materials or services related to the Scope of Work.

6.5.2 All submittals which have any deviation will be supplied with a letter addressing all deviations.

6.5.3 All submittals will be provided with a cover page listing the following information:

A. Project name

B. Submittal title

C. Relevant specification sections

a. Specification sections, with addendum updates included, are to have each paragraph check-marked to indicate specification compliance. Check marks shall denote full compliance with a paragraph as a whole. Any deviation shall be clearly marked by an “X“ and numbered to indicate a requested deviation. If deviations from the specifications are indicated, and therefore requested, each deviation shall be underlined and denoted by a unique number in the margin to the right of the identified paragraph, referenced to a detailed written explanation of the reasons requesting the deviation. The remaining portions of the paragraph not underlined will signify compliance with the specifications. Failure to include a copy of the marked-up specification sections along with justifications for any requested deviations to the specification requirements shall be cause for return of the entire submittal with no further review.

D. The Subcontractor’s contact information

E. Manufacturer’s contact information

6.5.4 All submittals will be provided with a Bill of Materials, including the following information for each individual piece of equipment or fabrication:

A. Complete model number

B. The tag number of each per the Contract Documents (if applicable)

C. List of major components

D. Specification section (if varied from the submittal prime specification section)

6.5.5 It is the Subcontractor’s sole responsibility to ensure submittals are complete and accurate for the complete scope of this agreement. Coordination of submittal information from others working under the Subcontractor is the sole responsibility of the Subcontractor. Subcontractor will not provide submittals with any items marked out of scope or by others if such items are part of the scope of this agreement.

6.5.6 Revised submittals will include a comment response document, this document will respond to every comment in writing and reference the location of all corrections within the revised submittal. Revised submittals will be at no additional cost to the Purchaser.

6.5.7 The Subcontractor may be responsible for any costs incurred by the Construction Manager due to excessive submittal revisions.

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6.6 INSTALLATION, OPERATION, AND MAINTENANCE MANUALS

6.6.1 Three (3) hard copies and one (1) electronic copy of the preliminary manuals and one (1) electronic copy of the final manuals on USB Flash Drive properly labeled.

6.6.2 O&M manuals (preliminary) are due no later than thirty (30) days after approved submittals.

6.6.3 All manuals will be provided as specified within the Contract Documents. If additional information is required for formatting of the manuals, the Subcontractor is responsible for submitting a request in writing to verify the formatting of the manual in order to prevent excessive submittal revisions.

6.6.4 Any changes made to equipment due to punch list, operational conditions, problems, adjustments, or warranty issues will require updated As-Built drawings which will need to be incorporated into final O&M Manuals by Subcontractor.

6.7 START-UP, MANUFACTURER SERVICES, AND TRAINING

6.7.1 As applicable to this scope of work, Subcontractor will be responsible for ensuring all manufacturer’s services are performed as required by the Contract Documents. Services may include, but are not limited to offsite testing, site inspections, installation instruction and supervision, inspection of final installation, start-up and check-out, field testing, and training. The Subcontractor will be responsible for all costs resulting from canceling, rescheduling, and repeating manufacturer services.

6.7.2 The Subcontractor will coordinate with the CMAR and the Integrator to ensure all equipment and devices are checked-out, tested, and ready for service.

6.7.3 The Contract Documents detail the minimum number of days or trips required by the manufacturer, the EC will be responsible for determining quantity detailed is adequate and includes any costs for additional trips or days as the EC deems necessary for…