1907-26 ITB Pre-Bid Meeting Sign-In Sheet - EHHS Restrooms.pdf

This is a Pre-Bid Conference Sign-In Sheet for East Hartford Public Schools' Invitation to Bid (ITB) #1907-26 for bathroom renovations at East Hartford High School. The non-mandatory pre-bid meeting was held on April 8, 2026, at 10:00 a.m. to discuss Phase 2 of the Men's and Women's Bathroom Renovations project. The scope encompasses renovations to four bathroom areas across the school: the 1st Floor Life Skills Bathroom (Room 183), 1st Floor Bathrooms 109 and 110 (Women's and Men's), and 1st Floor Bathrooms 45 and 46 (Women's and Men's). Renovation work includes demolition, installation of new plumbing fixtures, electrical systems, HVAC equipment, ceramic tile surfaces, epoxy flooring, grab bars, occupancy sensor lighting, and ADA-compliant accessibility upgrades. The sealed bid submission deadline is 12:00 p.m. on April 27, 2026, with contract award execution scheduled for May 5, 2026, project commencement on June 22, 2026, and project completion by August 21, 2026. A question submission deadline of 3:00 p.m. on April 10, 2026, and Addendum #1 publication by April 14, 2026, were also established.

Bids must be submitted as fixed-price lump sum proposals broken down by the three bathroom areas using the provided Appendix A pricing form. Qualified contractors must maintain Connecticut State licensure, comprehensive insurance coverage (Commercial General Liability of $1,000,000 per occurrence/$2,000,000 aggregate, Workers' Compensation, Commercial Automobile Liability of $1,000,000 combined single limit, and Umbrella Liability of $5,000,000), and prevailing wage compliance. A 10% bid bond is required with all bids, and Performance and Payment Bonds equal to the full contract amount are required prior to project commencement. Payment will be made within 30 days of certified payment application submission if received by the 15th of the month, with 5% retainage held until project completion. Contractors must pay the Connecticut Education fee of 0.026% and are exempt from Connecticut sales tax. The project is directly funded through the East Hartford Board of Education with no specific set-aside designations noted, and the school district reserves the right to reject any or all bids or enter partial awards with multiple contractors.