Publish Date 03/27/2026.

Invitation to Bid # 1907-26

East Hartford High School Men & Women Bathroom Renovations

PHASE 2

East Hartford Public Schools (EHPS) seeks a qualified and experienced general contractor for a “turnkey” project to renovate specified Bathrooms at East Hartford High School, 869 Forbes Street, East Hartford, CT 06108. The detailed scope is included in the enclosed construction documents.

Bids should be addressed as follows:

East Hartford Public Schools, Dept. of Facilities Jim Rovezzi, Director of Facilities 734 Tolland St.

East Hartford, CT 06108

Bids must be plainly marked in the lower left-hand corner of the envelope as follows:

BID NUMBER: 1907-26

BID NAME: East Hartford High School Men & Women Bathroom Renovations PH. 2 OPENING DATE: April 27, 2026

OPENING TIME: 12:00 PM

A non-mandatory pre-bid conference will be held on Wednesday, April 8, 2026, beginning at 10:00 a.m.

meeting inside the East Hartford High School front lobby, 869 Forbes Street, East Hartford, CT 06118.

Contractors submitting bids are strongly encouraged to participate in the site visit to view existing conditions. This will be the only opportunity to view the jobsite prior to bid submittal.

Questions related to this ITB must be submitted via e-mail to rovezzi.jl@easthartford.org no later than 3:00 pm on Friday, April 10, 2026.

Addendum #1 will be published on the East Hartford Public Schools website and State of CT/DAS site by Tuesday, April 14, 2026, by 4:00 pm.

Bids must be received in the East Hartford Public Schools Department of Facilities office at 734 Tolland St, East Hartford, CT 06108 no later than 12:00 P.M. on April 27, 2026 cc: Thomas Anderson Superintendent of Schools James Rovezzi, Director of Facilities

“Schools that are the Pride of our Community”

Thomas Anderson, Superintendent of Schools James Rovezzi, Director of Facilities

INVITATION TO BID INSTRUCTIONS AND REQUIREMENTS

These instructions and requirements are standard for all Invitation to Bids issued by East Hartford Public Schools. East Hartford Public Schools may delete, supersede or modify any of these standard instructions for a particular Invitation to Bid. The Invitation to Bid package will describe additional or modified instructions if needed.

1. Bid must be signed by an authorized representative of the respondent with the authority to bind the respondent to the terms of the bid and with the acknowledgment that the bid is made with full knowledge of and agreement with the general specifications, conditions and requirements of this Invitation to Bid.

2. Submit Bid package in a sealed envelope marked with the vendor's name and address in the upper left-hand corner. Bid number, name, opening date and opening time must be marked in the lower left-hand corner.

3. Bids received later than date and time specified will not be considered. Amendments to, or withdrawals of, Bids received later than the date and time set for Bid opening will not be considered.

4. After the opening of the Bid, no Bid can be withdrawn for a period of ninety (90) days.

5. The right is reserved to purchase either by option or the total of options indicated, split awards and act as it seems in the best interest of the East Hartford Public Schools.

6. It is the vendor’s responsibility to check the East Hartford Public School website AND the State DAS website for changes to the Invitation to Bid prior to the bid opening. The bidder will be held to the bid and all addenda.

7. East Hartford Public Schools does not illegally discriminate on the basis of sex, sexual orientation, race, religion, national origin, color, creed, ancestry, age, gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), marital status, familial status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.

8. East Hartford Public Schools reserves the right to waive any formalities in Bids received; to reject any and all Bids, to waive technical defects and to make such award, including accepting a Bid, although not the low bid, as it deems to be in the best interest of the East Hartford Public Schools.

9. East Hartford Public Schools may withhold acceptances of work and payment thereof when it is determined that said work or materials do not meet the specified requirements. Payment will not be made until corrections are made which are acceptable to the East Hartford Public Schools officials and/or their authorized age

10. East Hartford Public Schools may make such investigation as deemed necessary to determine the ability of the bidder to discharge his contract. The bidder shall furnish the East Hartford Public Schools with all such information and data including references of similar projects conducted for other school systems as may be required for that purpose. East Hartford Public Schools reserves the right to reject any Bid if the bidder fails to satisfactorily convince the East Hartford Public Schools that he/she is properly qualified by experience and has the facilities to carry out the obligations of the contract and to satisfactorily complete the work called for herein. Conditional Bids will not be accepted.

11. Specifications cannot be relieved by anyone other than an assigned agent for East Hartford Public Schools. All changes must be in writing, signed by agent.

12. The successful Bidder will be required to provide proof of insurance as outlined in the “Indemnification and Insurance Requirements for Construction, Professional, or Labor Services” form included with the Invitation to Bid and submit a signed and notarized copy of the Indemnification section on of the form. No modifications may be made to the Indemnification form.

13. All prices must be F.O.B. delivered unless otherwise specified.

14. The East Hartford Board of Education will not award a bid to any bidder who owes delinquent tax to the Town of East Hartford. Bidders certify by virtue of their signature on the bid sheet that neither the bidder nor any business or corporation which the Bidder owns an interest in is delinquent in tax obligations to the Town. Verification will be made prior to award.

15. Any contract or agreement entered into as a result of this ITB process that spans multiple fiscal years shall contain the following “funding out” or “non-appropriation” clause:

East Hartford Public Schools/East Hartford Board of Education (EHPS) reserves the right to terminate this agreement/contract, without penalty, at the end of each fiscal year in the event a funding source relied upon to pay the cost of the agreement/contract does not contain an allocation for the services and/or products contained in this agreement/contract. EHPS will provide notice of termination at least sixty (60) days prior to the end of the fiscal year.

East Hartford Board of Education

INDEMNIFICATION AND INSURANCE REQUIREMENTS FOR

CONSTRUCTION, PROFESSIONAL OR LABOR SERVICES

A. INDEMNIFICATION

BIDDERS AND PROPOSERS ARE REQUIRED TO AGREE TO THE FOLLOWING INDEMNIFICATION

LANGUAGE BY NOTARIZING BELOW

To the fullest extent permitted by law, THE AWARDED BIDDER/PROPOSER agrees on behalf of itself and its successors and assigns, covenants and agrees at its sole cost and expense, to protect, defend, indemnify, release and hold the East Hartford Board of Education, Town of East Hartford, its agents, servants, officials, employees, volunteers and members of its boards and commissions (Collectively the “Board and Town of East Hartford”), harmless from and against any and all Losses (defined below) imposed upon or incurred by or asserted against the Board and Town of East Hartford by reason of bodily injury, personal injury, death, or property damage of whatsoever kind or nature, to any individuals or parties (including, but not limited to the Board and Town of East Hartford, the Awarded Bidder/Proposer, or any other third party) arising out of or resulting from, or alleged to arise out of or arise from Awarded Bidder’s/Proposer’s performance of its work under the contract, but only to the extent such Losses are attributable to the negligent or intentional act, error or omission of the Awarded Bidder/Proposer or any person or organization employed or engaged by Awarded Bidder/Proposer to perform all or any part of the contract. The term “Losses” includes any losses, damages, costs, fees, expenses, claims, suits, judgments, awards, liabilities (including, but not limited to, strict liabilities), obligations, debts, fines, penalties, charges, amounts paid in settlement, foreseeable and unforeseeable consequential damages, litigation costs, attorneys’ fees, expert’s fees, and investigation costs, of whatever kind or nature, and whether or not incurred in connection with any judicial or administrative proceedings, actions, claims, suits, judgments or awards.

Upon written request by the Board and Town of East Hartford, the Awarded Bidder/Proposer shall defend and provide legal representation to the Board and Town of East Hartford with respect to any of the matters referenced above. Notwithstanding the foregoing, the Board and Town of East Hartford may, in its sole and absolute discretion, engage its own attorneys and other professionals to defend or assist it with respect to such matters and, at the option of the Board and Town of East Hartford, its attorneys shall control the resolution of such matters. Upon demand, the Awarded Bidder/Proposer shall pay or, in the sole and absolute discretion of the Board and Town of East Hartford, reimburse, the Board and Town of East Hartford for the payment of reasonable fees and disbursements of attorneys and other professionals in connection with this contract.

THE BOARD and TOWN OF EAST HARTFORD WILL NOT AGREE TO INDEMNIFY THE

AWARDED BIDDER/PROPOSER; SUBCONTRACTOR(S); OR INDEPENDENT CONTRACTOR(S)

STATE OF CONNECTICUT

COUNTY OF: Signature ______________________________________

Name: _________________________________________ Company Name: ________________________________

SEAL HERE: Address: _______________________________________ Date: __________________________________________

Subscribes and Sworn to before me on this ________ day of __________, 202___

Notary Pubic _____________________________

CONSTRUCTION, PROFESSIONAL OR LABOR SERVICES

(cont'd)

Revised 2/2021

B. INSURANCE

NOTE: CERTIFICATE OF INSURANCE WILL BE REQUIRED UPON AWARD AND PRIOR TO START OF

WORK OR ISSUANCE OF PURCHASE ORDER

1. GENERAL REQUIREMENTS

The AWARDED BIDDER/PROPOSER shall be responsible for maintaining insurance coverage in force for the life of this contract of the kinds and adequate amounts to secure all of the AWARDED BIDDER/PROPOSER’S obligations under this contract with an insurance company(ies) with an AM Best Rating of A-VII or better licensed to write such insurance in the State of Connecticut and acceptable to the Board and Town of East Hartford Additional Insured: The East Hartford Board of Education and the Town of East Hartford, its officials, employees, volunteers, boards and commissions must be included as an Additional Insured on the AWARDED BIDDER/PROPOSER’S Insurance Policies (except Workers’ Compensation and Professional Errors & Omissions). Evidence of this must be provided upon inception of this contract and upon renewal of insurance by the AWARDED BIDDER/PROPOSER to the Board and Town of East Hartford in the form of language on a Certificate of Insurance as well as a policy endorsement.

The AWARDED BIDDER/PROPOSER shall provide the Board and Town of East Hartford with a Certificate(s) of Insurance signed by an authorized representative of the insurance company(ies) prior to the performance of this contract describing the coverage and providing that the insurer shall give the Board and Town of East Hartford written notice at least thirty (30) days in advance of any termination, expiration, or any and all changes in coverage. Such insurance or renewals or replacements thereof shall remain in force during the AWARDED BIDDER/PROPOSER’S responsibility under this contract. Failure to provide or maintain any of the insurance coverage required herein shall constitute a breach of the Contract.

2. SPECIFIC REQUIREMENTS:

a) Commercial General Liability Insurance

The AWARDED BIDDER/PROPOSER shall carry Commercial General Liability Insurance (broad form coverage) insuring against claims for bodily injury, property damage, personal injury and advertising injury that shall be no less comprehensive and no more restrictive than the coverage provided by Insurance Services Office (ISO) form for Commercial General (CG 0001 04/2013). By its terms or appropriate endorsements such insurance shall include the following coverage, to wit: Bodily Injury, Property Damage, Fire Legal Liability (not less than the replacement value of the portion of the premises occupied), Personal & Advertising Injury, Blanket Contractual, Independent Contractor’s, Premises Operations, Products and Completed Operations (for a minimum of two (2) years following Final Completion of the Project). Any deviations from the standard unendorsed form will be noted on the Certificate of Insurance.

Type of Coverage: Occurrence Basis Minimum Amount of Coverage: $1,000,000 per occurrence

$2,000,000 aggregate Policy Period: Annual Policy

CONSTRUCTION, PROFESSIONAL OR LABOR SERVICES

(cont'd)

Revised 2/2021

b) Workers’ Compensation and Employer’s Liability Insurance

The AWARDED BIDDER/PROPOSER shall provide Statutory Workers’ Compensation Insurance as required by the State of Connecticut, including Employer’s Liability.

Amount of Coverage: Coverage A: Statutory Coverage B (Employer Liability):

$500,000 Each Accident $500,000 Disease, Policy Limit $500,000 Disease, Each Employee

c) Commercial Automobile Liability Insurance

The AWARDED BIDDER/PROPOSER shall carry Commercial Automobile Liability Insurance insuring against claims for bodily injury and property damage and covering the ownership, maintenance or use of any auto or all owned/leased and non-owned and hired vehicles used in the performance of the Work, both on and off the Project Site, including loading and unloading. The coverage should be provided by Insurance Services Office form for Commercial Auto Coverage (CA CA0001 10/2013) or equivalent. “Auto” (symbol 1 or equivalent) is required. Any deviations from the standard unendorsed form will be noted on the Certificate of Insurance.

Type of Coverage: Occurrence Basis Minimum Amount of Coverage: $1,000,000 combined single limit Policy Period: Annual Policy

d) Umbrella Liability Insurance

The AWARDED BIDDER shall carry an umbrella liability insurance policy of $5,000,000.

3. PROFESSIONAL SERVICE CONTRACTOR REQUIRMENTS

(e.g., Architects, Engineers, et al.)

The AWARDED BIDDER/PROPOSER shall carry Errors & Omissions coverage in the minimum amount $1,000,000 per claim/$1,000,000 annual aggregate for all professional services contracts. If the insurance coverage is written on a Claims-Made basis, an extended reporting period of at least 3 years after substantial completion of the project is required. Increased coverage limits may be required based on the scope, price and duration of the work to be performed. The East Hartford Board of Education or Town of East Hartford will inform the AWARDED BIDDER/PROPOSER as to the required limits for this insurance as soon as practicable, and has sole discretion of the limits to be required.

CONSTRUCTION, PROFESSIONAL OR LABOR SERVICES

(cont'd)

Revised 2/2021

4. SUBCONTRACTOR REQUIREMENTS:

The AWARDED BIDDER/PROPOSER shall require all subcontractors and independent contractors to carry the coverages set forth in section B. INSURANCE and will obtain appropriate Certificates of Insurance before the subcontractors and independent contractors are permitted to begin work.

The AWARDED BIDDER/PROPOSER shall require that East Hartford Board of Education and The Town of East Hartford, its officials, employees, volunteers, boards and commissions be included as an Additional Insured on all subcontractors and independent contractors’ insurance (except Workers’ Compensation and Professional Errors & Omissions) before permitted to begin work.

The AWARDED BIDDER/PROPOSER and all subcontractors and independent contractors and their insurers shall waive all rights of subrogation against the East Hartford Board of Education and Town of East Hartford, and its officers, agents, servants and employees for losses arising from work performed by each on this contract.

THE EAST HARTFORD BOARD OF EDUCATION OR TOWN OF EAST HARTFORD

RESERVES THE RIGHT TO AMEND THE AMOUNTS OF COVERAGE REQUIRED AND

TYPE OF COVERAGE PROVIDED BASED ON THE FINAL AGREED UPON SCOPE OF

SERVICES

AFFIRMATIVE ACTION / EQUAL OPPORTUNITY POLICY STATEMENT

East Hartford Public Schools is an Equal Opportunity Employer and will not transact business with firms that are not in compliance with all Federal and State Statutes and Executive Orders pertaining to non‐ discrimination.

This form is required to be filled in (enter company name above lines below), signed and returned with any Invitation to Bid, Request for Proposal, or other public solicitation document in order to transact any business with East Hartford Public Schools.

__________________________ will not make employment decisions (including decisions related to hiring, assignment, compensation, promotion, demotion, disciplinary action and termination) on the basis of race, color, religion, age, sex, marital status, sexual orientation, national origin, alienage, ancestry, disability (including pregnancy), genetic information, veteran status or gender identity or expression, except in the case of a bona fide occupational qualification.

It is the policy of _____________________________ that any form of discrimination or harassment on the basis of race, religion, color, national origin, alienage, sex, sexual orientation, marital status, age, disability (including pregnancy), genetic information, veteran status or gender identity or expression, or any other basis prohibited by state or federal law is prohibited.

______________________ will also take affirmative action as called for by applicable laws and Executive

Orders to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces service medal veterans, and qualified disabled persons are introduced into our workforce and considered for promotional opportunities.

_________________________________ will remain in full compliance with the above while under contract with or performing work for East Hartford Public Schools.

Signed _______________________________

_____________________________ Business Address

Name/Title of Company Officer

Date Phone

Department of Facilities

Invitation to Bid# 1907-26

East Hartford High School Men & Women Bathroom Renovations

PHASE 2

Background

East Hartford Public Schools (EHPS) seeks a qualified and experienced general contractor for a “turnkey” project to renovate specified Bathrooms (Boys and Girls) at East Hartford High School, 869 Forbes Street, East Hartford, CT 06108. The detailed scope is included in the enclosed construction documents.

• Construction Drawings named; East Hartford High School Men and Women Bathroom Renovations Phase 2 (12 pages), dated March 27, 2026, developed by Friar Architecture,

• AIA Document A104- 2017 “Standard Abbreviated form of Agreement Between Owner and Contractor” **SAMPLE**

• Prevailing Wages (will be published and included in addendum #1)

Fixed price bids will be for a “Turnkey” project consisting of all aspects of renovations per the Construction Documents and Drawings.

A non-mandatory pre-bid conference will be held on Wednesday, April 8, 2026, beginning at 10:00 a.m.

meeting inside the East Hartford High School front lobby, 869 Forbes Street, East Hartford, CT 06118.

Contractors submitting bids are strongly encouraged to participate in the site visit to view existing conditions. This will be the only opportunity to view the jobsite prior to bid submittal.

Questions related to this ITB must be submitted via e-mail to rovezzi.jl@easthartford.org no later than 3:00 pm on Friday, April 10, 2026.

Addendum #1 will be published on the East Hartford Public Schools website and State of CT/DAS site by Tuesday, April 14, 2026, by 4:00 pm.

Bids must be received in the East Hartford Public Schools Department of Facilities office at 734 Tolland St, East Hartford, CT 06108 no later than 12:00 P.M. on April 27, 2026

Scope of Work

• Contractor will reference the project plans; Construction Drawings named; East Hartford High School Men and Women Bathroom Renovations Phase 2 (12 pages), dated March 27, 2026, developed by Friar Architecture.

• Work can be performed between the hours of 7:00 a.m. to 5:00 p.m. Monday through Friday (no Holiday or Weekend work unless authorized in advance, given a minimum three business days’ notice of request to the Facilities Director). All payroll costs, associated with staffing these off-times requiring a Facilities worker at the site, will be charged to the contractor.

• Locations other than work areas identified on the plans will be occupied by school employees, students, and visitors during construction for up to the entire duration of construction. Therefore the contractor will have access to only those areas identified and associated with the plans while the building is occupied. Contractors will be responsible to use safe and appropriate work practices and behavior at all times while in and around the building. Keep all building entrances and egresses clear and available at all times. Contractor’s personnel shall adhere to parking requirements as established at the location.

• All Fixture and Finish Schedules/Product information called out as basis of design on the drawings shall be adhered to by the contractor. If any of these items are unavailable or are backordered through the contractors’ suppliers, which would affect the completion date, it is expected that the contractor will seek out other suppliers to provide equal products/materials in order to meet the established project completion date. If it is proven that said products are unavailable, after all reasonable attempts by the contractor are exhausted, the contractor shall notify the EHPS Facilities Director or designee. If product substitutions are deemed necessary in order to meet the completion date, any and all substitutions must meet the criteria of “or equal” as evaluated through submittals and subject to approval by the Facilities Director or designee prior to ordering.

• Contractor shall send submittals to the Director of Facilities or designee for approval prior to ordering materials and products as soon as possible in order to maintain project timelines (to prevent delays). The East Hartford Facilities Department will designate a location at the school for deliveries and storage. Contractor will inspect all materials delivered on site for defects and damage to ensure conformability to product specifications prior to installation. East Hartford Public Schools will not be responsible for any theft or damage to contractor’s equipment or materials left on the site.

• Contractor will provide their own dumpster for all waste to be located at a designated area at the site. Contractor may use a non-student designated restroom for its employees.

• Prior to determining substantial completion, an inspection of the work will be conducted listing work that is incomplete or needs correction (Punch List). Upon completion of work identified on the punch list, contractor will notify the Director of Facilities or designee when a final inspection will commence to determine Substantial Completion or if additional work is still required. Contractor will submit an itemized list of all completed/non-completed Punch List work in writing.

• Contractor will perform a detailed cleaning of all surfaces, including removal of all equipment, tools, containment, spare materials, and similar elements from the site, in preparation for determining substantial completion.

• Final completion will be determined by the Director of Facilities or designee when the following conditions exist; 1.) All work including punch list items has been completed as verified, 2.) All systems have been tested and are operational, 3.) All manuals, spare materials or attic stock, equipment/ labor warrantees have been issued to owner, and 4.) Work site is clean and contractor items removed off premises.

Bid Proposals

Contractors must provide the following in their bid package (submitted via postmarked mail or in-person)

1. General information and company history

2. Describe at least (3) examples of completed projects of a similar size and scope to this project, and provide a reference (Name, Organization, Phone Number) for each.

3. Pricing submitted using “Appendix A- Pricing.”

4. Completed required submittal forms as outlined in this Invitation to Bid

5. Signed acknowledgement page of Addendum(s) issued.

6. Include two sets of Bid submittals: (1) original hard copy and (1) electronic thumb drive.

Other Considerations

• Project start date will commence on June 22, 2026 and must be fully completed by August 21, 2026.

• Contract award will be executed on May 5, 2026.

• Contractor will have access to elevators for transporting materials.

• Contractor will have access to a section of the parking lot for materials & equipment storage and waste container. All containers must be kept locked and inaccessible to the general public.

• Work authorized under any contract executed as a result of this Invitation to Bid is expected to reach the thresholds requiring prevailing wages, so contractors should bid using prevailing wage rates (attached).

• Change orders will be provided by the contractor in writing and will include a complete description of the work, anticipated dates of the work, cost breakdown by labor and materials as indicted under Appendix “A” Pricing #2. “Change Order Overhead and Profit Stipulation.”

Contractor will not start any change order work without written authorization by the Director of Facilities or designee.

• AIA Document A104- 2017 “Standard Abbreviated form of Agreement Between Owner and Contractor” will form the basis of the contract between EHPS and the contractor.

Other Considerations (continued)

• Payment Procedure- Certified payment applications received by the 15th of the month will be paid by the 15th of the following month. If received on the above schedule, payment will be made within 30 days of receipt. Retainage will be 5%. These figures will be added to sections

4.1.3 and 4.1.4 of the resulting AIA A104 contract.

• Contractors and all subcontractors must be properly licensed by the State of Connecticut

• A Bid Bond in the amount of 10% of the contract value must be supplied with all bids in order to be considered.

• Payment (Labor and Materials) and Performance Bonds will be required and submitted prior to the start date for the full contract amount.

• Town building permit fees are waived, but awarded contractor will pay the CT Education fee (.026).

• East Hartford Public Schools are exempt from Connecticut Sales Tax. Do not include sales tax in any pricing submitted.

• This project is directly funded through the East Hartford Board of Education. (This is NOT a State Grant funded project).

• Contractor will reference State “Prevailing Wages” established for this project (included in Addendum #1)

Selection Process

The lowest qualified, responsive, and responsible contractor will be selected.

East Hartford Public Schools reserves the right to reject any or all bids. The intent of this bid is to award all work to one (1) qualified contractor, however, the School District reserves the right to enter into partial awards with one or more contractors, if it is deemed in their best interest. All awards are subject to available funding.

ITB# 1907-26

PROJECT REFERENCES

In the interest of securing competent contractors, we are requiring the following information be provided with your Bid Proposal. Failure to provide this information may jeopardize your firm being awarded this project.

Please provide three references for projects of similar size and scope to this project:

Project #1

Project Name: _______________________ Customer Name/Organization/Phone Number#: _____________________________________ Date Project Completed: ________________

Description of Project:

Project #2

Project Name: _______________________

Project #3

Project Name: _______________________

Tax Collector verification:

No delinquent taxes owed by the awarded bidder to the Town of East Hartford

Appendix A- Pricing

Invitation to Bid # 1907-26

East Hartford High School Men & Women Bathroom Renovations

PHASE 2

1. Cost for all project activities as specified in the Construction Drawings named East Hartford High School Men and Women Bathroom Renovations, dated March 27, 2026, developed by Friar Architecture, Inc. for the following areas:

a. 1st Floor Life Skills Bathroom 183 = $__________________

b. 1st Floor Bathrooms 109 and 110 = $___________________

c. 1st Floor Bathrooms 45 and 46 = $___________________

Lump Sum Total (a, b, c) = $___________________

2. Change Order Overhead and Profit Stipulation:

a. The maximum allowable Overhead and Profit markup on any change order for work directly performed by the prime contractor is 10% over direct labor/material costs. If bidder is offering a lower OH&P markup, list here: %

b. The maximum allowable Overhead and Profit markup on any change order for work performed by a SUBCONTRACTOR of prime contractor is 10% over direct labor/material costs of the SUBCONTRACTOR, plus 5% of the total cost for the prime contractor (pass- thru). If bidder is offering a lower OH&P markup, list here: Subcontractor % + Prime Contractor (pass-thru) ____ %.

SUBMITTED BY:

Vendor Contact Person

Written signature Title

Address

Telephone#

Email Date Tax Collector verification: ________ No delinquent taxes owed by the awarded bidder to the Town of East Hartford

Document A104™ – 2017 Standard Abbreviated Form of Agreement Between Owner and Contractor AGREEMENT made as of the day of _ in the year _ (In words, indicate day, month and year.)

BETWEEN the Owner:

(Name, legal status, address and other information) and the Contractor:

for the following Project:

(Name, location and detailed description)

The Architect:

The Owner and Contractor agree as follows.

This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification.

Init.

AIA Document A104™ – 2017 (formerly A107™ - 2007). Copyright © 1936, 1951, 1958, 1961, 1963, 1966, 1970, 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects’ legal counsel, copyright@aia.org.

mailto:copyright@aia.org

AIA Document A104™ – 2017 (formerly A107™ - 2007). Copyright © 1936, 1951, 1958, 1961, 1963, 1966, 1970, 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects’ legal counsel, copyright@aia.org.

Init.

TABLE OF ARTICLES

1 THE WORK OF THIS CONTRACT

2 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION

3 CONTRACT SUM

4 PAYMENT

5 DISPUTE RESOLUTION

6 ENUMERATION OF CONTRACT DOCUMENTS

7 GENERAL PROVISIONS

8 OWNER

9 CONTRACTOR

10 ARCHITECT

11 SUBCONTRACTORS

12 CONSTRUCTION BY OWNER OR BY SEPARATE CONTRACTORS

13 CHANGES IN THE WORK

14 TIME

15 PAYMENTS AND COMPLETION

16 PROTECTION OF PERSONS AND PROPERTY

17 INSURANCE & BONDS

18 CORRECTION OF WORK

19 MISCELLANEOUS PROVISIONS

20 TERMINATION OF THE CONTRACT

21 CLAIMS AND DISPUTES

EXHIBIT A DETERMINATION OF THE COST OF THE WORK

ARTICLE 1 THE WORK OF THIS CONTRACT

The Contractor shall execute the Work described in the Contract Documents, except as specifically indicated in the Contract Documents to be the responsibility of others.

ARTICLE 2 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION

§ 2.1 The date of commencement of the Work shall be:

(Check one of the following boxes.)

The date of this Agreement.

A date set forth in a notice to proceed issued by the Owner.

AIA Document A104™ – 2017 (formerly A107™ - 2007). Copyright © 1936, 1951, 1958, 1961, 1963, 1966, 1970, 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects’ legal counsel, copyright@aia.org.

Init.

Established as follows:

(Insert a date or a means to determine the date of commencement of the Work.)

If a date of commencement of the Work is not selected, then the date of commencement shall be the date of this Agreement.

§ 2.2 The Contract Time shall be measured from the date of commencement.

§ 2.3 Substantial Completion § 2.3.1 Subject to adjustments of the Contract Time as provided in the Contract Documents, the Contractor shall achieve Substantial Completion of the entire Work:

(Check the appropriate box and complete the necessary information.)

Not later than ( ) calendar days from the date of commencement of the Work.

By the following date:

§ 2.3.2 Subject to adjustments of the Contract Time as provided in the Contract Documents, if portions of the Work are to be completed prior to Substantial Completion of the entire Work, the Contractor shall achieve Substantial Completion of such portions by the following dates:

Portion of Work Substantial Completion Date

§ 2.3.3 If the Contractor fails to achieve Substantial Completion as provided in this Section 2.3, liquidated damages, if any, shall be assessed as set forth in Section 3.5.

ARTICLE 3 CONTRACT SUM

§ 3.1 The Owner shall pay the Contractor the Contract Sum in current funds for the Contractor’s performance of the Contract. The Contract Sum shall be one of the following:

(Check the appropriate box.)

Stipulated Sum, in accordance with Section 3.2 below

Cost of the Work plus the Contractor’s Fee, in accordance with Section 3.3 below

Cost of the Work plus the Contractor’s Fee with a Guaranteed Maximum Price, in accordance with Section 3.4 below

(Based on the selection above, complete Section 3.2, 3.3 or 3.4 below.)

§ 3.2 The Stipulated Sum shall be ($ ), subject to additions and deductions as provided in the Contract Documents.

§ 3.2.1 The Stipulated Sum is based upon the following alternates, if any, which are described in the Contract Documents and are hereby accepted by the Owner:

(State the numbers or other identification of accepted alternates. If the bidding or proposal documents permit the Owner to accept other alternates subsequent to the execution of this Agreement, attach a schedule of such other alternates showing the amount for each and the date when that amount expires.)

AIA Document A104™ – 2017 (formerly A107™ - 2007). Copyright © 1936, 1951, 1958, 1961, 1963, 1966, 1970, 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects’ legal counsel, copyright@aia.org.

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§ 3.2.2 Unit prices, if any:

(Identify the item and state the unit price and the quantity limitations, if any, to which the unit price will be applicable.)

Item Units and Limitations Price per Unit ($0.00)

§ 3.2.3 Allowances, if any, included in the stipulated sum:

(Identify each allowance.)

Item Price

§ 3.3 Cost of the Work Plus Contractor’s Fee § 3.3.1 The Cost of the Work is as defined in Exhibit A, Determination of the Cost of the Work.

§ 3.3.2 The Contractor’s Fee:

(State a lump sum, percentage of Cost of the Work or other provision for determining the Contractor’s Fee and the method of adjustment to the Fee for changes in the Work.)

§ 3.4 Cost of the Work Plus Contractor’s Fee With a Guaranteed Maximum Price § 3.4.1 The Cost of the Work is as defined in Exhibit A, Determination of the Cost of the Work.

§ 3.4.2 The Contractor’s Fee:

(State a lump sum, percentage of Cost of the Work or other provision for determining the Contractor’s Fee and the method of adjustment to the Fee for changes in the Work.)

§ 3.4.3 Guaranteed Maximum Price § 3.4.3.1 The sum of the Cost of the Work and the Contractor’s Fee is guaranteed by the Contractor not to exceed

($ ), subject to additions and deductions by changes in the Work as provided in the Contract Documents.

This maximum sum is referred to in the Contract Documents as the Guaranteed Maximum Price. Costs which would cause the Guaranteed Maximum Price to be exceeded shall be paid by the Contractor without reimbursement by the Owner.

(Insert specific provisions if the Contractor is to participate in any savings.)

§ 3.4.3.2 The Guaranteed Maximum Price is based on the following alternates, if any, which are described in the Contract Documents and are hereby accepted by the Owner:

AIA Document A104™ – 2017 (formerly A107™ - 2007). Copyright © 1936, 1951, 1958, 1961, 1963, 1966, 1970, 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects’ legal counsel, copyright@aia.org.

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(State the numbers or other identification of accepted alternates. If the bidding or proposal documents permit the Owner to accept other alternates subsequent to the execution of this Agreement, attach a schedule of such other alternates showing the amount for each and the date when that amount expires.)

§ 3.4.3.3 Unit Prices, if any:

(Identify the item and state the unit price and the quantity limitations, if any, to which the unit price will be applicable.)

Item Units and Limitations Price per Unit ($0.00)

§ 3.4.3.4 Allowances, if any, included in the Guaranteed Maximum Price:

(Identify each allowance.)

Item Price

§ 3.4.3.5 Assumptions, if any, on which the Guaranteed Maximum Price is based:

§ 3.4.3.6 To the extent that the Contract Documents are anticipated to require further development, the Guaranteed Maximum Price includes the costs attributable to such further development consistent with the Contract Documents and reasonably inferable therefrom. Such further development does not include changes in scope, systems, kinds and quality of materials, finishes or equipment, all of which, if required, shall be incorporated by Change Order.

§ 3.4.3.7 The Owner shall authorize preparation of revisions to the Contract Documents that incorporate the agreed-upon assumptions contained in Section 3.4.3.5. The Owner shall promptly furnish such revised Contract Documents to the Contractor. The Contractor shall notify the Owner and Architect of any inconsistencies between the agreed-upon assumptions contained in Section 3.4.3.5 and the revised Contract Documents.

§ 3.5 Liquidated damages, if any:

(Insert terms and conditions for liquidated damages, if any.)

AIA Document A104™ – 2017 (formerly A107™ - 2007). Copyright © 1936, 1951, 1958, 1961, 1963, 1966, 1970, 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects’ legal counsel, copyright@aia.org.

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ARTICLE 4 PAYMENT

§ 4.1 Progress Payments § 4.1.1 Based upon Applications for Payment submitted to the Architect by the Contractor and Certificates for Payment issued by the Architect, the Owner shall make progress payments on account of the Contract Sum to the Contractor as provided below and elsewhere in the Contract Documents.

§ 4.1.2 The period covered by each Application for Payment shall be one calendar month ending on the last day of the month, or as follows:

§ 4.1.3 Provided that an Application for Payment is received by the Architect not later than the day of a month, the Owner shall make payment of the certified amount to the Contractor not later than the day of the month. If an Application for Payment is received by the Architect after the date fixed above, payment shall be made by the Owner not later than ( ) days after the Architect receives the Application for Payment.

(Federal, state or local laws may require payment within a certain period of time.)

§ 4.1.4 For each progress payment made prior to Substantial Completion of the Work, the Owner may withhold retainage from the payment otherwise due as follows:

(Insert a percentage or amount to be withheld as retainage from each Application for Payment and any terms for reduction of retainage during the course of the Work. The amount of retainage may be limited by governing law.)

§ 4.1.5 Payments due and unpaid under the Contract shall bear interest from the date payment is due at the rate stated below, or in the absence thereof, at the legal rate prevailing from time to time at the place where the Project is located.

(Insert rate of interest agreed upon, if any.)

§ 4.2 Final Payment § 4.2.1 Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the Owner to the Contractor when

.1 the Contractor has fully performed the Contract except for the Contractor’s responsibility to correct Work as provided in Section 18.2, and to satisfy other requirements, if any, which extend beyond final payment;

.2 the Contractor has submitted a final accounting for the Cost of the Work, where payment is on the basis of the Cost of the Work with or without a Guaranteed Maximum Price; and

.3 a final Certificate for Payment has been issued by the Architect in accordance with Section 15.7.1.

§ 4.2.2 The Owner’s final payment to the Contractor shall be made no later than 30 days after the issuance of the Architect’s final Certificate for Payment, or as follows:

ARTICLE 5 DISPUTE RESOLUTION

§ 5.1 Binding Dispute Resolution For any claim subject to, but not resolved by, mediation pursuant to Section 21.5, the method of binding dispute resolution shall be as follows:

(Check the appropriate box.)

Arbitration pursuant to Section 21.6 of this Agreement

Litigation in a court of competent jurisdiction

AIA Document A104™ – 2017 (formerly A107™ - 2007). Copyright © 1936, 1951, 1958, 1961, 1963, 1966, 1970, 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects’ legal counsel, copyright@aia.org.

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Other (Specify)

If the Owner and Contractor do not select a method of binding dispute resolution, or do not subsequently agree in writing to a binding dispute resolution method other than litigation, claims will be resolved in a court of competent jurisdiction.

ARTICLE 6 ENUMERATION OF CONTRACT DOCUMENTS

§ 6.1 The Contract Documents are defined in Article 7 and, except for Modifications issued after execution of this Agreement, are enumerated in the sections below.

§ 6.1.1 The Agreement is this executed AIA Document A104™–2017, Standard Abbreviated Form of Agreement Between Owner and Contractor.

§ 6.1.2 AIA Document E203™–2013, Building Information Modeling and Digital Data Exhibit, dated as indicated below:

(Insert the date of the E203–2013 incorporated into this Agreement.)

§ 6.1.3 The Supplementary and other Conditions of the Contract:

Document Title Date Pages

§ 6.1.4 The Specifications:

(Either list the Specifications here or refer to an exhibit attached to this Agreement.)

Section Title Date Pages

§ 6.1.5 The Drawings:

(Either list the Drawings here or refer to an exhibit attached to this Agreement.)

Number Title Date

AIA Document A104™ – 2017 (formerly A107™ - 2007). Copyright © 1936, 1951, 1958, 1961, 1963, 1966, 1970, 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects’ legal counsel, copyright@aia.org.

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Portions of Addenda relating to bidding or proposal requirements are not part of the Contract Documents unless the bidding or proposal requirements are enumerated in this Article 6.

§ 6.1.7 Additional documents, if any, forming part of the Contract Documents:

.1 Other Exhibits:

(Check all boxes that apply.)

Exhibit A, Determination of the Cost of the Work.

AIA Document E204™–2017, Sustainable Projects Exhibit, dated as indicated below:

(Insert the date of the E204-2017 incorporated into this Agreement.)

The Sustainability Plan:

Title Date Pages

Supplementary and other Conditions of the Contract:

Document Title Date Pages

.2 Other documents, if any, listed below:

(List here any additional documents that are intended to form part of the Contract Documents.)

§ 6.1.6 The Addenda, if any:

Number Date Pages

AIA Document A104™ – 2017 (formerly A107™ - 2007). Copyright © 1936, 1951, 1958, 1961, 1963, 1966, 1970, 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects’ legal counsel, copyright@aia.org.

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ARTICLE 7 GENERAL PROVISIONS

§ 7.1 The Contract Documents The Contract Documents are enumerated in Article 6 and consist of this Agreement (including, if applicable, Supplementary and other Conditions of the Contract), Drawings, Specifications, Addenda issued prior to the execution of this Agreement, other documents listed in this Agreement, and Modifications issued after execution of this Agreement. A Modification is (1) a written amendment to the Contract signed by both parties, (2) a Change Order, (3) a Construction Change Directive, or (4) a written order for a minor change in the Work issued by the Architect. The intent of the Contract Documents is to include all items necessary for the proper execution and completion of the Work by the Contractor. The Contract Documents are complementary, and what is required by one shall be as binding as if required by all; performance by the Contractor shall be required to the extent consistent with the Contract Documents and reasonably inferable from them as being necessary to produce the indicated results.

§ 7.2 The Contract The Contract Documents form the Contract for Construction. The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representations, or agreements, either written or oral. The Contract may be amended or modified only by a Modification. The Contract Documents shall not be construed to create a contractual relationship of any kind between any persons or entities other than the Owner and the Contractor.

§ 7.3 The Work The term “Work” means the construction and services required by the Contract Documents, whether completed or partially completed, and includes all other labor, materials, equipment, and services provided or to be provided by the Contractor to fulfill the Contractor’s obligations. The Work may constitute the whole or a part of the Project.

§ 7.4 Instruments of Service Instruments of Service are representations, in any medium of expression now known or later developed, of the tangible and intangible creative work performed by the Architect and the Architect’s consultants under their respective professional services…