1904-26_Mar_23_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) solicitation document issued by East Hartford Public Schools (EHPS) in Connecticut for a multi-year indefinite-quantity uniform supply contract. The procurement seeks to establish a contract with a local clothing provider to supply uniforms and related apparel for 90+ employees in the Custodial, Maintenance, Security, and other Facilities Division positions. The goods include approximately 300+ uniform sets annually, consisting of custom embroidered polo shirts in dark grey/charcoal (sizes S-2XL and larger) and cargo-style work pants in dark blue (waist sizes 28-42 and above). Ancillary services encompass annual employee outfitting by October 1st, on-site measurement services at all 18 EHPS properties during July/August, delivery of uniforms to individual buildings, provision of uniforms for new employees, and procurement of non-standard items with negotiated discounts. The vendor question submission deadline is March 25, 2026 at 3:00 PM EDT, with proposals due April 14, 2026 at 12:30 PM EDT at 734 Tolland Street in East Hartford. The anticipated award is May 2026, with service commencement on July 1, 2026. The contract structure includes a base period of three years with two optional one-year renewal terms, allowing for a potential five-year total contract duration.

Pricing must be submitted using the provided Appendix A format with unit costs covering all services outlined in the scope, and vendors must provide discount percentages off manufacturer's list price for miscellaneous items. All pricing must exclude Connecticut sales tax and be delivered Free On Board Destination. Vendors must maintain a principal place of business within 30 miles of the EHPS Department of Facilities office and submit proposals in both physical form (one signed original) and electronic format (one copy on thumb drive). Proposals must include general company information, a detailed solution description, three client references with similar scope, completed pricing appendix, and acknowledgment of any addendums. The solicitation does not identify an estimated total contract value, set-aside designations, or incumbent contractors, suggesting this may be a new contract or a change in service providers. Evaluation criteria include RFP response quality, ability to meet program goals, relevant experience with similar scope, strength of client references, and pricing competitiveness. Addendums are anticipated to be published by March 30, 2026.