1904-26_Apr_20_26_solicitation_doc.pdf

This Request for Proposal (RFP) document solicitation number 1904-26 is issued by East Hartford Public Schools (EHPS) in Connecticut for a multi-year indefinite-quantity uniform supply contract. EHPS seeks to procure uniforms and related apparel items for 90+ employees in Custodial, Maintenance, Security, and other Facilities Division positions. The contract requires the annual purchase of approximately 300+ uniform sets, each consisting of 5 custom embroidered polo shirts in dark grey/charcoal (sizes S-2XL and larger) and 5 cargo-style work pants in dark blue (waist sizes 28-42 and above). Ancillary services include annual employee outfitting by October 1st, on-site measurement services at all 18 EHPS properties during July/August, delivery of uniforms to individual buildings upon order receipt, provisioning of uniforms for new employees, and procurement of non-standard items with negotiated discounts. The vendor question submission deadline is March 25, 2026 at 3:00 PM EDT, with addendums published by March 30, 2026. Proposals are due April 14, 2026 at 12:30 PM EDT, with award anticipated in May 2026 and service commencement on July 1, 2026. The contract structure includes a base period of three years with two optional one-year renewal terms, allowing for a potential five-year total contract duration.

Vendors must submit pricing using the provided Appendix A format with unit costs covering all services outlined in the scope without additional charges permitted, and must provide discount percentages off manufacturer's list price for miscellaneous items. All pricing must exclude Connecticut sales tax and be delivered Free On Board Destination. The solicitation does not specify an estimated total contract value or award amount. Vendors must maintain a principal place of business within 30 miles of the EHPS Department of Facilities office. No set-aside designations or restrictions specific to disadvantaged enterprises are identified in the solicitation documents. The procurement does not indicate any incumbent contractors or current vendors, suggesting this may be a new contract or a change in service providers. Evaluation criteria include RFP response quality, ability to meet program goals, relevant experience with similar scope, strength of client references, and pricing competitiveness. Proposals must be submitted in physical form (one signed original) and electronic format (one copy on thumb drive) and must include general company information, a detailed solution description, three client references with similar scope, completed pricing appendix, and acknowledgment of any addendums.