190000001724 DMVA Armory Doors Schedule A rev 1.docx

Bidder must enter company name here

Request for Proposal No. 190000001724 DMVA Interior and Exterior Door Replacement Services

SCHEDULE A

STATEMENT OF WORK

CONTRACT ACTIVITIES

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

BACKGROUND

The Department of Military and Veterans Affairs has 43 armories throughout the State of Michigan, see attachment 1. This RFP is for potential future removal and replacement exterior and interior doors at these armories when needed.

The first two armories requiring door replacement are Detroit Light Guard Armory, 4400 8 Mile Rd., Detroit MI 48234, and Olympia Armory, 2525 McGraw St., Detroit MI.

SCOPE

The Contract for these services is for future removal and replacement of interior and exterior doors at the DMVA’s 43 armories statewide. The DMVA reserves the right to award multiple contracts; see proposal instructions.

MANDATORY SITE VISITS ARE REQUIRED TO BID ON WORK FOR THE REGIONS:

PLEASE NOTIFY THE BUYER, GREG PAWLAK BY EMAIL PAWLAKG@MICHIGAN.GOV THAT YOU WILL BE ATTENDING THE SITE VISITS AT LEAST 2 DAYS PRIOR TO DATES IDENTIFIED BELOW

SEE ATTACHMENT ONE AND REGIONAL MAP FOR ADDITIONAL DETAILS

REGION ONE MAY 6, 2019

GLADSTONE ARMORY 604 18TH STREET, GLADSTONE MI, 49837 8:00 AM

REGION TWO AND THREE MAY 6, 2019 3:00 PM

CAMP GRAYLING, CAMP GRAYLING ARMORY, GRAYLING, MI 49738

REGION FOUR AND EIGHT MAY 7, 2019

MONTAGUE ARMORY, 8061 COOK STREET, MONTAGUE MI 49437 10:30 AM

REGION FIVE AND SEVEN MAY 8, 2019 10:00 AM

RESERVE FORCE SERVICE CENTER (RFSC), 2423 NORTH MLK BLVD., LANSING, MI 48906

REGION SIX, NINE AND TEN MAY 9, 2019 10:00 AM

OLYMPIA ARMORY, 2020 MCGRAW STREET, DETROIT, MI 48208

· To avoid disqualification, the bidder must attend the mandatory site visits for each location that they will be bidding on. Bidders will be allowed only two (2) persons from their company to attend the pre-bid site visit meeting.

REQUIREMENTS

1. General Requirements

1.1. Deliverables

a. The contractor will be responsible to field measure each door opening when removal is needed and will measure for size and swing of door.

b. The Contractors must remove existing door and jambs.

c. The Contractor must remove existing siding and sheathing back to the next supporting structural member beyond the rough opening.

d. The Contractor must inspect and replace any deteriorated structural members.

e. The Contractor must prepare new rough opening to include header.

f. The Contractor must install new ¾” sheathing over frame, where needed.

g. The Contractor must install new doors with welded jambs.

h. The Contractor must restore siding and any interior finishes that were removed.

i. The Contractor must repair adjacent drywall damaged in removal and replacement of door.

j. The Contractor must supply all door hardware. All door hardware will be Stanley Best see attached spec sheet for interior and exterior hardware.

k. A majority of the 43 armories are buildings with block rough openings. Exterior doors to be mortared and when specified these doors will need to be prepped with conduit in frame for keyless entry.

Bidder Response:

1.2 All doors will meet the following specifications:

· Exterior grade steel doors that are insulated with top closure cap, 16-gauge galvanized steel.

· Exterior doors jambs to be mortared.

· Jambs to be prepped with conduit for electrical keyless entry (where specified).

· Welded steel frames with thresholds. KD frame can be used – joint to be welded in placed and ground smooth.

· Primed and ready for paint.

· 10” stainless steel kick plates.

· Door closers will be heavy duty per specs.

· Door Sweeps equal to NGPC627A.

· Continuous hinges will be used on all exterior doors.

· Old doors to be removed, hailed away from job site, and disposed of in a proper manner by the Contractor.

· Heavy cylindrical lever lock handles push.

· Panic bars to be used on all exterior doors.

· Head and Jamb weather stripping NGPC627A (National guard product)

· Best Knobs – specifications provided.

· Will have fire rated labeling on each door.

· Must have labeling for rated blast protection for class three explosives.

1.3 The Contractor must test and verify proper operation of all new components upon completion of work.

1.4 The Contractor must clean work areas upon completion of work.

1.5 The Contractor must make sure all work completed meets all required Federal State and local codes and shall warranty work for 1 year upon acceptance of completed work. The Contractor shall also provide all related hardware warranties to program manager upon completion of work.

1.6 The Contractor must be properly licensed with the State of Michigan to perform the detailed work in this RFP.

1.7 The Contractor is responsible for any required permits.

2. Acceptance

2.1. Acceptance, Inspection and Testing

Final Acceptance is when the project is completed and functions according to the requirements.

3. Staffing

3.1. Contractor Representative

The Contractor must appoint Project Manager, specifically assigned to State of Michigan accounts, that will respond to State inquiries regarding the Contract Activities, answering questions related to ordering and delivery, etc. (the “Contractor Representative”).

The Contractor must notify the Contract Administrator at least 30 calendar days before removing or assigning a new Contractor Representative.

3.4. Work Hours

The Contractor must provide Contract Activities during the State’s normal working hours Monday – Friday, 7:00 a.m. to 6:00 p.m. EST, and possible night and weekend hours depending on the requirements of the project.

3.5. Key Personnel

The Contractor must appoint an individual who will be directly responsible for the day-to-day operations of the Contract (“Key Personnel”). Key Personnel must be specifically assigned to the State account, be knowledgeable on the contractual requirements, and respond to State inquires within 24 hours

3.6. Organizational Chart

The Contractor must provide an overall organizational chart that details staff members, by name and title, and subcontractors.

3.7. Disclosure of Subcontractors

If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Contractor.

Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

3.8. Security

The Contractor will be subject the following the current armory security procedures:

The Contractor must explain security measures in place to ensure the security of State facilities.

The bidder’s staff may be required to make deliveries to or enter State facilities. The bidder must: (a) explain how it intends to ensure the security of State facilities, (b) whether it uses uniforms and ID badges, etc., (c) identify the company that will perform background checks, and (d) the scope of the background checks. The State may require the Contractor’s personnel to wear State issued identification badges.

4. Project

4.1. Project Plan

Identify the project plan and how it will be managed or ask Contractor to propose a project plan. Project plan should identify items such as the required contact personnel; the date the project plan must be submitted to the State; project management process; project breakdown identifying sub-projects, tasks, and resources required; expected frequency and mechanisms for updates/progress reviews; process for addressing issues/changes; and individuals responsible for receiving/reacting to the requested information.

The Contractor will carry out this project under the direction and control of the Program Manager. Within 30 calendar days of the Effective Date, the Contractor must submit a project plan to the Program Manager for final approval. The plan must include: (a) the Contractor's organizational chart with names and title of personnel assigned to the project, which must align with the staffing stated in accepted proposals; and (b) the project breakdown showing sub-projects, tasks, and resources required.

In bidder response box provide a draft project plan if armory door released of future Master Agreement.

4.2. Meetings

The Contractor must attend the following meetings:

a. Kick off meeting with Program manager and DMVA Procurement.

The State may request other meetings, as it deems appropriate.

5. Ordering

5.1. Authorizing Document

The appropriate authorizing document for the Contract will be Delivery Order (DO) off Master Agreement (MA).

6. Invoice and Payment

6.1. Invoice Requirements

All invoices submitted to the State must include: (a) date; (b) delivery order number; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); and (g) total price. Overtime, holiday pay, and travel expenses will not be paid.

6.2. Payment Methods

The State will make payment for Contract Activities via Electronic Fund Transfer. The bidder must be EFT registered with SIGMA VSS to received EFT payment.

7. Liquidated Damages Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if there is late or improper completion of the Contract Activities the State is entitled to collect liquidated damages in the amount of $500.00 and an additional $50 per day for each day Contractor fails to remedy the late or improper completion of the Work.

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