19-IFB-2327527636-RMT NCNG Morganton Lawn Care Addendum 1.pdf

This is Addendum 1 to an Invitation for Bids issued by the North Carolina Department of Public Safety (NCDPS) for lawn care services at the North Carolina National Guard's Morganton Readiness Center. The solicitation seeks year-round grounds maintenance services including mowing, edging, trimming, debris and leaf removal, weed and grass control, and related landscape maintenance on facility grounds and adjoining highway right-of-ways. The contract requires 29 scheduled service visits over a 12-month period (August 1, 2026–July 30, 2027), with mowing frequency of every 10 days during March through September and every 15 days during October through November. A mandatory in-person site visit was held on August 5, 2026, and per this addendum, no additional site visit will be offered; vendors who failed to attend the original site visit remain ineligible to submit bids. Written questions were due August 11, 2026, at 5:00 p.m., with responses provided by August 18, 2026. Bids are due by 2:00 p.m. ET on August 24, 2026, via the Ariba Sourcing Tool. The initial contract term runs one year with State options to renew for up to two additional one-year terms upon 30 days' notice.

Pricing must be submitted as price per occurrence on Attachment A, with separate line items for standard mowing visits (25 visits), mulch application (1 visit), leaf removal and beautification (3 visits), and fertilization and seeding as needed; bush-hog services, if applicable, require separate pricing. Work hours are 8:00 a.m. to 4:30 p.m. on weekdays, excluding federal and state holidays. Bidders must submit three customer references, financial stability certification, proof of North Carolina Secretary of State registration (required within 10 business days of award), background check information, worker location documentation, and certifications regarding federal lobbying restrictions. The addendum addresses vendor inquiries, including a question regarding the current contract amount and scope of work comparison, and confirms that no additional site visits will be accommodated for vendors who missed the mandatory August 5, 2026, meeting.