19-IFB-2275374677-BJL Jackson Co Generators Addendum 1 Due Date extension.pdf

This is a bid addendum issued by the North Carolina Department of Public Safety, Division of Emergency Management (NCEM) for IFB 19-IFB-2275374677-BJL, the Jackson County Generator Project. The addendum extends the bid response due date to September 10, 2026, at 2:00 PM ET, with the bid opening scheduled for the same date and time. The project requires the purchase, design, engineering, installation, and testing of two emergency backup generators at critical facilities in Jackson County designated as emergency shelters: a 100 kW diesel unit at 355 Frank Allen Road in Cashiers and a 130 kW diesel unit at 88 Cullowhee Mountain Road in Cullowhee. Each installation is a turnkey project that includes an automatic transfer switch, concrete pad, fuel storage tank, electrical connections, all necessary permits, and labor. A mandatory pre-bid site visit is scheduled for August 18, 2026, with sessions at 10:00 AM in Cashiers and 11:30 AM in Cullowhee. Written vendor questions were due August 21, 2026, at 2:00 PM, with state responses due by August 25. The contract term is twelve months from final execution, with options for renewal for an additional six months and further extensions as needed.

Vendors must employ a Construction Manager licensed as a North Carolina General Contractor, maintain liability insurance, and provide proof of financial stability. Generators must be located outside Special Flood Hazard Areas or elevated above regulatory flood protection elevations per FEMA standards and local floodplain ordinances, with all work complying with North Carolina state building codes. Equipment must include remote monitoring capabilities and full-tank fuel for initial testing. Pricing is firm fixed with no allowance for change orders based on unforeseen site conditions, and cost submissions must itemize generator cost, automatic transfer switch cost, miscellaneous materials, project management and labor, and total time to completion. A one-year manufacturer's warranty and third-party ten-year structural warranty are required. The project is funded through the FEMA Hazard Mitigation Grant Program following a federal disaster declaration. Vendors must be registered with the North Carolina Secretary of State and submit monthly progress reports by the tenth of each month. The contract administrator and purchaser is Janet Brown, Procurement Specialist, at Janet.brown45@ncdps.gov.